Lori Dekydtspotter, Rare Books and Special Collections Cataloger, Lilly Library

SLIS S603: Workshop for Librarians and Information Professionals Topic: Rare Books Cataloging Spring 2012 March 5-April 25 (Mondays), 1:00-3:45 Instructor: Lori Dekydtspotter, Rare Books and Special Collections Cataloger, Lilly Library 855-3157 lodekydt@indiana.edu Office hours: Office hours are by appointment. Prerequisite: S504 Cataloging or permission of instructor Course overview: In this workshop, students will be introduced to some of the key aspects of cataloging rare books (using as our guide, the Descriptive Cataloging of Rare Materials (Books) manual its place in the larger context of library cataloging (AACR2R, MARC21), as well as learning the type of information that patrons such as scholars, appraisers, book historians, and historical bibliographers are seeking from a cataloged record. The goal of the course is to provide practice in each of the primary elements of the rare book catalog record. We will study the basic theory and practice of rare book cataloging through lectures, guest speakers, readings, discussions and practical exercises. Course Objectives: By the end of the course, students will be able to: perform basic cataloging of rare books and be able to identify the kinds of information that will need to be included in copy specific notes and the application of codes and standards, especially DCRM(B) ; provide a basic binding description; distinguish between different illustration techniques (i.e., woodcuts, wood engravings, copperplate engravings, copperplate etchings, and lithographic illustrations); use genre and form headings and use relator terms in name added entries; provide a collation and format (i.e., folio, quarto, octavo); distinguish between the concepts of edition, impression, issue, state; understand the setting of cataloging policy within an institutional context. Workshop sessions will be held at the Lilly Library, assignments will require use of its collections, and required books for the cataloging assignments will be on reserve in the Lilly Library Reading Room. Students should acquaint themselves with the Lilly Library's hours and use policies. Since we meet only seven times, attendance will be mandatory and will be figured into the final grade. If you are unable to attend a class, please inform the instructor prior to the class period so arrangements for the missed assignments can be made. Required text and workshop materials: Descriptive Cataloging of Rare Materials (Books). Washington, DC : Library of Congress Cataloging Distribution Service, 2008. Assigned articles will be available on e-reserve, Oncourse, and/or through web links. Assignments and grading: Attendance and participation: 20% Students will be expected to participate in class by contributing to the discussion based on the assigned readings and by actively taking part in class exercises. In order to earn the highest amount of points, students must: Invest obvious time and care into the completion of Wiki postings, which are completed on time (Although students may participate in discussion forums and other areas after the due date, no late work will be counted.); and,

2 Respond to posted Wiki discussion topics and reflect on class speakers, discussions, etc., by posting a minimum of one substantial comment and/or replies to other student comments beyond I agree or Me too. It is essential that you cite or refer to readings instead of simply saying I think. Cataloging assignments: 60% There will be six cataloging assignments (each worth 10 points). Because assignments will be reviewed at the beginning of class, please make a copy of your work before turning it in. This will facilitate note taking and discussion during the in-class review. If you know beforehand that you will have to miss a class, please turn in your assignment before the scheduled due date. Final cataloging project: 20% Due May 6 th (by 5:00 p.m.) The final project will ask students to answer one short essay question and catalog four books, using DCRM(B) and the various cataloging aids discussed in class. The volumes will be on reserve in the Lilly Library Reading Room. Late Submissions: Late assignments will not be accepted. If you foresee any problems with turning in an assignment by the due date, please contact the instructor previous to the due date to discuss options. Session I (March 5 th ): Introduction Overview of syllabus and course packet Discussion: How does rare book cataloging differ from standard cataloging? General introduction to cataloging tools, DCRM(B) and RBMS (Rare Books and Manuscripts Section) Thesauri General review of MARC21 Format In-class practice Discussion of first assignment (due at the beginning of class on March 21st). Session II (March 19th): RBMS Thesauri, Relator Terms, & Paper Evidence First Assignment is DUE Required readings: DCRM(B): Sections: Introduction (p. 11-27) and General Rules (p. 29-45) Bland, Mark. Paper and related materials. Ch. 2. A Guide to Early Printed Books and Manuscripts (London: Wiley- Blackwell, 2010) Russell, Beth M. Description and access in rare books cataloging: A historical survey. Cataloging & Classification Quarterly 35:3-4 (2003), 491-523. Review website: Glossary of Paper Terminology (http://www.artpaper.com/mm5/merchant.mvc?screen=glossary) & Notes in class packet. Session III (March 26 th ): Collation, Signatures, and Watermarks Second Assignment is DUE Required reading: DCRM(B): Section 7B9 (Signatures) & Appendix B: Collection-Level Records (p. 153-165) Ascher, James P. Progressing toward bibliography, or, Organic growth in the bibliographic record. RBM: A Journal of Rare Books, Manuscripts, and Cultural Heritage, 95-110.

