TENDER NOTICE NAME OF WORK: COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 15- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES OF RAJKOT, JJ&K AND MEHSANA REGIONS AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF RAJKOT, JJ&K AND MEHSANA REGIONS, UNDER GUJARAT OPERATIONS, AHMEDABAD FOR A PERIOD OF THREE YEARS WITH ANNUAL REVIEW OF THE CONTRACT TENDER ISSUED ON : 05/01/11 LAST DATE OF SUBMISSION OF TENDERS : 28/01/11 ( 03:00 PM ) DATE OF OPENING OF TENDER : 28/01/11 ( 04:00 PM ) COST OF TENDER DOCUMENT : *Rs 500/- EARNEST MONEY DEPOSIT : *Rs 20000/- * To be remitted only through DD / Banker Cheque, in favour of Bank of Baroda, Payable at Rajkot. 1
NOTICE INVITING TENDER The Asstt.General Manager, Bank of Baroda, Regional Office, MG Road,Rajkot, invites sealed tenders for comprehensive annual maintenance contract for servicing of existing 15- cctv systems as and where at the branches of Rajkot, JJ&K and Mehsana and rate contract for supply / installation of new CCTV systems as and when required at the branches of Rajkot, JJ&K and Mehsana Regions under Gujarat Operations, Ahmedabad, for a period of three years with annual review of the contract, from the Authorised Dealers / Suppliers/Vendors who fulfill the following mandatory conditions / requirements. 1. THE DEALER must have the main office / sub office / well established Service Workshop at RAJKOT /JAMNAGAR /MEHSANA. 2. Must have valid Sales Tax Number. 3. Must be registered with Service Tax (if applicable), ESI & EPF authorities. 4. PAN No and must have filed Income Tax returns for the last three years. 5. The firm must be in existence for the last 5 years with experience in security / safety equipments. 6. Must be a profit making unit for last 3- years. 7. Must be in a position to provide a minimum of Rs. 5/- lacs of Bank Guarantee (Performance Guarantee) 8. Minimum turn over of Rs. 25/- lacs per year for the last three years of which orders of Rs. 15/- lacs per year, for the last three years must only be pertaining to CCTV. 9. Any AMC / Rate contract pertaining to the vendor must not have been terminated or not renewed, by any establishment for the reasons of poor services. 10. If having AMC / Rate contract, in the past with any of the Regions of Bank of Baroda, Gujarat Operations, should not have been warned / cautioned for flouting the tender specifications / terms and conditions and for poor services. 11. Failing to comply even one of the above conditions along with relative documentary proof (Wherever required) will disqualify the applicant. 12. The Bank shall have the sole discretion to decide as to whether the applicant/tenderer has violated any term of the tender order and that any such decision shall be absolute and final. 13. Any dispute between the tenderer and the Bank shall be subject to the exclusive jurisdiction of courts in Rajkot. 2
Interested vendors may download the tender forms from Bank s website / www.bankofbaroda.com and submit a DD / Banker cheque of Rs. 500/- in favour of Bank of Baroda, payable at Rajkot, along with Technical Bid, towards cost. Vendors may submit the tenders only in the desired format, in two envelopes as explained further, so as to reach this office by 3.00 p.m on submission of tenders in any other format will not be entertained & will be summarily rejected. NOTE: 1. The earnest money deposit of all the unsuccessful bidders will be returned within a period of 30- days from the date of opening of the received tenders. However, in case of the lowest / successful bidder banking out from the terms and conditions mentioned in his tender or refuses to honour his tender, the earnest money deposit will be forfeited. 2. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. The envelope for technical Bid shall be super scribed TECHNICAL BID: tenders for comprehensive annual maintenance contract for servicing of existing 15- cctv systems as and where at the branches of Rajkot, JJ&K and Mehsana and rate contract for supply / installation of new CCTV systems as and when required at the branches of Rajkot, JJ&K and Mehsana Regions under Gujarat Operations, Ahmedabad, for a period of three years with annual review of the contract,and shall contain the following. Earnest money amount through DD / Bankers Cheque for Rs. 20000/- in favour of Bank of Baroda, payable at Rajkot. Tender cost amount of Rs.500/- through DD / Banker s cheque in favour of Bank of Baroda, payable at Rajkot. Information as per the proforma MANDATORY TECHINCAL REQUIREMENT Information as per the prpoforma GENERAL TECHNICAL INFORMATION. The envelope containing financial Bid shall be superscribed FINANCIAL BID : tenders for comprehensive annual maintenance