Orbis Cascade Alliance Automated Cataloging & Acquisitions Working Group (AC&A) Collaborative Technical Services Team (CTST) vember 1, 2011 Automated Cataloging & Acquisitions Survey Report Part 2 Complete Survey Report Automated Cataloging & Acquisitions Working Group: Jan Hartley,, Chair, CTST Liaison Maria Wagner, Portland Community College Elizabeth Duell, Alliance Staff Carol Drost, Peggy Firman, Alex Rolfe, Debra Spidal,
Table of Contents PART 2 COMPLETE SURVEY REPORT s participating in survey 1 Selection Process Selection tools 2 Selection participants (i.e. who are the selectors) 5 Order submission process 7 Pre-order searching 9 Approval plans 12 Interlibrary loan redirects to purchase 16 Order Process Workflow for libraries using YBP as primary vendor 17 n-participants with YBP 20 Direct ordering vs. ordering through vendor 21 Automation products, processes and Millennium for loading records 22 Invoicing and Payment Electronic invoicing 28 Credit or procurement cards 1 Automation products, processes and Millennium for invoicing Worldcat Cataloging Partners (WCP) WCP participation 4 WCP profiling process 7 WCP profile parameters: cataloging levels and sources 9 WCP workflow in library 42 Automation products, processes and Millennium for working with WCP 4
n-participants with WCP 47 Cataloging-General Cataloging Workflows Acquisitions sorting into cataloging workflows 48 Sources of cataloging 49 Cataloging approval books 51 Participation in PCC (Program for Cooperative Cataloging) 52 Single record for print and electronic resources 5 Brief records and OCLC 54 MARCEdit experience 55 Adoption of RDA cataloging rules 56 Authority control practices 57 Table of contents practices 6 End Processing Shelf-ready processing 64 Paperback binding and book jackets 67 Binding decisions at receipt of material 70 Unique processing needs by school 72 Different processing by collection 74 Security devices 76 Other al contacts for survey 77
Q1: s Responding to Survey Central Oregon Community College Concordia University Mt. Hood Community College Portland Community College Southern Oregon University Walla Walla University Library / Q1: -- # of s Q1: --% Rate 8% 92% 1 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Section 1 Selection Process (How orders come into acquisition; who selects them &what tools are being used.) Q2: Are you using YBP's GOBI for selection? Central Oregon Community Colleges Concordia University Mt Hood Community Colleges Portland Community College Southern Oregon University Walla Walla University Library / Data Data Data Q2: Are you using YBP's GOBI for selection? (# of Libraries) 8 25 Q2: Are you using YBP's GOBI for selection? (% of Libraries) 22% 8% 70% DATA DATA 2 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q: If no to using GOBI, Are your selectors planning to use GOBI in the next 12 months? Concordia University Walla Walla University Library / Q: If no to using GOBI: Are you planning ito use it n the next 12 months 5 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q4: Are selectors submitting orders using a selection management system from another vendor? If yes, list 2- vendors Central Oregon Community College Concordia University Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data If yes, list 2- vendors : Midwest, Bookhouse, Baker & Taylor : Casalini, Aux Amateurs, Harrassowitz, Baker & Taylor : GOBI, Amazon : For 2011/12 all selections will be DDA. Lane: Q4: Are selectors submitting orders using a selection management system from another vendor? McNaughton 29 4 DATA 4 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q5: Estimate the percentage of monograph orders selected by: Librarians /Bibliographers External (Faculty, etc.) Other Comments if "Other" Central Oregon Community College DATA 20 75 5 97 9 7 Concordia University 90 10 58 42 50 50 40 60 90 5 5 60 40 60 40 25 74 1 Student or Patron request Mt. Hood Community College DATA 95 5 95 5 99 1 purchase on demand by students/faculty 80 20 Portland Community College 90 10 100 40 60 60 40 97 70 0 Southern Oregon Community College DATA 70 20 10 100 85 15 7 27 59 41 Walla Walla University Library 5 50 15 60 40 2 100 7 27 0 100 1 29 40 Approval 4 66 5 Orbis Cascade Alliance AC&A Survey Report (Part 2)
120 Q5: Estimate the percentage of monograph orders selected by: Librarians /Bibliographers External (Faculty, etc.) Other 100 80 5 5 7 10 5 1 1 5 5 20 10 10 0 20 15 27 15 27 60 42 40 40 40 41 40 40 50 40 20 75 60 74 60 50 29 66 0 20 97 9 90 58 50 40 90 60 60 25 95 95 99 80 90 100 40 60 97 70 70 100 85 7 59 5 60 100 7 100 1 4 Librarians External Other Average 70 4 11 Median 71 0 5 Mode 60 40 5 6 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q6: Estimate the percentage of monograph orders received by acquisitions through: Central Oregon Community College Selection Manager System DATA Email 60 10 0 95 2.5 2.5 Print, Order cards Other If other, please list 10 20 67 45% Books in Print, 5% Newspapers, 17% Amazon Concordia University 40 60 Amazon 10 10 80 70 0 Misc. review sources 25 75 95 2 50 10 40 5 5 60 5 55 40 syllabi lists Mt. Hood Community College DATA 70 0 50 50 75 25 20 40 40 Portland Community College 80 20 45 50 5 10 60 0 100 65 20 15 20 5 75 Southern Oregon Community College DATA 2 8 60 87 12 1 56 8 6 5 40 25 70 25 5 Walla Walla University Library 40 50 10 10 40 50 90 8 2 58 16 26 10 10 80 (GIST/ILLiad Add-on) 75 5 20 Amazon, OP dealers, etc. 90 5 5 7 Orbis Cascade Alliance AC&A Survey Report (Part 2)
