Student Handbook Spring 2016

Transcription

1 Student Handbook Spring 2016

2 Table of Contents The Mission of the Department of Music... 4 Degree Programs: General Information... 4 Degree Programs:... 4 Enrollment... 5 Class Attendance... 5 Recitals and Concerts... 5 Attendance and Grading Policies... 5 Registering Attendance at Recitals/Concerts... 5 Concert Behavior Required of All Students... 5 Performing Organizations... 6 Applied Music... 6 Final Examinations in Applied Music... 6 Proficiency Examinations in Applied Music... 7 Recitals... 7 Recital Programs... 7 Notes in the Printed Program... 7 Recital Program Form... 7 Room Setup and Ushers... 8 Dress and Stage Procedures... 8 Recording of Recitals... 8 Music Facilities... 8 Music Office... 8 Fine Arts Auditorium and Lobby... 8 Lockers... 8 Keys, Equipment and Instrument Rental... 9 Policies for the Music Library and Computer Lab... 9 Private Recording... 9 Student Organizations Kappa Kappa Psi Mu Phi Epsilon NAfME Music Therapy Students Association Phi Mu Alpha Sinfonia Student Oklahoma Music Teachers Association Tau Beta Sigma Student Organizations Policies Financial Fund Raising Pledging and Probationary Membership Hazing Alcohol Organization Activities Building Use by Student Organizations Student Grievances Advisement and Counseling... 12

3 Student Record Keeping Department of Music Student Advisory Council Graduate Students Documentation Instrument-Equipment Rental Policy Undergraduate Course Schedule Degree Plans for Students Enrolling at SWOSU Before Fall Degree Plans for Students Enrolling at SWOSU in Fall 2014 or Spring Minimum Scholarship Requirements Sample Scholarship Letter Template Applied Lesson Numbers General Information Musical Proficiencies and Juries Instrumental Proficiency Requirements Applied Music Proficiency Exams in Voice Keyboard Proficiency Examination Requirements Group Piano Proficiency Music Therapy Guitar Proficiency Examination Music Therapy Piano Proficiency Examination I Music Therapy Piano Proficiency Examination II Faculty Directory Health and Safety Policy Protecting Your Neuromusculoskeletal Health Protecting Your Vocal Health NASM Bulletin on Protecting Your Hearing... 57

4 The Mission of the Department of Music The primary objective of the Department of Music is to prepare students to participate as listeners, performers, conductors, teachers, or composers, which are required by the art of music. This education is best effected when the student is immersed in musical performance, the study of music theory, the study of teaching methods in music, and the study of the history of musical styles. The faculty assumes that students in the department share these goals, the standards established by the faculty, and their commitment to the art of music. The faculty also assumes that study springs from this commitment, and that student work will reflect it. Degree Programs: General Information ALL DEGREE PROGRAMS IN MUSIC require that each graduate be a competent musician possessing skill in performing on an orchestral instrument, the voice, or a keyboard instrument. All degree programs require that the student can listen to music in both critical and aesthetic modes and can identify and correct rehearsal mistakes. All degree programs require that the student has skills in writing and performing musical notation, and that the student has knowledge of the history of musical styles adequate to support work as a musician and teacher. All other specialized skills needed for specialized music degree programs are secondary to the requirement that the undergraduate student develop basic musicianship. ALL DEGREE PROGRAMS IN MUSIC carry the requirement that students must develop and display basic musical skills. The development of these skills is measured by means of Proficiency Exams in applied music. Degree Programs: BACHELOR OF MUSIC EDUCATION (INSTRUMENTAL/GENERAL) This degree prepares students to teach band, orchestra, and/or general music in public school, kindergarten through twelfth grade. Students, who satisfactorily complete this degree, their competency exams, and a successful Resident Year of teaching, will be certified by the state of Oklahoma. BACHELOR OF MUSIC EDUCATION (VOCAL/GENERAL) This degree prepares students to teach choral and/or general music in public schools, kindergarten through twelfth grade. Students, who satisfactorily complete this degree, their competency exams, and a successful Resident Year of teaching, will be certified by the state of Oklahoma. Students who wish to earn a public school teaching certificate, but whose major area of performance is keyboard, must choose one of the above programs. A keyboard instrument cannot serve as the principal or secondary performing instrument for the Instrumental/General degree program. Keyboard may be chosen as the principal area of performance in the Vocal/General program. The degree programs listed below do not lead to certification in public school teaching. BACHELOR OF MUSIC IN MUSIC THERAPY prepares students to be registered Music Therapists. Students may pursue either Bachelor of Music in Music Therapy or Equivalency/Registration in Music Therapy at SWOSU, both will satisfy the required eligibility for taking the national Certification Examination for Music Therapists for the credential of Music Therapist-Board Certified (MT-BC). BACHELOR OF MUSIC IN PERFORMANCE (PIANO, ORGAN, VOICE, OR AN ORCHESTRAL INSTRUMENT) This degree prepares students for a career as a performer or private studio teacher in one principal area of musical performance. The student entering this program must show potential for achieving performance skills equal to those of professional musicians. Admission to the degree is only by permission of the faculty. BACHELOR OF MUSIC WITH ELECTIVE STUDIES IN BUSINESS This degree prepares students for a career in those businesses related to music and music education.