contract for servicing of existing 15- cctv systems as and where at the branches of Rajkot, JJ&K and Mehsana and rate contract for supply / installation of new CCTV systems as and when required at the branches of Rajkot, JJ&K and Mehsana Regions under Gujarat Operations, Ahmedabad, for a period of three years with annual review of the contract and shall contain the following. Financial Bid I - Rates for servicing / repairs under Comprehensive Annual Maintenance Contract, for the existing 15- CCTV systems and, as per the periodicity of visits and other terms and conditions mentioned therein, at the branches of the above mentioned Regions and the Rate List of components. Financial Bid II Rates Contract for supply and installation of new CCTV Systems as per the package / specifications mentioned in the tender. 3
Envelope I & II will be placed in a sealed cover super-scribed as TENDER FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 15- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF RAJKOT, JJ&K AND MEHSANA REGIONS, UNDER GUJARAT OPERATIONS, AHMEDABAD FOR A PERIOD OF THREE YEARS WITH ANNUAL REVIEW OF THE CONTRACT addressed to the: Asstt General Manager, Bank of Baroda, Regional Office, MG Road, Rajkot- 36001 Asstt General Manager Bank of Baroda Rajkot Region Date: 05/01/11 4
TECHNICAL SPECIFICATIONS FOR CCTV SYSTEM GENERAL 1. The work under this system shall consist of designing, supply, installation, testing, training & handing over of all materials, equipment, appliances and labour necessary to Commission the said system, complete with fixed Dome cameras, outdoor fixed mount cameras, Monitors and Digital Video Recorder. 2. It shall also include laying of cables necessary for installation of the system as indicated in the specifications and Bill of Quantities. Any openings/chasing in the wall/ceiling required for the installation shall be made good in appropriate manner. 3. In the bid, the Vendor shall also submit detailed catalogs, data sheets etc., for each of the Products quoted. 4. The Bidder necessarily shall submit in the technical bid their detailed point-bypoint compliance/deviation to this tender document. 5. The Bidder shall submit copy of certification of all equipment i.e. UL / CE / FCC. 6. The Bidder shall submit document of authorization from Manufacturer to Indian Dealer and/or Indian Dealer to the Bidder. 7. The bidder shall provide authorization from the manufacturer for providing test reports complying the specifications at the time of inspection 8. Provide authorization from the manufacturer that the items quoted by the tenderer are in production and would be serviceable for atleast 3 years from the date of tender. No obsolete products should be quoted. 9. Letter from manufacturer for supporting the system for atleast 3 years, for this an MOU between the manufacturer and Tenderer should clearly state support for products and systems for next 3 years. 10. The system shall be so set that it provides minimum 45 days recording for the cameras installed in the normal branches and minimum 90 days recording for the cameras installed in the Currency Chests. 5
1/3 COLOR CCD FIXED DOME / CS MOUNTED CAMERA SPECIFICATIONS 1. The camera unit shall be 1/3 CCD type Color and shall provide a minimum of 480 TV Lines resolution. It shall be possible to use lenses of 3.6 mm focal length. It shall be possible to adjust the camera head in both the planes so that it can be wall or ceiling mounted. The camera shall operate on 12 volts D.C. 2. The Camera shall comply with the following parameters :- EFFECTIVE PIXELS PAL: 752(H)*582(V) (MINIMUM) SYNC. SYSTEM: INTERNAL. RESOLUTION: 480 TV LINE MINIMUM. MINIMUM ILLUMINATION: 0.002 Lux / F2.0 / 50IRE. S/N RATIO : (AGC OFF) MORE THAN 48 db. GAMMA CORRECTION : 0.45 GAIN CONTROL : AUTO WHITE BALANCE : AUTO (2500 K ~ 9500 K) EXPOSURE AUTO E.SHUTTER : 1/60(1/50) ~ 1/100000 SEC VIDEO OUTPUT : 1.0 Vp-p COMPOSITE (75Ω LOAD) SUPPLY VOLTAGE: DC 12V +/- 10% POWER CONSUMPTION :100mA OPERATION TEMP.: -10 C ~ 50 C LENS TYPE : 3.6 mm (Focal length) 1/3 COLOUR CCD CS MOUNT IR CAMERA SPECIFICATIONS 1. The camera shall be of 1/3 format CCD type, compact of rugged design and shall employ solid state circuitry. The camera shall deliver clear, high resolution colour picture without geometric distortion. 2. The Camera shall comply with the following parameters. Pick up Element: 1/3 inch Color CCD image Sensor (interline) Power supply: 12VDC/24VAC Auto Detectable Scanning System: 2:1 interlace Resolution: 540 TV lines Sensitivity: 0.03 lux S/N Ratio: less than 50 db Electronic shutter: Auto: 1/50 (60) to 1/1, 00,000sec Output: 1Vp-p Composite video output, 75 Ohm Lens mount: CS Mount Lens Type : 1/3 3.5-8mm Auto Iris and IR corrected Day/Night : Digital Auto White Balance : Auto Back Light Compensation : Dedicated Dip Switch Automatic Gain Control : Dedicated Dip Switch Flicker less Mode : Dedicated Dip Switch IP rating for Housing: IP 67 Operating Temperature: - 10 to 50 C / 30 90% RH 6