120 Q6: Estimate the percentage of monograph orders received by acquistions through: Selection Manager System Email Print, Order cards Other 100 80 60 0 10 2.5 2.5 0 2 40 40 0 25 40 20 5 0 15 20 1 12 6 8 25 5 25 10 2 8 26 16 20 5 5 5 40 67 60 10 60 50 50 60 40 50 50 20 20 80 75 40 75 5 80 0 10 60 40 10 8 5 55 60 95 10 40 10 70 25 95 50 5 5 70 50 75 20 80 45 10 100 65 20 2 87 56 5 70 40 10 90 58 10 75 90 8 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q7: Does your library do a pre-order search to verify duplicate orders or bibliographic information? INSTITUTION ALL SOME Central Oregon Community College Data Concordia Mt. Hood Community College Data Portland Community College Southern Oregon Community College Data Walla Walla University Library Comments: Q7: Does your Library do a pre-order search to verify duplicate orders or bibliographic information? 5 : 28 Knight: selectors are supposed to search, but many don't; acquisitions staff rely on automated duplicate detection rather than searching ALL ORDERS Law: selectors and acquisitions staff search all orders SOME ORDERS DATA 9 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q8: If you do pre-searching, who does the pre-order search? Please check all that apply. Selectors Acquisitions Other If Other, please explain Concordia x Cat/Acq staff share responsibilities--cat staff are also acq staff. x cataloger x Students Portland Community College x flagged by III system during order process if possible duplicate Walla Walla University Library 10 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q8: If you do pre-searching, who does the pre-order search? Please check all that apply. Q8: If you do pre-searching, who does the pre-order search? (Check all that apply) - # of libraries 5 0 1 25 20 15 1 10 5 4 0 Selectors Acquisitions Other Q8: If you do pre-order searching, who does the pre-order search? (Check all that apply) - # of libraries -- Combinations 18 17 16 14 12 10 10 8 6 4 2 2 1 0 Acquistions Only Selectors Only Selectors & Acquisitons Aquisitions & Other Selectors, Acquisitons & Other 11 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q9: Do you have an Approval Plan (not including e-slips or announcements, but actual shipment of books)? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Q9: Do you have an Approval Plan (not including e-slips or announcements, but actual shipment of books)? # of Libraries 21 12 DATA 12 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q10: If you have an Approval Plan, please explain. Comments: We have several adult awards & children's awards approval plans in place through YBP. : : : : : : : : : :, plans exist with YBP in History and International Affairs YBP (1) University Press approval plan in all subject areas. (2) Language and Literature approval plans for Russian, French, Italian, Spanish, and German. 4 book Approval plans focused on Graduate programs (Religion, Psychology, Education & Interdis. Psychiatry) We have an Approval Plan with YBP YBP, Casalini (Italian and Spanish), Aux Amateur (French), Harrassowitz (German books and European scores), Latin American Book Store, Coutts (rdic) Knight: YBP for selected topics and university presses; Worldwide for art catalogs; Front for scores. Law does not have an approval plan. We have standing orders through YPB for children's book award winners and select reference books. We have a detailed approval profile via YBP for books. Approval plan is associated with Humanities and Social Sciences. 1 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q11: If yes to Approval Plans, Estimate the percentage of monographs received through Approval Plan Acquisitions Other 5 95.5 5 95 5 95 45 55 20 80 15 85 40 60 0 70 20 80 10 85 5 10 90 40 60 120 Q11: If yes to Approval Plans, Estimate the percentage of monographs received through 100 5 80 60 95.5 95 95 55 80 85 60 70 80 85 90 60 Other Acquisitions Approval Plan 40 20 0 5 5 5 45 20 15 40 0 20 10 10 40 14 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q12: If yes to Approval Plans, Do your selectors (or faculty) review Approval books before adding them to the collection? All ne Some ne Some All All Some Some ne ne ne Q12: If yes to Approval Plan: Do selectors (or faculty) review Approval books before adding them to the collection? 5 4 ALL SOME NE 15 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q1: Is your library redirecting any Inter Library Loan requests to just in time or "purchase on demand" acquisitions? SOME NE OTHER Central Oregon Community College Data Concordia Mt. Hood Community College Data x Portland Community College x Southern Oregon Community College Data x Walla Walla University Library x Q1: Is your library redirecting any InterLibrary Loan requests to just in time or "purchase on demand" acquisitions? 12 Comments: : The library will pay up to $20.00 to borrow an item from another library. If an item cannot be borrowed for $20.00 or less and the item can be purchased for less than $20.00, we have purchased the item. Currently we have not added these purchased ILL's to our collection. There are so few; we have given them to the faculty member or student in the past. Portland Community College: 4 17 We are piloting a purchase on demand process for music CD requests. So far we are happy with the results. : We just implemented GIST, which allows patrons to suggest that the library purchase the item. : When something is not available ILL will send it to Acquisitions : Some ne Data Other 2011/12 Pilot of 100% DDA mostly from GIST add-on to ILLiad 16 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Section 2 Order Process (How orders are being placed, which vendors are used and the ordering process.) Q14: Is YBP your primary vendor for ordering print monographs in English? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Q14: Is YBP your primary vendor for ordering print monographs in English? 6 27 DATA 17 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q15: If YBP is your primary vendor: Is your library using selection manager systems from vendors other than YBP to place and manage orders? Portland Community College / If yes, list 2- vendors: : Amazon : Casalini, Aux Amateurs, Harrassowitz : Amazon.com : Amazon Q15: If your primary vendor is YBP, is your library also using selection manager systems from vendors other than YBP to place and manage orders? 