Invitation to Bid ITB #USL Utah Shakespeare Festival Theatrical Lighting Fixtures

Transcription

1 Purchasing Office March 25, 2016 Invitation to Bid ITB #USL Utah Shakespeare Festival Theatrical Lighting Fixtures The Southern Utah University Purchasing Office is accepting bids from qualified sources for the procurement of Theatrical Lighting Fixtures (details listed below) for the Tony Award winning Utah Shakespeare Festival (founded in 1961) located on the Southern Utah University campus in. Southern Utah University is a comprehensive, state institution committed to undergraduate, professional graduate, and applied technology programs of excellent quality. The University enrolls approximately 8,000 students and employs approximately 800 faculty and staff. Founded in 1897, SUU is located on a main campus of 115 acres in Cedar City, Utah, about 2 ½ hours north of Las Vegas on Interstate 15, in the geographic area of Utah s National Parks. Please note bids must be received, either mailed, faxed, ed, or hand delivered, in the Southern Utah University Purchasing Office, attention Jared Baker, by the bid deadline listed below. Bids received late will not be considered. Questions concerning this bid can be directed to Jared Baker, Purchasing Office. Tel: (435) ; FAX: (435) ; jaredbaker@suu.edu Important Dates: Please submit questions in writing to jaredbaker@suu.edu prior to deadline Question Submittal Deadline: 2:00 PM (MST), Friday, April 1, 2016 Addendum 1 Out: 5:00 PM (MST), Friday, April 1, 2016 Bid Deadline: 2:00PM (MST), Wednesday, April 6, 2016 Technical Contact(s) for questions concerning the equipment. Becky Merold Scott Palfreyman Production Manager Electrics Director Utah Shakespeare Festival Utah Shakespeare Festival merold@bard.org palfreyman@bard.org Tel: (435) Item Specification / Scope of Work (Invitation to Bid #USL see details below) The intention of this solicitation is to award to a single vendor. Please itemize your bid and include the FOB delivery timing and cost to SUU campus in Please include the follow OPTIONAL ITEMS to the attached solicitation; PART 2.2 Section A. o Optional Item 13 = Robin DL7S Manufacturer: Robe #DL7S o Optional Item 14 = Robin 600 LED Wash; Manufacturer: Robe #600 LEDWash o Optional Item 15 = Robin 300 LED Wash; Manufacturer: Robe #300 LEDWash (Note: Optional Items listed above must be demonstrated and approved by USF prior to contractor agreement)

2 General Information 1. All bid information is to be held in strict confidence. SUU reserves the right to accept or reject any or all bids or waive any informalities or technicalities in any bid in the interest of the University. 2. Bids will include all charges (freight, etc.) Any additional charges, fees, and costs not included in your bid will not be accepted. 3. Any Addenda issued during the time of bidding shall become part of the contract documents made available to all bidders for the preparation of the bid. 4. The procurement laws of the State of Utah and the University s Purchasing Policy govern this request. Policies and rules are available upon request. 5. Whereas Contractors may have provided budgetary proposals to the University regarding this project, this Invitation to bid supersedes all other requests. Bidders must respond to this request and any proposals, bids, or quotes provided prior to this request cannot be considered. 6. Award shall be made to the responsive and responsible contractor whose submittal is determined to be the most advantageous to the University taking into consideration the evaluation criteria set forth in this solicitation. Pricing, although a consideration, shall not be the sole determining factor. Evaluation Criteria Invitation to Bid shall be evaluated based on the following criteria: Experience, Performance ratings, Inspection, Testing, Quality, Workmanship, Time and manner of delivery, References, Financial stability, Cost, Suitability for a particular purpose, The contractor s work site safety program, including any requirement that the contractor imposes on subcontractors for a work site safety program. Send bids to: Southern Utah University Purchasing Office Attn: Jared Baker 351 West University Blvd Fax: (435) jaredbaker@suu.edu