8 CHANNEL STAND ALONE DIGITAL VIDEO RECORDER SPECIFICATIONS 1) The DVR shall be a digital image recording device with the functionality of 8 cameras video inputs. 2) The digital video recorder shall be fully multitasking capable of simultaneously recording whilst playing back. 3) The digital video recorder shall incorporate minimum 3 internal hard disk drives of 500 GB capacity (or Higher Capacity) each. 4) The digital video recorder shall have an integral CD/DVD-Writer for archiving purposes. 5) The digital video recorder should have mouse or keyboard control options through USB ports. 6) The Digital Video Recorder shall operate on an embedded Linux Operating System. 7) The digital video recorder shall auto-detect connected cameras and be configured to record at the touch of a button. PTZ cameras must be configured manually. 8) The digital video recorder shall have composite BNC inputs for up to 8 color or monochrome cameras. 9) The digital video recorder shall have loop-through connectors with automatic software controlled termination to connect to other equipment. 10) The digital video recorder shall have software-controlled contrast and brightness adjustment settings for each camera. 11) The digital video recorder shall have Automatic and Static Gain Control settings for each camera. 12) The firmware of the digital video recorder shall be upgradeable remotely across a computer network and through USB port. 13) Operation of the digital video recorder shall be from the front panel or via an infrared remote control. 14) The digital video recorder shall have an easy to follow, logical menu system. The digital video recorder shall have the option to change the menus to different languages. 15) The Digital Video Recorder shall feature dual monitor outputs: a primary or main monitor output and a secondary or spot monitor output. The primary monitor output screen must have connections for BNC, or SVHS monitors, any of which can be used simultaneously. 16) The main monitor shall be able to provide any camera full screen, sequencing full screen, and 4, 6, 9, 16 ways multi-screen displays whilst full frame recording is taking place. 7
17) The main monitor shall display a true live picture without digitization, on full screen or any of the multi-screens, up to and including 16 way camera displays. An on screen colored indicator shall show whether all individual cameras are recording. 18) The secondary monitor shall display live, analogue full screen video from either a selected camera, sequencing cameras and / or be used to display alarm / motion events. 19) The Digital Video Recorder shall provide a digital freeze frame and x2 digital zoom in full screen live and playback modes, including the ability to move around a zoomed image. 20) The Digital Video Recorder shall be capable of displaying user definable cameras in any of the multi-screen modes available. When sequencing, the Digital Video Recorder shall have the option to display specified multi-screen display as per the operator s requirements so that specific cameras can be programmed to remain on view even though other cameras around it may be sequencing. 21) The Digital Video Recorder shall have the option to remove cameras from normal viewing on the monitor, so that they are recorded but not viewed. 22) The Digital Video Recorder shall record the camera video signals as a full screen image from each of the cameras. 23) The Digital Video Recorder shall be able to record a single camera at up to 25 frames per second (PAL). 24) The Digital Video Recorder shall have a maximum record rate of up to 200 frames per second (PAL). 25) The Digital Video Recorder incorporates quality settings and record rates per camera, which allows the user to individually program each camera s record priority. An adjustable global resolution of up to 720x576 (PAL) (maximum) shall be available. 26) The Digital Video Recorder shall have the ability to alert the operator via an on board buzzer should there be an error whilst writing images to hard disk. 27) Connected cameras shall be able to be removed from the recording sequence without affecting the ability to display that camera on the main or spot monitor. 28) The Digital Video Recorder shall provide a user-programmable character title for each camera and shall record time, date and title with each video image. 29) The Digital Video Recorder shall be capable of playing back one camera full screen. 30) The Digital Video Recorder shall have the ability to go to a particular time and date. 31) The Digital Video Recorder shall be able to playback, pause, frame advance / rewind and multi speed fast forward or rewind either using front panel buttons, IR remote control or mouse or keyboard. 32) The Digital Video Recorder shall have a History log feature displaying system events. This shall include power failures & recovery, menu access, network access (including user name), motion detection, sensor activation and video loss. 8