22 5 18 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q16: If you are using YBP: Are you using YBP s Library Holdings Load Service? (i.e. uploading ISBN s into Gobi for items purchased from other vendors or publishers) Portland Community College / Q17: If yes, how frequently do you load: : Quarterly : Twice per year. : Monthly : irregularly : Currently 1 per year (formerly every 6 months) : twice a year : Three times per year : 2 times a year : yearly : Twice a year Q16: Are you using YBP s Library Holdings Load Service (i.e. uploading ISBN s into Gobi for items purchased from other vendors or publishers) 15 12 19 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q18: If you are not using YBP: Are you planning to switch your primary vendor to YBP in the next 12 months? Concordia Walla Walla University Library / Q18: If you are not using YBP: Are you planning to switch your primary vendor to YBP in the next 12 months? 4 2 Q19: If you are not using YBP: Who is your current primary vendor for ordering print monographs in English? Concordia Primary vendor: Amazon Midwest & Bookhouse Midwest. We may switch to YBP since they include e-books and Midwest doesn't, but I can't say it will happen in the next 12 months. Midwest - we also use Baker & Taylor; we plan to add more volume to YBP in the next year, but it's unlikely they'll become the primary vendor at this point We use Amazon for a few titles but because we have not ordered very much the last years, we really do not not have a vendor currently. We restructured our fund codes and can now proceed to set up with YBP. Walla Walla University Library Midwest Library Services Q20: If you are not using YBP: Are you using a selection management system from your current vendor to place and manage orders? Concordia Walla Walla University Library / Q20: If you are not using YBP: Are you using a selection management system from your current vendor to place and manage orders? 20 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q21: Please estimate the percent of monograph ordering that goes direct to the publisher vs. through vendor. Central Oregon Community College 25 2% Concordia 5% Data les than 10% 2% 5% % 5% 15-20% 1% Mt. Hood Community College 5% Portland Community College 12% Publishers, 88% vendors Data 15% 95% vendor; 5% publisher When we did have a budget for monographs about 98% were ordered through a venor (Blackwell's) About 10 percent go directly to publisher 5% goes direct to publisher. Publisher: 5%, vendor: 95% 10 Southern Oregon Community College Due to staff shortages, we do not currently order anything we can't get from YBP. So at present, 100% of orders go through a vendor. Data vendor 99%, publisher 1% Knight: less than 1% Law: 40% 1% Walla Walla University Library 25% 15% (YBP is not our primary vendor for firm orders, but it is one of them) 5 percent 15 percent 5-10% 5 vs 95 1% % or less. Rarely happens. 0% of orders go somewhere other than YBP 21 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q22: Does your library use Innovative Extended Approval Plan Interface (product 409) sometimes known as the PromptCat Loader? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Comments: Q22: Does your library use Innovative Extended Approval Plan Interface (product 409) sometimes known as the PromptCat Loader? 21 : 12 Knight is beginning to use this (in transition) DATA 22 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q2: As part of the initial ordering process, does your library batch load bibliographic records from your primary vendor via Millennium s Data Exchange? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Data Q2: As part of the initial ordering process, does your library batch load bibliographic records from your primary vendor via Millennium s Data Exchange? 14 19 DATA 2 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q24: If yes to using Data Exchange: For your primary vendor, do you use a loader profile which includes the creation of order records? / Comments: Q24: If yes, to using Data Exchange, for your primary vendor, do you use a loader profile which includes the creation of order records? 1 : 18 Bib records are brief and replaced by full MARC at point of Import Invoice when materials are received. 24 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q25: If yes to using Data Exchange: For your primary vendor do you use a loader profile which includes the creation of item records? / Q25: If yes to using Data Exchnage, for your primary vendor do you use a loader profile which includes the creation of item records? Comments: 10 : for shelf-ready books, otherwise no. 9 25 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q26: As part of the initial ordering process, does your library batch load bibliographic records from your secondary vendors via Millennium s Data Exchange : Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library All/Some/ne Data ne ne ne ne ne ne Some Some ne ne ne Data Some ne ne ne ne ne ne ne ne ne Data ne Some ne ne ne ne ne Some Some ne Some ne Q26: As part of the initial ordering process, does your library batch load bibliographic records from your secondary vendors via Millennium s Data 26 7 SOME NE DATA 26 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q27: If Some to using Data Exchange: For your secondary vendors, do you use a loader profile which includes the creation of order records? : / Q27: If some to Data Exchange: For your secondary vendors, do you use a loader profile which includes the creation of order records? 4 Comments: : except for ebrary Q28: If Some to using Data Exchange: For your secondary vendors, do you use a loader profile which includes the creation of item records : / Q28: If some to Data Exchange: For your secondary vendors, do you use a loader profile which includes the creation of item records? 4 Comments: : ebrary 27 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Section Invoicing & Payment (Methods of payment) Q29: Are you using electronic invoicing with your primary vendor? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library Whtman / Data Data Data Q29: Are you using electronic invoicing with your primary vendor? 