C o n f e r e n c e s E x c l u s i v e l y f o r D e n t a l H y g i e n i s t s Sponsorship and Exhibitor Prospectus
2009 Event Opportunities For the past five years, CE solutions has successfully reached out to thousands of Dental Hygienists across the country with its RDH Rhapsody educational series. This year, in various locations across Canada, this information-packed two-day seminar will continue to provide Dental Hygienists with custom selected, scientific evidencebased, conference presentations and workshops. The Rhapsody s networking opportunities will also continue to appeal to both traditionally employed, and Independently Practicing Dental Hygienists who wish to further their knowledge, improve patient care, and expand their practices. As a sponsor or exhibitor, you will gain exposure to a dynamic group of wet finger practicing Dental Hygienists who are interested in networking, seeking information about new and existing products, and providing your company with invaluable feedback. Appropriate breaks are scheduled throughout the day to permit this exchange of information. The Trivia Game drives each attendee to your booth to obtain the answers to a question that you provide to be eligible for the Door Prizes. Multiple product spotlight opportunities throughout the weekend are also available, at an additional fee, to address the full audience directly. 2
Reserve Your Space Today! Exhibitor Booth Cost: All booths are priced at $500 + GST per day. A 10% discount applies for companies preregistering for 2 Rhapsody events this year. A 15% discount applies for companies preregistering for all 3 Rhapsody events this year*. *Deadline for exhibit space reservations is Dec 1st 2008. To be eligible for discounts, payment must be made in full with your application. Provisions for Booth Space includes: 8 ft dressed table, 2 chairs (power is available by request) Complimentary breakfast for 2 reps Lunch in a private exhibitor lounge for 2 reps. Exhibitors will be allowed to bring their meals back to their booths if they desire. Note: additional reps will be required to pay $50 extra for food per day. 2 complimentary drink tickets and hors d oeuvres during the opening evening reception for attendees within the exhibitor area. Booth personnel will be provided with name badge and continuing education credits, if requested, with course outlines and agenda. Your company Trivia Quiz question is distributed to all attendees, which encourages attendees to visit your booth and seek your advice for answers. Complimentary listing in the official RDH Rhapsody conference program book Complimentary listing on the CE Solutions RDH Rhapsody web site Product Spotlight Advertising Opportunities: For an extra $500 + GST, companies can take advantage of addressing the whole audience during a 10 minute advertising product spotlight, which is limited to 2 companies per day. Creative presentations are welcomed while addressing the entire group, such as PowerPoint presentations, product launches, handouts, quizzes, etc... Door Prize: All companies are required to provide door prizes valued at $75 minimum each, such as a gift certificate, company product, etc., which is awarded the final day of the event. Your company representative is introduced and personally presents this gift to a Trivia Game winner, in front of the entire audience. 3
Sponsorship Opportunities Customized sponsorship opportunities are available. For more information, please contact: Sylvie Fernandes in Ontario 613-392-5230 Nancy Smith in B.C. 604-575-4570 Email: Sylvie@conedgroup.com email: Nancy@ConEdGroup.com Speaker Honorariums: Keynote Speaker Sponsor - $5,000.00 or more Full page back cover advertisement on conference program book. 15 minute presentation before the sponsored speaker s presentation. Logo beside speaker s biography on pre-conference advertising which includes our website and email promotions. Also your company will be acknowledged inside the conference program as contributing an educational grant for the session. One complimentary exhibit space including 2 reps. Educational Grants for any other Speaker honorariums - $2,000.00 or more Sponsor Logo is placed beside speaker s biography on pre-conference advertising, website and email promotions and inside the conference program associating your company with the session. One complimentary exhibit space including 2 reps. Embossed Notepad Folders - $1,500.00 Your company s logo with the Rhapsody event name will be placed on embossed, reusable notepad folders will be distributed to each attendee at the registration desk which includes all conference handouts for the event. Room Drop Sponsorship - $1,000.00 Pre-conference delivery of your company s literature or promotional piece to each attendee s room at headquarter hotel*. *Limited to one flyer, one ad, or one product sample Distribution of samples at registration desk - $250.00 per day A complimentary distribution of samples with the Rhapsody event name and website imprinted on your company s product can be distributed to all attendees. Coupon / Sampling Sponsorship - $350.00 Opportunity to provide coupon or logo in RDH Rhapsody confirmation of registration emailed to attendees. Lunch Handout - $450.00 per day Your company s samples can be distributed to each attendees table. 4
