3rd Annual Smart Grid Conference 10th Annual Grounding & Lightning Conference Oct 2-3, 2018 Co-located Conferences Anaheim, CA Exhibitor Package 1.514.866.5377 events@ceati.com www.ceati.com
Pre-Event Checklist Before the event, have you... Made your hotel reservations? Conference attendees are eligible for a discounted rate of $154 per night, subject to availability at the Delta Hotels by Marriott Anaheim Garden Grove. You can make your reservation by calling +1.714.867.5555 (toll free +1.877.999.3223) and mentioning CEATI. You can also reserve online at: https://aws.passkey.com/go/ceatiinternational2018 The deadline to reserve this rate is August 23, 2018. Made your shipping and storage arrangements? Shipments may arrive at the Delta Hotels by Marriott Anaheim Garden Grove no more than 48 hours in advance. Provided the names and contact details for exhibitor attendees? The full name and contact details for individuals using the conference passes are required by September 6, 2018. Please email elizabeth.broos@ceati.com with their full name, email address, title, and phone number. Submitted your exhibitor AV/utility service form? The AV services request form, found on page 4 of this document, must be received at least 14 days prior to the delivery date. Please email this form to Kevin Ngo at kevinngo@deltahotelsbymarriottanaheim.com or by fax to (714) 867-5110. Submitted your exhibitor shipment form? The exhibitor shipment form, found on page 5 of this document, must be received at least 7 days prior to the arrival of the shipment. Please email these forms to Kevin Ngo at kevinngo@deltahotelsbymarriottanaheim.com or by fax to (714) 867-5110. 1.514.866.5377 events@ceati.com www.ceati.com
Important Dates Aug 23, 2018: Sep 6, 2018: Oct 1, 2018: 7-10pm Hotel reservation deadline at the preferred rate Last day to submit name and contact details for exhibitor attendees. Exhibitor Move In Oct 2, 2018: 7am Doors of exhibition hall open to exhibitors for last-minute set-up 7:30am - 5pm Exhibition Hall opens (including meals & breaks) 6-7:30pm Exhibitor s reception in exhibition hall Oct 3, 2018: 7:30am - 4pm 4pm - 7pm Exhibition (including meals & breaks) Exhibitor Move-Out 1.514.866.5377 events@ceati.com www.ceati.com
EXHIBITOR AV / UTILITY SERVICE FORM EXHIBITOR INFORMATION Event Name: Company Name: 4000 Lumen Projection Package (includes tripod screen and cabling) AUDIO VISUAL PRICE QTY $600 # DAYS TOTAL Ordered by: 55 LCD Monitor with Floor Stand (includes cabling) $525 Phone: 20 Computer Monitor $95 Email: Laptop Computer $250 Fax: 50 VGA Cable $25 Address: Computer Speakers $60 City: State / Zip: Sign Easel $30 Booth Number: On Site Contact: On Site Cell #: Flipchart Easel with Markers $70 ELECTRICAL PRICE QTY 110 Volt, Single Phase, 10 AMPS $50 # DAYS TOTAL Delivery Date / Time: 208 Volt, Single Phase, 10 AMPS Inquire Pickup Date / Time: 208 Volt, Single Phase, 20 AMPS Inquire ORDERING INSTRUCTIONS Orders must be received at least 14 days prior to the delivery date. The total charge per item is determined by multiplying the quantity by the daily rate by the number of days to be used. All equipment will be assessed a 23% service charge and 7.75% sales tax. Subject to change. Payment must be made upon receipt of invoice with a credit card. If a technician is requested to operate the equipment during your event, please inquire. Cancellation of equipment must be received 72 hours prior to delivery date to avoid a one day equipment charge. An invoice of the total cost will be emailed to you once your order has been received. Other Electrical Requirements Inquire Please specify type of machine / equipment that requires electrical outlets: MISC PRICE QTY # DAYS TOTAL Standard Wireless Internet Access (Complimentary) $0 Wired Internet Line (per line) $350 Outside Phone Line (per line) $100 PAYMENT INFORMATION By