5 Enrollment Each student must enroll each semester in a course of study which will systematically advance him toward his chosen degree. Degree programs and requirements are listed in the University catalog and in material given to each student by the department. Students should plan degree work and schedules far in advance. Your advisor will help you obtain necessary information, but he/she is not responsible for the final accuracy of your enrollment. (A list of undergraduate classes that are not scheduled each semester is included on page 12.) Class Attendance The instructor determines the attendance policy for each class. Each student, especially those who enroll late, must ask for a written copy of the attendance policy. Students who, because of apparent or medically diagnosed physical or mental challenges require special materials, visual or aural help, special seating, or any special arrangements for test procedures or timing must provide documentation of this need to the office of the Dean of Students. Recitals and Concerts Learning to be an attentive and critical listener is important for those aspiring to be professional musicians. Your attendance at large number of musical performances and listening to many recordings is the only way this skill can be developed. Southwestern s music department offers a variety of concert and recital experiences, which the faculty expects students to attend. All full-time music majors must enroll in either RECITAL ATTENDANCE 4900 or RECITAL ATTENDANCE 4901 except for the semester during which education majors are enrolled in student teaching and music therapy majors are enrolled in internship. Majors are required to attend all recitals presented by the faculty of the music department, all group concerts given by department organizations, and all recitals designated by the department as required recitals. Required recitals will usually be those featuring off-campus guest artists. The number of recitals will vary each semester. Persons choosing music as a minor area of study will have the same requirements for attendance, as do majors during those semesters in which they are enrolled in Recital Attendance. Departmental Recitals are those sponsored by the music department in which students perform on Wednesday afternoons at 4:00 PM. Signs will be posted in the Music and Fine Arts Buildings before all scheduled concerts and recitals. A list of required recitals and concerts will be given to each student at the first Department Recital, which will be held on the first Wednesday of the new semester. Attendance and Grading Policies Your Recital Attendance grade is based primarily upon your attendance as recorded according to the guidelines below. You may not receive the grade of I for Recital Attendance. Persons earning 90% or above of the total number of possible points will receive the grade of A. Persons earning 80% to 89% of the total possible points will receive the grade of B. Persons earning 70% to 79% of the total possible points will receive the grade of C. Persons earning 60% to 69% of the total possible points will receive the grade of D. Persons earning 59% and below of the total number of possible points will receive the grade of F. Each individual student must negotiate any exceptions to the policy above in writing with the Chair before the end of the first week of class. Special events, junior and senior recitals may be designated for bonus recital credit. It is the students' responsibility to read notices for these events. For those students enrolled in 4900 Recital Attendance the grade earned becomes a permanent and visible part of your transcript, but is not computed in establishing your grade point average. Those students enrolled in 4901 Recital Attendance will receive a full hour of credit and a grade, which affects grade point average in the normal manner. Registering Attendance at Recitals/Concerts Your attendance is recorded only after you have completed the following procedure: 1) Arrive at least five minutes before the recital begins and check in with the music office worker at the door. If you fail to check in before the recital or concert starts, you will NOT receive credit for attendance. 2) You must attend or participate in the whole recital or concert. The ushers and music office worker will monitor who leaves during recitals or concerts. 3) Excused absences may be granted if a Request to be Excused from Required Concert form is filed with the Chair 24 hours prior to the recital or concert. Absences at Wednesday Departmental Recitals will not be excused. 4) You will receive points according to the following: WEDNESDAY AFTERNOON RECITALS: The first recital: 15 points. (Other Wednesday afternoon recitals: 10 points each. FACULTY RECITALS: points each. CONCERTS: 15 points. Other required recitals and concerts: points. Senior recitals and special concerts: 5-15 bonus points. These points will be added to your recital attendance points. Off-campus recitals and concerts may be considered for bonus credit if a copy of the program, signed by the student, is presented to the Chair. Concert Behavior Required of All Students Students who violate these guidelines may not receive credit for that concert or recital. Music majors or minors who bring friends are responsible for seeing that they conform to these policies. 1. You are to arrive and be seated before the advertised time. If the performance has started you must wait until the first break in the performance before entering the performance area and finding a seat. Do not leave your seat or the hall