21 12 DATA 28 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q0: If you are not currently using electronic invoicing: Are you planning to implement electronic invoicing with your primary vendor in the next 12 months? / Q0: If no, Are you planning to implement electronic invoicing with your primary vendor in the next 12 months? 2 19 Portland Community College Comment: : We are interested in e-invoicing but don't have the staff hours to pursue it within the next 12 months. Walla Walla University Library 29 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q1: Are you doing electronic invoicing with your secondary monographic vendors? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library Whtman ne/all/som e Data ne ne ne All vendors ne ne ne ne ne ne ne Data Some vendors ne ne ne ne Some vendors ne ne ne ne Data ne Some vendors ne ne ne ne ne Some vendors ne ne Some vendors ne Q1: Are you doing electronic invoicing with your secondary monographic vendors? 27 1 5 All Some ne Data 0 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q2: Is your library using a credit/procurement card for some of your monograph purchasing? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Q2: Is your library using a credit/procurement card for some of your monograph purchasing? 0 DATA 1 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q: If you are using a procurement card: Please comment on any restrictions or limits on the use of the card. (Optional) Concordia Comments only monetary Under $5000 $,000 limit per month - primarily for Amazon.com Single transaction limit: $299. Monthly limit: $10,000. Frequently a problem. no restrictions except the credit limit, which we can bump up against fairly easily $,000 limit restrictions no luxury items We have a $1,000 per purchase limit. credit limit is $5000; limited signers (acquisitions staff) There is a $40,000 limit. personal use. Cannot be used for unauthorized purchases such as; contracts, insurance, firearms, services, and illegal drugs. Portland Community College Single purchase limit of $10,000. Credit limit of $25,000. ne. restrictions except for the dollar limit, which can be changed if need be $1000.00 limit. Card is used for both acquisitions and inter-library loan. We have a $ limit and a $ limit to one vendor in a period of time $,500 per transaction, $20,000 monthly limit Authorized users only; limit of $5000 per month; not allowed to purchases services or memberships none Credit limit Vendors must be willing to accept Walla Walla University Library Monthly limit on amount charged which can be adjusted as needed. We have a credit line through Amazon.com, but it can't be applied to "used" items. We are limited to 25 transactions a day, and $15,000 a month. We also have a $500 transaction limit (single item). Up to $,500 for one time purchases, must conform to university rules for procurement $,000 per transaction, $10,000 daily/monthly limit, 10 transactions per day Credit card is only used by acquisitions manager and card has a credit limit of $7,500.00. 2 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q4: Are you using Innovative Product 414 Output Accounting Information to output invoice data to your Accounts Payable or Controllers Office? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Data Q4: Are you using Innovative Product 414 Output Accounting Information to output invoice data to your Accounts Payable or Controllers Office? DATA Orbis Cascade Alliance AC&A Survey Report (Part 2)
Section 4 WorldCat Cataloging Partners (WCP) Use and set-up of WorldCat Cataloging Partners (WCP) Q5: Is your library using the WorldCat Cataloging Partners (WCP) services from OCLC? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Q5: Is your library using the WorldCat Cataloging Partners (WCP) services from OCLC? 19 14 DATA 4 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q6 thru Q50 s from the 14 institutions currently using WCP Q6: Are you using WCP with YBP? / Question 6: Are you using WCP with YBP? 1 1 5 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q7: Are you using WCP with vendors other than YBP? / Question 7: Are you using WCP with vendors other than YBP? 8 If yes, indicate all the vendors where you use WCP: : Orbis Cascade Alliance for DDA ebook records : Springer; we use this primarily for ebooks which varies by package/vendor as purchased : We are using WCP for EBSCO ebooks (formerly Netlibrary) and we previously used WCP with Amazon. : EBL for a local DDA pilot : Knovel, DDA Pilot Project : CDSource (for DVDs only, not print monos) 6 6 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q8: YBP provides extensive support in profiling WCP. If you use WCP with other vendors, were you satisfied with the level of support? N/A N/A Varies N/A Varies N/A N/A N/A N/A N/A N/A Q8: YBP provides extensive support in profiling WCP. If you use WCP with other vendors, were you satisfied with the level of support? Comments: 9 With Ebsco yes, with Amazon we were not satisfied. 2 0 VARIES N/A 7 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q9: Did you create any WCP profile(s) yourself with any primary or secondary vendors? / If so, with which vendors (or other comments) : Amazon : We created our own profile with Midwest. Later we switched from Midwest to YBP, and YBP created our profile with them. : EBL Q9: Did you create any WCP profile(s) yourself with any primary or secondary vendors? : 9 CDSource (for DVDs only, not print monos) 5 8 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q40: Does your use of WCP include delivery of cataloging records at: (check all that apply) Basic Level 100%: 1st Enhance Level Customized (100% plus customized editing based on local spec) Q40: Does your use of WCP include delivery of catalog records Basic Level 2 9 100% (first enhanced level) Customized (100% plus local specs) 9 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q41: Catalog source includes: LC NLM UKM Other Q41: Catalog source includes: # of Libraries Q41: Catalog Source includes: % of Libraries 8 14 LC NLM 20% 5% LC NLM 9 9 UKM Other 22% 2% UKM Other 40 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q42: Encoding levels are: (check all that apply) Full (BLANK, 1,4,I,L) CIP (8) t full (7,5,2,K,M) Q42: Encoding levels - # of libraries using each encoding level Q42: Encoding levels - % of each encoding level used 8 9 14 Full (BLANK, 1,4,I,L) CIP (8) t full (7,5,2,K,M) 120 100 80 60 40 100 64 57 20 0 Full (BLANK, 1,4,I,L) CIP (8) t full (7,5,2,K,M) 41 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q4: Does your library use WCP with: Firm Orders Approva l Orders Q4: Does your library use WCP with: 6 14 Firm Orders Approval Orders Q4: Does your library use WCP with: (combinations) 6 0 8 Firm Orders Only Approval Orders Only Approval and Firm Orders Q44: If your library receives WCP cataloging, what unit of the library handles it? (Acq,Cat,Both) Both Acquisitions Both Acquisitions Cataloging Acquisitions Both Cataloging Acquisitions Cataloging Both Both Both Acquisitions Q44: If your library receives WCP cataloging, what unit of the library handles it? 6 5 Cataloging Acquistions Both 42 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q45: Is your library batch loading WCP bibliographic records via the import invoice module? / Q45: Is your library batch loading WCP bibliographic records via the import invoice module? 5 9 Q46: Do you load order data during the batch loading of WCP bibliographic records via the import invoice? (check all that apply) Firm Orders Approval Orders Q46: Do you load order data during the batch loading of WCP bibliographic records via the import invoice? (check all that apply) 6 7 Firms Approvals Q46: Do you load order data during the batch loading of WCP bibliographic records via the import invoice? Combinations 4 Firms Only Approvals Only 2 Firm & Approvals 4 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q47: Do you load item data during the batch loading of WCP bibliographic records via the import invoice? (check all that apply) Firm Orders Approval Orders Q47: Do you load item data during the batch loading of WCP bibliographic records via the import invoice? (check all that apply) 5 1 8 Firms Approvals Q47: Do you load item data during the batch loading of WCP bibliographic records via the import invoice? Combinations 5 1 0 Firms Only Approvals Only Firm and Approvals 44 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q48: Is your library batch loading WCP bibliographic records via Millennium Data exchange? / Q48: Is your library batch loading WCP bibliographic records via Data exchange? 7 7 Q49: Do you load order data during the batch loading of WCP bibliographic records via Millennium Data exchange? (check all that apply) Firm Orders Approval Orders Q49: Do you load order data during the batch loading of WCP bibliographic records via Data exchange? 5 2 1 Firms Approvals Q49: Do you load order data during the batch loading of WCP bibliographic records via Data exchange? Combinations 5 1 1 0 Firms Only Approvals Only Firms and Approvals 45 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q50: Do you load item data during the batch loading of WCP bibliographic records via Millennium Data exchange? (check all that apply) Firm Orders Approval Orders Q50: Do you load item data during the batch loading of WCP bibliographic records via Data exchange? (check all that apply) 1 4 Firms Approvals Q50: Do you load item data during the batch loading of WCP bibliographic records via Data exchange? Combinations Firms Only 1 0 Approvals Only Firms and Approvals 46 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q51: If you are not using WorldCat Cataloging Partners (WCP) at this time, do you plan to begin within the next 12 months? Concordia Portland Community College Walla Walla University Library / Q51: If you are not using WorldCat Cataloging Partners (WCP) at this time, do you plan to begin within the next 12 months? 14 5 47 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Section 5 Cataloging General Cataloging Workflows Q52: Does your Acquisitions unit sort received materials into different cataloging workflows? (i.e. quick cataloging; student cataloging; original cataloging, etc.) Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Q52: Does your Acquisitions unit sort received materials into different cataloging workflows? 1 5 20 DATA 48 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q5: Please estimate the percentage of original cataloging done for one time purchases (firm orders) of print monographs in English Language. % of original cataloging Central Oregon Community College Data 4% less than 1% 0.50% Concordia 1% less than 4% less than 10% 1% 4% 5% less than % 1% Mt. Hood Community College Data 5% 5, when ordering. This is an estimate. 1 About 2 to 5 percent Portland Community College 2.50% 1% less than 5 titles per year 1-2% 5 Southern Oregon Community College Data 5% 1 1.50% percent 1% Walla Walla University Library 5% 2% 1% for the narrowly defined subset 5% less than 10% 1 1% 49 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q54: For print monographs, are you using any other sources besides OCLC to load records? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Data If yes, please list: : We did one Hebrew recon project with Backstage Library Works, which used RLIN records. We get GPO cataloging (with OCLC numbers) through Marcive. : Original cataloging for Italian titles from Casalini : Marcive Q54: For print monographs, are you using any other sources besides OCLC to load records? 29 4 DATA 50 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q55: If you have an Approval Plan, are you loading bibliographic records at the point of shipment? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library Data N/A N/A N/A N/A N/A N/A N/A Data N/A N/A Other N/A N/A N/A Data N/A N/A N/A Other N/A N/A N/A Q55: If you have an Approval Plan, are you loading bibliographic records at the point of shipment? 