CITY OF SOUTHLAKE Department: Finance for CS BID TABULATION FORM Proposal Due: 4/13/2017 RFP #: 1701B540JL170003 Form Prepared By: Tim Slifka for CS Date Prepared: 5-9-2017 CHRISTMAS BY ZENITH THE CHRISTMAS LIGHT GUY Name of Vendor YEAR ROUND ENTERPRISES, INC. dba YEAR ROUND CHRISTMAS LIGHTS Contact Name: ERICA HOLMAN BRANDON ANTHONY EAN SULLIVAN Contact Number: 817-467-3983 214-705-5388 972-774-9725 Physical Address: 3200 W. BOLT STREET FORT WORTH, TEXAS 76110 556 N. COUNTRY LN. ROCKWALL, TEXAS 75087 1111 JUPITER RD. 108D PLANO, TEXAS 75074 NO INTENT TO SUBMIT: THE CHRISTMAS LIGHT COMPANY NO RESPONSE FROM: DNC FACILITY SERVICES, PREMIER CHRISTMAS ITEM Description: AREA A A1: Central Park Item 1. 10 Crape Myrtles - Wrap main arteries with a minimum of 400 white mini lights per tree 1,956.56 400.00 645.00 Item 2. 10 Trees - Wrap main arteries with a minimum of 800 white mini lights per tree 3,931.20 800.00 1,291.00 Item 3. 7 Light Poles Install outdoor red bows 414.05 35.00 151.00 Item 4. 1 Fence - Install estimated 16' lighted garland with white mini lights around the base panel and fence 245.70 80.00 Sub-Total Central Park 6,547.51 1,315.00 2,130.00 INCORRECT PRICE LISTED ON SUBMISSION. VENDOR LISTED 6,556.55 A2: 1709 Medians Item 5. 18 Trees along the median- Wrap main arteries with a minimum of 800 white mini lights per tree 7,076.16 1,280.00 2,324.00 Sub-Total 1709 Medians 7,076.16 1,280.00 2,324.00 A3: Rustin Pavilion Item 6. Install white mini lights lighted garland swagged on railing all around 137.00 200.00 1,098.00 Item 7. 14 Trees - Wrap main arteries with a minimum of 800 white mini lights per tree 5,503.68 1,050.00 1,807.00 Item 8. Install Red and Green Up Lights for trees REMOVED Per Addendum # 1 REMOVED Per Addendum # 1 REMOVED Per Addendum # 1 Item 9. 20 Poles surrounding Pavilion - Install outdoor red 18" inch bows 1,183.00 100.00 430.00 Sub-Total Rustin Pavilion 6,823.68 1,350.00 3,335.00 INCORRECT PRICE LISTED ON SUBMISSION. VENDOR LISTED 6,823.18 A4: Family Park Item 10. 12 Trees - Wrap to the tip with every branch tightly wrapped from top to bottom AND main arteries with A MINIMUM OF 1,600 white mini lights per tree PER ADDENDUM # 1 9,434.88 4,680.00 12,910.00 Item 11. 16 Holly Trees - Wrap main arteries with a minimum of 600 white mini lights per tree 4,717.44 928.00 1,550.00 Item 12. 24 Trees on the perimeter of the park - Wrap main arteries with a minimum of 800 white mini lights per tree 9,434.88 5,616.00 3,098.00 Item 13. 20 Light Poles within park - Install 18" inch outdoor red bows 1,183.00 100.00 430.00 Item 14. Fence surrounding Christmas Tree Install 48 white mini lights lighted garland swagged around base panel and fence PER ADDENDUM # 1 655.20 75.00 452.00 Sub-Total Family Park 25,425.40 11,399.00 18,440.00 A5: Town Hall Building
