Kamloops Chamber of Commerce Boardroom Rental Information 615 Victoria Street, Kamloops B.C. V2C 2B3
Weekend/After Hours Boardroom Rental Contract CONTACT INFORMATION Contact Name Business Name Member Non-member Billing Address City Province Postal Code Phone Site Contact (Cell Phone) Fax Email Notes RENTAL DETAILS Date(s) Rental Time(s) Event/Purpose of rental # of Guests (30 person max) Please note there is a $20 set-up fee for groups over 20 Set Up: Boardroom Classroom U Shape Lecture Style Herringbone
BOARDROOM RENTAL PRICING All Boardroom rentals include free Wi-Fi, conference phone (for N.A. and toll-free calls only) television, and kitchen area. For bookings of 20 + guests, a $20 set-up fee is charged. If 3 consecutive rentals are booked within 6 months, a 10% discount off the total rental charges is offered; for 4 or more consecutive rentals within 6 months, a 15% discount is offered. Please contact the Chamber office for more details. BOARDROOM RATES Rate Structure Per Hour Half Day 4 hours Per Day 8 hours max. Member Rate $25.00 $100.00 $125.00 Non-Member Rate $40.00 $160.00 $200.00 ADDITIONAL RATES Option Rate Projector $50.00 Flip Chart $20.00
Confirmation Weekend/After Hours Boardroom Rental Terms and Conditions Bookings are not confirmed or guaranteed until we receive a signed Boardroom Contract. You will receive confirmation, for your booking once the contract has been received. Completed contracts can be sent to the Chamber s Administrative Assistant in any of the following ways: Email mail@kamloopschamber.ca Fax 250.828.9500 Delivered or mailed to 615 Victoria Street, Kamloops BC, V2C 2B3 Cancellation Policy If the booking is cancelled 48 hours or more prior to the date of the booking, no payment will be required. If the booking is cancelled less than 48 hours prior to the booking date, the booking charge will be invoiced for. Availability Boardroom bookings are available on a first-come, first-served basis. All guests must depart the room at or before the indicated end time stated in the contract. Space for the boardroom is booked only for the times indicated. In the case of extenuating or unforeseen circumstances, the Kamloops Chamber of Commerce reserves the right to cancel the boardroom booking. Should a cancellation occur by the Kamloops Chamber of Commerce, you will not be charged for the booking. The Kamloops Chamber of Commerce reserves the right to refuse rental of the boardroom at their discretion. Please note the Kamloops Chamber of Commerce cannot book any outside groups hosting events of a political a nature. Please note these premises do not have a wheelchair accessible washroom. Keys Renters are provided with one key 24 hours prior to the booking date, unless the booking is for Sunday, in which case keys are given 48 hours prior. Keys must be returned by next business day to the Chamber office, between the hours of 9am and 5pm, Monday to Friday, excluding holidays. For keys not returned, the re-keying of the affected doors and replacement keys will be charged to the renter.
Alarm The boardroom premises are alarmed outside of all office hours. Renters are responsible for ensuring to unarm the office upon arrival and set the alarm upon exiting the building at the completion of their rental. The alarm code and alarm instructions will be given to the renter once the rental contract has been signed and given to the Chamber office. Payment Payment of the balance owing for the rental must be paid in full within 30 business days from the rental completion date. Cheques are to be made out to the Kamloops Chamber of Commerce. Tax All boardroom rental rates and beverages are subject to 5% GST. Additional Clauses Rental of the boardroom includes the following: conference room tables, chairs, television, fridge, and kitchen sink. Coffee, tea, cream and sugar are not included. Should any of the aforementioned items retain any damage during the time of the rental, leaving the said items in a condition they were not rented in, the renter will pay for professional cleaning and/or servicing, or full replacement value of the damaged item should cleaning and/or servicing not suffice. No tape or pins may be used on the walls. No open flame, confetti or rice may be used in the boardroom. Guide dogs only. Rental access is for the boardroom area only. All other areas are prohibited. I agree to the terms and conditions as stated in this Boardroom Rental Contract, as the host, or an authorized agent thereof. Host/Agent (signature) Name (please print) Date