Create and publish your Aspire reading list

Create and publish your Aspire reading list This guide is aimed at AU staff creating a new Aspire reading list. Before using this guide, ensure that you have already completed the training guide about what to do before creating / updating an Aspire list please find it here: https://faqs.aber.ac.uk/802 Contents What do I need to know about a module reading list before adding it to Aspire?... 2 Deadlines for publishing your reading list... 3 Create your module reading list... 4 Add a section to your list (optional)... 6 Create bookmarks for books in Primo and add them to your Aspire reading list... 7 Drag and drop bookmarks you created to your list... 10 Create bookmarks for books not in Primo and add them to your Aspire reading list... 11 Add readings for digitization... 12 Create bookmark for a chapter of a book... 13 Create bookmark for an article... 15 Is the reading list ready to publish?... 17 Publish your reading list... 17 What happens after you publish your list... 18 Help, support and training... 19

What do I need to know about a module reading list before adding it to Aspire? Please ensure you collect this information before you begin adding a module reading list to Aspire. 1. Has someone already added your reading list to Aspire? Before adding your list, check to see whether there is already a list in Aspire for that module by following these instructions: https://faqs.aber.ac.uk/1463 Not only will you avoid creating a duplicate list, you will also save yourself work. If you are adding a list for a returning module, there may be an archived list from two or more years ago that you could repurpose. To check for an archived list and make it available follow these instructions: https://faqs.aber.ac.uk/2332 2. About the module: Module code Module title Module convenor - if you are adding the list for the convenor, let the convenor know you are adding the list before you begin. If they create their profile in Aspire you will be able to add them as the list owner. Semester(s) the module is being taught in Is it a distance learner or lifelong learning module Are you planning to add reading list which is the same as an existing list required for another module and is taught in the same semester e.g. the same module taught in both the 2 nd and 3 rd year, the same module taught in Welsh and English? If so you can save time by attaching the same list to multiple modules; make sure you follow the criteria and instructions here: https://faqs.aber.ac.uk/857 If you are adding a list which is similar but not the same as an existing list, you can copy and amend it follow the criteria and guidance here: https://faqs.aber.ac.uk/857 3. To structure the list: Are there any sections in your list? Lists in Aspire can be structured in sections e.g. by week, theme, essay title, importance If the list is not a list i.e. if the module readings are dispersed in amongst a long text document rather than a list, please contact your subject librarian http://www.aber.ac.uk/en/is/subject/librarians/ to discuss options 4. To populate the list: Are books in the reading list already in Primo? If you don t already know, when you start creating the list in Aspire check to see if a book is in Primo first and add it to the Aspire list from there. This ensures that any AU library holdings are displayed in the Aspire list as soon as soon as it is published The importance of each item i.e. Essential or Further Reading. Unless otherwise instructed, Information Services will buy an ebook and one print copy of each Essential book. If a viable ebook is not available, they will buy one print copy per ten students on the module. One copy of each Further Reading book will be purchased (an ebook or a print copy). If you do not specify the Importance, library staff will treat each book as Further Reading. Find out 2

more about how purchasing from Aspire lists works in the Reading List Policy https://www.aber.ac.uk/en/is/about/regulations/ Do you plan to add chapters and articles which will require digitisation? When adding them to the Aspire list you will need to specify which. Full bibliographic details of any article or book chapter including page numbers and chapter authors Please contact your subject librarian if you have any questions at this stage or if you would like one of us to visit you to help you begin adding your lists to Aspire: 01970 621896. Deadlines for publishing your reading list There are deadlines for publishing your reading list to ensure that books and other items can be purchased, and chapters and articles can be digitised, in time for teaching. Semester 1 July 31 st Modules taught over both Semesters July 31 st Semester 2 November 30 th Distance Learner Modules June 30 th You can continue to add items and republish your list after the deadline however library staff cannot guarantee that purchases/digitisations will be completed in time for teaching. Important: You must re-publish your list at least once a year (i.e. during the 12 months prior to the semester deadline) or anything you have requested for digitisation will not be prepared for the coming academic year. 3

Create your module reading list Visit Aspire Reading Lists http://aspire.aber.ac.uk/ and log in with your Aber username and password Click My Lists Click Create new list on the right Complete the form that appears List name o Type in the module code followed by the name of the module e.g. Description LZ30510 Final year dissertation This is how the reading list name will be displayed when it goes live in Aspire. o An optional note can be added which will appear below the lists title on the reading list page Hierarchy o Click Select Hierarchy and type in the module code The module code and name will appear below the search box. If the module code for your reading list does not appear please report it immediately 01970 621896 o Click on the module code and name to select it then click Save Semester This ensures that the list becomes available to students in their Blackboard module when it is published. o Choose the semester period when the module will be taught from the menu. Important: note that Distance Learning and Lifelong Learning modules have their own 4