3 SECTION THEATRICAL LIGHTING FIXTURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary conditions and Division 01 Specification Sections, apply to this Section. 1.2 SUMMARY A. This section specifies loose stage lighting equipment, including the following: 1. Stage Lighting Fixtures 2. Fixture Accessories 3. Atmospherics 4. Lighting Control Console & Accessories 5. Portable Dimming & Power Distribution 6. Cable Assemblies B. Work not included: 1. Lamps 2. Installed Theatrical Lighting Controls 3. Installation of fixtures shall be by Owner 1.3 ACCEPTABLE VENDORS A. The following vendors are pre-approved: 1. Barbizon Light of the Rockies Peter Maurelli 8269 East 23 rd Ave, Suite 111 Denver, CO Tel: Oasis Stage Werks Tim Hansen 249 Rio Grande Salt Lake City, UT Tel: Solotech US Corp 7465 Dean Martin Dr, Suite 108 Las Vegas, NV Tel: Wall Entertainment Tina Rath 3165 W Sunset Rd, Suite 100 Las Vegas, NV Tel: PRG Las Vegas Charlie John 6050 S Valley View Blvd Las Vegas, NV Tel: Christie Lites Larry Thomas 4850 Statz St, Suite 103 North Las Vegas, NV Tel: THEATRICAL LIGHTING FIXTURES

4 7. Blue Planet Lighting 5720 S. Arville, Suite 102 Las Vegas, Nevada Tel: Production Advantage 301 Avenue D, Suite 10 Williston, VT Tel: SUBMITTALS A. Submit a complete bill of materials for each product listed herein. B. Submit product data sheets for all items for approval prior to shipment. 1.5 QUALITY ASSURANCE AND STANDARDS A. Instruments shall be fabricated according to the standards of Underwriters Laboratories, Inc. and shall be labeled to attest UL listing. B. Warrant the equipment to be free to defects in materials and workmanship for a period of one year from the date of acceptance by the Owner. The warranty shall specifically include, but not be limited to, lamp sockets, lenses, shutters, and clamps. If any item proves defective within the warranty period it shall be replaced at no cost to the Owner. PART 2 - PRODUCTS 2.1 GENERAL FABRICATION REQUIREMENTS A. Instruments shall be free of light leaks and spurious reflections adjacent to their fields. B. Instrument fields shall be visually uniform and without hot spots, holes, stripes, or rings. Fields shall be adjustable to a cosine distribution. C. Lenses shall be water tight, heat resisting, boro-silicate glass. Unless specifically excepted, ellipsoidal reflector spotlights shall have plano-convex lenses. D. Instruments shall be ventilated and/or conductively cooled to maintain temperature ratings set by lamp manufacturers. E. Exterior finishes shall be matte black high temperature enamel. F. Manufacturer s nameplates shall be inconspicuous, with letters not exceeding 1/2" (13mm) high. G. Pigtails shall be 3-0 inches (1M) long unless otherwise noted. H. Pipe clamps shall be C-Clamp type for 1.9 (48mm) O.D. pipe unless otherwise noted. Pipe clamps shall be fitted with a spacer between clamp and yoke to permit 360 rotation. I. Color frames, safety cables, top hats, donuts, barn doors, clamps and other similar accessories shall be finished in matte black high temperature paint. THEATRICAL LIGHTING FIXTURES

5 J. Twist-Lock connectors shall be Hubell HBL2311-BK. K. Ethernet connectors shall be Neutrik Ethercon. L. DMX connectors shall be Neutrik NC5MX & NC5FX. 2.2 STAGE LIGHTING FIXTURES A. Furnish the following stage lighting fixtures: 1. Description: 10 Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #7060A1006-FIXT1 Accessories: Matte Black Color Frame, Pipe Clamp, Double Clutch 2. Description: 14 Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #414 Accessories: Matte Black Color Frame, Pipe Clamp Quantity: Description: 19 Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #419 Accessories: Matte Black Color Frame, Pipe Clamp Quantity: Description: 26 Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #426 Accessories: Matte Black Color Frame, Pipe Clamp Quantity: Description: 36 Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #436 Accessories: Matte Black Color Frame, Pipe Clamp Quantity: Description: 50 Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #450 Accessories: Matte Black Color Frame, Pipe Clamp Quantity: 30 THEATRICAL LIGHTING FIXTURES