6 during the musical performance, unless you are too sick to return to the concert. 2. You must dress appropriately for all recitals. Attire at concerts and recitals is expected to reflect good taste and professional standards. 3. Please do not bring infants or very young children to recitals and concerts. If you bring older children you must monitor their behavior so that they do not disturb others. Noisy or crying children must be immediately removed from the hall. 4. You should give your full attention to the performance. Do not talk, study, text, play games, or read while the performance is in progress. 5. You may not bring any food, including chewing gum, or liquid (except water) into Music and Fine Arts Buildings or any other performance facility. 6. Applause is appropriate to express appreciation for the performance. According to established custom applause is welcome only at particular points in a concert or recital. Performing Organizations Participation in the many fine musical organizations at Southwestern is one of the most important educational experiences for a student musician. ALL FULL-TIME MUSIC MAJORS in all music degree programs are required to participate EACH SEMESTER in the principal performing organization appropriate to their study. The principal performing organization for wind and percussion majors is the Marching Band in the fall and the Wind Ensemble or the Symphonic Band in the spring. The principal performing organization for string majors is the University Orchestra. The principal performing organizations for vocal majors is Southwestern Singers. A complete listing of ensembles is available in the university catalog and in the semester class schedule. You may obtain information and audition requirements for each organization from the appropriate conductors or division coordinators. Students working toward a BM in keyboard performance may choose either instrumental or vocal groups. Bachelor of Music degree candidates in Music Therapy must enroll according to their degree emphasis. Students working toward the BME in Vocal/General Music as a keyboard principal must enroll in choral organizations. Applied Music Individual instruction in music is an indispensable experience for a student musician. Enrollment in private lessons in voice, keyboard, or orchestral instruments, as appropriate to the student s degree program, is required EACH SEMESTER for music majors. The student may enroll for one hour s credit or two hours credit in applied music, as required by the total degree program. Those enrolled for one hour s credit will receive one twenty-five minute lesson each week during the regular fall or spring semesters. Those enrolled for two hours credit will receive two twenty-five minute lessons each week or one fiftyminute lesson. Undergraduates may not earn more than two hours credit for each separate applied music enrollment. With special permission graduate students may enroll in three hours credit in their principal area. During one semester no student should enroll in more than two separate applied music courses without special permission. Each instructor sets attendance and grading policies in applied music. The student should request a written copy of each instructor s policies. No student may study the same applied music area simultaneously with two different instructors without their knowledge and mutual agreement. Students may not study with a faculty member and another teacher outside the university without the specific consent of the Southwestern faculty member. This policy includes interim summer terms. Applied Lesson Absence Students must notify their teachers in advance of any absence. If a student misses a lesson for what the instructor considers to be a good reason, and notifies the instructor in advance, the instructor may schedule a substitute lesson for a mutually convenient time. If the student misses the substitute lesson it will not be scheduled for another time. Students should not assume all teachers know the touring schedules of the various organizations and should warn each teacher in advance of his/her absence. If the student misses a lesson without previous arrangement the lesson is lost. Grades in applied music (individual instruction) lower than C may not be counted toward degree work for a music major or minor. Applied Lesson Grades Applied lessons grades and the requirements to earn certain grades are determined by the applied teacher. Each teacher sets repertoire, performance, and attendance requirements. Individual study in an applied lesson setting is a central importance to developing the individual musician. As such, passing applied lessons is a critical component. Any student failing a semester of applied lessons in his or her major area will be placed on probation as a music major. A second consecutive semester of failing an applied lesson in one s major area will result in the student being counseled to choose another major. The student that has failed two consecutive applied lessons in his or her major area can form an appeals committee of music faculty members to reconsider being required to choose a different major. The ruling of the appeals committee, in consultation with the Chair of the department, is final. Final Examinations in Applied Music Each student enrolled in individual instruction must present a short performance for the appropriate faculty division at the end of each semester of study. Requirements for this performance are set by each division and may vary from semester to semester. Those who fail to appear for this final jury exam must receive the grade of I until it is complete or the grade of F if the instructor feels the exam was missed without good reason.

