Introduction to EndNote Dorice L.Vieira Richard Faraino Ehrman Medical Library Search_wk@library.med.nyu.edu 263-8483 January 2003
Goals of this Course Using a hands-on approach, to provide you with basic skills for managing bibliographic citations Exporting/Importing Citations Searching the EndNote Library Sorting references To provide you with skills for linking citations to and formatting your manuscript using a variety of journal styles Editing text and adjusting citations
What is a database? An organized collection of records Fields Records Database or File Can be searched and sorted Can be programmer specific vs. enduser specific This is a Microsoft Access db
A bibliographic database? Provides access, in the form of bibliographic citations, to scholarly and popular literature Ehman Medical Library databases Ovid: MEDLINE, Embase, PsycInfo and CINAHL Web of Knowledge (Science Citation Index, etc.) And many, many more Databases Click on Databases on the nav bar
EndNote Library (Database) Fields: author, year, title, journal, volume, issue, pages, etc. important field: url field keeps tracks of full-text urls/pdf files Fields can be tailored Records (reference types): journal, magazine, newspapers, book, book sections, conference proceedings, etc. Library: the file or database of complete records
EndNote Highlights Holds at least 32,000 references Assigns a unique number to each record deleted record numbers are not reassigned Duplicate detection feature Imports from many bibliographic databases Allows you to tailor fields to meet your needs cite-while-you-write feature! Includes a spelling checker Includes hundreds of journal style formats Search Ovid MEDLINE and PubMed directly
A Few Things to Think About Term Lists Do you want to manage journal titles and abbreviations? It will take additional time to manage, but may save considerable time in the long run!
More to think about! How are you going to retrieve the references that you want to cite once you begin using EndNote? (I use the label field) How many separate databases will you need? Do you want to weed citations? If so, how? Beware of mismatches!
Let s Get Started Set up EndNote Library (Let s set one up together) Search the literature PubMed Search: alternative medicine and evidence Link to full text Review journal titles Ovid MEDLINE Search alternative medicine and evidence based medicine, limit to English, human and review articles Review journal titles Remove duplicates Draft paper: Alt Med Meets EBM Cite while you write manuscript Wow!!!!
Starting a New Library Name the database using a logical name Alternative and EB Medicine DV.enl Please use your inititals Alternative and EBM cites.txt Do not confuse your search file names with your database name Use direct export features when possible EndNote will display the name in the upper left corner of the title bar..enl is the extension that follows the library name--never change.enl! DO NOT use special characters!!! < >., { } [ ] /
Starting a New Library cont.
Starting a New Library in 5.0 Open your EndNote program Click on cancel as you have no file to open Go to File on Main Menu Drag down to New
Your Empty Library
Let s Search PubMed
Take the 1 st 50 from the results page
Let s Review Results Citation Record Link to Full-text Journal Abbreviations PubMed places abbreviated titles in the record Any questions?
MEDLINE (next 3 screens) Run your search in Ovid MEDLINE Scroll to the bottom of the screen to the citation manager
Exporting Select your citations Select your fields You must click here! Select Direct Import / Save
Remember to Logoff or else!
Let s Review Citation Put in link to full-text Remove duplicates Sorting Simple vs. Complex Searching Are there any records on the role or chiropractic medicine?
Entering Citations Manually (let s look at an already existing record) Title Published Author Descript'n Complementary/alternative medicine : an evidence-based approach St. Louis, Mo. : Mosby, c1999 Spencer, John W. (John William), 1940- Jacobs, Joseph J., M.D viii, 442 p. : ill. ; 23 cm Look at a record in the EndNote Library to see how records should be entered. (See next screen)
Sample
Linking to a Manuscript How do you typically write your papers? Cite while you write is a nice option Built-in search feature Search the database for articles for paper Use notes or label or other fields to help you manage and search your library
Exercise 1: Create a new database on a topic you would like to search Conduct the search and export/import Feel free to use Web of Science Close the EndNote Library Open MS Word and draft Manuscript Link to citations Change journal styles
Exercise 2: Practice Search the Embase database Find articles on clinical trials Sorting the EndNote Library Sort by year Sort by author, year in reverse chronological order Search other Databases directly from EndNote Try PubMed or Ovid MEDLINE Link to Word Manuscript
Questions & Answers
Importing (instructor demo) Select your citations Select your fields Select Reprint/Medlars Save or Email You must click here! Logoff Ovid Medline!
Importing/Exporting Importing allows you to capture the citations from the bibliographic database (MEDLINE) and transfer them into your EndNote Library (database) Exporting allows you to send the citations from the bibliographic database (Web of Science) directly to the EndNote Library
Importing Click on Choose File and retrieve your???.txt file Click on Import Option to select the appropriate filter Ovid(Medline) or appropriate filter Remove duplicates if necessary
Filters: What are they? Filters translate from the bibliographic database to the EndNote Library MEDLINE via Ovid requires the Ovid (Reprint/Medlars) filter Web of Science requires the ISI Web of Science filter You must know the name of the database vendor to find the appropriate filter! Full-text databases import the bibliographic citation. To link to the the full-text article: Save the full-text url in the url field and launch the record from the Edit menu. This will not work with some databases.
Database vendors providing filters A list of various vendor filters, MEDLINE is sold to many companies and filters are developed to fit the product Double click on desired filter or check all appropriate boxes You can locate the correct filter if you know the database name
Begin Importing Click on the button import Your records should have imported If your records did not import check the following: Did you choose reprint when saving from MEDLINE? Did you save your results as text files (.txt)? Did you select the appropriate filter?
How to Download Site License Version Go to: http://www.med.nyu.edu/it Click on Software Click on link within More software titles are available from Keyserver. Please visit http://saturn.med.nyu.edu/som/ for details Follow the instructions for downloading KeyAccess Then, download EndNote or other appropriate software. You will also need to access the serial number for registration it is given in the read me file
Future Assistance Telephone 263-8483 Search Services Helpline E-mail search_wk@library.med.nyu.edu Public Services Department Website http://library.med.nyu.edu Contact the Library Ask A Librarian