Congratulations! You have taken the first step in joining the cast for Haven Academy of the Arts production of! Anyone currently in grades 1-12 may audition. Each fall, we double-cast the entire show in order to provide a more conducive environment for theatre education. Each cast will rehearse and perform separately. Please read through Steps to a Successful Audition so that you are prepared and know what to expect. Please note that our Fall Production is now for grades 1-12. Kindergarten students are encouraged to participate in our Petite Players Production of Jungle Book KIDS, which has been designed specially for our younger Haven cast members. Students grades 1 & 2 are welcome to select from either program, but please be aware that our fall production of includes long hours and late nights. Auditions: Tuesday, August 28th (Grades 1-4) from 4:00-6:30 PM. Wednesday, August 29th (Grades 5-8) from 4:00 PM-6:30 PM. Thursday, August 30th (Grades 9-12) 4:00 PM- 6:30 PM. An accompanist will be provided. Those interested in auditioning for a lead MUST use the audition accompanist. Callbacks: Friday, August 31st 4:00-7:00 PM and Saturday, September 1st 9:00 AM - 3:00 PM Please be prepared to be present at both callback dates if needed. In order to register, you will need to complete a 3 step process: (1) Pre-Register on-line at www.havenartsacademy.org Pre-register on Haven Academy s website through your online account. If you have not created an account, please follow the directions on our site. You will not be able to register without creating an account. If you do not pre-register, you will not be allowed to audition. Those who pre-register will be first to audition. You will not be permitted to audition until you have pre-registered. (2) Print and bring the following forms to auditions*: Policies Contract Registration Form Cast Commitment Contract Cast Expectations Parent Expectations and Policies Medical Release Form Video/Photo/Website Release (new students only) *Please do not arrive at auditions with un-signed forms. You will not be permitted to audition if your forms are unsigned. (3) Pay the $475 Tuition Fee The $475 Pay In Full tuition fee is due at the time of online pre-registration. Should you need to utilize a payment plan, you will pay an upfront fee of $125.00 online at the time of pre-registration. 4 payments of $100 will follow on 9/15, 10/15, 11/15 and 12/15, totaling $525.00. You must sign up for automatic withdrawal through our website to utilize a payment plan. Subscribing for automatic withdrawal will take place after auditions, and you will be contacted with instructions. If you would like to request a scholarship, you must complete and turn in a Scholarship Application by 8/6. Sibling Discounts and Payment Plans do not require an application, and are available for request at the time of online payment. We hope to see your smiling face at our auditions. May God bless you as you explore all the wonderful benefits a Haven Academy production has to offer! For Him Always, Rebekah Hellerman Artistic and Managing Director, Haven Academy of the Arts
Policies Contract A NOTE ABOUT SCHOLARSHIPS: Haven Academy wants everyone to have an opportunity to participate in the arts. If the tuition fee results in a substantial financial hardship for your family, you may want to consider applying for a scholarship. Scholarship Applications are due August 6 th and can be found on the Downloads page of our website. Late applications will not be accepted, and you will not be considered for scholarship without turning in a complete Scholarship Application by August 6 th. We will inform you if we are able to provide you with a scholarship before auditions. A NOTE ABOUT PAYMENT PLANS: Should you need to utilize a Payment Plan when accepting your role, you will pay an upfront Registration Fee of $125.00 online at the time of pre-registration. You will then sign up for a monthly subscription. You must sign up for automatic withdrawal through our website to utilize a Payment Plan. We do not offer Payment Plans without a monthly subscription. Those requesting payment plans will be contacted with instructions regarding subscription after casting. You will be billed $100.00 on the 15 th of September, October, November, and December. Tuition with Payment Plan totals $525.00. Should you wish to pay the $475, you must pay in full before or at the time of auditions. A NOTE ABOUT SIBLING DISCOUNTS: You can find the discount codes for our Sibling Discounts on the registration page of our website, so be sure to utilize those when you check-out online! Sibling discounts are as follows: First Child- Full Price Second Child- 25% Discount Third Child- 50% Discount Additional Children- 50% Discount If full price tuition for multiple children is not a financial hardship for you and your family, you are welcome to donate back the difference for a tax write off. A NOTE ABOUT REFUNDS: Should you choose to withdraw from the production, you must communicate your request for a refund, in writing, BEFORE THE FIRST DAY of rehearsals. There is a nonrefundable $50 fee for students who choose to drop after the cast list goes out, but before rehearsals begin. After rehearsals begin, there are no refunds. If you have applied for a Payment Plan and withdraw from the production AFTER THE FIRST DAY of rehearsal, you will still be billed for the full $525 tuition amount. Our system will continue to bill your credit card on the 15 th of each month until your tuition has been paid in full. Scholarship students who choose to withdraw from the production after casting will not be considered eligible for future scholarship. You must withdraw before the first day of rehearsals to avoid penalty. Please sign below to indicate that you have read, understood, and will adhere to the above policies. X Date Parent Signature