7 Proficiency Examinations in Applied Music Each student must successfully pass proficiency examinations in applied music as required by their degree emphasis. All proficiency requirements in applied music are both course and degree requirements. Substitution or waiver may not satisfy them. Proficiency requirements are linked to the stated degree program. Persons changing from one degree program to another must begin the proficiency procedure anew for each degree program change unless proficiencies are waived by the music faculty. (Example: A BME candidate in Vocal/General who has successfully passed the first level voice proficiency requirement must begin again at the lowest proficiency level if he/she changes to BM in Performance [voice] or wishes to receive both degrees unless the music faculty vote otherwise.) Exact proficiency requirements are listed later in the handbook. Each student attempting a proficiency must enroll in the appropriate proficiency section by the 6 th week of the semester. Proficiency enrollments will be graded as pass or fail. Incomplete grades will not be given. Withdrawals will only be allowed due to medical issues. The grade earned is independent of the applied lesson grade. Three attempts can be made at each proficiency level. If a student fails the third attempt at the same proficiency level, the student must choose a different degree program. Recitals Students in applied music, with the consent of the instructor, may appear on Departmental Recitals and on evening concerts. If you wish to perform on a Wednesday recital you must obtain permission from your instructor, complete the standard recital form and return this form to the music office. Performance space on the Wednesday recital is allotted as these requests are received. Each student should check with the music office on Monday or Tuesday to see if he has been scheduled for Wednesday. Do not assume you will be on the recital you request. A Senior level recital in one s major applied area is required of all music majors, except Music Therapy majors, who may, with faculty permission, elect a special project in lieu of the recital requirement. Permission for this recital is given following a hearing before at least three members of the appropriate faculty division. A student must be enrolled in the appropriate applied lessons during the semester he performs his Senior Recital. The faculty may choose the option of requiring a closed recital, to which the public may not be invited and which may not be publicized. In this circumstance only members of the family and close friends may attend. This option is not available for performance majors. In extraordinary circumstances the faculty may recommend to the Chair of the department that the recital requirement be satisfied through other academic or musical avenues. Senior Recital may be scheduled prior to the hearing with consent of the applied teacher. If a recital date is canceled it cannot be scheduled for another time during the same semester. A student may not schedule any recital without the approval of his private teacher. It is also a common professional courtesy that students not perform publicly as a soloist without the consent of his teacher. Only degree recitals may be scheduled after the final jury dates. All other recitals must be scheduled before juries in any given semester. Dates for all campus student and faculty recitals and concerts are reserved and coordinated by the music office. Facilities will be scheduled in departmental buildings on a first-come-first-served basis and in non-departmental, as they are available. Recital Programs Programs may be reproduced by the music office if the copy is presented or ed to the office no later than three days before the recital. If the teacher or student requires that the program be available for proofreading, the copy must be in the office at least one week before the recital. The music office through the university office of Public Information will disseminate publicity. This office requires a two-week lead for distributing recital and concert information. Persons submitting material on a shorter lead time risk receiving no publicity in area papers. Faculty and students may arrange for printed programs in campus or area print shops if they wish, at the student s expense. These programs must use the standard headings and form style established by the faculty. Notes in the Printed Program All notes must be submitted in MS Word format, in edited form, using complete sentences. All materials and translations must be researched and accurate. Check the spelling of composers names. Do not include thanks or tributes to others. Recital Program Form We want your recital program to be a record of the event, which will not embarrass you in the future. Keep notes brief, accurate, and formal. Use these forms: This program is presented in partial fulfillment of the requirements for the (Use catalog name of degree) degree. Ushers: (List by name or organization) Your instructor may be listed on the first page in either of the following forms: 1. Studio of teacher s name 2 teacher s name, instructor There is no standard form for listing an instrumentalist. For our department programs instrumentalists should be listed by the name of the instrument without attempt to attach ist. A piano accompanist is not an assistant. Pianists are equal partners in the musical event. Do not list them as accompanist or assisted by. EXAMPLES: John Brown, Piano Cecilia Saint, Soprano Horst Hare, Violin ALL PROGRAMS must be approved by the teacher and by the Chair before printing.

8 Room Setup and Ushers You are responsible for the room and its appearance. Do not use large flower arrangements. Formal flower arrangements must leave the performance area free and must be placed upon an attractive table not a music stand. Check your choices with your teacher. Small flower gifts, if used at all, must be placed at the entrance do not put small vases or small arrangements at the front of the room. No flowers or other objects of decoration may be placed on any musical instrument, including other pianos in the room or the organ and its bench. Ushers are responsible for setting up the room for the performance, handing out programs, controlling access to the recital venue when the performer is on stage, turning on and off lights, and setting stage needs during the performance between pieces. It is the ushers responsibility to return the room to the regular class setting for the next day if there will not be another performance later the same day. Dress and Stage Procedures Formal evening dress is standard for evening recitals. Men may wear white or black tie, but should coordinate. Performers should dress neatly for afternoon recitals. Consult your instructors for their requirements or suggestions. Recitalists should practice standard procedures for entrance, bowing, acknowledgment of applause, acknowledgment of fellow performers, and timing of exit so that they look confident and pleased. It is the responsibility of the recitalist to obtain ushers and to arrange chairs in the recital halls. Various music fraternities will sometimes help with this, but their help should not be assumed without previous arrangement. Recording of Recitals The department maintains student workers who will record each recital, subject to the following conditions: 1) The fee for audio recording only is $ The fee for video recording only is $15.00, DVD NOT included. The fee for both