18 If Other, please explain: : We load the records at the point of receipt. : Via YBP/WCP services 2 10 Other t Applicable Data 51 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q56: Is your library a PCC (Program for Cooperative Cataloging) Member? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library Data Data Data Other Other Q56: Is your library a PCC (Program for Cooperative Cataloging) Member? If Other, Please explain: 2 : Knight, Law : We are considering going for NACO now. : 25 (assuming this question refers to BIBCO 6 Other Data 52 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q57: Are you using a single record for a monograph received in both print and ebook formats? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library Data Data Data Comments: Q57: Are you using a single record for a monograph received in both print and ebook formats? 27 6 : With some exceptions-- the occasional reference purchase, and the case of a gov doc standing order that we stopped getting print for but still link to : Mostly, and from now on. We are working to make all holdings single record in current database. : single records for manual cataloging; separate records for batch loads : Current practice is "no" with some exceptions: dissertations have print and electronic on one record; ebooks handled via ERM are linked from print records. Many older records still have print and electronic on one record. : We stopped July 2011 but have not gone back retrospectively to change older records : We use a single record for government documents but use separate records for all other monographs. DATA 5 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q58: Do you load brief records into OCLC? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Q58: Do you load brief records into OCLC? 0 DATA 54 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q59: Do you have staff with experience using MARCEdit tools (i.e. MARCBreaker and MARCMaker)? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Q59: Do you have staff with experience using MARCEdit tools (i.e. MARCBreaker and MARCMaker)? 4 29 DATA 55 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q60: Do you plan to adopt RDA? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library Data Waiting for National Library decision Other, please explain Don t know Waiting for Alliance to tell us Other, please explain Waiting for National Library decision Data Don t know Waiting for National Library decision Waiting for Alliance to tell us Waiting for National Library decision Waiting for Alliance to tell us Data Waiting for National Library decision Waiting for National Library decision Waiting for Alliance to tell us Waiting for Alliance to tell us Don t know Waiting for National Library decision Already begun 7 Q60: Do you plan to adopt RDA? 2 5 1 Already begun Don t know 15 Waiting for Alliance to tell us Waiting for National Library decision Other, please explain Data 56 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q61: Does your library maintain some level of authority control on name and subject headings? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University Library / Data Data Data Q61: Does your library maintain some level of authority control on name and subject headings? 5 28 DATA 57 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q62 thru Q66 s from the 27 institutions currently maintaining some level of authority control. Q62: Does your library contract with a vendor for automatic authority control? Walla Walla University Library / Q62: Does your library contract with a vendor for automatic authority control? 10 18 58 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q6: If you contract with Vendor: What vendor do you use? Backstag e LTI Q6: If you contract with vendor: What vendor do you use? 6 12 Backstage LTI 59 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q64: Frequency for notifications: Q65: Frequency for sending records: Q64: At what frequency do you receive notification for new/changed/deleted authority records? Q65: At what frequency do you send your records to vendor for processing? quarterly quarterly n/a Quarterly quarterly annually 2 weeks times a year t Applicable; we do not do this. Once per year n/a Quarterly Twice per year Twice per year We used to receive these twice per year. For the last couple of years we have only been getting those that come through with our twice-yearly Backstage Current Cataloging Service. Twice per year. semi-annually quarterly quarterly quarterly Annually Every 1-2 months quarterly annual weekly weekly monthly monthly Quarterly Quarterly quarterly quarterly Quarterly (based on previously distributed authority records); Weekly (based on weekly processing of bib records) Weekly Quarterly Quarterly 60 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q66: Are you maintaining authority records through OCLC or Library of Congress? Walla Walla University Library / Q66: Are you maintaining authority records through OCLC or Library of Congress? 9 19 61 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q67: If you do not maintain some level of authority: Do you plan in the next 12 months to implement some level of authority control? (either in-house or contract with a vendor? Concordia Portland Community College / Q67: If you do not maintain some level of authority: Do you plan in the next 12 months to implement some level of authority control? (either inhouse or contract with a vendor.) 2 62 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q68 Q70 Table of Contents (TOC) Q68: Do you contract with a vendor for Table Of Contents (TOCs) enhancement services? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University LIbrary Whtman / Data Data Data Q69: If yes, Which Vendors do you use: : we last did it with Blackwell's; not sure now : Syndetics : In the past we have used Blackwells (no longer in business) and Marcive. : B&T YBP (ex-blackwell) Q70: How frequently do you load TOCs? : annually : unkown Q68: Do you contract with a vendor for Table Of Contents (TOCs) enhancement services? : We do not do this on a regular basis. We had two one-time projects with the above named vendors. : about quarterly 29 4 DATA 6 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Section 6 End Processing (End processing for print monographs including shelf ready materials, security, etc.,.) Q71: Does your library contract with any of your vendor(s) to have print monographs processed completely shelf-ready? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University LIbrary / Data Data Data If yes, what vendor(s) do you use: : Blackwell's previously : YBP : YBP : YBP : YBP : YBP Q71: Does your library contract with any of your vendor(s) to have print monographs processed completely shelf-ready? 24 : YBP Full Midwest is bound only 9 DATA 64 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q72: Does your library contract with any of your vendor(s) to have print monographs processed partially shelf-ready? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University LIbrary / Data Data Data If yes, what vendors do you use: : Only our browsing collection. : YPB : YBP Q72: Does your library contract with any of your vendor(s) to have print monographs processed partially shelfready? 29 4 DATA 65 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q7: If you replied to either completely shelf ready materials or partially shelf ready materials, please indicate all processing Q71 Complete Q72 Partial Q7 -- If yes to either complete or partial shelf ready, please Indicate processing: cover protection, call number labels, security strips. barcode, spine labels, no security strip Barcodes, security strips Previously with Blackwell's: spine label, security strip, barcode, property stamp, date due slip barcodes, security strips, spine labels, property stamps Barcodes, security strips, spine labels, property stamps. barcode, spine label, security strip, property stamp barcode barcode protector security strip property stamp spine label spine label protector card pocket & card lamination for paperbacks stamping, security strips and affixing, barcode placement and scanning into item, creation and affixing spine label YBP shelf-ready with barcodes, strips, spine labels, date and property stamp, paperback binding Midwest - paperback binding spine labels, barcodes, security strips, stamped 66 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q74: Do you contract with your vendor to have paperback editions bound prior to receipt? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University LIbrary Whtman / Data Both Data Data Both Both Both Q74: Do you contract with your vendor to have paperback editions bound prior to receipt? 4 If both, please explain: : only with certain vendors (Midwest & YBP) : one of our vendors binds our paperbacks Walla Walla University Library: We identify some titles to be bound depending on expected usage of that title. : Only YBP and Midwest 26 BOTH DATA 67 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q75: Do you retain the book jacket on your hardbound books? Please check all that apply Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University LIbrary Whtman Data Some All Some Some All All All All All ne All Data ne ne All All All Some Some Some All Some Data Some Some Some All ne ne All Some Some All ne Some Q75: Do you retain the book jacket on your hardbound books? Please check all that apply 6 1 14 ALL SOME NE DATA 68 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q75a: If retain all or some book jackets: please explain your process (i.e.mylar covers, specific vendors, types of books, tape, etc.) If All or Some, Please explain Some childrens literature Concordia Some we keep dust jackets for children s books where the jacket is different from what s printed on the cover; we keep dust jackets for fiction & other literature materials (non-reference); we cover most of the dust jackets, except those that go into the rthwest Center for Children s Literature Collections which are not covered All We tape the jacket on, and double barcode those books, so if the cover gets lost or destroyed we can still check it in All Laminate all covers All They get spine labels. When the cover wears out, we toss it. All We retain book jackets on all hardbound books and add an additional plastic cover to each. Some Book jackets are retained with mylar covers for children's books only. Some We retain the jackets while they are on the New Book Shelf. They are discarded when they go into stacks. Some mylar covers for children's books Some Jackets are simple taped to cover. Some We glue the synopsis & author infor inside the cover Some for selected locations (e.g. Special Collections) or types of books (e.g. some children's literature) Some Knight Special Collections and Law Rare Books retain jackets; no covers or tape All mylar covers All We use polyfit book jacket covers. Some Label book spines and jackets for selected types of materials & selected locations Some juvenile books only (mylar covers) - YBP and Midwest Some We keep covers for children's books and books in special collections and use mylar covers. 