Item 15. Install parapet lighting on lower level on four sides of the building with LED C-9 lights 2,668.56 500.00 1,162.00 Item 16. Install white mini lights icicle lights on upper metal roof on all four sides of the building 2,707.25 500.00 1,033.00 Item 17. Install white mini lights lighted garland swagged on four columns at entrance 273.00 600.00 6,197.00 Item 18. Item 19. Install white mini lights lighted garland swagged on the upper balcony railing 81.90 60.00 516.00 Install 60 wreaths and garland pre-lit with white mini lights swagged on four small balconies on the front and rear of the building. Install wreaths on 4 small balconies on the front and rear of the building 3,458.00 200.00 689.00 Item 20. Install white mini lights on second floor arched windows and window detail on south side of the building PER ADDENDUM # 1 C7 Lights. 245.70 600.00 484.00 Item 21. 20 Light Poles Surrounding Building Install 18 outdoor red bows 1,183.00 100.00 430.00 Sub-Total Town Hall 10,617.41 2,560.00 10,511.00 A6: Designated Tree Wells in Town Hall Area Item 22. 44 Trees on sidewalks Wrap main arteries with a minimum of 1,600 white mini lights per tree 34,594.56 5,720.00 10,887.00 Sub-Total Tree Wells in Town Hall Area 34,594.56 5,720.00 10,887.00 A7: Tree Wells along Plaza/Grand Avenue Area Item 23. 67 Trees on sidewalks Wrap main arteries with a minimum of 800 white mini lights per tree 26,339.04 5,829.00 8,650.00 Sub-Total Tree Wells Plaza/Grand Avenue Area 26,339.04 5,829.00 8,650.00 A8: Frank Cornish, IV Park Item 24. 12 Trees in center of Frank Cornish Park - Wrap main arteries with a minimum of 1,600 white mini lights per tree 9,218.88 1,560.00 2,969.00 Sub-Total Frank Cornish IV Park 9,218.88 1,560.00 2,969.00 A9: Southlake DPS Headquarters Item 25. Wrap the main arteries on an estimated 23 trees with white mini lights 3,390.66 2,001.00 2,970.00 Item 26. Install C9 lights to the entire perimeter (360 degrees) of the DPS Headquarters building including all levels of roof line. 9,811.85 7,500.00 4,034.00 Sub-Total Southlake DPS Headquarters 13,202.51 9,501.00 7,004.00 TOTAL COST AREA A 139,845.15 40,514.00 66,250.00 INCORRECT PRICE LISTED ON SUBMISSION. VENDOR LISTED 139,853.69 Area B FM 1709 Tree Lighting Per Scope of Services Item 27. FM 1709 Trees 21,615.00 4,840.00 7,100.00 Main Street Tree Lighting Per Scope of Services Item 28. Main Street Trees 16,506.00 3,696.00 5,422.00 Civic Place Tree Lighting per Scope of Services
Item 29. Civic Place Trees 2,655.00 792.00 1,162.00 Prospect Tree Lighting per Scope of Services Item 30. Prospect Trees 3,540.00 1,056.00 1,549.00 State Street Tree Lighting per Scope of Services Item 31. State Street Trees 3,936.00 1,408.00 2,066.00 Miscellaneous Tree Lighting per Scope of Services Item 32. Miscellaneous Trees 2,460.00 880.00 1,291.00 Item 1 Install Roofline C9 Lighting per Scope of Services Item 33. B1 2,184.91 1,217.00 549.00 Item 34. B2 2,595.09 1,217.00 Item 35. B3 2,475.20 1,217.00 Item 36. B4 2,417.18 1,217.00 852.00 Item 37. B5 4,060.87 1,217.00 1,501.00 Item 38. B6 1,933.75 1,217.00 Item 39. B7 2,900.62 1,217.00 Item 40. B8 1,799.05 1,217.00 Item 41. B9 3,906.17 1,217.00 888.00 Item 42. B10 1,585.67 1,217.00 629.00 Item 43. B11 2,436.52 1,217.00 807.00 Item 44. B12 1,663.02 1,217.00 581.00 Item 45. B13 3,055.32 1,217.00 1,033.00 Item 46. B14 4,122.75 1,217.00 1,517.00 Item 47. B15 3,558.10 1,217.00 1,146.00 Item 48. B16 2,552.55 1,217.00 1,001.00 Item 49. B17 2,475.20 1,217.00 968.00 Item 50. B18 1,547.00 1,217.00 613.00 Item 51. B19 2,591.22 1,217.00 904.00 Item 52. B20 2,358.72 1,217.00 823.00 Item 53. B21 2,011.10 1,217.00 742.00