media at the same time is $25.00, recording media NOT included. The recitalist must pay at the time of application and make application at least three days before the recital date. Students giving shorter notice will not be guaranteed a recording. The student in charge of recording is instructed not to set up or record unless the fee has been paid in advance of the recital date. Music Facilities We expect that while students are inside the music buildings they will spend the majority of their time either in class or in practice. Small lounge areas are provided in both buildings. Please do not lie down or sleep on the chairs. Tobacco use is prohibited in all Music Department buildings. No firearms are permitted in any music department facility. Eating and drinking is prohibited in all Music Department areas. NO ONE MAY SMOKE, EAT, OR DRINK IN ANY CLASSROOMS OR PRACTICE ROOMS. If you are discovered eating or smoking in unauthorized areas your practice room privileges will be revoked. Please do not sit on the stairs. It blocks free passage in a busy area. Music Office One of the primary functions of the Music Department Office is to handle the questions and other academic needs of the student body. Students are welcome in the music department office so long as they recognize that it is a busy working area. Do not enter the office unless you have business there nor remain after that business is complete. There is only one telephone line into the Music Office to conduct the business of the department. Except for real emergencies, students are not to use the office telephone. Do not direct personal calls to the Music Office. Do not call the music office if you wish to speak to a student in the Fine Arts building. Students may not make long distance calls from any department phone. Students may not leave personal belongings in the music office. Fine Arts Auditorium and Lobby The Fine Arts Auditorium Lobby is surrounded by facilities of the Department of Music, but its immediate supervision is with the Director of the Fine Arts Auditorium. This space is available to music students only at those times when no rehearsals or performances are scheduled within the auditorium. The locker room/storage area is located under the seats of the auditorium balcony and is not sound-isolated from the auditorium. Any noise made in this area is audible within the auditorium. During rehearsals or performances in the Fine Arts Auditorium at any time of the day or night, playing, singing, or any other noise is forbidden in the lobby or in the locker room/storage area. Persons using FA 102 and FA 103 must keep these doors closed at all times. When an evening event or rehearsal is scheduled in the Fine Arts Auditorium, the lobby and the locker room/storage area may not be used by the Department of Music for any kind of practice for one hour before the event is to begin. Practice in this area is forbidden until all persons connected with the event have exited the lobby area. Responsibility lies with the students and faculty of the music department to determine that the auditorium is not in use. If in doubt, do not use these areas. At any time when the general public gathers in the lobby, practice must immediately cease, all music equipment cleared from the lobby area, and the locker room doors are to be closed. Music students are expected to be conscious of any other sound, such as speaking, shouting, or equipment noise, during all periods of auditorium use. Music students are expected to vacate these areas, without question, immediately upon request by any person. Lockers Music majors, minors, and persons working for music endorsement may ask to be assigned a locker in Fine Arts for the two-semester term (extending for summer students to the end of the summer term). There is no rental fee. You will be assigned a locker number and issued a combination lock to secure your locker. Please keep your locker locked at all

9 times. Do not open lockers other than your own without permission. Keys, Equipment and Instrument Rental Equipment owned by the State of Oklahoma and loaned or used by students in the department usually cannot be replaced. They are not insured by the university. It is therefore necessary that each student agree to take total responsibility for all university equipment in his charge. Lost or stolen equipment in the specific charge of a student must be replaced by the student at full new-purchase value. The divisions, the department chair, and the business office will negotiate exceptional circumstances. The unauthorized possession and/or use of keys to enter state property is a criminal offense. Any student possessing or using a university key to gain access to any area to which a faculty member has not given him specific authorization, will be prosecuted to the full extent of all penalties levied by the university and /or state of Oklahoma. All keys in the possession of students must be authorized by permission of the Chair of the music department. The serial numbers of those keys must be on file in the music office. When permission is given to check out a key, the key(s) are obtained from the Physical Plant. Students must notify the Music Office before keys in their possession are returned to the Physical Plant and the Business Office. Loss of a key requires that the lock be changed. The student will pay the cost of this change. Private Recording The recording engineer for the department has a limited amount of time for private recording needs of music majors only. Arrangements for recording must be completed at least one week in advance of the recording session. There may be some time limit imposed by schedule needs of the engineer. Only SWOSU s engineer may use the department equipment. The cost for private recording is $20.00 per hour, payable in advance of the session. (Make checks payable to the recording engineer by name.) The department s unit is digital, and recordings will be made on a CD. Any post-processing after the session will be at the same $20.00 per hour rate. Policies for the Music Library and Computer Lab It is the Proctor s responsibility to conserve and to arrange the library/lab and its materials. Students wishing to use the lab or library must follow the rules. 1) No one may enter the area behind the counter except the proctor on duty. 2) No one is to come into the library except for the academic use of its materials or computers. It is not a student lounge. Occasional use of computers for other uses is acceptable, but not gaming. Like all other computers on campus, viewing of pornography is not allowed. 3) No food or drink is allowed in the library. This rule applies to Proctors and students alike. 4) Please care for the equipment. Do not pick up or hold headphones by the cable. If you must move a MIDI keyboard out of the way, unplug it first so as not to crimp the cable behind the keyboard. 5) Do not unplug anything at the back of the computer. Some of our devices function ONLY in the port they are plugged into when the software is installed. When someone tries to use the software later, it won t work correctly. Use the USB connectors on the front panel for your own flash drive. 6) Please be green and limit your printing to essential school-related items. 7) CDs may be used in the lab. Students are not allowed to check out CDs. Concert recordings may not leave the lab. 8) Students, including lab proctors, may NOT use the lab outside of scheduled lab hours without permission from the Chair.

