Niceville High School Band New Parent Meeting May 8 2017 Brett Verzwyvelt President, NHS Band Booster Association Dan Wooten Director of Bands, NHS
Agenda Welcome Directors Overview Communication Band Procedures & Policies Fee$ Band Booster Association
Welcome to the Niceville High School Band
As a Member of the Eagle Pride Band, You become part of a long tradition of excellence! Performing on the field...
... in Parades...
and on the Stage.
but we can t do it without the help of our volunteer parent boosters
Required Paper Work Forms General Information Form Attendance Policy Fill Out Annually X Must be Notarized Medical Release Form X X On/Off Campus School Activity Form X X Release of Student Images Yes, I can help! Form X once Volunteer Affidavit* X X *Complete online by selecting volunteer link on the NHS Band website, or at the Okaloosa County School District website under volunteers. X
Meet the Directors Dan Wooten, Director of Bands Jeff Adams, Associate Director of Bands Patrick Carnahan, Assistant Director of Bands
NHS Eagle Pride Over 50 Years of Excellence! The NHS Band program has but one mission to create educated consumers of music and welladjusted citizens through participation in band.
NHS Eagle Pride Over 50 Years of Excellence! 66% of all medical school applicants who have their undergraduate degree in MUSIC are ACCEPTED into medical school This is higher than accepted math and biology applicants combined!
NHS Eagle Pride Over 50 Years of Excellence! Michigan State University s Law School claims that students with undergraduate degrees in music are better at time management, public speaking, studying, and are overall more successful in their first year Law Brief Writing classes.
NHS Eagle Pride Over 50 Years of Excellence! Band Takes Too Much Time
NHS Eagle Pride Over 50 Years of Excellence! While in our program your child will learn:
Communication with the Band Staff There will be over 320 students in our program next year. There are 14 coaches for 65 players on the football team. There are three of us! We have the work in our department divided for the highest level of efficiency possible.
Communication with the Band Staff Basic Chain of Command in the Band Office Carnahan Inventory Attendance Concert Band Big Band (Jazz 1) Adams Absence Requests Color Guard/Majorettes Symphonic Winds Jazz Too
Communication with the Band Staff Basic Chain of Command in the Band Office Wooten Budget Curriculum Community Relations Honors Credit Wind Ensemble Percussion
Communication in the Eagle Pride No paper handouts! Class Announcements to Students Information posted on board or doors Band Website Emails via Charms
Communication in the Eagle Pride General questions: questions@nhseaglepride.com Email from the links in Charms Call the directors for student-specific concerns Band Room number is 833-4261.
NHS Eagle Pride Over 50 Years of Excellence! Our program has a national reputation for performances of the highest level. However, it is our belief that that our highest achievement lies in the greater than 98% yearly retention rate in our enrollment.
NHS Eagle Pride Over 50 Years of Excellence! In 2003 there were over 2400 students enrolled at NHS (and 650 at LMS, 1250 at RMS). There were 225 in the band at NHS. As the enrollment has fallen to 2000 at NHS and less than 300 at LMS, the band size has increased considerably. While the school s enrollment decreased 17% our enrollment increased 7%. This is our highest achievement that we have created an environment of retention and growth!
Who Makes Up the Eagle Pride The Eagle Pride Marching Band Wind Instruments Wind Ensemble (aka 1st Band ) Symphonic Winds (aka Second Band ) Concert Band (aka Third Band ) Varsity Band (aka Fourth Band ) Drum Line / Percussion Battery (snares, quads, bass drums, cymbals) The Pit (mallets, keyboard, guitars) Auxiliaries Color Guard (Flags) Majorettes (Twirlers)
Typical Travel Marching Band-Football Season Travel to most out of town football games Full Band typically travels within the district Pep Band typically travels outside the district Big Marching Band trip every 4 years such as Rose Parade Concert Band and/or other ensembles Travel varies depending on opportunities Troy Alabama, MPA, etc.
NHS Eagle Pride Website
How to Access Charms www.charmsoffice.com School Code: nicevillehsb
Charms www.charmsoffice.com School code: nicevillehsb (Once accounts have been established) Use the same 10 digit student ID # that you use for Grades Online. New Parents will start receiving Eagle Pride News in mid June after we complete the school year and get everyone transferred into the Eagle Pride Charms
Charms www.charmsoffice.com School code: nicevillehsb
Our Practice Field Challenge Band Room Eagle Pride Field
The Solution Our TOP priority is to provide for the safety of our students and for adult supervision until they are back in your possession. After consultation with the Niceville Police Department we have developed procedures that work! We know these procedures are not the most convenient BUT, with everyone s cooperation has worked SAFELY for five years now!