6 7. Description: Zoom Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #42550-C Accessories: Matte Black Color Frame, Pipe Clamp 8. Description: LED Borderlight Manufacturer: Philips Showline SL Bar 660 Accessories: Floor Trunions (2) Connector: 5-15P Quantity: 8 9. Description: Desire D60 Lustr+ 7-Color LED Wash Manufacturer: Electronic Theatre Controls #SEL-D60-LI-0C Accessories: Matte Black Color Frame Very Narrow Lens (round field) to PowerCon Quantity: Description: Desire D22 Lustr+ 7-Color LED Wash Manufacturer: Electronic Theatre Controls #SELD22L Accessories: Matte Black Color Frame Connector: 5-15P to PowerCon 11. Description: Source Four LED Series 2 Lustr Light Engine w/ Shutter Barrel Manufacturer: Electronic Theatre Controls #S4LEDS2LS-0 Accessories: Pipe Clamp, Soft Focus Diffuser to PowerCon Quantity: Description: Source 4WRD w/ Fixture Body Manufacturer: Electronic Theatre Controls #S4WRDFB Accessories: Pipe Clamp Quantity: Description: SolaSpot CMY Pro 1500 Manufacturer: High End #H Accessories: Minimum 3 year warranty, road case to PowerCon THEATRICAL LIGHTING FIXTURES

7 14. Description: SolaWash 37 Manufacturer: High End #H Accessories: Minimum 3 year warranty, road case to PowerCon Quantity: Description: SolaWash 19 Manufacturer: High End #H Accessories: Minimum 3 year warranty, road case to PowerCon Quantity: Description: SL Nitro 510 Strobe Manufacturer: Philips #SLNitro510 to PowerCon Quantity: Description: Martin Atomic 3000 LED Strobe Light Manufacturer: Martin # to PowerCon True1 Quantity: FIXTURE ACCESSORIES A. Furnish the following fixture accessories 1. Description: 14 Lens Tube Manufacturer: Electronic Theatre Controls #414LT 2. Description: 19 Lens Tube for Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #419LT Quantity: Description: 26 Lens Tube for Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #426LT Quantity: Description: 36 Lens Tube for Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #436LT Quantity: Description: 70 Lens Tube for Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #470LT Quantity: 6 THEATRICAL LIGHTING FIXTURES

8 6. Description: 90 Lens Tube for Ellipsoidal Reflector Spotlight Manufacturer: Electronic Theatre Controls #490LT Quantity: 6 7. Description: Wide Lens (round field) for Desire D22 Manufacturer: Electronic Theatre Controls # SELRW-D22 8. Description: Medium Lens (oblong field) for Desire D22 Manufacturer: Electronic Theatre Controls # SELOM-D22 9. Description: Narrow Lens (round field) for Desire D60 Manufacturer: Electronic Theatre Controls #SELRN-9 Quantity: Description: Wide Lens (round field) for Desire D60 Manufacturer: Electronic Theatre Controls #SELRW-9 Quantity: Description: Narrow Lens (oblong field) for Desire D60 Manufacturer: Electronic Theatre Controls #SELON Description: A-Size Template Holder for Ellipsoidal Reflector Spotlight Manufacturer: City Theatrical #2150 Quantity: Description: B-Size Template Holder for Ellipsoidal Reflector Spotlight Manufacturer: City Theatrical #2160 Quantity: Description: 86mm Glass Template Holder for Ellipsoidal Reflector Spotlight Manufacturer: City Theatrical # Description: Half Hat for Source Four Manufacturer: City Theatrical # Description: 5 Color Extender for Source Four Manufacturer: City Theatrical #2470 Quantity: 40 THEATRICAL LIGHTING FIXTURES