10 Student Organizations The following organizations are active in the Department of Music at the present time. Kappa Kappa Psi Kappa Kappa Psi is a national fraternity for band musicians. Its purpose is to work toward building better bands and to encourage the support of university policies. Raising scholarship money is part of the groups activities. The faculty advisor is Mr. Marc Mueller. Mu Phi Epsilon Mu Phi Epsilon is an international professional music fraternity. Persons are selected for membership according to their achievements in scholarship, musicianship, character, and personality. Its goals are to promote scholarship, musicianship, loyalty to the Alma Mater, and to develop true friendship and the advancement of music in America and throughout the world. SWOSU's chapter has received many national awards for its excellence. The faculty advisor is Ms. Janis South. NAfME NAfME is the largest single-discipline professional organization in education, numbering 100,000 members in the US. In Oklahoma, there are over 1000 student and professional members. NAfME is the mother and umbrella organization for all other groups in music education. The Oklahoma Music Educators Association is the unified state branch of NAfME. The student NAfME chapter at Southwestern is one of the states largest and most active. Membership in NAfME is important for each music education major because it provides the earliest and best contact with active professionals, workshops and lectures concerning music education, and a subscription to the Music Educators Journal. After graduation, student NAfME members may join NAfME as professional members for half price their first year. The faculty advisor is Dr. Daniel Farris. Music Therapy Students Association The MTSA is open to all students who are interested in the scientific study of the influence of music upon behavior, and the use of music as therapy with persons who have physical, intellectual, or psychological disabilities. Among other activities, the club features an occasional guest presentation by area music therapists. MTSA s purpose is to spread knowledge of what music therapy is to the students of Southwestern Oklahoma State University, and the surrounding community. Also MTSA enriches music therapy student s education, provides opportunities for career development, and encourages unity through fellowship among its members. The faculty advisors are Dr. Sophia Lee and Ms. Yu-Ling Chen. Phi Mu Alpha Sinfonia Phi Mu Alpha is the oldest and largest national social music fraternity for men in all music professions. Its object is to develop the best and truest fraternal spirit, foster the mutual welfare and brotherhood of musical students, for the advancement in music in America, and to instill a loyalty to the Alma Mater. Tau Phi has traditionally been Oklahoma s strongest Phi Mu Alpha chapter. Tau Phi hosts many of the contests held at SWOSU and provides services for the music department such as scholarships, ushering recitals, and organizing music benefits. The faculty advisors are Dr. Keith Talley and Dr. Richard Tirk. Student Oklahoma Music Teachers Association The SWOSU Collegiate chapter of the Oklahoma Music Teachers Association is affiliated with the Music Teachers National Association (MTNA). Its purpose is to advance musical knowledge throughout SWOSU and to establish a close relationship among the music students. Service projects during the year provide a means to further the qualities of musicianship, scholarship, and character among its members. Membership is open to all SWOSU music students. The faculty advisor is Mr. Jonathan Jung. Tau Beta Sigma Tau Beta Sigma is a national honorary band fraternity. The organization works to stimulate leadership, to honor outstanding band members through membership, and to develop an appreciation for the best in music. Membership is limited to students who have completed at least one semester of band. The faculty advisor is Ms. Joyce Teghtmeyer. Student Organizations Policies The Faculty of the Department of Music values the presence and service of its student organizations. Their contributions are invaluable to the strength of our music department. It is important, however, that each of our student organizations understand that it operates as an auxiliary of the Department of Music and that it exists only by permission of the university and the faculty of the department. All operations of each group are subject to the supervision of the faculty advisor, the department Chair, and the University. Each group must establish frequent communication with these persons concerning its day-to-day operations. In order to strengthen this relationship, each student organization in the department will observe the following guidelines. Financial 1) The Treasurer and the Faculty Advisor must sign all checks. Any student who issues a single-signature check will be immediately removed from office and the financial affairs of the organization will afterwards be conducted through the music office or the university s Business Office. The Chair of the department may countersign single checks for small amounts if the Faculty Advisor is absent and money is needed for an urgent reason. 2) Each organization must submit its monthly bank statement to its Faculty Advisor for review. 3) Each organization must use the Music Department Office as the address for all correspondence. Only one person from each group shall be designated to collect this correspondence. Only this person may access the mail.

