January 4, 2013 ADDENDUM #3 TITLE OF RFQ: Gateway Audio Visual Bid REFERENCE: 12/13 B-30 Please note the following information regarding 12/13 B-30: 1. The due date is: January 11, 2013 at 1:00 p.m. in the conference room of the Purchasing Office, room # 12-B. 2. All in rack cabling and rack/component assembly is included in this bid. 3. Any projections screens are excluded from this bid. 4. This is a prevailing wage job as per NJ State regulations. RFIs AND RESPONSES; ANSWERS ARE IN RED. Total Video 1. Digital Signage system, confirm what type player is generating the signal? PC running SCALA software 2. How is signal feed to monitors? VGA feed from PC 3. Are there system descriptions available? None available. 4. Are there system drawings available? Yes, see drawings included with bid package.
5. AV contractor responsible for mounting OFE SP Controls Smartbox wall racks in all listed rooms? The Smartboxes will be installed by the General Contractor (GC). The SP Controls components will be installed by the GC, also. 6. Ocean County College will provide and install White Boards for Standard Classrooms? The GC will furnish and install white boards for standard classrooms. 7. Ocean County College is providing a SP Controls Smartbox for all Classrooms rooms,standard Rms, 423,428,220,222,322,324,426,427? All Smartboxes will be provided by the College, regardless of room type. All Smartboxes will be installed by the GC. 8. Ocean County College will provide It Tech for Internet/Ethernet interfacing? Yes. 9. All Ip address and configurations provide by Ocean County College? Yes. Successful vendor shall provide a list of equipment that requires an IP Address. 10. Confirm project Schedule? Assuming there is an acceptable bid proposal, the College will seek an award approval at the January 28, 2013 board meeting. A purchase order would be issued shortly thereafter. The College anticipates that the delivery of this equipment, installation and start-up will take place during the 2 nd quarter of 2013. Video Corporation of America 1. Confirm installation & mounting of all equipment, both equipment being provided (as part this RFP, inclusive of projection screens) & existing OFE equipment, being installed by others? See RFP page 19, item 18. 2. Confirm the off-loading of all equipment & moving into designated final location is by others. See RFP page 19, items 16 and 17. In addition, see item below: Delivery is to job site, coordinated with Lee Kobus (732-255-0399) to permit the inventory of new equipment and asset tagging to take place upon equipment s arrival.
3. Confirm whether the cabling that is being provided & installed by others includes all permanently installed cabling between devices & wall plates only or all cabling. All cabling will be furnished and installed by the GC with the exception of inrack cabling. Per this Addendum, all in-rack cabling associated with this package shall be furnished and installed by the successful A/V equipment vendor. In addition, all racks and their components and cabling should be assembled in the successful A/V bidder s shop and delivered to the site as a complete system for installation by the GC. 4. Will all existing documentation, inclusive of facility drawings, system functional, etc., be made available to the AV Contractor as an Editable AutoCAD file for updating and use in our drawing submission? The architectural and M/E/P drawings can be issued as CAD drawings to the successful bidder if the bidder signs the A/E s release form. However, the signal flow drawings are not editable, and must be provided to the client by the AV vendor prior to construction for sign-off as well as post-construction as AS-BUILTS. 5. Please provide current time line for this project. Assuming there is an acceptable bid proposal, the College will seek an award approval at the January 28, 2013 board meeting. A purchase order would be issued shortly thereafter. The College anticipates that the delivery of this equipment, installation and start-up will take place during the 2 nd quarter of 2013. 6. Confirm this is a prevailing wage project. See RFP page 3. 7. Please provide contact info for on-site electrical. Bidders should coordinate with the GC, Niram. Contact information is below: Niram, Inc. 91 Fulton St. Boonton, NJ 07005 p. 973. 299-4455 f. 973. 299-7010 Roman Graure romanjr@niram.com