33) The Digital Video Recorder shall have a pre-set menu option which will determine whether the internal HDD will overwrite or stop recording once full. The current status of the HDD space remaining will be displayed on a status bar on the main monitor. 34) The Digital Video Recorder shall apply a digital signature to recordings contained on the internal hard disks, without affecting performance. 35) The Digital Video Recorder shall be able to copy a specified image sequence to its internal CD Writer. The digital multiplexer must continue to record when writing to the CD-RW. The back up CD will auto-run on a PC and will not require the user to install any additional software to play back the video images contained on the CD. The back up CD will also be able to be played back on the digital multiplexer itself via the internal CD-RW and the main monitor. 36) The digital multiplexer will allow the operator to preview the images selected for archiving before starting the archive process to CD. 37) The Digital Video Recorder shall be able to provide a relay trigger on video loss, motion detection and sensor activation. 38) The Digital Video Recorder shall have the ability to sound a buzzer on alarm, motion detection, video loss, disk full or writing to HDD error. 39) The Digital Video Recorder shall be able to switch to a full screen image on both the main and / or spot monitors when an alarm / motion event happens, in addition to alerting a network operator. 40) The operator shall be able to set the polarity of each individual alarm contact to either normally open or normally closed. 41) The Digital Video Recorder shall provide a history log for all the alarms/activity on the internal hard disk with time, date and camera name and/or number. The history log shall have a filter to be able to show the operator alarm, motion, video or other events only, as required. 42) The Digital Video Recorder shall have 16 internal programmable alarm inputs. 43) The Digital Video Recorder shall have a user definable schedule to allow multiple schedules to be set for each individual hour of the day for each camera. This shall include the ability to select different hours of the day for normal recording, motion recording, sensor recording, motion & sensor recording, and off. 44) Recording schedules shall be able to be copied and pasted to other individual cameras, or copied and pasted to all cameras to assist the operator with the configuration of the unit. 45) The Digital Video Recorder shall feature individually programmable activity detection on all video channels, with an on screen 16 x 12 set up grid, and 5 sensitivity level selectable on all channels. 46) The Digital Video Recorder shall have 3 different layers of Password for better authenticity and flexible level of control. 9
47) The Digital Video Recorder shall have both manual and automatic lock functions that will not affect the recording operation of the unit. This shall either be done manually or by using a pre-set menu option to automatically lock the unit after 30 seconds of no buttons being pressed on either the front panel or IR remote control. This will prevent unauthorized use and shall require an operator to input a password to unlock the unit. 48) The Digital Video Recorder shall be able to control telemetry cameras and should support multiple telemetry protocols. 49) Cameras with telemetry shall be controllable using the Enterprise Viewing Software across an Ethernet network. 50) The Digital Video Recorder shall have the ability to connect to LAN / ETHERNET Each remote unit will have varying levels of password protection for remote access. Users logging on via the network will have their user names logged locally in the digital video recorder history log with their log on / off dates and times. The operator will have the option to be alerted via on-screen symbols and audible alarm for video loss, motion and sensor events as they happen. Optimum bandwidth settings shall be available for Ethernet network transmissions. License free Enterprise Viewing Software for Windows shall be included with each unit. 51) The DVR shall comply with the following parameters :- Display Speed (NTSC / PAL) Recording Speed Video In Video Out Audio Alarm Control Device 120 / 100 fps Max. CIF (352*240) 120/ 100 fps Max. 2CIF (704*240) 60 / 50 fps Signal Level 1.0Vpp Composite (+-10%) / 75Ohm Balanced Channel 8 Channel (BNC) Main Display 1 VGA (1024 x 768 @ 60Hz ) Loop-Out 8 Channel (BNC)-Loop Out / 1ch(BNC) Out / 1 S-Video Spot out 2 Channel Digital(BNC) Input / output 4 Line in (RCA) / 1 Line out (RCA), Codec:G.711(64Kbps) DI / DO 8 input / 8 digital out ( 5Vpp) Panic Alarm Input Yes Keypad/PTZ keyboard Controller Remote Controller USB mouse controller USB Keyboard 10