Steps to a Successful Audition 1. Read over this packet carefully and fill out your Audition Packet Make sure that you take a look at the commitment contract. Although we can work around some conflicts, if you will be out of town during tech week, you will not be able to participate in this production. You will need to list all possible conflicts on your Audition Registration Form. Conflicts listed on your auditions packet will be considered excused if you are cast in the show. Additional conflicts after casting must be cleared by the director. Additional conflicts may result in lost stage time and/or forfeiting your role. 2. Prepare 16 bars of a song of your choice We suggest a showtune or contemporary ballad. NO rap, hard rock, or pop songs that show limited range and skill; remember we want you to show us what you can do! An accompanist will be provided. Students are required to use the accompanist- we are looking for professionalism, especially among those auditioning for larger roles. Don t forget your sheet music. Please note that we will be enforcing the 16 bar rule. 16 bars is roughly a verse and a chorus of a song, and is plenty of material for us to hear your voice. 3. Arrive at the audition on time Our doors open 30 minutes before auditions begin. You may want to arrive a little early to beat the registration rush and collect yourself. Please be on time. Wear comfortable clothes that you can dance in. You will be asked to sing the 16 bars you have prepared. Everyone will learn a short dance combination that you will perform in a small group. 4. Check you email for the Callback List You will receive an e-mail with a list of who is needed at callbacks by late Thursday evening, August 30 th. Callbacks will take place from 4:00-7:00 PM on Friday, August 31 st and from 9:00 AM-3:00 PM on Saturday, September 1 st. Please be prepared to be present at both callback dates if needed. Remember, if you aren t called back, it doesn t mean you don t have a part in the show. 5. Check the blog for the Cast List The cast list will be sent out on Saturday via email.
Character Breakdown The Beast (baritone): Tall, loud/deep voice, large build. An aggressive, angry character, but with multiple layers beneath his outer façade. Requires a strong performer with excellent stage charisma and a developed singing voice. Must be comfortable with romantic content. Belle (mezzo): Typical ingénue: beautiful, intelligent, gentle, and non-judgmental with a strong sense of what is right. Requires a strong, emotional vocalist and actress who is capable of creating a multifaceted leading lady. Must be able to move well. Must be comfortable with romantic content. Gaston (baritone): A loud, brash, and arrogant show-off that will go to any extreme to win over Belle s heart. The villain of the story, Gaston requires a strong singer with an imposing stature. Lefou (baritone): Gaston s sidekick. Goofy, short, and responsible for most of the slapstick comedy in the show. Must dance and sing well and with confidence. Maurice (baritone): Belle s father. A kind, eccentric inventor who is misunderstood by everyone except his loving daughter. Has a small singing part. Cogsworth (Clock) (baritone): An officious manic English Major Domo. Someone wound him up way too tight and he s never wound down. The voice of reason in the castle, and the target of Lumiere s jokes. Must be able to sing and move well. Lumiere (Candlestick) (baritone): A comedic, debonair character who is able to talk himself out of trouble. Loves to push limits and break rules. Should be played with a smooth French accent. A strong singer, actor, and dancer. Mrs. Potts (Tea Pot) (mezzo): The motherly figure of the castle, Mrs. Potts is gentle, wise, and hospitable. She sings the classic number in the show, and must have a strong voice. Chip (Tea Cup): The youngest member of the enchanted objects, Chip was transformed to a teacup when he was just a little boy! We are willing to cast this role as either a boy or a girl who can sing well and has good expression. Babette (Feather Duster) (soprano): Lumiere s flirtatious girlfriend. She is very sassy and speaks with a French accent. Strong dancer needed. Wardrobe (Wardrobe) (mezzo): A larger than life character role; a diva obsessed with her past life as a famous performer. Silly Girls (3 total): Gaston s female fan club. A group of giggly, silly, and over the top dramatic girls. Singing and dancing roles. Monsieur d'arque (tenor): The owner of the town asylum. A true, creepy villain. Singer required. Young Prince: The young, spoiled, pre-transformed Beast. Requires a performer capable of conveying emotions through motion alone. Does not speak, sing, or dance, but must be a physical actor. Enchantress: The woman who turns the Prince into the Beast. A non-singing, non-dancing role. Wolves: Strong dancers needed. Gymnastics or tumbling experience a plus. Townspeople: All singing and dancing roles. Many townspeople have solos. Enchanted Objects: All singing and dancing roles.