11 4) All money from each organization must be deposited in the organization s official checking account. 5) Organizations may not maintain accounts or money unknown to the Chair and/or the Faculty Advisor. Organizations discovered not to be in compliance with this policy will be immediately dissolved. 6) Organizations may not issue any checks to "Cash." All checks and stubs must indicate purpose, date, and authorization for the payment. 7) Treasurers must keep balances current and review them monthly with the Faculty Advisor. 8) The Executive Committees of each organization must audit account(s) each semester and report this audit to the Chair. 9) No charge accounts of any kind will be maintained by any student organization. All purchases must be made by check, with payment in advance of obtaining the merchandise. No organization may contract with any person or group for services without recommendation to the Chair by the Faculty Advisor and written permission from the Chair. Fund Raising The Chair must approve all fund raising activities in writing before they are initiated. Verbal discussions are not valid approvals. As with every other activity (see Organization Activities below), a green sheet must be submitted and signed by the Chair and Dean of Students before a fundraiser is officially approved. The university requires that no fund raising activities canvass either the Weatherford community or the university. Pledging and Probationary Membership Our organizations exist to enhance the students education and the work of the department. Any activity, which impedes these endeavors, is not in the best interest of the student, the department, or the organization. Officers who plan pledging activities must remember the limited amount of time available to music majors and insure that the time spent on probationary membership is profitable and relevant to a student s professional training. Students who have been at SWOSU for a semester or more are eligible to pledge a music organization. Students in their first semester at SWOSU may not pledge under any circumstances. No probationary or pledge term may exceed eight (8) weeks in length, (56 days) beginning on the day the student accepts the offer from the group to the date of the initiation. The primary decision concerning whether or not a student will be admitted to membership must be made before students are offered bids. The department expects that most of the pledges will remain in the class through the entire probationary period. It is detrimental both to the organization and the department when a student is denied membership after a long pledge period. Hazing State law, the University, your national organizations, and the department forbid the hazing of prospective members. Despite many attempts, hazing is not a well-defined term. Until it is specifically defined it will be conservatively interpreted by the department as being any activity sponsored or required by an organization that is not directly related to the musical or professional reasons for the organization s existence. At the beginning of each semester each organization will file with the Chair an outline of pledge activities for the coming semester. This outline must contain the pledging and initiation calendar, a complete list of pledging events, and a summary of all activities leading to initiation. After this proposal is approved by the Chair and/or faculty, each pledge of each organization must be given a written copy of this schedule. No individual member or organization may then add additional activities or events of any kind (formal or informal) to that outline. No rush activities may be initiated until this proposal is approved each semester. Organizations found not to be in compliance with both the spirit and rule of the hazing prohibition will be dissolved. Alcohol The rules of the University forbid the use of alcohol or any other behavior-modifying chemical substance at any event connected in any way with the university or with its student organizations. Organizations in the Department of Music must observe this rule without exception. Failure to observe this rule will result in the dissolution of the organization, and may also incur criminal charges against individual student members or faculty. Organization Activities Each organization s activities take place in an academic environment where the student s highest priorities are to attend class, to study, and to practice. Business meetings, officers meetings, and even individual meetings of members or pledges must interrupt these endeavors as little as possible. Every activity, on or off campus, must be submitted to the department chair on a green sheet available in the Dean of Students office or on the web. After the chair signs the form, it is submitted to the Dean of Students. Only after the Dean has signed the green sheet is the activity officially approved. The faculty will continue to survey the average length of organization meetings, committee meetings, pledge meetings, and the amount of time devoted to pledge and member activities. Failure to observe appropriate restraints will result in department limits on these activities. Building Use by Student Organizations Organizations may reserve rooms through the music office using the proper Room Reservation Form at any time when nothing else is scheduled in that room. M101 should only be reserved for special events and not be reserved for recurring business meetings. Entire buildings or sections of buildings may only be reserved once a semester per organization for initiations only. The initiation must take place on a Friday or Saturday night after all over scheduled evening activities have been completed (9:00pm or later). Notice should be given at the Wednesday afternoon recital prior to the initiation if it will impact student access to practice rooms or instrument storage. Student organizations are NOT allowed to bar access to practice rooms or instrument storage for any event other than