Item 54. B22 1,856.40 1,217.00 742.00 Item 55. B23 2,436.07 1,217.00 968.00 Item 56. B24 2,552.55 1,217.00 968.00 Item 57. B25 3,751.47 1,217.00 1,049.00 Item 58. B26 4,041.53 1,217.00 1,501.00 Item 59. B27 3,248.70 1,217.00 1,210.00 Item 60. B28 2,145.78 1,217.00 904.00 Item 61. B29 2,552.55 1,217.00 871.00 Item 62. B30 2,359.17 1,217.00 871.00 Item 63. B31 1,895.07 1,217.00 758.00 Item 64. B32 2,417.18 1,217.00 758.00 Item 65. B33 1,353.62 1,217.00 549.00 Item 66. B34 2,823.27 1,217.00 1,226.00 Item 67. B35 1,624.35 1,217.00 581.00 Item 68. B36 1,740.37 1,217.00 758.00 Item 69. B37 1,237.60 1,217.00 533.00 Item 70. B38 1,314.95 1,217.00 565.00 Item 2 Install C9 Colored Lights per Scope of Services Item 71. B5 4,060.87 200.00 129.00 Item 72. B9 3,906.17 200.00 129.00 Item 73. B11 2,918.47 150.00 129.00 Item 74. B14 4,122.75 350.00 161.00 Item 75. B26 4,041.53 300.00 323.00 Item 3 Install Icicle Lights on Town Square Buildings per Scope of Services Item 76. B2 2,595.09 275.00 Item 77. B5 4,060.87 275.00 Item 78. B14 4,099.55 275.00 Item 4 Install Mini Lights on Town Square Building Windows per Scope of Services Item 79. B2 98.28 450.00 22.00
Item 80. B3 122.85 450.00 109.00 Item 81. B5 147.42 450.00 Item 82. B15 147.42 450.00 86.00 Item 83. B16 184.27 450.00 387.00 Item 84. B17 98.28 450.00 22.00 Item 85. B23 98.28 450.00 323.00 Item 86. B25 73.71 450.00 363.00 Item 87. B26 73.71 450.00 152.00 Item 88. B29 98.28 450.00 48.00 Item 89. B30 98.28 450.00 Town Square Decorations Item 1 Install Wreaths Per Scope of Services All Buildings as Required Item 90. All Wreaths per Scope of Services 10,669.75 3,525.00 4,540.00 Item 2 Install Lighted Garland per Scope of Services Item 91. All Lit Garland per Scope of Services 2,675.40 4,600.00 11,813.00 Item 3 Install Cable Garland per Scope of Services Item 92. All Cable Garland per Scope of Services 509.60 1,600.00 3,227.00 TOTAL COST AREA B 189,193.47 75,618.00 75,539.00 Removal and Storage Services Item 93. Removal and Storage Services Area A - 6,000.00 25,588.00 Item 94. Removal and Storage Services Area B - 6,400.00 29,175.00 Item 95. Removal and Storage Services Area A&B - 12,400.00 54,763.00 Maintenance and Monitoring Item 96. Maintenance and Monitoring per Scope of Services Area A - 1,800.00 5,000.00 Item 97. Maintenance and Monitoring per Scope of Services Area B - 4,200.00 5,000.00 Item 98. Maintenance and Monitoring Area A & B per Scope of Services. - 6,000.00 10,000.00 Item 99. Vendor Hourly Labor Rate for Additional Services not Included in Base Scope of Services 85.00 35.00 40.00 Item 100. Vendor Discount Percentage Off Manufacturers List Price for Additional Lighting or Decorations. 0% 15% 15%