Audition Registration Form Name: Parent(s): Age: Birthday: / / Grade: Address: Home Phone: ( Parent s Cell: ( Child s Cell: ( ) - ) - ) - Parent s E-mail: Child s E-mail: Please list any performing experience: Please list any potential conflicts that might interfere with the rehearsal schedule. This includes vacations, sports, school commitments, etc. DO NOT list tech week OR performance conflicts here. All performance conflicts must be approved by the director PRIOR to auditions. If I had a choice of any part in this production, I would like to play the role of: Rehearsal Group Preferences. Please mark all that apply. *Disclaimer: We consider your preferences, but cannot promise to keep friends together. We make casting decisions based on what is best for your child and the cast as a whole. Siblings will always be placed in the same cast unless notified ahead of time. 1. I have brought a new friend to Haven: but I am willing to take a lead over being in a rehearsal group or Cast with my friends. 2. I carpool to rehearsal with these people, so I need to be in the same rehearsal group: but I am willing to take a lead over carpooling with the above people.
Cast Commitment Contract We are thrilled to continue our 2 weekend run of our fall show! Each cast will have performances on both weekends. Please pay special attention to the rehearsal and performance schedule below. Tues/Thurs Rehearsals: Each child will be placed in a casting group that will meet during a regular time slot each week. Casting groups will be decided based on skill level and age at time of auditions. Elementary Ensemble: Tuesdays 4:00-6:30 PM, starting 9/4 Teen Ensemble: Thursdays 4:00-6:30 PM, starting 9/6 Featured Dancers*: Tuesdays 4:00-6:30 PM, starting 9/4 Advanced Dancers*: Thursday 4:00-6:30 PM, starting 9/6 Leads and Speaking Roles: Tuesdays and Thursdays 4:00-7:00 PM (various calls) starting 9/6 Saturday Rehearsals: Casting Group call times will vary depending on what numbers we are rehearsing on a particular Saturday. Usually, Casting groups will only be called in 1-2 hour time slots. In general, please keep the following times open: Saturday 9/29 9:00 AM 2:00 PM All Cast, 2:00-5:00 PM Select Leads Saturday 10/6 9:00 AM 2:00 PM All Cast, 2:00-5:00 PM Select Leads Saturday 10/13 9:00 AM 2:00 PM All Cast, 2:00-5:00 PM Select Leads Saturday 10/20 9:00 AM 2:00 PM All Cast, 2:00-5:00 PM Select Leads Saturday 10/27 9:00 AM 2:00 PM All Cast, 2:00-5:00 PM Select Leads Pre-Tech Week: Monday 10/29 4:00-7:00 PM All Cast Tuesday 10/30 4:00-7:00 PM All Cast No rehearsal Wednesday 10/31 (Halloween! Woohoo, candy!) Thursday 11/1 4:00-7:00 PM Leads and Featured Dancers Friday 11/2 4:00-7:00 PM All Cast Saturday 11/3 9:00-5:00 PM All Cast Tech Week: Sunday 11/4 5:00 PM TBD Scheduled Costume Fittings Monday 11/5 4:00-6:00 PM Stage Placement Magic Mirror Cast 6:00 PM-? Cue to Cue. Leads only (from Both Casts) Tuesday 11/6 4:00-6:00 PM Stage Placement Enchanted Rose Cast 5:00 PM Thieves Cast Run Thru (Enchanted Rose Cast Leads MUST watch) Wednesday 11/7 4:00-5:30 PM Magic Mirror Cast Clean Up 5:00 PM Paupers Cast Run Thru (Magic Mirror Cast Leads MUST watch) Thursday 11/8 4:00-5:30 PM Enchanted Rose Cast Clean Up
Cast Commitment Contract Cont. Performances: WEEKEND ONE: Thursday 11/8 7:00 PM Magic Mirror Cast Performance Friday 11/9 7:00 PM Enchanted Rose Cast Performance Saturday 11/10 2:00 PM Magic Mirror Cast Performance 11/15 4:00 PM MANDATORY PICK UP REHEARSAL (Leads, Both Casts) WEEKEND TWO: Friday 11/16 7:00 PM Enchanted Rose Cast Performance Saturday 11/17 2:00 PM Magic Mirror Cast Performance, 7:00 PM Enchanted Rose Cast Performance *Note: Those cast as Featured Dancer or Advanced Dancer will be required to attend Haven s Friday Dance Class. Cost of dance classes is $50 for 8 weeks. Scholarships are not available for dance classes. Work Days: Load In Sun 11/4 2:30 PM* Partial Set Strike Saturday 11/10, after show* Full Set Strike Saturday 11/17, after show* *All Jr. High and High School Cast members are required to attend Load In and Set Strike (Magic Mirror Cast at Partial Strike on 11/10 and Enchanted Rose Cast at Full Strike on 11/17) As a Cast Member, I commit to Attend all rehearsals beginning Tuesday 9/4 unless I am sick or have indicated a conflict on my audition form Participate in all performances Attend weekly Friday dance class if cast as a Featured or Advanced Featured Dancer. X (Cast Member Signature)