Screen Video Multi-Language Support System Reliability Display Split 1, 4, 6, 8, 9 Interface Graphic User Interface Format NTSC / PAL Auto detection Codec Modified MPEG-4 Image Quality Highest/ High/ Standard/ Low Recording type Continuous/ Motion/ Event /Panic Functions firmware Update Interface type Hard Disk Capacity English compulsary Water Mark Watch Dog Shut Down Detection Auto Recovery Factory Default by USB or Network SATA 4 X HDD, ( 1 TB or Above) Storage Playback Search Function Remote Access Power Connectors Recording HDD mode Back Up File Format File Export Source / Consumption USB port RS-232 RS-485 Write once / Overwriting AVI, JPG, BMP USB Flash, Internal CD/DVD + RW burner Time/Date, Event (Alarm/Motion), Event motion (Smart search) TCP/IP, View, Search, Recording and Control (Client Software or browser) 120 to 240 VAC / 60 watt Max. USB port * 4 (Ver 2.0, Front:2, Rear:2) 1-D type female connector ( for PTZ, GPS ) 2 pin ( for Keyboard, PTZ, GPS or POS connection ) TFT / LCD Colour Monitor Specifications 1. The Color display shall be suitable with the standards of the selected cameras. It shall be solid state and modular in design. It shall provide a bright, clear and welldefined picture display on the screen. 2. All controls for brightness, contrast etc. shall be provided on the front panel for readily adjusting the levels of the video signal. The rear panel shall be provided with input and output connectors for coupling the video output to other Monitors. 3. The video monitor installed shall be of 17 size. 11
4. The Monitor shall comply with the following parameters :- Video: PAL / NTSC color composite 1.0Vp-p LCD: 17 diagonal, 0.66 mm Stripe pitch Resolution: 1280 / 1024 pixels Contrast Ration: 500: 1 Viewing angle : 140 degree horizontal,130 degree vertical Power Input: 90 260 VAC, 50/60 Hz Consumption: 40 Watts Video Cable Specifications Video Cable RG-59 of the following minimum specifications shall be used for connecting cameras installed at various locations to the DVR :- Centre conductor size: Solid Bare Copper 63mm Di - electric material : Polyethylene (PE), 7.1mm dia white colour DC resistance inner conductor: 8.5 Ohms/Km Capacitance : 53 +/- 3 Ohms Di-electric strength : 10 KVA AC mains Insulation resistance : 50 M Ohm/km Nominal impedance : 75 Ohms Min Bending radius : 55 mm Power Cable Specifications Power cables used for extending power supply to various cameras and other devices shall have the following minimum specifications:- No. of Cores - 03 (three) Conductor size - 1.5 sq mm, 7/0.68 multi strand with standard annealed electrolytic copper conductor. Primary Insulation - PVC Insulated Armouring - Galvanized Steel Wire PVC Conduit Specifications PVC Conduit of medium grade (ISI mark) with 20 mm dia will be used for laying Video Cables / Power cables. LIST OF RECOMMENDED MAKES FOR CCTV SYSTEM 1. Cameras: Pelco / CBC / Bosch / Sony / GE / Siemens / Honeywell 2. Digital Video Recorder: Pelco / CBC / Bosch / Sony / GE / Honeywell / Bosch / Siemens 3. Monitor: LG / SAMSUNG / Sony / NEC / Panasonic 4. Video Cable : Finolex / Ocean / Polycab / RR Kabel / Poliplast 5. Power Cable : Finolex / Ocean / Polycab 6. PVC Conduit : BEC / AKG / Precision / Circle Arc / Pressfit 12
TECHNICAL BID I MANDATORY TECHNICAL REQUIREMENT (The tender not fulfilling even one of the following requirements / conditions will be summarily rejected.) Address of Main / Sub Office / well established Service Workshop at Rajkot/Jamnagar/ Mehsana. (Enclose Documentary Proof) Date of Establishment Telephone Nos. Sales Tax No. Service Tax No. PAN No and copies of Income Tax Returns for the last three years. Details of annual turn over of Rs. 25/- lacs per year for the last three years. Details of work order for Rs. 15/- lacs per year for the last three years, pertaining to CCTV alone. Any AMC/Rate contract of the firm has never been terminated or not renewed, by any establishment for the reasons of poor services. If having an AMC, in the past, with any of the Regions of Bank Of Baroda, Gujarat Operations, the firm should not have been warned / cautioned for flouting of tender specifications / terms and conditions and / or for poor services / visits. A CONFIRMATION / UNDERTAKING TO THIS EFFECT IS ENCLOSED. N.A. / We confirm the we had AMC for security gadgets in the branches of Gujarat Operations, in the past and we have never been warned for poor services and / or flouting of tender specifications / terms and conditions. If the above confirmation / undertaking is found to be false, the bank has the right to summarily reject my tender. 13