69 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q76: Do you make any additional binding decisions at time of receipt? (e.g., reinforce paperback covers, rebind spiral or stapled items) Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University LIbrary Whtman Respond / Data Data Data Q76: Do you make any additional binding decisions at time of receipt? (e.g., reinforce paperback covers, rebind spiral or stapled items) 11 22 DATA 70 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q76a If yes to additional binding decisions at time of receipt Portland Community College Comments Pamphlet binding for printed music. Laminate EZ cover, commercial binding, folders, various options. in house or sent to bindery We do a lot of mending and repair, but that would happen at receipt only if something was abnormal envelopes for patterns, plans, i.e. extra material in house We do some support at time of receipt. For scores and other thin paper back items, we place the item in a pamphlet binder. Very occasionally we will have to have something spiral bound. This has happened probably twice in the last three years. Generally we don't work with any different bindings. purchase containers for materials in unusual configurations We use Kapco easycovers for paperbacks if we anticipate heavy use reinforce paperbacks w/tape on spine reinforce paperbacks w/tape, attach pockets for lose items, include errata or not, send to bind both in house and commercial bindery Treat in-house (pamphlet bind, etc.) or send to bindery in house Kapco covers are sometimes added to paperbacks in house; sprial binding is sometimes rebound (sent to an outsource bindery) We come up with an "in house" solution. We reinforce paperbacks not already bound, we may rebind stapled items. If book is destined for our Children's Literature collection, all dust jackets are laminated 71 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q77: Do you have any unique processing needs for your print monographs? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University LIbrary Whtman Respond / Data Data Data Data Q77: Do you have any unique processing needs for your print monographs? 24 9 DATA 72 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q77a If yes to unique processing needs for your print monographs: Please explain: Comments Hardcover processed differently than paperback/ items with disks require extra steps; some additional labeling required on Ref specific locations. Hardback with jacet are kept & laminated bookplates, laminating, pamphlet binding Covering book jackets until our current supply of covers run out. Special handling of historical items. We use colored overlays on top of the spine label for books in collections. For example; yellow overlays for reference, blue overlays for music library materials, orange overlays for Children and Young Adult etc. accompanying materials (e.g. CDs, CD-ROMS) are placed in separate containers with separate item records Overall, no. But many books for our Architecture and Allied Arts library require special care in processing because of the size or the presence of artistic content where labels/barcodes might be placed. Special Collections rare or "treat as rare" material has special processing needs (no barcodes or labels) standardized processing procedures within the workflow to meet library needs 7 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q78: Are there monographic collections in your library that are processed differently than those in your regular, circulating collection? Central Oregon Community College Concordia Mt. Hood Community College Portland Community College Southern Oregon Community College Walla Walla University LIbrary Whtman Respond / Data Data Data Q78: Are there monographic collections in your library that are processed differently than those in your regular, circulating collection? 8 25 DATA 74 Orbis Cascade Alliance AC&A Survey Report (Part 2)
Q78a: If there are monographic collections processed differently please explain. Concordia Comments Children's literature some of the rthwest Center for Children s Literature books are given unique call numbers that are not in OCLC; some books in the collections of the Center for Volga German Studies are re-classified to put them in topic areas rather than geographic call number ranges We cover the book jackets of items juvenile/ya collection; these materials use a different call number scheme as well. Archive materials aren't stamped, striped or labeled, but are placed in an archival covering. We don't security strip books for our Portland Center. Children s books, ESL books (color coded with levels not call numbers) Are scores are pamphlet bound repackaging media, pamphlet binding for scores Historical/special collections. We use colored overlays on top of the spine label for books in collections. For example; yellow overlays for reference, blue overlays for music library materials, orange overlays for Children and Young Adult etc. Book jackets retained for childrens books. Special Collections and archival materials are handled separately. Special Collections materials are accepted as is. We do not affix a spine label or stamp, etc. We include a flag with the spine label. Reference material receives a "For Reference - t to be taken from this room" sticker. Special bookplates are included in certain items. Reserve books receive a reserve slip for the semester. retain dust jackets for children's books; books in the monastery library have a card pocket & card so the monks can borrow them without having to use a computer We use a mylar cover for the book jacket for all children's and art books Rare books, archives, student theses Special Collections, children's literature Knight & branches: artists' books receive special housing; books with accompanying e- formats are processed differently depending on the location (some stay in the book, some are separated). Law: eleven different locations all have individual practices that are slightly different McNaughton's, Reference monographs Walla Walla University LIbrary Special collections materials receive non-invasive processing: mylar strips with spine labels and barcode attached to the strip. Additionally sometimes clamshell boxes or other protection Children's collection titles keep the book jacket and use a book jacket cover. Certain branch collections have unique processing needs. Jackets maintained for architecture collection, educationl juvenile books and some art & photography books Juveniles keep the covers; some special collections/rare books are processed differently (no labels, etc). For our Children's Literature collection, all dust jackets are laminated We keep the book covers and cover the books with mylar covers for our children's books and books in special collections 75 Orbis Cascade Alliance AC&A Survey Report (Part 2)