Evening Band Room Drop-Off & Pick-Up Driveway is CLOSED for equipment loading before AND after practice.
Evening Band Room Drop-Off & Pick-Up Driveway is CLOSED for equipment loading before AND after practice. Lower Lot is CLOSED to Drop-off and Pick-Up.
Evening Band Room Drop-Off & Pick-Up Enter from Cedar Ave. Park in either the upper or lower parking lots.
Evening Band Room Drop-Off & Pick-Up Students walk to the Band Room.
Walking Route from the Band Room
Set Up is a Multi-Load Process! Please DO NOT stop, block, or park near the gate at the Practice Field. It is the only access for equipment transport.
Parent Taxi Drop-Off & Pick-Up Please DO NOT drop-off or pick-up students on Palm Blvd., Old Coastal Hwy., or the Car Dealership.
Parent Taxi Drop-Off People s National Bank
ONLY Parent Taxi Pick-Up is at People s National Bank
Attendance Policy Attendance at practices and performances is mandatory. Any student who misses any portion of a rehearsal is subject to replacement for an indeterminate length of time if a qualified alternate is available. Notify the director in writing at least 4 weeks in advance for marching band and 8 weeks in advance for concert band of the time you want your request to be considered. Considered does not necessarily mean granted.
Excused Absence Criteria 1) Personal illness 2) Death of a relative 3) Observance of a religious holiday 4) College Visits ONLY for rehearsals (not performances) IF prior arrangements have been made with the Director. 5) Emergency circumstances which, in the judgment of the band director, constitute good and sufficient cause for absence from band. WORK IS NOT a valid excuse to miss school therefore it is invalid for missing rehearsals or performances.
ABSENCE REQUESTS What, When and Where A written ABSENCE REQUEST is required in advance of an absence, a tardy, or an early dismissal. A completed and signed ABSENCE REQUEST FORM is required to be turned in: 4 weeks in advance for marching band 8 weeks in advance for concert band. Absence Request Forms are Located: In the wall files outside the Band Office Online at
Alternate Policy Any excused absence from a rehearsal/performance will result in being placed on alternate status for a minimum of one week s performance. Any unexcused absence from a rehearsal/performance will result in being placed on alternate status for an indeterminate length of time possibly for the remainder of the season. Note: if you are sick, you should not attend a rehearsal or performance just to keep your spot. We do factor types of excused absences into the speed of your return to performing status. Alternates will shadow another performer during all practices.
Alternate Shadows vs- Shared A/B Pairs Unfortunately in the heat of battle (aka marching season) we use the term shadows interchangeably. This can create inadvertent messages. There is a HUGE difference between a shadow that is an alternate and a shadow that is just a shared pair. Shared pairs are equal performers in the spot Typically we either alternate weeks or split each show s performance time. Alternate shadows are NOT potential performers until their alternate status has been removed.
Why Have Shared A/B Pairs? Impossible to anticipate enrollment changes over the summer OR to predict attendance issues. As a result, we write the show for less performers than we have on paper. This means that we always start the season with shared pairs. (All sports teams have a bench! ) Majority of the group is not in a shared pair but, most shared pairs start out as freshmen. Do not be concerned if your student starts the season in a shared pair. ALL STUDENTS WILL PERFORM DURING THE COURSE OF THE SEASON!
Band Grading Policy It is expected that members of any performing ensemble in the Department of Bands will attend every rehearsal and performance in its entirety. Each student will start the 1st quarter with 100 points. The following is a breakdown of point deductions for each infraction: Unexcused absence from practice....12 pts Unexcused absence from performance... 32 pts Tardy to practice. 3 pts Tardy to performance.... 6 pts Unprepared for rehearsal.... 5 pts (i.e., no instrument, music, flip folder, drill coordinates, etc.)