MANDATORY TECHNICAL REQUIREMENT contd Certificate of UL / CE / FCC / MIC for the stand alone DVR to be installed with the system Copy of the document of authorization from the manufacturer to Indian Dealer and from Indian Dealer to the Vendor supplying / installing the equipment i.e. to your firm. A copy of the undertaking that the DVR supplied / installed are original A duly attested Xerox copy, by the appropriate authority and / or original undertaking / confirmation of all the above documents are enclosed. Seal: Date: (Signature of Tenderer) 14
TECHNICAL BID II GENERAL TECHNICAL INFORMATION Name of the Firm Type of Firm Sole proprietorship / Partnership / Ltd., Co./others. Year of Establishment Whether ISO Yes / No If Yes, details Address of Main Office Telephone Nos Address of Rajkot/Jamnagar/Mehsana Office Telephone Nos No. of Technical Staff No. of Administrative Staff Guarantee period (Replacement guarantee) Whether on the approved panel / having an AMC for any Govt.Deptt. / PSU / industry (enclose respective proof) Minimum 18- months Whether had any Rate Contract / AMC for any of the Region of Gujarat Operations, Ahmedabad Whether any of the family members working with Bank Of Baroda (give details) Seal: Date: (Signature of Tenderer) 15
GENERAL CONDITIONS: 1. Colour Cameras, DVR, colour Monitors to be installed in the Branches, as per the requirement of the respective Branches. 2. There must be an immediate replacement guarantee for a minimum period of -18- months. 3. The supply and installation of CCTV gadgets at the Branches will have to be completed, with in the period specified in the work order, to be counted from the completion of survey of the respective Branches for deciding the location of the cameras, DVR and monitors by the concerned security Department. Installation of cameras and / or the system without the advice of the security department will be treated as violation of terms and conditions and will lead to termination of the rate contract. In the event of non execution of the work order, in all aspect, including the operational training to the concerned staff members, will invite penalty @ 2% of the value of the comprehensive work order, for the delay up 7- days. Any delay from -8- to -15- days will call for a penalty @ 5% of the comprehensive work order. For any delay beyond -15- days, the bank will be at liberty to cancel the order and forfeit the full security amount of the comprehensive order. 4. The Rates quoted must only be for the configuration / technical specifications given in the tender document. 5. The rates quoted must be net rates for each component and for the respective proposed package for eight channel CCTV with configuration mentioned therein. The rates must be inclusive of all the levies i.e. Excise Duty, Sales Tax, Turnover Tax, Wiring cost, Installation charges, any other taxes / charges. The rates must also be inclusive of cost of any power point (if required) to be provided, for installation of any of the monitors, in the branch. The quoted rate will also include the cost of bracket / brackets for placing of the monitors if there is no suitable place available in the branch for the same. 6. The successful bidder will have to give a security deposit @ 10% of the value of the comprehensive work order, in the form of FDR, with the Bank. The security amount will be released after the expiry of guarantee period + one month of processing time, subject to satisfactory after sales service. Any complaint after installation of the system and with in the guarantee period will be attended to and rectified with in -48- hours of the lodging of the complaint by the branch. Any lapse in this regard will be treated as lapse in after sales service Or unsatisfactory after sales service. 7. The rates quoted will be binding for thirty six months from the date of awarding of the contract and no increase whatsoever will be considered. In the event of any breach of contract or not complying with the terms and conditions of the AMC, the Security Amount will be forfeited and may result in likely blacklisting of the firm. AMC can be terminated at any point of time during the above period, if services are not of required standard, without assigning any reason. 16