9 17. Description: 3 Color Extender for Source Four Manufacturer: City Theatrical #2471 Quantity: Description: Spare Color Frame for Ellipsoidal Reflector Spotlight Manufacturer: City Theatrical #2350 Quantity: Description: Source 4WRD Data Accessory Kit Manufacturer: Electronic Theatre Controls # 7067K1001 Quantity: Description: Mega-Coupler (black) Manufacturer: Light Source #MLB Quantity: ATMOSPHERICS A. Furnish the following atmospheric effect equipment: 1. Description: FQ-100 Fog Machine Manufacturer: High End # Quantity: 2 2. Description: Unique 2.1 Hazer Manufacturer: Look Solutions UN-0371 Quantity: 2 3. Description: ATA Road Case for Unique 2.1 Manufacturer: Look Solutions UN-1351 Quantity: 2 4. Description: Hanging Bracket Set for Unique 2.1 Manufacturer: Look Solutions UN-1352 Quantity: 2 5. Description: Diverter for Unique 2.1 Manufacturer: Look Solutions UN-1375 Quantity: LIGHTING CONTROL CONSOLE A. The lighting control console shall be a microprocessor-based system specifically designed to provide complete control of stage, studio, and entertainment lighting systems. The console shall be Electronic Theatre Controls ION3000 with 2x20 fader wing. THEATRICAL LIGHTING FIXTURES

10 B. Minimum Basic Capacities: control outputs 2. External touchscreens manual faders 4. 4 rotary encoders 5. Remote video support 6. Lighting Network device control a. Direct control of third party sacn/acn devices b. DMX512 / RDM hardware interfaces c. Support MIDI, SMPTE and RS-232 interfaces 7. Variable 110VAC 240VAC, 50/60 Hz. Operation C. General 1. User interface shall be fully graphical with a command line. Control commands shall be accepted as either command line or direct entry. 2. The main control shall consist of a numeric keypad, dedicated control keys, context sensitive soft keys, level control wheel, and pointing device. 3. A blind display mode shall allow viewing and modification of all recordable attributes without affecting live stage levels. 4. A patch display mode shall be used to display and modify system control channels with their associated data. 5. Control and programming features for automated fixtures shall include: a standard library of fixture profiles, the ability to copy and edit existing profiles and create new profiles, patch displays including channel and output addressing, 16-bit fade resolution, color characterization allowing color mixing and storing in hue and saturation or native device values. 6. Control channel data shall be recordable as cues, groups, submasters, palettes, effects, macros, curves, and patch contained in non-volatile electronic memory and stored as show data to internal storage or to any USB storage device. 7. The console shall be capable of being placed in Tracking or Cue Only record mode by the user. 8. A freely available offline editing application shall be provided for creation and modification of show data on a personal computer. 9. A personal computer running a client software application shall be able to connect to a control system via the network and view current show data in a mirrored display environment. 10. The system shall allow remote control from a wireless handheld remote. 11. The system shall support configuration and operation of two consoles or a console and a dedicated processor as a main and fully tracking backup. D. Provide with the console two (2) external 22 or larger touchscreen LCD monitors, keyboard, trackball or mouse, and worklights. E. Provide Portable Remote Video Nodes: THEATRICAL LIGHTING FIXTURES