Anticipated student numbers o library staff will buy according to student numbers on Astra so you don t need to fill this in Click Create list When prompted for the list owner If you are the module convenor click I am list owner If not click Decide Later If you are not the module convenor but you know who is, you can click Search for list owner however this will only work if the module convenor has already created an Aspire profile (you can advise the co-ordinator to complete their profile there are instructions in the guide for what to do before creating / updating an Aspire list: https://faqs.aber.ac.uk/802) Your list is now ready to populate. You can find lists you have created by clicking My Lists At this stage although your list is a Draft; it cannot be searched for or seen by others unless they sign in to Aspire. 5

Add a section to your list (optional) You can add sections to your list to structure it e.g. by weekly readings, themes, essay titles or resource formats In My Lists click on the title of your list; when it opens click Edit then Edit list Add a new section by dragging and dropping a New Section from the menu on the right to your list on the left Add a title for the section when prompted e.g. Week 1 then click Save When you have added all the sections click Save Draft on the right You can add, remove or re-order the sections at any time. 6

Create bookmarks for books in Primo and add them to your Aspire reading list Sign in to Primo http://primo.aber.ac.uk/ and search for the book you want to add FYI the Find & Request tab in this record indicates that there are printed copies of this book in AU libraries. Click on the title of the book (to display the ISBN) then click the Aspire bookmarklet 7

You may be prompted by Aspire for your Aber username and password if you didn t sign into Primo. The book will be displayed in an Aspire bookmark form next to the Primo record so you can compare and check that the information going into Aspire is correct. Check the Resource Type is correct. If it is not, choose a more accurate Resource Type from the menu Important: You must ensure that the bookmark appears labelled as a Book in Aspire i.e. not a Webpage or anything else, otherwise it will not be purchased by library staff and may confuse your students. Click Create & Add to List If you click Create instead, the bookmark will be added to My Bookmarks in Aspire. When you edit a reading list in Aspire you can drag and drop bookmarks you have created earlier into your reading lists. NB. You must remember to add the Importance i.e. Essential or Further Reading to the bookmarks after you have dragged and dropped them into a list by clicking Set Importance on each list item. 8

In the Create & Add to List form that appears Choose the module reading list you want to add the bookmark to from the Add to List menu You can choose to add the book to the top or bottom of a list or section If you created sections earlier, you can choose the one you want to add the book to by clicking the The list menu Add an optional note for your students You must set the Importance i.e. Essential or Further Reading. Where there are more than 10 students on a module, multiple copies of Essential books will be purchased. Add an optional note to library staff which only they will see e.g. to request more or fewer copies Click OK You can amend the notes later if you need to. To see the book in your reading list Click My Lists and click on the list Click the title to see how it will look to your students when the reading list is published Note that the location, shelf mark and availability of the book in the library are displayed. 9

Drag and drop bookmarks you created to your list If you clicked Create (rather than Create & Add to List) when gathering bookmarks, you can drag and drop the bookmark you created into your list later. Click My Lists and click on the list Click the Edit button and choose Edit list Drag the diamond on the left of the bookmark and drop it onto area indicated Click Set Importance to choose either Essential or Further If you want to, add a note for students and/or the library for this book click Edit notes and importance When you have finished, click Save Draft 10

Create bookmarks for books not in Primo and add them to your Aspire reading list You can use the Aspire bookmarklet to add a book to an Aspire reading list from a bookseller s or publisher s website e.g. Amazon. Find the book in Amazon, click on the title (to display the ISBN) Click the Paperback (or other printed edition of paperback not available) then click the Aspire bookmarklet When the form opens, you may find it needs a little tidying e.g. o Remove any web addresses linking back to the publishers page o Add any missing information e.g. to add an Author, choose Author from the Add field menu at the end of the form and click Add, then type in the author details in the boxes that appear Click Create & Add to List to add the book to the list, complete the form as described earlier and click OK 11

Library staff will check for viable ebooks as part of the purchasing process. However just because a Kindle edition is available does not mean an ebook will be available to the Library as an institutional purchase / subscription. Find further methods for adding a book not in Primo to an Aspire reading list including Add a book using an ISBN lookup in Aspire Add a book with the QuickAddBook tool N.B remember to visit the bookmark and add the Importance Add a book by entering all the relevant bibliographic information manually here: http://faqs.aber.ac.uk/1314 Add readings for digitization Checklist to ensure your reading will be digitized: Type Please digitize into the Note for library for each chapter or journal article needing digitisation Ensure that the resource type is correct i.e. either Chapter or Article Remember to publish your list when it is ready for digitisation FYI existing reading lists must be republished at least once in the 12 months prior to the Semester deadline Help Library staff complete the digitization in time for teaching Meet the semester deadline! Supply the page numbers Supply the chapter title if there is one For a chapter in an edited book, supply the chapter author You will receive an automated email from Aspire when the digitization of the module is complete. Visit your reading list and check your readings. When you click the link to the first reading, you will be prompted for your AU username and password then the digitised item will open. 12

