CENTRE FOR RESEARCH ANNA UNIVERSITY CHENNAI

Transcription

1 CENTRE FOR RESEARCH ANNA UNIVERSITY CHENNAI USER MANUAL for THESIS TEMPLATE (Version 1.2) April

2 Section 1 General Instructions Read the following carefully : 1. This template works with Windows 7 or above with Microsoft Word 2007 or above. 2. Download AUCFR-thesistemplate.zip file from containing following 5 files a) AUCFR-thesistemplate.dotx(Thesis template) b) usermanual.pdf(user Manual) c) Author2XML.xsl d) Author2String.xsl e) AU-CFR.xsl 3. (Imp. Note: Take backup of Author2XML.xsl and Author2String.xsl) from C:\Program Files\Microsoft Office\Office12\Bibliography and save it in some other location.) Replace existing Author2XML.xsl and Author2String.xsl in the office installation package with new files (2(c) and 2(d) as mentioned in instruction 2 ) Step 1: Copy Author2String.xsl and Author2XML.xsl files to: C:\Program Files\Microsoft Office\Office12\Bibliography Step 2: Copy AU-CFR.xsl file to style folder inside Bibliography C:\Program Files\Microsoft Office\Office12\Bibliography\Style. (Note: If Microsoft office is installed in some other folder then its path should be Drive name:\program Files\Microsoft Office\Office12\Bibliography) 4. Open the downloaded template (AUCFR-thesistemplate.dotx). Save the file in 2

3 new name and its extension should be in docx format. (Imp: Do not change the file names except for template (AUCFR-thesistemplate.dotx)). 5. To enable margins (only for viewing purpose). Click the Microsoft Office Button, and then click Word Options, a new window opens, in the left panel click Advanced option, and then select the Show text boundaries check box under Show document content Pane. It enables page margins in the document as dotted lines. (Note that it does not appear in the Print view or on a Printed document). 6. The template is prepared using the styles specific to the thesis formatting instructions as per regulations 7. The Style Set (cfrstyle) supplied will be useful for formatting most of the thesis content in general. For formatting content that is not in the purview of the style set(ex: equations, algorithms, flowcharts, lemmas, notations etc.,), authors may choose appropriate styles of their choice as per formatting instructions of Anna University regulations 8. Tab/Escape should not be used unless required (that will disturb the formatting) 9. In template whatever is between <text > should be changed by author as appropriate and remove < > symbol. Ex: <TYPE YOUR TITLE HERE>. After typing title. It should be like, STUDIES ON THE PROPERTIES OF MATTER 10. Update Table Of Contents page as and when chapter contents are done. 11. Ensure that home tab is chosen, otherwise click home tab, you will find styles group in the right panel (see image below), click quick style guide (a small down-across arrow below the styles panel) otherwise use shortcut key(alt+ctrl+shift+ S). It will list out all the available styles 3

4 12. For listing only template related styles in style group In the Styles pane lower-right corner click 'options'. In the clicked mode a pop up window opens with options for selecting the style set (Select styles to show :). From the list, select the option In use. 4

5 13. Don't include Appendix page. If you don't have any appendix content. 5

6 Section 1.1 Don'ts and Limitations Don'ts 1. Don't use other styles( Follow the prescribed style set) for editing/formatting general content. 2. Do not change the file names except for template (AUCFR- thesistemplate.dotx) 3. Don't edit automatically formatted content like Table of contents, Bibliography, Chapter No., Chapter Subheading No., Citations etc., 4. Don't format/edit the thesis document without supporting files(section 1 Points 2&3). 5. Don't modify the styles (Listed in the Appendix 1) created exclusively for formatting purposes. 6. Don't edit the footer that has the university's digital signature. 7. Don't disturb page layout. 8. Tab/Escape should not be used (that will disturb the formatting) Limitations of the template The following features of the thesis document are not automated as on date. So to be done manually. 1. List of Figures 2. List of Tables 3. List of Abbreviation(or ) Symbols 4. For formatting any content that is not in the purview of the cfrstyle set(ex: equations, algorithms, flowcharts, lemmas, notations etc.,), authors may choose appropriate styles of their choice as per Anna University regulations 6

7 Section 1.2 Cover/Title Page( Page I ) Use the format available in template. Change the Thesis title, Scholar name, Department detail, Regulation information..etc, in the existing template. <TYPE YOUR TITLE HERE> use cfr_thesisheading style set <NAME INITIAL> - use cfr_scholarname style set FACULTY OF <CIVIL ENGINEERING> - use cfr_scholarname style set <NOVEMBER 2014> - use cfr_thesisline style set 7