11 1. Description: Net3 RVI-3 Remote Video Node Manufacturer: Electronic Theatre Controls #40250A1030 Quantity: 03 F. Provide Portable DMX Nodes: 1. Description: One-Port DMX Output Node Manufacturer: Electronic Theatre Controls # N31TG-1F Quantity: Description: Two-Port DMX Output Node Manufacturer: Electronic Theatre Controls #N3T2G-2F Quantity: 14 G. All peripheral accessories such as remote monitors and hand-held remote units shall interconnect as a network. The facility shall be wired by the Electrical Contractor for this function with an Ethernet cabling system as specified herein. H. Furnish the following console accessories: 1. Dust covers. 2. Manufacturer s lighting control console spare parts package. 2.6 PORTABLE DIMMING & POWER DISTRIBUTION A. Furnish the following items: 1. Description: Input: 5-wire Cam-Lok RGN Output: (6) L16-20 wired to 3-pole 20A breaker Manufacturer: INDU-Electric #CB2-5W-6xL1620 Quantity: 2 2. Description: Input: 5-wire Cam-Lok RGN Output: (6) L21-20 wired to 3-pole 20A breaker Manufacturer: INDU-Electric #CB4-5W-4xL2120-3x520 Quantity: 4 3. Description: Input: 5-wire Cam-Lok RGN Output: (3) 5-wire Cam-Lok RGN Manufacturer: INDU-Electric #CB2-5W-6xL1620 Quantity: 4 4. Description: Input: L21-20 recessed plug Pass Thru: L21-20 recessed plug Output: (3) duplex edison to 1-pole 20A breaker Manufacturer: INDU-Electric #CB2-5W-6xL1620 Quantity: 4 THEATRICAL LIGHTING FIXTURES

12 5. Description: Fixture Mounted Dimmer, 750W Manufacturer: ETC # ES750 Accessories: Yoke Mount Bracket, Pipe Mount Bracket Connectors: L CABLE ASSEMBLIES A. All cable assemblies shall be tested after fabrication to assure wire continuity and correct polarity of connections. B. Twist-Lock connectors shall be Hubell HBL2311-BK C. All cable assemblies shall include shrink wrapped identification label at each end indicating cable length. D. DMX512 (5-pin XLR) cable assemblies shall consist of ruggedized cable, terminating at each end to Neutrik NC-Series XLR5 connectors with black shell and color coded bushing. Include shrink wrapped identification and cable length label at each end. Assemblies shall be terminated in accordance with USITT (United States Institute for Theatre Technology) DMX512 specification. Furnish the following: 1. Description: DMX512 cable assemblies of 5-0 (1.5M) length Manufacturer: TMB # ZPP45NB5L 2. Description: DMX512 cable assemblies of 10-0 (3M) length Manufacturer: TMB # ZPP45NB10L 3. Description: DMX512 cable assemblies of 20-0 (7.5M) length Manufacturer: TMB # ZPP45NB20L 4. Description: DMX512 cable assemblies of 25-0 (8M) length Manufacturer: TMB # ZPP45NB25L 5. Description: DMX512 cable assemblies of 30-0 (9M) length Manufacturer: TMB # ZPP45NB30L 6. Description: DMX512 cable assemblies of 50-0 (15M) length Manufacturer: TMB # ZPP45NB50L Quantity: 6 E. Ethernet cable assemblies shall consist of ruggedized Category 5e cable, terminating at each end to Neutrik Ethercon CAT5e RJ-45 connectors with black shell and color coded bushing. Include shrink wrapped identification and cable length label at each THEATRICAL LIGHTING FIXTURES

13 end. Assemblies shall be terminated in accordance with TIA/EIA-568-B standards. Furnish the following: 1. Description: Ethernet cable assemblies of 5-0 (1.5M) length Manufacturer: TMB # ZPCCAT5ENE5L 2. Description: Ethernet cable assemblies of 10-0 (3M) length Manufacturer: TMB # ZPCCAT5ENE10L 3. Description: Ethernet cable assemblies of 20-0 (7.5M) length Manufacturer: TMB # ZPCCAT5ENE20L Quantity: Description: Ethernet cable assemblies of 25-0 (8M) length Manufacturer: TMB # ZPCCAT5ENE25L 5. Description: Ethernet cable assemblies of 30-0 (9M) length Manufacturer: TMB # ZPCCAT5ENE30L 6. Description: Ethernet cable assemblies of 50-0 (15M) length Manufacturer: TMB # ZPCCAT5ENE50L Quantity: 6 F. PowerCon pass thru jumper assemblies shall consist of 12/3 SOOW cables, terminating at each end with a Neutrik PowerCon connector (1 blue A-type, 1 grey B-type). Include shrink wrapped identification and cable length label at each end. Furnish the following: 1. Description: PowerCon jumper assemblies of 5-0 (1.5M) length Manufacturer: TMB # ZSO123TNAC5L 2. Description: PowerCon jumper assemblies of 10-0 (3M) length Manufacturer: TMB # ZSO123TNAC10L G. L21-20 Extension assemblies shall consist of 12/5 SOOW cables, terminating at each end with a NEMA L21-20 connector. Include shrink wrapped identification and cable length label at each end. Furnish the following: 1. Description: L21-20 Extension assemblies of 10-0 (3M) length Manufacturer: Lex Products #L /5-25 THEATRICAL LIGHTING FIXTURES