signing below, you authorize the hotel to charge your credit card immediately. You agree not to place any chargebacks on this account. If you are in question of a charge, you will resolve directly with the Wyndham Anaheim Garden Grove. CARDHOLDER S NAME: ALL PRICES ARE SUBJECT TO CHANGE TO PLACE YOUR ORDER PLEASE SUBMIT FORM: EMAIL: Kevinngo@deltahotelsbymarriottanaheim.com FAX: (714) 867-5110 CARD NUMBER: EXPIRATION DATE: / AMERICAN EXPRESS VISA MASTERCARD SECURITY CODE: QUESTIONS: (714) 867-5154 CARDHOLDER S SIGNATURE: 12021 harbor boulevard garden grove, ca 92840 www.marriott.com/snade
EXHIBITOR SHIPMENT FORM EXHIBITOR INFORMATION PACKAGE QTY PRICE TOTAL Event Name: Company Name: Ordered by: Phone: Email: Fax: Address: City / State / Zip: CARRIER / TRACKING #: Booth Number: On Site Contact: On Site Cell #: Delivery Date / Time: CARRIER / TRACKING #: PALLET / SKIDS QTY PRICE TOTAL Pickup Date / Time: PACKAGE INSTRUCTIONS Credit Card Authorization Forms must be received at least 7 days prior to the arrival of shipment. If payment information is not received prior, then shipment will be declined. Charges: 36 x 24 x 24: $4.00 each box Larger Boxes: $25 each and Pallets: $100.00 each Notes: Labels must contain the following information: Delta Hotels by Marriott ANAHEIM GARDEN GOVE 12021 Harbor Boulevard Garden Grove, CA 92840 Hold for: (Name of Recipient) Event Name: Date of Event: Meeting Room: Package Dimensions to NOT exceed 6 L x 3.5 W x 5.5 H If a pallet / skid is to be delivered, please inform the delivery company that a lift gate and pallet jack will be required. Shipment will be available for pickup at the front desk located in the lobby. Recipient must sign for these prior to delivery to meeting room. PLEASE SUBMIT FORM TO: EMAIL: Kevinngo@deltahotelsbymarriottanaheim.com FAX: (714) 867-5110 QUESTIONS: (714) 867-5154 PAYMENT INFORMATION By signing below, you authorize the hotel to charge your credit card immediately. You agree not to place any charge back on this account. If you are in question of a charge, you will resolve directly with the Wyndham Anaheim Garden Grove. CARDHOLDER S NAME: CARD NUMBER: EXPIRATION DATE: / AMERICAN EXPRESS VISA MASTERCARD SECURITY CODE: CARDHOLDER S SIGNATURE:
AUDIOVISUAL SERVICES COMPLETE PACKAGES Standard Projection Package 4500 Lumen 3:4 XGA Projector, Tripod Skirted Projection Screen or House Screen, Skirted Projection Cart, 6 VGA or HDMI Cable, Extension Cords, Safety Taping, and On-Site Technical Support Upgrade to 6 x10 8 Fastfold Screen with Dress Kit $660 Upgrade to 7 11 x14 Fastfold Screen with Dress Kit $795 HD Widescreen Projection Package 4500+ Lumen HD Wide Screen Projector, 6 x10 8 Fastfold Screen with Dress Kit, Skirted Projection Cart, 6 VGA or HDMI Cable, Extension Cords, Safety Taping, and On-Site Technical Support $575 $825 Upgrade to 7 11 x14 Fastfold Screen with Dress Kit $1,075 Upgrade to 9 x16 Fastfold Screen with Dress Kit Projection Support Package Required with Client provided Projector Skirted Tripod Projection Screen or House Screen, Skirted Projection Cart, 6 VGA or HDMI Cable, Extension Cords, Safety Taping, and On-Site Technical Support Call for Quote $205 Upgrade to 6 x10 8 Fastfold Screen with Dress Kit $275 Upgrade to 7 11 x14 Fastfold Screen with Dress Kit $375 Upgrade to 9 x16 Fastfold Screen with Dress Kit Video Playback Package Video Player, 55 HD LCD Monitor, Skirted Stand with Shelf, Video Cables, Extension Cords, Safety Taping, and On-Site Technical Support Call for Quote $525 Upgrade to 70 HD LCD Monitor $695 House Sound Package (up to 75 people) Wired Microphone or laptop/ ipod audio, 4-Channel Mixer, Patch in House Sound System, Necessary Cables, Extension Cords, Safety Taping, and On-Site Technical Support $200 Upgrade to Wireless Microphone (Lavalier or Handheld) $310 Sound System Package (75-300 people)* Wired Microphone