Lease Agreement per Scope of Services Item 101. Area A Initial Thirty Six (36) Month Agreement CORRECTED PRICING FOR 36 MONTH LEASE 174,750.00 371,020.00 Item 102. Area A First One (1) Year Renewal Item 103. Area A Second One (1) Year Renewal Item 104. Area B Initial Thirty Six (36) Month Agreement CORRECTED PRICING FOR 36 MONTH LEASE 235,800.00 416,769.00 Item 105. Area B First One (1) Year Renewal Item 106. Area B Second One (1) Year Renewal Item 107. Area A&B Initial Thirty Six (36) Month Agreement CORRECTED PRICING FOR 36 MONTH LEASE 410,550.00 787,789.00 Item 108. Area A&B First One (1) Year Renewal Item 109. Area A&B Second One (1) Year Renewal Item 110. Additional Vendor Charges - - Item 111. Additional Vendor Charges - - First Additional Year Escalation 0% 0% 0% SecondAdditional Year Escalation 0% 0% 0% Third Additional Year Escalation 0% 1% 4% Fourth Additional Year Escalation 5% 1% 4% INSTALLATION ONLY SERVICES INITIAL COST AREA A 139,930.15 48,314.00 96,838.00 INSTALLATION ONLY TOTAL AREA A YEAR ONE RENEWAL 139,930.15 48,314.00 96,838.00 INSTALLATION ONLY TOTAL AREA A YEAR TWO RENEWAL 139,930.15 48,314.00 96,838.00 INSTALLATION ONLY TOTAL AREA A YEAR THREE RENEWAL 139,930.15 48,797.14 100,711.52 INSTALLATION ONLY TOTAL AREA A YEAR FOUR RENEWAL 146,926.66 49,285.11 104,739.98 Priced at 5%. Not allowed. INSTALLATION ONLY TOTAL AREA A ALL 5 YEARS 706,647.26 243,024.25 495,965.50 INSTALLATION ONLY SERVICES INITIAL COST AREA B 189,193.47 83,418.00 106,127.00 INSTALLATION ONLY TOTAL AREA B YEAR ONE 189,193.47 83,418.00 106,127.00 INSTALLATION ONLY TOTAL AREA B YEAR TWO 189,193.47 83,418.00 106,127.00 INSTALLATION ONLY TOTAL AREA B YEAR THREE 189,193.47 84,252.18 110,372.08 INSTALLATION ONLY TOTAL AREA B YEAR FOUR 198,653.14 85,094.70 114,786.96 Priced at 5%. Not allowed. INSTALLATION ONLY TOTAL AREA B ALL 5 YEARS 955,427.02 419,600.88 543,540.04
INSTALLATION ONLY SERVICES INITIAL COST AREA A & B 329,123.62 131,732.00 202,965.00 INSTALLATION ONLY TOTAL AREA A & B YEAR ONE RENEWAL 329,123.62 131,732.00 202,965.00 INSTALLATION ONLY TOTAL AREA A & B YEAR TWO RENEWAL 329,123.62 131,732.00 202,965.00 INSTALLATION ONLY TOTAL AREA A & B YEAR THREE RENEWAL 329,123.62 133,049.32 211,083.60 INSTALLATION ONLY TOTAL AREA A & B YEAR FOUR RENEWAL 345,579.80 134,379.81 219,526.94 Priced at 5%. Not allowed. INSTALLATION ONLY TOTAL AREA A & B ALL 5 YEARS 1,662,074.28 662,625.13 1,039,505.54 LEASE AGREEMENT TOTAL LEASE AGREEMENT AREA A 36 MONTH AGREEMENT 174,750.00 371,020.00 LEASE AGREEMENT AREA A FIRST RENEWAL LEASE AGREEMENT AREA A SECOND RENEWAL LEASE AGREEMENT AREA B 36 MONTH AGREEMENT 235,800.00 416,769.00 LEASE AGREEMENT AREA B FIRST RENEWAL LEASE AGREEMENT AREA B SECOND RENEWAL LEASE AGREEMENT AREA A & B 36 MONTH AGREEMENT 410,550.00 787,789.00 LEASE AGREEMENT AREA A & B FIRST RENEWAL LEASE AGREEMENT AREA A & B SECOND RENEWAL TOTAL LEASE AGREEMENT ALL YEARS AREA A 291,250.00 554,694.00 TOTAL LEASE AGREEMENT ALL YEARS AREA B 393,000.00 626,197.00 TOTAL LEASE AGREEMENT ALL YEARS AREAS A & B 684,250.00 1,180,891.00 NOTE TO PURCHASING MANAGER: LISTED 5% INCREASE IN FINAL YEAR. NOT ALLOWED EVALUATED AT 5%. VENDOR LISTED 36 MONTH LEASE COST AT A PER YEAR COST. MULTIPLE ADDITION ERRORS. VENDOR DID NOT BID LEASE OPTION Request award to Christmas By Zenith for the following reason(s): Low Bid Delivery Time X Other - BEST VALUE