14 2. Description: L21-20 Extension assemblies of 25-0 (8M) length Manufacturer: Lex Products #L /5-25 H. 3-Phase Three-Fer assemblies shall break-out one NEMA L21-20 male plug into three individual single phase female receptacles with connector as indicated below. Furnish the following: 1. Description: L Phase Three-Fer assemblies with female 5-15 receptacle Manufacturer: Lex Products #4125-L Description: L Phase Three-Fer assemblies with female L6-20 receptacle Manufacturer: Lex Products #L F-L6-20F Quantity: 6 3. Description: L Phase Three-Fer assemblies with female L520 receptacle Manufacturer: Lex Products #4125-L21-L520 I. Multicable Extension assemblies shall consist of 12/14 TPR cable terminated at each end with Veam VSC or LEX Products LSC-19 series inline receptacles with molded EverGrip jacket. Provide strain relief grips on each end of cable assembly. Include shrink wrapped identification and cable length label at each end. Furnish the following: 1. Description: Multicable Extension assemblies of 10-0 (3M) length Manufacturer: TMB # X1214VS0010L 2. Description: Multicable Extension assemblies of 20-0 (7.5M) length Manufacturer: TMB # X1214VS0020L 3. Description: Multicable Extension assemblies of 25-0 (8M) length Manufacturer: TMB # X1214VS0025L 4. Description: Multicable Extension assemblies of 30-0 (9M) length Manufacturer: TMB # X1214VS0030L 5. Description: Multicable Extension assemblies of 50-0 (15M) length Manufacturer: TMB # X1214VS0050L Quantity: 6 THEATRICAL LIGHTING FIXTURES

15 J. Multicable Breakout assemblies shall consist of six (6) 12/3 SJOW cables terminating at one end to a single male Veam VSC or LEX Products LSC-19 series inline receptacle with molded EverGrip jacket. Each free end of SJOW cable shall terminate in a female Twist-Lock receptacle. Shrink-wrap circuit number labels 1 through 6 above Twist-Lock receptacles. Straight assemblies shall have a uniform cable length of 6-0 (2m). Furnish the following: 1. Description: Straight Multicable Breakout assemblies Manufacturer: TMB # XBO6SOVSHBL5206L Quantity: 75 K. Cam Extension Feeder Cable Sets shall consist of (5) banded feeder cables, size as indicated below, terminating at each end with a Cam-Lok connector. Furnish the following: 1. Description: #2 Banded Feeder Extension Set of 25-0 (8M) length Manufacturer: TMB # ZB5#2ETH3D25L Quantity: 4 2. Description: #2 Banded Feeder Extension Set of 50-0 (15M) length Manufacturer: TMB # ZB5#2ETH3D50L Quantity: 4 PART 3 - EXECUTION 3.1 SHOP PREPARATION A. Install connectors for all fixtures prior to delivery. B. Test all fixtures prior to packing for delivery. 3.2 DELIVERY A. Delivery within three weeks of issuance of purchase order B. Bidder is responsible for coordinating delivery times per the Owner s schedule; C. Delivery FOB to Cedar City, UT. Include shipping costs on a separate line of bid submittal 3.3 PROTECTION OF EQUIPMENT A. Protect the equipment in this Section from damage and deterioration during all phases of the work, from the time of manufacture to the acceptance of the completed installation. END OF SECTION THEATRICAL LIGHTING FIXTURES