Xerox Audio Video 1. The bid states that the cables will be supplied and pulled by the general contractor. It is best practice for the cables to be labeled and run sheet to be provided. Who will provide these? All cabling will be furnished and installed by the GC with the exception of in-rack cabling. Per this Addendum, all in-rack cabling associated with this package shall be furnished and installed by the successful A/V equipment vendor. In-rack cabling should be labeled by the successful A/V equipment vendor. In addition, all racks and their components and cabling should be assembled in the successful A/V bidder s shop and delivered to the site as a complete system for installation by the GC. As far as the labeling is concerned, we don t know if that is being done. We will try to secure the pull sheets for the successful A/V vendor. 2. Will the contractor supply the design drawings. The architectural and M/E/P drawings can be issued as CAD drawings to the successful bidder if the bidder signs the A/E s release form. However, the signal flow drawings are not editable, and must be provided to the client by the AV vendor prior to construction for sign-off as well as post-construction as AS-BUILTS. 3. What is the procedure if a cable is missing or mislabeled causing a delay. Will the installer be reimbursed for the time? All cable installation is by the GC. If there is anything missing the GC will be responsible for correcting. No lost time penalty will be assessed the A/V vendor for this type of circumstance. Also, see RFP page 19, items 15 and 19. The College expects that the successful vendor will coordinate with the GC during installation so as to avoid delays during start-up. We will establish a kick off meeting once the award is done. 4. Will we be provided the cable part # s and manufacture that are supplied and pulled by the contractor in advance? This will be necessary to determine what type of connectors those are required and the cost of the connectors. All cabling will be furnished and installed by the GC with the exception of in-rack cabling. Per this Addendum, all in-rack cabling associated with this package shall be furnished and installed by the successful A/V equipment vendor. In-rack cabling should be labeled by the successful A/V equipment vendor. In addition, there will be no connectors required to be installed by the A/V vendor. All cables will have connectors. 5. The drawings show a 50 ft. HDMI cable coming from the DVD player although HDMI specifications do not limit cables to any particular length, but instead sets performance criteria based on maintaining adequate signal strength. Therefore, cable length is not determined by the HDMI specification, but by the design and manufacturing quality of the cable. Who will guarantee the functionality of this cable?
It is not unusual to run a pre-made 50 HDMI cable, which are specifically gauged to go that distance. There are some sources that may have a hard time pushing that distance, but our experience is that Blu-Ray players supply enough voltage on the HDMI output to push longer distances than other devices might. As such, the Architect, Engineer, GC & IT Commissioning agents will all guarantee the functionality of the cable. 6. Will the Extron amplifier be mounted above or below the ceiling? It is fine to mount above the drop ceiling. It is plenum housing. If it is not allowed to power this device via outlet above the drop ceiling, then the power cord will need to be extended to the wall outlet that powers the projector. 7. Who is providing the cables not specified on the bid? All cabling will be furnished and installed by the GC with the exception of in-rack cabling. Per this Addendum, all in-rack cabling associated with this package shall be furnished and installed by the successful A/V equipment vendor. In-rack cabling should be labeled by the successful A/V equipment vendor. In addition, all racks and their components and cabling should be assembled in the successful A/V bidder s shop and delivered to the site as a complete system for installation by the GC. 8. What equipment is expected to be mounted in the SP Smart Box? The storage area located at the top is small and may not be able to accommodate all of the equipment. Box will house the room s DVD player, but it s also IT s intention to install the VDI terminals in each room, which have been placed on the shelf portion of the box. 9. The cable routing for the Extron p/2 driver and USB is not part of SP Smart Box design. Meaning, is it the intention to locate a laptop on the drop down shelf on the SP Smart Box (on top of Sony Blu-ray player) and it intended to be a temporary or semi-permanent as this will affect the fold up design of the shelf? Semi-permanent, since the VDI terminals are slated for all rooms. TBS Network Intelligence, Inc. 1. Can the consultant provide the spread sheets for the components that were used to develop the RFP? The RFP bid document, together with this Addendum, stands as issued. 2. Is this job requiring union labor or only prevailing wage? See RFP page 3.