12 the initiation once each semester. Use of off-campus initiation locations is recommended. Student Grievances Students who feel they have legitimate grievances concerning policies or persons connected with the music department should follow this line of action: 1. Talk with your advisor. The advisor will pursue the matter with others in the department. 2. Talk with the division coordinator. (Dr. Chambers, instrumental; Mr. Lee, keyboard; Dr. Farris vocal/choral.) 3. If none of the above avenues prove helpful, then bring your complaint to the Chair of the department. Please do not go to sources outside of the Department of Music without the consent of the Chair. Any university administrator will insist that you visit with the department chair first. Advisement and Counseling Music majors are assigned an academic advisor within the Department of Music. In most cases, that advisor is the student s applied lesson teacher if the faculty member is fulltime and not in his or her first year of teaching at SWOSU. Music therapy majors are assigned to Dr. Sophia Lee. Otherwise, students will be assigned to their Division Coordinator, or the Chair of the Department. It is the individual student s responsibility to seek out advice on class enrollment, major area, and career goals from his or her advisor. The Chair or one of the Division Coordinators are also willing to assist in advisement, career counseling, or general advice. Students needing specific advisement for Music Education, should speak with Dr. Daniel Farris for Vocal Music Education or Mr. Marc Mueller for Instrumental Music Education. Graduate Students Documentation Documentation concerning graduate student requirements are kept with the Department of Music Graduate Coordinator or in the Graduate School office. Documentation will be kept for the duration of a student s enrollment in the graduate program and up to 7 years after a graduate degree is awarded. Transfer Students SWOSU Department of Music encourages students to explore transferring to SWOSU. Before being considered for a performance scholarship, every transfer student will need a letter stating that they are released from all scholarship commitments at another college or university before a formal scholarship offer from SWOSU can be extended. Transfer students or students who have an undergraduate degree in a music related field who are pursuing a music related degree at SWOSU must be assessed in his or her major area at the beginning of enrollment at SWOSU. Proficiency and senior recital requirements are not automatically waived if a student has an undergraduate degree from another institution. Transfer students and students already holding an undergraduate degree in a music related field must pass an assessment from the appropriate applied area before any proficiency, number of applied lesson in the major area, or senior recital requirements are waived. Student Record Keeping Students are encouraged to keep a record of all their academic and musical achievements. However, much of each student s academic records will be kept with the student s academic advisor within the Department of Music or in the main music office. A copy of concert programs, Departmental Recital programs, or other official Department of Music performance programs will be kept in each student s file within the music office for each student s reference. Applied lesson enrollment, proficiencies passed, and university travel forms will also be kept in each student s file within the music office. Department of Music Student Advisory Council In the fall of 2013, the music faculty voted to begin the Music Department Student Advisory Council. Faculty nominated students from each degree program and level of study. The membership was appointed by the Chair. This group provides a formal structure for student feedback and will meet with the Chair at the beginning and ending of each fall and spring semesters. Any student wanting to make an official response to the Department, should contact either the Chair of the Department or a student representative of the Student Advisory Council.

13 Instrument-Equipment Rental Policy In order to maintain proper usability of instruments and equipment that are owned by SWOSU, students need to pay a fee each semester a SWOSU-owned instrument or an item of equipment is checked out. This fee will assist in offsetting routine repair costs of the instrument or equipment and increase the amount of usable time the instrument or equipment can be utilized. The fee is not designed to build up funds to replace instruments or equipment, but to maintain current instruments or equipment. Primary Instrument Fee - $20.00 per semester - This fee will be charged each semester for each student who checks out a SWOSUowned instrument on which he or she takes applied lessons in his or her principle area. - This fee will be charged each semester and covers percussion instruments for students taking applied percussion lessons. Secondary Instrument Fee - $5.00 per semester - This fee will be charged each semester for student who checks out a SWOSU-owned instrument on which he or she plays in a SWOSU ensemble or takes secondary applied lessons. - This fee will be charged for SWOSU-owned marching instruments if the student does not use the same instrument in a principle applied lesson. - This fee will be charged once each semester for students taking any semi-private lesson classes (Brass Class, String Class, Percussion Class, or Woodwind Class) and covers all instruments used for that class. Exceptions - A maximum amount of $30.00 is to be charged for any individual student per semester regardless on how many instruments are checked out. - The primary instrument fee of $20.00 will be charged only once for the fall semester to include sousaphone and concert tuba use for students who play sousaphone and take applied tuba lessons using a SWOSU-owned tuba. If a student owns his or her own concert tuba, then a $10.00 fee will apply for rental of a sousaphone during marching season. The same $10.00 fee will apply for sousaphone players not playing a SWOSUowned tuba after marching season during the fall semester. - A faculty member may waive the rental fee if the instrument or equipment is only to be used for a brief period of time or for only one piece during a concert. Regardless if the fee is charged or not, an Instrument-Equipment Check Out form is still required. - Mouthpieces, ligatures, mutes, or any other piece of equipment that is necessary for the checked out instrument to function properly will not be charged an additional rental fee. - SWOSU-owned mouthpieces and mutes used on a student s personal instrument may incur a $5.00 fee per semester as deemed suitable by a faculty member. 13