8 Section 1.3 Certificate Page(Page II) The certificate format available in template. In that change the thesis title detail, Scholar name. example content provided below The research work embodied in the present Thesis entitled <TYPE YOUR TITLE HERE> has been carried out in the <Name of Department>, <Name of the college>, <place>. At the bottom of the page scholar sign and Supervisor s name, academic designation (not any other responsibilities of administrative nature) as given below(note: The same format available in template just change it according to requirement). (SIGN OF SCHOLAR) (SIGN OF SUPERVISIOR) <NAME INITIAL> RESEARCH SCHOLAR DR. <NAME> SUPERVISOR <Academic Desigantion> <Department Name> <Name of College> <Place> 8

9 Section 1.4 Abstract Page(Page III) Abstract should be an essay type of narration not exceeding four pages outlining the research problem, methodology used for tackling it and a summary of the findings. For Abstract content use cfr_abstract style set. Note : In the template, there are few lines of text available for testing purpose, delete those lines and type your own abstract content. For typing next paragraph in abstract, press enter and start typing the paragraph. After typing if paragraph is still not aligned, just click on that paragraph and select cfr_abstract style set from the list. Section 1.5 Acknowledgement Page(New Page) It should be brief and should not exceed one page when typed in double spacing. Supervisor s name and title should be in bold The scholar s signature shall be made at the bottom right end above his/her name typed in capitals. For Acknowledgement content use cfr_ackcontent style set. Note : In the template, there are few lines of text available for testing purpose, delete those lines and type your own Acknowledgement content. For typing next paragraph in acknowledgement, press enter and start typing the paragraph. After typing if paragraph is still not aligned, just click on that paragraph and select cfr_ackcontent style set from the list. 9

10 Section 1.6 Table of Contents(New Page) For preparing table of contents, don t delete the sample chapter details instead replace with new chapter heading for first chapter and for few subtitles replace with new subtitles. For typing chapter and its content, refer Section 2: Typing chapter Contents in this manual. Table of Content preparation After preparing some chapter content, go back to table of contents, place the cursor in table of contents page (Note: Already some sample text is available in table of contents) and right click, select update field, select update the entire table. Do this updation as and when required. 10

11 Section 1.7 List of Tables The list should use exactly the same captions as they appear above the Tables in the text. One and a half spacing should be adopted for typing the matter under this head. For Table no - use cfr_tblorfigno style set. For Table title - use cfr_tblorfigname style set. For Table page no use cfr_tblorfigpgno style set The table title wrap to two lines then page no should come in second line like. Table no Title Page no 2.3 Ultrasonic Interferometer (Model F-05) the measurement of Ultrasonic velocity in liquids Cross Section of measuring cell 35 In list to add new table name after enter Page No. on Page no column press Tab key to create new row in table For preparing above format follow the given steps 11

12 For preparing list of tables go to page 'x' and enter table no, table name, table page no (Replace the old data available in template). 12

13 For alignment of Table No select particular TABLE NO column and click cell alignment and then choose 'Align Top Center' as shown in above fig. For TITLE column select 'Align Center Left' For PAGE NO column select 'Align Bottom Center' For creating new row go to end of row(as shown in above fig) press tab it will create new row and then add the details of table one by one. Note : For preparing list of figures follow the same procedure as that of list of table. 13

14 The list should use exactly the same captions as they appear below the Figures in the text. One and a half spacing should be adopted for typing the matter under this head. For figure no - use cfr_tblorfigno style set. For figure title - use cfr_tblorfigname style set. For figure page no use cfr_tblorfigpgno style set line like. Section 1.8 List of Figures The figure name wrap to two lines then page no should come in second figure no Title page no 2.3 Ultrasonic Interferometer (Model F-05) the measurement of Ultrasonic velocity in liquids Cross Section of measuring cell 35 For preparing List of Figures follow the procedure mentioned for List of Tables. Section 1.9 List of Symbols and Abbreviations One and a half spacing should be adopted for typing the matter under this head. Standard symbols, abbreviations, etc. should be used. The list should be arranged alphabetically order. LIST OF ABBREVIATIONS - cfr_tablesandfigures style set ALU Arithmetic Logic Unit cfr_abbreviationdetail Style set 14

15 Section 2 Typing Chapter Contents Place the cursor where CHAPTER NUMBER(CHAPTER 1) to be inserted. Then select Heading style available under multilevel list, it will insert text for chapter(as show in below figure)number or choose 'Heading1' style set. It should be centered 50 mm down from the top of the page. Two spaces below, the title of the chapter should be typed centrally. 15