3 Gaskell, Philip. Bibliographical description. In A New Introduction to Bibliography. New Castle, DE: Oak Knoll Books, 1995, p. [321]-335. Tanselle, G. Thomas. 1977. Descriptive bibliography and rare book cataloguing. Studies in Bibliography, 30, 1-56. Session IV (April 2 nd ): Physical Description Third Assignment is DUE Required reading: DCRM(B): Physical Description Area (p. 101-118 ); Series (p. 119-125); Notes (p. 127-147) Stalker, Laura, & Jackie M. Dooley. Descriptive cataloging and rare books. Rare Books and Manuscripts Librarianship 7:1 (1992), 7-23. Pollard, Graham. Changes in the style of bookbinding, 1550-1830. The Library, 5th ser., 11 (1956), 71-94. Session V (April 9th): Identifying Different Types of Illustrations, Early Letter Forms, & Edition and Bibliographic History Fourth Assignment DUE Required reading: DCRM(B): Editions (Sec. 2); Appendix G: Early Letter Forms and Symbols (p. 187-193) Association of College and Research Libraries, and Library of Congress, Descriptive Cataloging of Rare Materials (Books) (Washington, D.C.: Cataloging Distribution Service, Library of Congress, 2008). On reserve in the Lilly Library Reading Room (Review selected examples): Wakeman, Geoffrey. Graphic Methods in Book Illustration. Loughborough, Leicestershire: Plough Press, 1981. Session VI (April 16 th ) Provenance & References Fifth Assignment DUE Introduction to the Standard Citation Forms for Published Bibliographies and Catalogs Used in Rare Books Cataloging, 2nd edition (1996) this resource contains standard citation forms (contained in a 510 note) for references that help verify, identify, and describe rare books. Required Reading: DCRM(B): Sections: 7B19.2. Provenance & 7B14. References to published descriptions Citing Bibliographies in Rare Book Cataloging Seminar, 50 th RBMS Preconference, June 20, 2009 Deborah J. Leslie. Citations in the Bibliographic Record http://rbms.info/conferences/preconfdocs/2009/bibliographicalcitationsdjlintegrated.pdf Eva Guggemos. Cryptic Reference?: Bibliographic Citations and Users https://docs.google.com/present/view?id=df62f6mx_2354m9gfc Brandt, Randal S. Cryptic References : Bibliographic Citations in Rare Book Cataloging, Part III http://rbms.info/conferences/preconfdocs/2009/seminarh_brandt.pdf Dooley, Jackie. Ten commandments for special collections librarians in the digital age. RBM: A Journal of Rare Books, Manuscripts, and Cultural Heritage 10:1 (Spring 2009), 51-59. Proposed change to Standard Citation Forms (2006), Report of the SCF Revision Working Group, January 14, 2009 http://www.rbms.info/committees/bibliographic_standards/committee-docs/scfrevision20090114.pdf

