Request For Quotation FROM: DANISH REFUGEE COUNCIL Address : House 43BC, Street, Address 2: Kart e Chahar, PD3 City: Kabul Country: Afghanistan Phone #: 0202504 E-mail: procurement@drc-afg.org TO: Address : Address 2: City: Country: Phone #: E-mail: DRC has requirement for setting up framework agreement for the supply and service of printing to support its programme in DRC Kabul Province, Afghanistan. DRC wishes to set up this framework agreement for year which could be extended depending on satisfactory performance of the supplier(s). Fixed price agreement with supplier for printing is neither in the interest of DRC nor the suppliers due to highly volatile price history in Afghanistan. This pricing model will mitigate unnecessary risk borne by supplier and DRC during the implementation of contract. The Danish Refugee Council (DRC) with funding from the DAINIDA, ECHO, Consortium, UNHCR, CANADIAN projecthereby request you to submit price quotation(s) for the supply of the item(s) This RFQ is launched for the purpose of establishing a framework agreement with the supplier for the supply and service of printing for a period of 2 months with the possibility of extension. A Framework agreement is not binding DRC to place any Purchase Orders. DRC will place orders to the awarded supplier based on the agreement as per its requirement. DRC may choose to cancel the agreement if deemed necessary. DRC may choose to split the contract award to more than one supplier. No advance payment will be paid to the awarded supplier. The awarded supplier is expected to mobilize its own resources to deliver the agreed services.listed on the attached Bidding Form titled RFQ 099 proviosn of printing services Request for Quotation Details RFQ #: RFQ 099 Currency of Bid (3 letter code): AFN RFQ Issuing Date: August 5,208 Bid Validity Period (days): 30 Official Working Days RFQ Closing Date: August 26, 208 Required Delivery Date: Week after the PO RFQ Closing Time: 4:00 PM Required Delivery Destination: DRC Country Office Questions to the RFQ procurement@drcafg.org Required Delivery Terms: N/A RFQ 099 For the provision of printing services Page of 0
Item Description # Manual with below specifications For DRC to Complete Unit/ Measure Quantity Required Quantity Offered For Supplier to Complete Unit Price Total Price Cover: 8color, Hard Card 300grm Size:A4 Lamination:yes Printing off set Number of papers:2 vol Inner pages: 4 Colour, 80 grm GSM woodfree Size A4 Lamination: not required Printing offset Number of pages 44 (22 sheet double side) 2 Manual Specifications Cover: 8color hard card 240grm Size:A4 Lamination:yes Printing off set Number of papers: 2 Inner pages: 4 Colour, 80 grm GSM woodfree Size A4 Lamination: not required Printing offset Number of pages 00 (50 sheet double side) 3 Manual with below specifications Cover: 8color hard card 240grm Size:A4 Lamination:yes Printing off set Number of papers: 2 Inner pages: vol vol RFQ 099 For the provision of printing services Page 2 of 0
Size A4 Lamination: not required Printing offset Paper 80 grm GSM woodfree Size A4 Number of pages 60 (30 sheet double side) 4 Notebook printing offset Inner Pages: Page: 60 sheet Size: 25x6cm Paper: 80GSM woodfree Binding: Center pin Cover: 4 color lamination Messages: texts dari/pashto with pictures and logo 5 Notebook printing offset Inner Pages: Size: 25x6cm Page: 00 sheet Paper: 80GSM woodfree Binding: Center pin Cover: 4 color lamination Messages: texts dari/pashto with pictures and logo 6 Notebook printing offset Inner Pages: Size: 25x6cm Page: 40 sheet Paper: 80GSM woodfree Binding: Center pin Cover: 4 color lamination Messages: texts dari/pashto with pictures and logo RFQ 099 For the provision of printing services Page 3 of 0
7 Pen Silk printing Color: 4 color Messages: 2 texts dari/pashto Logo: 2 logo 8 Pen UV Printing Color: 4 color Messages: 2 texts dari/pashto Logo: 2 logo 9 Hotline cards: Printed on both sides color Language: Dari and Pashto Size: 9*6cm Lamination: Yes paper 20 grm hard card 0 Brochures: A4 Size: 28.5*2.5 printed on both sides Messages: Dari/pashto and pictures color lamination yes, Paper: 0 glossy paper RFQ 099 For the provision of printing services Page 4 of 0
Activity card (the activity cards to be printed in A paper size with plastic lamination)0 sets, in each set 0 activity cards 2 Note Book Size: A5 pages 00 sheet sheets,printing color indues black & white cover 4 colors CMYK Paper inside wood free 80 GSM and cover 350 grm hard card with hard plastic cover Binding: steel ring from left side 3 Note book spiral Size A5>,No of pages 00 sheets Printing color inside black & white, cover 4 color GMYK paper inside wood,free 80 GSM and cover 350 gr hard card with hard plastic cover Binding: steel ring from left side ` 4 MUG Size:Medium, 4 color printing, two logos (DRC/DDG) Size of Logo: 4.5x5.5cm Type o printing: Digital Printing 5 MUG Size:Medium, RFQ 099 For the provision of printing services Page 5 of 0
4 color printing, two logos (DRC/DDG) Size of Logo: 7.5x9cm Type o printing: Digital Printing 6 Silk printing on carry folder.one color logo 2.four messages With two languages(pashto and Dari for both side) on both side 7 Business card Printing: 4 colors Paper: 300grm hard card Limination: yes Printing on both side Size: 5x9 cm Include logo: 8 Tshirt printing: Color: white, gray Printing Color: 4 colors Printing: Logo and Text Priting quality: Digital Printing Size of Logo: 0x0cm Size of Text: 0x0cm 9 Cap Printing: Color: white, gray Printing Color: 4 colors Printing: Logo and Text Priting quality: Digital Printing Size of Logo: Size of Text: 20 Pen Drive: Capacity: 6 GB minmum metal Printing: Engrave printing Priting of Log DRC, DDG Size of Logo: x.5cm printing on both side Color of Printing (DRC): Red and Gray Color of Printing (DDG): Blue and Gray 2 Pen Drive: Capacity: 6 GB minmum metal Printing: Digital printing Each Each RFQ 099 For the provision of printing services Page 6 of 0