Cast Member Expectations Theatre is about fun. But it is also about learning discipline, work ethic and respect. Please take a look at the expectations below and review them. Cast Member Expectations Bring your script to each rehearsal Wear comfortable clothing you can dance in (sweats, leggings leotards, etc.) Wear dance shoes or tennis shoes (no flip flops) Arrive on time Support and encourage your fellow cast members Pay attention and listen when a Haven staff member is speaking Respect the rehearsal facilities Keep language and conversation appropriate Clean up after yourself Memorize all lines, lyrics and dances on time Never touch another cast member s prop or costume Sport a good attitude, always Always give your best Read the announcement board at the sign-in table at each rehearsal Contact the director if you are sick or unable to attend a rehearsal: (310) 504-4132 Hey! Cast Members, don t forget: All Jr. High and High School Cast members are required to attend Load In and Set Strike (Magic Mirror Cast at Partial Strike on 11/10 and Enchanted Rose Cast at Full Strike on 11/17) I have read and agree to abide by the above expectations. X (Cast Member Signature) Date:
Parent Expectations and Policies Parent Expectations Check your e-mail for weekly updates. Drop off your child on time; please do not drop your child off more than 15 minutes before rehearsal. Pick up your child on time. Participate in 1 Load In or Strike (or pay a nonparticipation fee of $50) and 3 Performances or Workdays (or pay a non- participation fee of $50 for each missed performance). Sell a minimum of 10 tickets per family to performances. A NOTE ABOUT REFUNDS: Should you choose to withdraw from the production, you must communicate your request for a refund, in writing, BEFORE THE FIRST DAY of rehearsals. There is a nonrefundable $50 fee for students who choose to drop after the cast list goes out, but before rehearsals begin. After rehearsals begin, there are no refunds. If you have applied for a Payment Plan and withdraw from the production AFTER THE FIRST DAY of rehearsal, you will still be billed for the full $525 tuition amount. Our system will continue to bill your credit card on the 15 th of each month until your tuition has been paid in full. Scholarship students who choose to withdraw from the production after casting will not be considered eligible for future scholarship. You must withdraw before the first day of rehearsals to avoid penalty. LATE PICK UP FEE POLICY For late pick-ups, a 5 minute grace period will be extended, but after that time, you will be charged $1.00 per minute late per child. TUITION POLICY Tuition is due at the time of online pre-registration. As a Parent, I. Have read and understand the Parent Expectations. Have read and understand the Refund Policy. Have read and understand the Late Pick-Up Fee Policy. Have read and understand the Tuition Policy. Commit to sell a minimum of 10 tickets. Commit to participate in 4 volunteer slots. or Pay the non-participation fee of $50 for each missed volunteer slot. If required by their role, will enroll my child in a weekly Bridging Dance class, or a comparable outside studio course. X (Parent Signature)
Medical Release Child s Full Name Child s Age Parents / Guardians Names Phone Cell Number Name & Phone number of person to contact in the event that the parent/guardian cannot be reached in an emergency In the event that I cannot be reached in an emergency, I hereby give my permission to the physician or dentist selected by the representative of Haven Academy of the Arts to secure proper treatment and/or hospitalization, an injection, anesthesia, or surgery for my child as deemed necessary. The signature of the parent or guardian below is intended to serve as a medical release. It is understood that this authorization is given in advance of any specific diagnosis, treatment or hospital care required and to provide authority and power on the part of a Haven agent to give consent to any and all such treatment and hospitalization deemed advisable. This authorization is to be effective from August 28 th, 2018 through November 17 th, 2018. Parent or Guardian s Signature and date / /
Dear Parent or Guardian: Photo, Video, and Website Release Form (New Students Only) On occasion, representatives from the Haven Academy wish to photograph, videotape or interview students in connection with Haven Academy programs or events. Educating the public about Haven Academy is one of our objectives. The entire community benefits from knowing about the abilities of our students and about the programs Haven Academy offers to the children in our community. In order to release student photos, video footage, comments or to post items on the Haven Academy website, we need your written permission. To give your consent, please complete the form below. I,, parent/ guardian of, give permission for my child to be photographed, videotaped and interviewed by representatives from Haven Academy for the purpose of publicizing the educational programs at Haven Academy. I authorize the use and reproduction, by Haven Academy and anyone authorized by Haven Academy, of any and all photographs, videotapes and interviews taken of my child, without compensation to me or my child. All of these photographs, videos and interviews shall be the property, solely and completely, of Haven Academy. I waive any right to inspect or to approve the finished photographs, videotapes, sound tracks, scripts and printed matter that may be used by Haven Academy. Date: Parent or Guardian Signature: Address: OR I am 18 years of age or older and I give my consent without reservations to the foregoing on my own behalf. Signature: Address:
! Q and A Q: How is the Fall Production different than the Spring Production or Theater Camp? A: Our 1-12 Fall production is geared towards challenging all cast members to move to the next level. Lead roles provide opportunities for our older cast members, while more difficult dance routines and vocals stretch our ensemble to become stronger performers. We choose a more challenging script, with a longer run time. As the depth of the material increases, we expect our cast to adopt a more professional attitude during rehearsals. There is also a higher level of expectation regarding theatre skills- our Fall production is the time when we gently but consistently push our cast members to become better actors, dancers, singers, and people. We aim for a higher artistic quality because we have older and more experienced cast members carrying the show. Due to the length of the show, rehearsals during tech week will also run later, as will performances. We do our best to let the little ones head home as early as possible, though we do expect even our all cast members to stay until curtain call during the performances. Q: Why 1-12? Why not just keep the ages separated? A: Here at Haven, we value intergenerational friendships between students. We love seeing our older students mentoring our younger cast members, both in theater skills and in character. Being in a cast with older students both inspires and pushes younger cast members. In turn, having a younger set of cast members around fosters a sense of responsibility in the older students. So, although we recognize that there is a vast difference in the performance abilities of a kindergartener and a senior in high school, we find that putting all ages in one cast helps to develop this invaluable intergenerational community. Q: How will I know when my child is called to rehearsal? A: Each cast will be divided into different Casting Groups. Each Casting Group will always rehearse at the same time every week until performances get closer. Your child may be called for more that one slot per week depending on his or her role. Please be aware that the same Casting Group from each Cast will rehearse at the same time, but not always in the same room. For example, our Elementary Ensemble for both our Magic Mirror Cast and our Enchanted Rose Cast will be called Tuesdays from 4:00-6:30, but they wont be running the same material in the same room. So, if you look at the schedule and see Elementary Ensemble, and your child belongs in that Casting Group, you will know that they are called to rehearsal regardless of which Cast they are in. The only time Casts will be called separately is during tech week, so please read your schedule and blog updates carefully. Q: My child is on the younger side of the 1-12 age range. What part should they audition for? A: is an excellent show because there are multiple opportunities for small solo parts and cameo roles. We do encourage our younger cast members to prepare themselves by remembering that it is common in our fall production for our older cast members to carry the show. Most of the leads go towards our high schoolers, or students who have more experience in theatrical performance. We are,
however, looking to cast Chip as Elementary School age, so if your 1-5 child is looking to audition for a larger role and is willing to deal with some fierce competition, we invite them to go for it. In addition, there are several singing solos and speaking parts that we are open to casting younger as well. Q: Why are you double casting the entire cast for Fall show? I thought the Spring Show was the only time you had two separate casts? A: By double casting our entire casts like we do during our Spring productions, we aim to create an environment that is calm, focused, and geared towards more one on one interaction with instructors. Haven is about investing in the lives of our students, and having large casts can often interfere with this goal. Smaller casts also give Directors and Choreographers the freedom to give cast members more stage time than they would normally get in a large cast because stage space is longer an issue. Although double casting cuts in half the number of performances each child has, it in turn allows the student to have more stage time and solo opportunities within his or her cast s performances. We are extremely proud and thrilled that Haven is a fast-growing theater company, but we never want to be a program that simply puts its students up on stage without being involved in the personal and artistic growth offstage. Double casting our fall show is a step Haven is taking to ensure that our goal of community does not fall by the wayside as our company continues to grow.