4 Session VII (April 23 rd ): Local Practice Issues & Review Sixth Assignment DUE\ Prior to class look over these local practice cataloging policy manuals: Yale University, Beinecke Rare Book & Manuscript Library, Rare Books Team http://www.library.yale.edu/cataloging/rarebookteam/ On e-reserve: Stanford University Libraries, Dept. of Special Collections & University Archives, Rare Books Division. Cataloging Procedures Manual. Compiled by Barry Hinman (2009). Review final project (Due by 5:00 on May 4th) Required Reading: Bradshaw, Elaine Beckley, & Stephen C. Wagner. A common ground: Communication and allegiance between cataloger and curator for improved access to rare books and special collections. College & Research Libraries 61:6 (2000), 525-534. Taraba, Suzy. Administering the cataloging of special collections materials. Rare Books and Manuscripts Librarianship 7:2 (1992), 87-90. *Academic Dishonesty and Grades at SLIS: All SLIS instructors have been asked to include the following information in their syllabi. Please take note of it. Grades: The following definitions of letter grades have been defined by student and faculty members of the Curriculum Steering Committee and have been approved by the faculty as an aid in evaluation of academic performance and to assist students by giving them an understanding of the grading standards of the School of Library and Information Science. A 4.0 Outstanding achievement. Student performance demonstrates full command of the course materials and evinces a high level of originality and/or creativity that far surpasses course expectations. A- 3.7 Excellent achievement. Student performance demonstrates thorough knowledge of the course materials and exceeds course expectations by completing all requirements in a superior manner. B+ 3.3 Very good work. Student performance demonstrates above-average comprehension of the course materials and exceeds course expectations on all tasks as defined in the course syllabus. B 3.0 Student performance meets designated course expectations and demonstrates understanding of the course materials at an acceptable level. B- 2.7 Marginal work. Student performance demonstrates incomplete understanding of course materials. C+ 2.3 Unsatisfactory work. Student performance demonstrates incomplete and inadequate understanding of course materials. C 2.0 C- D+ D D- F 1.7 1.3 1.0 0.7 Unacceptable work. Coursework performed at this level will not count toward the MLS or MIS degree. For the course to count toward the degree, the student must repeat the course with a passing grade. 0.0 Failing. Student may continue in program only with permission of the Dean. Academic Honesty: This course will follow Indiana University and School of Library and Information Science policies on academic dishonesty. Students found to be engaging in plagiarism, cheating, and other types of dishonesty will receive an F for the course. For further information, please see the Code of Student Ethics at http://campuslife.indiana.edu/code/index1.html.

5 MARC21 Fields (for fictitious record) with Corresponding DCRM(B) Rules 040: :$a Cataloging source ($e for description conventions, i.e. aacr2, dcrmb) 041:0_:$a Language code 043: :$a Geographic code 050: :$a LC call number 090: :$a Local call number 100:1_:$a Name entry 1 [DCRM(B) 1E] [AACR2 2.1F] 2 245:10:$a Title [DCRM(B) 1B] [AACR2 2.1] 246:3_:$a Other/alternative titles [AACR2 2.1E] 250: :$a Edition statement [DCRM(B) 2] [AACR2 2.2] 260: :$a Place of Publication : Publisher/Distributor, Date area [DCRM(B) 41-4D] [AACR2 1.4, 2.4] 300: :$a Physical description area [AACR2 1.5, 2.5] [DCRM(B) 5B extent; 5C illustrations; 5D size & format; 5E accompanying material] 500: :$a Note area [DCRM(B) 7] [AACR2 1.7A3, 2.7] 500: :$a Edition statement appears [DCRM(B) 7B6.4] 546: :$a Language [DCRM(B) 7B2.1] 500: :$a Note on hand-colored illustrations [DCRM(B) 7B10.3] 500: :$a Other editions [DCRM(B) 7A5.2] 500: : a Signatures [DCRM(B) 7B9.1] 510:4_: a References [DCRM(B) 7B14.1] LOCAL NOTES 590: :$a Provenance bookplates / former owners [DCRM(B) 7B19.1.3 & 7B19.2] 3 590: :$a Copy specific information [DCRM(B) 7B19.2] 590: :$a Binding description note [DCRM(B) 7B19.3.1] 591: :$a Local acquisition information, cataloging date and cataloger initials 650:_0:$a LCSH Topical 651:_0:$a LCSH Geographic 655:_7:$a RBMS Thesauri 700:1_:$a Added entry, $e engraver. 1 Can also be a 110 for Corporate entry, a 111 for a Conference entry, or a 130 for a Uniform title. 2 AACR2, 2 nd ed. (2002), Chapter 2: Books, Pamphlets, and Printed Sheets (Section 2.12-2.18 deals with Early Printed Monographs ). 3 This can be done several ways. The Lilly Library s policy is to add a 500 5InU if we are adding a 700 e former owner. 5 InU to trace the name.