Workshop sponsorship: 2 hour - $500.00 4 hour - $1,000.00 CE Solutions provides: Advertising, room monitor, registration for the workshop along with room set up, LCD projector, screen and microphone. All workshop Sponsors will provide: A presentation that is educational in nature and taught by a qualified instructor. Sponsor s logo for advertisement. Course title and 25 word course description. Shipping and handling of materials for workshop. Any associated handouts for the participants. (Product advertisement must be limited to 10 min before or after the educational presentation.) (Note: CE Solutions reserves the right to refuse acceptance of a workshop contract if the educational integrity is not met.) Header or Footer Banner - Standard Size on the RDH Forum - $600.00 per year Side bar at $300.00 per year The RDH Forum which was initiated in 2003 now has over 1200 members which are exclusively Dental Hygienists chatting about clinical issues, products used, employment opportunities, private practice concerns and equipment choices. Dental Hygiene professionals are purchasers of oral health care products and services and also have the capacity to substantially influence key purchasing decisions. In addition, they are viewed by their clients as a trusted source of information about oral health care products and services. Hotel Reservations: RDH Rhapsody 2009 series will be held at the following venues. For hotel information and reservations contact the official housing contractor. We recommend you make your reservations early to ensure availability. Request the group rate for CE Solutions by the due date to receive the conference rate. Banff Alberta: 1-800-661-9266 Banff Park Lodge 222 Lynx Street PO Box 2200 - Banff, Alberta T1L 1K5 www.banffparklodge.com Toronto, Ontario Renaissance Toronto Airport 1-800-630-2594 801 Dixon Rd /Toronto Ontario M9W 1J5 www.marriott.com Vancouver, British Columbia Delta Vancouver Airport 1-800-268-1133 3500 Cessna Dr., Richmond, BC V7B 1C7 www.deltahotels.com 5
Application for 2009 CE Solutions Rhapsody Sponsorship FAX THIS APPLICATION TO: (604) 575-4571 MAIL TO: CE SOLUTIONS 16572-60A AVENUE, SURREY B.C. V3S 7W6 YOUR COMPANY NAME: AUTHORIZED BY: Email: PHONE: Visa MC AMX Card Number Expiry: EXHIBIT / SPONSORSHIP FEES FOR EACH 2-DAY RHAPSODY EVENT : (See descriptions listed on previous pages. Please check appropriate boxes) EXHIBITOR BOOTH: 1 x 1 Day Rhapsody event $ 500 + GST $ 25.00 = $ 525.00 EXHIBITOR BOOTH: 1 x 2 Day Rhapsody event = $ 1000 + GST $ 50.00 = $ 1050.00 (1 x $ 75 valued door prize required) EXHIBITOR BOOTH: 2 x 2 Day Rhapsody events (10% discount) $ 1800.00 + GST $ 90.00 = $ 1890.05 (2 x $ 75 valued door prize required) EXHIBITOR BOOTH: 3 x 2 Day Rhapsody events (15% discount) $ 2550 + GST $ 127.50 = $ 2677.50 (3 x $ 75 valued door prize required) Within reason, all efforts are made by CE Solutions to avoid proximity of competitors during booth set ups. Which competitors does your company wish to avoid? Check the Event / Location which you will attend: RDH Rocky Mountain Rhapsody, in Banff, Alberta March 20-21/09 RDH Spring Rhapsody, Toronto, Ontario June 11-13/09 RDH Pacific Rhapsody, Vancouver, B.C. Sept 25-26/09 10 MINUTE PRODUCT SPOTLIGHT ADVERTISING: $ 500 +GST Contingent on full 2 day exhibit purchase and limited to 2 spots per day on a First Come - First Served basis. March June September Keynote Speaker Sponsor - $ 5,000 or more. Complimentary booth and provisions (see previous notes) Educational Grants for any other Speaker honorariums - $ 2000.00 or more. Complimentary booth and provisions (see previous notes) EMBOSSED NOTEPAD FOLDERS SPONSORSHIP - $ 1500.00 ROOM DROP PRE-DELIVERY TO HOTEL ROOMS SAMPLES - $ 1000.00 (Show Special) DISTRISTRIBUTION OF SAMPLES AT THE REGISTRATION DESK - $ 250.00 per day Your Company provides own product with name of Rhapsody Event and website url - imprint. Complimentary distribution. YOUR COMPANY S COUPON OR LOGO ON EMAIL CONFIRMATIONS - $ 350.00 (Show Special) LUNCH HANDOUT SAMPLES DISTRUBUTED TO EACH ATTENTEE TABLE - $ 450.00 per day WORKSHOP SPONSORSHIP - 2 hour presentation - $ 500.00 4 hour presentation - $ 1,000.00 Banner Ad on RDH Forum - $ 600 +GST Side Bar Ad on RDH Forum - $ 300 +GST 6
CE Solutions Promotional Materials... Relax, Network & Revive Your Spirit UPCOMING 2009 EVENTS featuring Dental Hygiene s Leading Speakers RDH Rocky Mountain Rhapsody March 20 & 21, 2009 - Banff Park Lodge, Alberta RDH Spring Rhapsody June 11 & 12, 2009 - Renaissance Airport Hotel,Toronto, Ontario RDH Pacific Rhapsody Sept. 25 & 26, 2009 - Delta Airport, Vancouver, BC Bring a colleague and you ll each save $30! Details at Relax, Network & RDH Toronto Spring Rhapsody Thursday June 11 to Saturday June 13th, 2009 at t h e Toronto Renaissance Airport Hotel 801 Dixon Road, Toronto, Ontario f e at u r i n g Esther Wilkins a u t h O r O f C L i n i C a L P r a C t i C e O f t h e D e n ta L h Y g i e n i S t Anna Pattison e D i t O r O f D i M e n S i O n S O f D e n ta L h Y g i e n e Revive Your Spirit at t h e RDH Rocky Mountain Rhapsody March 20 & 21, 2009 Banff Park Lodge, Alberta f e at u r i n g Dental Hygiene s Leading Speakers 7
C o n f e r e n c e s E x c l u s i v e l y f o r D e n t a l H y g i e n i s t s 16572-60A Avenue, Surrey, BC Canada V3S 7W6 TEL: 604-575-4570 FAX: 604-575-4571