School Instrument Rental French Horn/Mellophone (Marching and Concert) Baritone (Marching and Concert) Tuba/Sousaphone (Marching and Concert) The Tuba Issue Percussion Equipment (Must stay at school unless given specific permission) Tenor Sax (Concert and Jazz Only, NO MARCHING) Bari Sax (Concert and Jazz Only, NO MARCHING) Bass Clarinet (Concert Only, NO MARCHING) Bassoon (Concert Only, NO MARCHING)
School Instrument Rental WE DO NOT PROVIDE Flute/Piccolo Oboe Clarinet Alto Sax Trumpet Trombone
2017-2018 Student Annual Fee$ Description Amount General Participation Fee $150 Uniform Fee (Except Majorettes) $20 Clinician Fee (Pit, Colorguard, Drumline, and Majorettes) $100 School Owned Marching Instrument Rental $75 School Owned Concert Instrument Rental $50 Approximate Accessory Cost for new color guard student $220 Approximate Accessory Cost for new band student $115 Approximate Accessory Cost for new Majorette $650-$800 All Fees due on uniform fit day, July 22 Please see the Director or Treasurer with financial questions
Typical Accessories New Student Accessory Package Estimated Prices Amount Maroon Travel Shirt $25 Black Band T-shirt with N and horn $11 Khaki Shorts $25 3 pair of white gloves $9 Black band shoes (may use middle school shoes) $45 Total $115 Optional Accessories Amount Garment Bag $15 Maroon Band Hoodie Pool Over $25 Maroon Band Hoodie Zip Up $32 Students can re-use accessories that still fit in following years
Uniforms vs. Accessories Items borrowed are part of the uniform Items purchased are accessories Replacement Accessories may be purchased as needed. Common accessories replaced are: Gloves ($3) and the Black Band T-Shirt ($10) If needed for a performance, item will be charged to the student s Charms account
Band Booster Association
2017-2018 Executive Board and Major Chairpersons Executive Board of Directors (Voting Members) President Brett Verzwyvelt Vice-President Jessie Mason Ways & Means Mary Hencinski Treasurer Elaine Johnson Treasurer-Student Accounting Holly Ramby Head Chaperone Katie Wallace Volunteer Coordinator Bethany Mixson Secretary Patti Wolfrom Key Chairpersons Equipment Steve Jensen Uniforms Sharon Jacobs Concessions Cathy Erickson Accessories Connie Jones Publicity Patti Wolfrom Charms Lisa Rackley
NHS Band Booster Association Purpose Support the Band Director s vision Manage the non-student band business for the directors fundraising, finances, uniforms, travel, etc. Interface to the band parents for non-student issues Membership All parents are automatically members Executive Board meets the 1 st Mon of every month at 5:30-6:45 pm Boosters meet the 1 st Mon of every month at 6:45-7:15 pm No June Meeting
Typical Budget ($450,000) Other 5% Income Summer Camp 6% Expenses Other 8% Includes $$ to student accounts Student Fees/Access 19% Concessions 29% Fundraising 47% Travel 8% Concessions 15% Fundraising 22% Student Fees/Access 27% Directors 14%
Typical Student Fundrai$ing Opportunities Event Wrapping paper or Pasta Citrus Worlds Finest Chocolate Bar Sales Super 50/50 Golf Tourney Yard Sales Timeframe Fall Fall Fall & Spring Spring Spring Fall & Spring - The band general account typically receives a portion of all fundraisers - Fundraisers increase significantly during big trip years (i.e. Rose Parade) - Designed to offset student fees and expenses
Volunteer Opportunities? Sign up in Charms Activity POC Comments All Volunteering Bethany Mixson Several opportunities Concessions Cathy Erickson ~ 50 people per home game Chaperone Katie Wallace Band rehearsals, games and trips Equipment crew Steve Jensen First to arrive, last to leave Fundraising chairman Mary Hencinski Several volunteer opportunities Hem uniform pants between UFD and picture day Sharon Jacobs Sewing experience required but Sharon will be happy to train you Recommend every parent/guardian work concessions at least 1 game Concessions benefits every band member to keep fees down Sign up to volunteer on charms ~50 Committees, Sub-Committees, or Fundraising Chair Opportunities
Dates to Remember Date Time Event Location 16 May 630pm Spring Awards Concert Mattie Kelly 17-18 May New student auditions 20 May 8am-12pm Rookie Welcome Day & Orientation 22 May Jazz auditions Big Band 23-24 May Drumline Auditions 11 July Practices begin 22 July 8am-1pm Uniform Fit Day (UFD) 29 July 7am-noon Concession Clean Up 29 July 8-11am Uniform Make-Up Fit Day 4 Aug 6-730p Parent Meeting Auditorium 5 Aug Picture Day Monitor Calendar on Website
One Last Summer Priority PREPARE FOR THE HEAT! Eat before rehearsals and performances Drink water (not soft drinks) during the day prior to rehearsals Bring water to rehearsals Dress appropriately for rehearsals (No long pants/jeans or long sleeved shirts) HEAT EXHAUSTION CAN BE PREVENTED!
Questions?