Create bookmark for a chapter of a book Important: If you want your chapter to be digitised, you must add a Note for library saying Please digitise when you add it to the reading list. The bookmark must be the Resource Type: Chapter in Aspire i.e. not a Webpage or anything else, otherwise it will not be digitised (despite adding the note to library as advised above) and may confuse your students. Important: A reading list may include a chapter of a book, the whole book or both; where both are present in a reading list they will need to be added as separate entries Begin adding the book to Aspire (from Primo or another source) When the Aspire bookmark form has opened click the Add field menu at the end of the form Click Has part (chapter, article, etc.) and click Add A new tab will appear Click the Resource Type menu and click Chapter Type the chapter number and name into the Title box Add the author of the chapter to the Chapter tab In the Add field menu at the end of the form, choose Author and click Add Add the Author details to the Firstname and Surname boxes that appear 13

Add page numbers to the Chapter tab In the Add field menu at the end of the form, choose Pages and click Add Add the page numbers to the From and To boxes that appear Now add the chapter record to your reading list Click Create & Add to List to add the book to the list, complete the form as described earlier and click OK To see the chapter in your reading list Click My Lists and click on your list See the chapter you have added Click the title to see how it will look in when the reading list is published 14

Create bookmark for an article Find the article online that you wish to add Important: please check online access to the full text of the article. If the full text of the article is not available online at AU, please add a Note to library when adding the bookmark to your list to ask library staff to please digitise. The bookmark must be the Resource Type: Article in Aspire i.e. not a Webpage or anything else, otherwise it will not be digitised (despite adding the note to library as advised above) and may confuse your students. On the web page which contains bibliographic detail about the article including the DOI or other permanent link (not the table of contents for the issue) click the Aspire bookmarklet An Aspire bookmark form will open with Resource Type: Article and a second tab for the journal. NB: Firefox users: the link to the article opens in a new window without a Bookmarks toolbar. Copy its URL and paste it into a tab next to the Aspire tab. 15

Check through the details of the article; if the article has the Resource Type Webpage or Document cancel the form and try adding the article manually (see further methods for adding articles at the end of this section). Click Create & Add to list, complete the form as described earlier and click OK Click My Lists and click on your list See the bookmark you have added and click the title to see how it will look in when the reading list is published If you try this method but it fails i.e. the bookmarklet creates a form with resource type Webpage or Document, cancel it and try one of these methods instead: Copy the DOI, create a manual record and use the DOI Lookup to populate the form: https://faqs.aber.ac.uk/1246 If a DOI is not available or the lookup does not work, add the bibliographic details of an article manually: https://faqs.aber.ac.uk/1183 16

Is the reading list ready to publish? Ensure the list is linked to hierarchy https://faqs.aber.ac.uk/1250 Ensure the list title contains the module code and name https://faqs.aber.ac.uk/599 Ensure the correct semester has been added https://faqs.aber.ac.uk/599 Ensure each item on the list has the importance level set i.e. Essential or Further Reading https://faqs.aber.ac.uk/1253 Ensure any notes for the library or your students are included https://faqs.aber.ac.uk/1257 Publish your reading list Method #1 Click My Lists In the Action menu for the list you want to publish, click Publish Method #2 If you are viewing your list in Aspire, there is a Publish button in the Edit menu Method #3 You can also publish your Aspire list while you are editing it; there is a Publish button at the top and to the right of the page. If you make further changes to your list you must publish again to make them live. If you are unable to publish the list you have created, please report it immediately 01970 621896 17

When you publish your list in Aspire: What happens after you publish your list it becomes live in Aspire so anyone can see it books are purchased and articles/chapters are digitised by library staff according to the Reading List Policy http://www.aber.ac.uk/en/is/regulations/reading-list-policy/ the list becomes live to students in the Blackboard module one hour after it has been published If you re-publish a list that is already visible to students in Blackboard, it will take up to one hour for the changes to be visible in Blackboard. 18

Help, support and training Please contact the subject librarians in Information Services by email to or phone with any questions or comments you have when using Aspire. We are happy to help. Find the full list of subject librarians here: https://www.aber.ac.uk/en/is/library-services/subject/librarians/ There is a permanent offer from us to AU staff of one-to-one and group training by arrangement to help you use Aspire. We are happy to deliver a presentation or workshop, or visit you in your office at a time convenient for you. Workshops are also available in the AU CDSAP programme of courses: http://www.aber.ac.uk/en/cdsap/ Self-paced training materials are available here: http://www.aber.ac.uk/en/is/library/readinglists/aspire-self-paced-training/ including FAQs short videos downloadable PDFs of step-by-step guides o Before you create / update your first reading list in Aspire o (this guide) Create and publish your Aspire reading list o Update an existing Aspire reading list 19