3. Please provide names and contact information for electrical sub and cabling subcontractor. Bidders should coordinate with the GC, Niram. Contact information is below: Niram, Inc. 91 Fulton St. Boonton, NJ 07005 p. 973. 299-4455 f. 973. 299-7010 Roman Graure romanjr@niram.com 4. Please confirm if the AV contractor is expected to provide the cable pulls lists and types to the cable contractor - No, the AV contractor is not expected to provide the cable pulls lists. All cabling will be furnished and installed by the GC with the exception of in-rack cabling. Per this Addendum, all in-rack cabling associated with this package shall be furnished and installed by the successful A/V equipment vendor. In-rack cabling should be labeled by the successful A/V equipment vendor. In addition, all racks and their components and cabling should be assembled in the successful A/V bidder s shop and delivered to the site as a complete system for installation by the GC. 5. Who is installing the mounts associated with projectors? This includes the ceiling mounted LCD mounts. See RFP page 5, Summary or Work and page 19, item 18. The GC will install all equipment provided by the awarded vendor, including mounts. 6. Who is installing speakers? See RFP page 5, Summary or Work and page 19, item 18. The GC will install all equipment provided by the awarded vendor, including mounts. 7. Who is hanging white boards? See RFP page 5, Summary or Work and page 19, item 18. The GC will install all equipment provided by the awarded vendor, including mounts. 8. Who is installing LCD mounts and hanging the LCD's? See RFP page 5, Summary or Work and page 19, item 18. The GC will install all equipment provided by the awarded vendor, including mounts. 9. Please confirm if GC is providing and installing all of the referenced Da-Lite screens in the project. The GC will furnish and install all Da-Lite screens. Per this Addendum, the Da-Lite screens and wall switch listed in the RFP for the Lecture Hall 117 and Conference Rooms 426 and 427 shall be EXCLUDED from this RFP.
10. Will the drawings be updated to reflect any notes or changes for the Bid as a result of the answers to questions as the drawings reflect what the final contract is for the AV portion. The Audio/Visual drawings provided with this RFP will not be revised. Pre-award revisions are made via Addendum. Post-award revisions will be issued as necessary. 11. Who is responsible to supervise, test and verify that all cabling is installed properly and tests properly? See RFP page 19, items 15 and 19. The IT commissioning agent will verify the installation of all parties. Supervision of cable installation is by the GC. However, the College expects that the successful vendor will coordinate with the GC during installation so as to avoid delays during start-up. Cable testing will be performed by the GC and verified by the IT commissioning agent. 12. Who is providing the rapco custom floor box plates for the stage in 117 See RFP page 18, Plates and Boxes. Custom floor box plates are included in this RFP. 13. If the other contractors are installing mounts and hanging the projectors LCD's etc. Please confirm that they will be providing the CAD VISIO information applicable as drawings. It will be the responsibility of the successful AV equipment vendor to provide construction documents (signal flow) and they must be provided to the client by the AV vendor prior to construction for sign-off as well as post-construction as AS- BUILTS. Whether these are submitted in CAD or other is between the client and the AV Vendor. Troxel Inc. 1.) Will end user entertain alternate/substitution for items, if these alternates meet/exceed specifications of originally requested items; if these alternates have a longer warranty; if these items will save OCC money? As stated in the bid document, you need to make us aware of any alternates prior to submission. Make sure it is in enough time for evaluation before the due date. If too close to the date, it will not be considered. The building was roughed-in based on the equipment listed in this RFP. Any substitution must be fully compatible in every way with the original equipment specification so that roughin does not have to be changed. 2.) Is it possible to come demonstrate these items for consideration? Not unless requested by the college.. 3.) If I plan to submit bid as specified, and a second bid with alternate/substituteditemscan I include these in the same bid package? Would you rather we separate the bids? We will accept in the same envelope but both bids should be labeled As Specified and Alternate
3.) Since I will not be performing the cabling installation, will I need to include prevailing wage in my bottom line price? Vendors are responsible for complying with prevailing wage rules for public work in NJ. 4.) Am I able to assemble equipment racks on-site after delivery; or, do I need to have these assembled prior to delivery? Equipment rack assembly may be done off site or on-site. This vendor is responsible for integration of all systems per the RFP so it may be advantageous for this vendor to assemble racks off-site and deliver to the site fully assembled. 5.) Will the cabling be fully tested as operational and in perfect working condition and signed off upon, prior to me coming to connect equipment that I am supplying? The College s IT Commissioning Agent, Intertech Associates, will witness cable testing performed by others for this vendor s scope of work. 7.) If it saves OCC money, am I able to arrange for drop shipment of items separately; as long as I coordinate delivery with OCC's assigned foreman? Yes. We did discuss this at the site. The contact person to coordinate these deliveries is: Mike Bruno of OCC. However, the vendor, per this RFP, will be required to have somebody available from their firm to coordinate the delivery and assure there is no confusion as to what is delivered. 8.) If I am aware that an item OCC has specified on this bid will be discontinued without replacement/ unavailable/ not supported, on/about the time that this bid will be awarded, should I bid a similar item that will not match/meet spec (software oriented)? YES. PLEASE ACKNOWLEGE RECEIPT OF THE ADDENDUM. Mark H. Bowcock, Buyer.