16 For Chapter Heading use cfr_chapter Head style set The division heading of chapter should be left justified, capital letter and bold With font size of 13 and numbering for division should be in given format 1.1 OUTLINE OF THESIS - Heading2 style set 1.2 SCOPE OF PROJECT - Heading2 style set The subdivision heading should be left justified, bold, font size 13 and numbering for subdivision should be in given format it is under 1.1 OUTLINE OF THESIS Literature Review - Heading3 style set Synthetic - Heading3 style set The subdivision under Synthetic then it should be follow as Synthetic aperture radars on satellites.- Heading4 style set Synthetic aperture radars on satellites.- Heading5 style set Synthetic aperture radars on satellites.- Heading6 style set For typing chapter content - cfr_chapter content style set Footnotes should be used sparingly. They should be typed single space and placed directly underneath in the very same page which refers to the material they annotate. 16

17 2.1 Numbering of Tables and Figures 1. If Figure appears second in chapter 3 then give figure no as Figure 3.2. For Table it should be Table If Figures(or Tables) appear in appendices then Figure 3 in Appendix 2 will be designated as Figure A 2.3. (Note: If a table to be continued into the next page this may be done, but no line should be drawn underneath an unfinished Table.) For generating Automatic Figure or Table No To automatically number the captions of tables and figures, right-click the object (Table/Figures) and choose "insert caption" and then choose "Figure" or "Table" and select position(for, 'Figure' choose position as below and for 'Table' choose position as above) as shown in figure.. 17

18 Section 3 Create Bibliography and Citation 3.1: Citations To insert a citation in the text portion of your document: Place the cursor where citation needed to be inserted. Click the References Tab on the Ribbon Click the Insert Citation Button on the Citations & Bibliography Group Select the citation from the list of available sources ( To add source for citation refer Section 3.2). 18

19 3.2: Add Source for Citation List click Insert citation and go to Add New Source. Choose the type of source (book, article, etc.). For Adding Author Detail, follow author name as it appear in material (Books, Papers,Proceedings, Publications,.etc) reference For Single Author: Author Name : Alishahi K (or) K. Alishahi then it should be entered in the format of : Alishahi, K. Author Name : Sarbjeet Singh entered as Sarbjeet Singh. Author Name : W. Fan Gordon entered as Fan Gordon, W. Author Name : Cookson, AH (or) Cookson, A.H (or) A.H. Cookson. Then entered as Cookson, AH (or) Cookson, A.H Author Name : Allington Bennett Laminton then enter as Allington Bennett Laminton For More than one Author: It should be separated using semicolon like. Author Name: Aghion, P; Durlauf, S; Riley Wilsen, D Complete the Create Source Form If you need additional fields, be sure to click the Show All Bibliography Fields check box 19

20 Click OK After sources are added, they will appear in list on the insert citation option Choose required citation from the list of citation. 3.3: Rules for citatiion The structure of a citation is the author's surname and year of publication. Single author is cited as "Jones (2001)". Two authors are cited using "&" (Deane & Jones 1991). More than two authors are cited using "et al" (Smith et al 1992). If an author published several papers in 2005, the year of the first publication (in the alphabetic order of the references) is cited and 20

21 referenced as 2005a, the second as 2005b and so on. When more than one paper is to be cited continuously, the paper citation should be separated by semi colon. Ex: Conley (1998); Smith et al (1992) A citation is placed wherever appropriate in or after the sentence. If it is at the end of a sentence, it is placed before the period. All citations are in the same font as the main text. Citations for Tables or Figures within running text should be given as : (Figure 2.1, conley 1998). Examples of Citation (i) An improved algorithm has been adopted in the literature (Waldron 2008). (ii) Conley & Galeson (1998) have dealt at length this principle. (iii) The problem of mechanical manipulators has been studied by Alishahi et al (2009). 3.4 Changing citations to static text: 21

22 In the CFR thesis template citation format is available only in style such as i. Single Author-(Waldron 2008), ii. Two Authors- (Deane & Jones 1991), iii. More than two Authors- (Alishahi et al 2009). To change the citation to any other format( as given in above examples), select the citation from insert citation and then select "convert citation to static text" as shown in the above figure (Mouse is place over the citations this option will enable ) and then edit the content for required format. (Imp Note: when this option is used, the automatic link between citation and references gets detached). 3.5 To choose a publishing style: Click the References Tab on the Ribbon Click the drop down box next to Style in the Citations & Bibliography Group 22

23 Choose the AU-CFR style. 3.6: Manage Sources Once you have completed a document you may need to add or delete sources, modify existing sources, To Manage Sources: Click the References Tab on the Ribbon Click the Manage Sources Button on the Citations & Bibliography Group From this menu you can Add, Delete, and Edit Sources (note, you can preview the source in the bottom pane of the window 23