6 700:1_:$a Added entry, $e bookseller. 700:1_:$a Added entry, $e former owner. $5 InU 700:1_:$a Added entry, $e former owner. $5 InU

7 Fictitious Record (encoded in MARC21) to Illustrate DCRM(B) 4 040: :$a IUL $e dcrmb $c IUL 041:0_:$a englatgrc 043: :$a e-uk--- 050: :$a BX6333.S55 $b S4 1659 090: :$a BX6333.S5 $b S52 100:1_:$a Smith, John, $d 1639-1700. 245:12:$a A serm on [sic] the usefulness of prayer and its uirtues / $c by Rev. Iohn Smith, D.D. and chaplain to his Royal Majesty. [ADDED TITLES] 246:3_:$a Sermon on the usefulness of prayer and its virtues 246:17:$a Uirtue of prayer 246:3_:$a Virtue of prayer 250: :$a The third and perfect edition $c with a new epilogue by the author. 260: :$a [London] : $b Printed by G. Riebau, St. Paul s Church-yard, for B. Blackburn, bookseller in Hay-market, $c MDCLIX [1659] 300: :$a 320 p., [2] leaves of plates (1 folded) : $b col. ill., port. (engraving) ; $c 23 cm (4to) + $e 1 sheet ([2] p. ; 20 cm) [GENERAL NOTES] 500: :$a Author and edition statement at head of title. 500: :$a Imprint from colophon. 500: :$a Folded frontispiece leaf with portrait of Smith by Edward Jones. 546: :$a In English with some Latin and Greek. 500: :$a Signatures: A-G 4 (leaf 1A1v is blank). 510:4_:$a Wing (2 nd ed.), c S1234 [COPY SPECIFIC NOTES] 500: :$a From the library of J.K. Lilly, with his bookplate. $5 InU 500: :$a With the bookplate of Thomas Jefferson. $5 InU 590: :$a Inscribed and signed by the author for My friend Mathew Adams. 590: :$a Bound in red morocco, decorated in gilt, marbled endpapers, gilt edges. 591: :$a BY: Bookseller May 19, 2008 $5000. ld [6xx FIELDS] 650:_0:$a Sermons, English $y 17th century. 655:_7:$a Broadsides z Great Britain $y 17 th century. $2 rbgenr 655:_7:$a Authors presentation copies (Provenance) $z Great Britain $y 17 th century. $2 rbprov 655:_7:$a Bookplates (Provenance) $z United States $y 18 th century. $2 rbprov 4 Adapted from a presentation by Elizabeth Robinson given at The Ohio State University Libraries, c2008.

8 [ADDED NAMES, ETC.] 700:1_: a Smith, John Allen, d d. 1680, e attributed name. 700:1_: a Jones, Edward, e engraver. 700:1_: a Blackburn, Bernard, d 1610-1680, e bookseller. 700:1_: a Mather, Increase, d 1639-1723, e dedicatee. 700:1_: a Jefferson, Thomas, d 1743-1826, e former owner. 5 InU 700:1_: a Lilly, Josiah Kirby, d 1893-1966, e former owner. 5 InU