8. No conditional discount will be considered. The tender with any conditional discount will not be entertained and will be summarily rejected. 9. Payment will be made by the branches within -10- days of the satisfactory supply & installation of CCTV and submission of original bill thereof. 10. The time frame of four mandatory visits per Branch will strictly be observed by the vendor and if any lapses found by the Bank, Bank will impose penalty @2% of the total value of AMC and it will be recovered by way of forfeiting the Security Amount and may result in likely blacklisting of the firm. ACCEPTANCE I have read and understood the above terms & conditions and accordingly quote the following rates: - Seal: Date: (Signature of Tenderer) 17
DECLARATION 1. I / We have read the instructions appended and all terms and conditions and I / We understand that if any false information is detected at a later date, any future contract made between ourselves and Bank of Baroda, on the basis of the information given by me / us can be treated as invalid by the Bank and I / We be solely responsible for the consequences. 2. I / We agree that the decision of Bank of Baroda in selection of contractors will be final and binding to me / us. 3. All the information furnished by me hereunder is correct to the best of my knowledge. 4. I / We agree that I / We have no objection if enquiries are made about the work listed by me / us in the accompanying sheets. 5. I / We agree that I / We have not applied in the name of sister concern for the subject empanelment process. Place: Date: Signature Name & Designation Seal of Organization 18
FINANCIAL BID- I RATES FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR THE EXISTING 15-CCTV SYSTEMS AS AND WHERE AT THE BRANCHES. Note: The rates mentioned below are inclusive of all the repairs, and also include labour charges,transportation. TA/DA and any other charges whatsoever. Sr.No. Particulars NET RATE PER CCTV SYSTEM PER BRANCH 1 Rate per 4- mandatory visits, per branch (one per quarter and the gap between two mandatory visits not to be less than 80- days and not more than 120- days). Any additional visit, if required at the request / complaint of the branch will be undertaken at no extra cost. The extra visit will not be counted for the release of the part payment by the branch. 2 Service Tax 3 Payment Schedule 50% after 2 nd mandatory visit and remaining 50% after 4 th mandatory visit. Rate List of components to be replaced, if required, at the time of AMC of the Branch. Sr.No. Component (as per tender specification) 1. 8 Channel Standalone Digital Video Recorder 2. 16 Channel Standalone Digital Video Recorder 3. 1/3 Colour CCD Fixed Dome / CS Mounted Camera 4. 1/3 Colour CCD CS Mount IR Camera 5. 17 TFT/LCD Colour Monitor 6. 1 TB Hard Disc (SEAGATE/SAMSUNG) 7. 500 GB Hard Disc (SEAGATE/SAMSUNG) 8. RG-59 Video Cable -Per Meter 9. Power Cable-Per Meter 10. PVC conduit Per Meter 11. IR Lamp 12. Housing for Camera 13. Audio Recording Device Make Net Rate per unit (all inclusive) Seal: Date: (Signature of Tenderer) 19
FINANCIAL BID-II FINANCIAL BID FOR SUPPLY & INSTALLATION OF CCTV COMPONENTS / PROPOSED PACKAGES AT BRANCHES Net Rate per unit, component and / or proposed packages (inclusive of cost of all the components / equipment as per technical specification mentioned in the tender document, installation charges, wiring cost, installation of power points (if required), cost of brackets for placing of the monitors, sales tax or any other taxes / charges whatsoever.) Cost of individual component Cost of proposed package of 8- channel CCTV system Component (as per Net Rate per unit Package consisting of Net Rate per tender specification) (all inclusive) package (all inclusive) 8 Channel Standalone 8 Channel Digital Video Recorder Standalone Digital Video Recorder 1/3 Colour CCD Fixed -7- Cameras 1/3 Dome / CS Mounted Colour CCD Fixed Camera Dome / CS Mounted 1/3 Colour CCD CS Mount IR Camera 17 TFT/LCD Colour Monitor 1 TB Hard Disc (SEAGATE/SAMSUNG) Cabling Per Meter (to include RG-59 Video Cable & Power Cable in PVC conduit) -1- Camera 1/3 Colour CCD CS Mount IR One 17 TFT/LCD Colour Monitor 1 TB HARD DISC (Seagate / Samsung) Cabling: 300 Meter (to include RG-59 Video Cable & Power Cable in PVC conduit) Grand Total (Including Taxes) Buy Back of the existing CCTV System if replaced with a new one. We confirm that the rates quoted above are net rates in all aspect and taking into consideration all the technical specifications for various components mentioned in the tender document. Seal: Date: (Signature of Tenderer) 20