or laptop/ ipod audio, 6-Channel Mixer, (2) Powered Speakers, Speakers Stands, Necessary Cables, Extension Cords, Safety Taping, and On-Site Technical Support $515 Upgrade to Wireless Microphone (Lavalier or Handheld) $625 *Certain Room Configuration or groups over 300 people may require additional audio. Please call for quote LED Light Package (6) LED Up Lights, Lighting Controller, Up Light Covers, Necessary Cables, Extension Cords, Safety Taping, and On- Site Technical Support Stage Wash Package (4) Lekos, Necessary Lighting Trees, Lighting Dimmer Packs, Lighting Controller, Necessary Cables, Extension Cords, Safety Taping, and On-Site Technical Support Boardroom Media Package (Only Available in Avalon, Anacapa, California, Santa Cruz) Appropriately sized HD LCD Monitor, Laptop Audio, Stand with Shelf, Video Cables, Extension Cord, Power Strip, Safety Taping, and On-Site Technical Support $450 $525 $425 For Consultation, please contact our on-site representative with Five-Star AudioVisual at: Phone: (714) 867.5301 E-Mail: ckennedy@five-starav.com All audiovisual equipment rates shown are per room per day and are subject to a taxable 23% Service Charge plus sales tax. Please note for larger or more complex requirements, appropriate set-up, strike, and/or operator labor may apply. Any equipment or technician canceled 24-hours of event start time will be billed at full price. If you do not see an item that is necessary to make your event a success, please call for a professional consultation. 12021 Harbor Boulevard Garden Grove, CA 92840 Phone: (714) 867.5301 www.anaheimwyndham.com www.five-starav.com
AUDIOVISUAL SERVICES AUDIOVISUAL A LA CARTE VIDEO/DATA EQUIPMENT HD Camera with Tripod $375 Seamless Presentation Switcher $355 Laptop Computer $250 Hardline Wired Internet $350 Video Distribution Amplifier $80 4500 Lumen XGA Projector $425 4500+ Lumen HD Projector $650 7000+ Lumen HD Projector Call for quote AUDIO Wired Microphone $60 Wireless Microphone System $175 Push to Talk Mic $80 4-Channel Mixer $70 6-Channel Mixer $90 24-Channel Mixer $350 Powered Speaker $135 MP3 Recorder $185 Stereo 31 Band Equalizer $50 House Sound System Patch $90 Mp3/iPhone/Computer Audio Interface $55 POWER/SUPPORT Spider Box (50 amp) $175 Airwall Usage** $250 3 Phase Tie-In Fee $95 Power Per Amp $2 3 Phase 100 Amp Power Distribution Box $250 Load In/Load Out Supervisor (Per Hour-4 Hour Minimum) $70 SCENERY Specialized Adjustable Drape (per linear foot) **See AV Vendor Guidelines for Usage Details Call for Quote Black Velour Adjustable Drape (per Linear foot) $14.50 MISCELLANEOUS EQUIPMENT Flipchart with Pad and Markers $70 Flipchart with Adhesive Pad and Markers $85 3 x4 Whiteboard with Markers $75 Easel $25 Teleconference Speakerphone* $170 Extension Cord and Power Strip $30 Wireless Slide Remote w/laser Pointer $55 LIGHTING LED Uplighting $70 Pinspot Lighting $40 Custom Steel Cut Gobo $275 ON-SITE TECHNICAL LABOR (Per Hour 5 Hour Minimum) Show Operator $80 Monday Friday Set/Strike/On-Site Tech 7AM 5PM $70 5PM 12AM $80 12AM 7AM $130 Saturday, Sunday/Holiday Set/Strike/On-Site Tech 7AM 5PM $80 5PM 7AM $130 *Toll Charges Will Apply For Consultation, please contact our on-site representative with Five-Star AudioVisual at: Phone: (714) 867.5301 E-Mail: ckennedy@five-starav.com All audiovisual equipment rates shown are per room per day and are subject to a taxable 23% Service Charge plus sales tax. Please note for larger or more complex requirements, appropriate set-up, strike, and/or operator labor may apply. Any equipment or technician canceled 24-hours of event start time will be billed at full price. If you do not see an item that is necessary to make your event a success, please call for a professional consultation. 12021 Harbor Boulevard Garden Grove, CA 92840 Phone: (714) 867.5301 www.anaheimwyndham.com www.five-starav.com