Discount Total Priting of Log DRC, DDG Size of Logo: x.5cm printing on both side Color of Printing (DRC): Red and Gray Color of Printing (DDG): Blue and Gray Delivery Lead Time (from receipt of DRC Purchase Requisition): (Calendar) days Bid Validity Period: (Calendar) days I certify that I have read and understood the DRC General Conditions of Contract for the Procurement of Goods and the DRC Code of Ethics. I further certify that the above mentioned company has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, any Contracts. Signed: Position: Print Name: Date: Please stamp this Bid Form with your Company Stamp Submission of Bid You must submit one original of the RFQ Bid Form in a sealed envelope, clearly marked with the RFQ number and the Bidders name. The bid can be delivered directly to the tender box, mailed or delivered by courier services. RFQ 099 For the provision of printing services Page 7 of 0
RFQ INSTRUCTIONS THE RFQ BID FORM SEND TO EMAIL OR OPEN OFFER CANNOT BE ACCEPTED BY DRC PROCUREMENT COMMITTEE. The sealed envelope must be deposited into the DRC Tender Box at the address stated on page one before the RFQ Closing Date and Time. It is the Bidders responsibility to ensure that the sealed envelope is deposited into the Tender Box. Any Bids not received on the official DRC Bid Form, or in a sealed envelope may be disqualified for non compliance with these RFQ Instructions. All Bids received in pencil will be disqualified. Hard Copy: HardcopyBidsshallbeseparatedinto FinancialBid and TechnicalBid : o TheFinancialBidshallonlycontainthefinancialbidform, at first page. o TheTechnicalBidshallcontainallotherdocumentsrequiredbythetender as mentioned in docuement check list in page #. AdministrativeEvaluation,butexcludinganypricinginformati on RFQNo:RFQ099 TECHNICALBID BidderName: Eachpartshallbeplacedinasealedenvelope,markedasfollows: RFQNo: RFQ099 FINANCIALBID BidderName: Bothenvelopesshallbeplacedinanouter sealedenvelope,addressedanddeliveredto: RFQ No: RFQ099 DanishRefugeeCouncil House # 43, Street #, Kart e Chahar, PD # 3, Kabul, Afghanistan Prices All Bids must include all customs and taxes payable in the country of delivery unless the RFQ specifically requests a Bid is other than DDP (INCOTERMS 200). All Bids must be in the currency stated on the RFQ Bid Form. Bids in any other currency may be disqualified. DRC reserves the right to correct any incorrect calculations on the Bid Form. RFQ 099 For the provision of printing services Page 8 of 0
Validity of Offer Your Bid must be valid for the Bid Validity Period as stated on the Bid Form. Bids not meeting the Bid Validity Period may be disqualified. DRC will attempt to notify all suppliers of the outcome of their Quotations by XXXXXX at 4:00 PM AFG/KBL/GMT Evaluation of Bids All Bids received and accepted will be evaluated on a line item basis as follows: a) Administrative Evaluation: Evaluated to ensure compliance with all the RFQ requirements and to ensure that all Bids and calculations are readable and acceptable. b) Technical Evaluation: All Bids received will undergo a Technical Evaluation based on best value for money. Bids that comply with the requested items, specifications, and delivery conditions will be classed as responsive (acceptable). Only Bids classed as responsive (acceptable) will progress onto the Financial Evaluation. Non responsive bids (not acceptable Bids) will no longer be under consideration at this stage. ThetechnicalcriteriaforthisRFQandtheirweightinginthetechnicalevaluationare: Technical Technicalcriteria Weighting in criteria # technicalevaluation Similiar exprinces with NGOs 60% 2 Capcity of Printing: Machineraies, and different type of printing 40% c) Financial Evaluation: All Responsive Bids will undergo a Financial Evaluation Contract Award Under the best value for money principle, DRC will award the contract(s) (DRC Purchase Requisition or Service Contract) to the lowest responsive bid except where other considerations are warranted. These other considerations can be total cost of ownership; cost of ongoing consumables; price vs warranty; quality vs price. d) Price include with 2 % or 7 % (MOCI & AISA License). RFQ Enquires All enquires and questions should be addressed to the email given in the RFQ Detail s section! All Q&A s will be shared with all invited suppliers. Under DRC s Anticorruption Policy, Bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. DRC will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract. RFQ 099 For the provision of printing services Page 9 of 0
2 Document Checklist Tender Annexes Submission checklist circle the below option as applicable S/No Annex Description Signed/ Not Signed Attached to tender document Annex A DRC General Conditions of Contract for the Procurement of Services 3 DRC Code of Annex B Conduct 4 Supplier Profile and Annex C Registration 6 Copy of updated Business Licence Signature not required 7 List of Past Experience 8 Reference Contact (clients) 9 List of Prinitng Machinaries BIDDERS MUST SUBMIT ALL ABOVE MENTIONED MANDATORY ANNEXES, FOR THE BIDS TO BE ACCEPTED. BIDDERS must submit two envelops consist of technical proposal and financial proposal. RFQ 099 For the provision of printing services Page 0 of 0