24 Section 4 Bibliography 4.1: To add a Bibliography to the document: Place the cursor in the document where you want the bibliography The listing should be created 4 spaces below the heading "REFERENCES" in single spacing Click the References Tab on the Ribbon Click the Bibliography Button on the Citations & Bibliography Group Choose Insert Built-in Bibliography/Works Cited or Insert Bibliography 24

25 The created references list for different type sources should be in the format of given below. (Note: The reference material should be listed in the alphabetical order of the first author. The name of the author/authors should be immediately followed by the other details and year). REFERENCES 1. Journal Article : with Single Author Waldron, S 2008, Generalized Welch bound equality sequences are tight frames, IEEE Transactions on Information Theory, vol. 49, no. 9, pp Journal Article : with Two Authors 25

26 Conley, TG & Galeson, DW 1998, Nativity and wealth in mid-nineteenth century cities, Journal of Economic History, vol. 58, no. 2, pp Journal Article : with more than two Authors Alishahi, K, Marvasti, F, Aref, VA & Pad, P 2009, Bounds on the sum capacity of synchronous binary CDMA channels, Journal of Chemical Education, vol. 55, no.8, pp Books Holt, DH 1997, Management Principles and Practices, Prentice-Hall, Sydney. 5. E-book Aghion, P & Durlauf, S (eds.) 2005, Handbook of Economic Growth, Elsevier, Amsterdam. Available from: Elsevier books. [4 November 2004]. 6. Conference Proceeding Paper with editors Riley, D 1992, Industrial relations in Australian education, in Contemporary Australasian industrial relations: proceedings of the sixth AIRAANZ conference, ed. D. Blackmur, AIRAANZ, Sydney, pp Conference Proceeding Paper without editors Fan, W, Gordon, MD & Pathak, R 2000, Personalization of search engine services for effective retrieval and knowledge management, Proceedings of the twenty-first international conference on information systems, pp Website Australian Securities Exchange 2009, Market Information. Available from: < [5 July 2009]. 9. Patent Cookson, AH 1985, Particle trap for compressed gas insulated transmission 26

27 systems, US Patent Thesis: Unpublished Hos, JP 2005, Mechanochemically synthesized nanomaterials for intermediate temperature solid oxide fuel cell membranes. Ph.D. thesis, University of Western Australia. 11. Newspaper: Print Ionesco, J 2001, 'Federal election: new Chip in politics', The Advertiser 23 October, p. 10. Section 5 List of Publications The list of publications (those already published/accepted for publication in Journals and papers presented in Conferences/Symposia) made by research scholar during the period of research shall be reported in the list. Mention Impact Factor of the Journal (if applicable). For List of Publication use cfr_referhead style set. For Heading of "International journal" Use Font style Times New Roman and Font Size "13". For List Details - Use Refer Detail style set. 27

28 Section 6 Appendices Appendices are provided to give supplementary information, it should be included after the Final chapter, but before References. Appendices should be numbered using Arabic numerals, e.g. Appendix 1, Appendix 2 For Appendix 1 use cfr_referhead style set. (Note: Don't include this page. if you don't have any appendix page. ) 28

29 Appendix 1 List of styles used in the thesis template cfr_abbreviationdetail cfr_abstract cfr_abstractheading List of abbreviation detail Abstract content Abstract Heading cfr_chapter Head cfr_chapter content cfr_referhead cfr_referdetail Cfr_ScholarName cfr_thesisheading cfr_thesisline cfr_ackcontent cfr_tblorfigno cfr_tblorfigname cfr_tblorfigpgno cfr_tablesandfigures Chapter Heading For Chapter Content For Heading in References and List of Publication For List of Publication Scholar Name Thesis Heading Thesis Line Acknowledgement content Table and Figure no in List of Table and List of Figure Table and Figure name in List of Table and List of Figure Table and Figure Page No. in List of Table and List of Figure Lists Heading 29

30 Heading1(Built-in Style) Chapter No Heading2(Built-in Style) Chapter Heading Level 1 Heading3 (Built-in Style) Chapter Heading Level 2 Heading4(Built-in Style) Chapter Heading Level 3 Heading5(Built-in Style) Chapter Heading Level 4 Heading6(Built-in Style) Chapter Heading Level 5 Heading7(Built-in Style) Heading8(Built-in Style) Heading9 (Built-in Style) TOC1 to TOC9(Built-in Style) Not Necessary Not Necessary Not Necessary For Table of Content ******************************************************* 30