DPS Shakespeare Festival 2011 Important Dates

Transcription

1 DPS Shakespeare Festival 2011 Important Dates Nov 3 Workshop CEC 8:30 4:00 see below Feb 28th Audition forms due/queen and Shakespeare audition forms due Feb 28th Submit team names for Challenge Bowl Feb 28th Reception invitation names submitted March 10 Tshirt order forms are due at 3pm at Fox Street March Auditions (See note below) March 18 Shakespeare and Queen Auditions - Fox Street 3:30 pm April 16 T-shirt delivery April 26 Reception and Auction/Temple Emanuel 5:30-8:00 May 13 27th Annual Shakespeare Festival All forms unless noted are submitted to Joe Craft, GT Department, 1330 Fox Street/2 nd Floor S, Denver, CO or through school mail or via . Contact Information Joe Craft Festival Director Joe_Craft@dpsk12.org Terri Freund Silent Auction/Assistant KCAA Terri_Freund@dpsk12.org Sue Rivedal Vocal Music - Kepner Susan_Rivedal@dpsk12.org Kalon Miller Instrumental Music Kennedy Kalon_Miller@dpsk12.org Jacque Hudson Stage Crew, Guild Masters TJ Jacquelyn_Hudson-Raila@ Carole Fulkerson Dance - TJ Carole_Fulkerson@dps12.org Gretel Pavao K-8 Slavens Gretel_Pavao@dpsk12.org Jenny Spampinato Elementary Lowry Jenny_Spampinato@ Kathleen Angel Challenge Bowl, Jurors, HQ Regis University kangel@regis.edu Pg 2 General Information Pg 3 Audition Information Pg 4 Jurying Pg 5 Scheduling Pg 6 - Stages Pg 7 Challenge Bowl/Shakespeare/Queen Pg 8 Reception and Auction Pg 9 Stage Crew/Festival Day 1

2 General Information The 27th annual Shakespeare Festival is Friday May 13 th. The play for this year is Midsummer Night s Dream, with our theme being Is all our Company here? (MSND Act 1 Scene ii) Less is More is our educational theme. We encourage you to have students memorize fewer lines and understand more. We heard many wonderfully memorized speeches last year in which it was obvious students did not know the meaning behind the words. Memorization on the flip side, there were several instances of actors being given far too many cues and even some scripts on stage. The only time a script should be on stage is a last minute sub due to illness. We had feedback from Guild Masters about this issue. All scene language, music, and dance must be authentic. This does not include narration. It was decided that we need to stay in entirely with the words of the Shakespeare Canon as other languages do not reflect the uniqueness of the Bard. Please remember this includes music do not use modern music at the Festival save it for your school festivals. Stages will be fairly close to last year. Some minor adjustments might be made. We are attempting to add one stage cross your fingers. - Red Bull scheduled for those only able to attend the Festival in the AM. until we run out of time - Street theater can use the stage after the conclusion of the Challenge Bowl. - Each stage will have a Stage Manager and Stage Crew to keep to the schedule and deal with any issues. Please help students become good audiences - discourage the use of IPods, etc. All teachers should be willing to help with discipline during the Festival - both in your stage area and anywhere on the grounds. Security cell phone numbers will be provided. Swords are becoming an issue. Wooden dowels, lathe and plastic swords are fine. If you use metal it must remain with teacher except during performances. Also, no play guns, water guns, etc. All students should be supervised. We need 1 adult per 10 students. Do not invite students who are not performing unless they have adult supervision. If you are scheduled for one of the first times on a stage, either be certain to get to the front of the Rout, or just skip the Rout entirely. It does get chaotic. Leave Opening Ceremonies early and get to your stage. Buses are available for pickup at before 1:30 or after 4:15 only. *Process - DPS Website/Transportation/Click on Webtrips Login 1. Choose DOWNTOWN 2. Each school pays for their own bus - try to share with nearby schools 3. Deadline - April 28th, but do this as early as possible. 4. Questions contact Celeste Gallegos at

3 DCPA is performing MSND. Contact Tina Risch about matinees and special tickets at Study guides are available at Audition Scheduling Jurying will take place March this may change if we can get more time. Watch for notices. We are trying to schedule quadrants on certain days to cut down on travel time for jurors. We understand exceptions will need to be made, but please understand we cannot accommodate all issues. You need to be flexible. Choose at least two options for auditions. Audition request forms due Feb 28 - GT Office/Fox Street/2nd Floor S Special Instructions need to be on JUROR FORMS and the audition request forms. *Ex time (AM only), wheelchair access, stage chairs, back to back scenes (discouraged), Challenge Bowl, multiple schools for one coordinator, etc. When figuring time for jurying, include time for jurors to give feedback (and feel free to gently move things along if the jurors get too verbose) Several AP tests might be on Festival day. Check times and schedule your kids accordingly. If there is more than one coordinator at your school please coordinate and assign different numbers to your acts for auditions. Please do not replicate any numbers. All acts must be juried and receive at least 75 points for be considered for stage time or street theater. Jurying Be sure you have 3 copies of the correct Dance, Music, and Drama forms filled out COMPLETELY for each act for jurors before their arrival time. Be sure to use current forms available at SPECIAL INSTRUCTIONS NEED TO BE ON JUROR FORMS. These are what we use for scheduling, only referring to the audition requests if there is a question. Scenes should be no more than 7 minutes, and 5 minutes is better. Placing several scenes 3

4 back to back is not really following the spirit of this request. Jurors only need to see a portion of your scene. Prepare the best part. If you need to skip around in a scene to get all the actors in, feel free. Include the actual running time of the scenes as well as any special set up or tear down time. Include introductions as a part of your time Be sure to name your scenes as the actual Shakespeare scenes not nicknames. We know there will be some cool compilations, etc. that might need special names, but most scenes should be play title, act, and scene along with a group number. Music and Dance give group name or title of song(s) or dance(s) (Ex R&J, III, I, Group 1) Please note that the audition forms have changed. Authenticity is a yes/no question. If the scene (dance, song, etc) is not authentic, it will not be juried. Students do not need to be in costume for auditions but should be ready to explain what they will be wearing. Remember, costumes do not have to be Elizabethan. Explore the idea of setting your play in another time period. We will make sure jurors know this. Costume Shop has moved to Crofton contact Jean Benson at or DPS . Memorization is key. Nothing will lose your group points as much as not being memorized. Projection is the next thing we hear the most comments about. Teach kids to project and not to rely on microphones. Try some choral reading for important lines or weak voices. Scenes with good action and dynamic blocking are most appropriate for the outdoor setting of the Festival. IT IS YOUR RESPONSIBILITY TO CONTACT JURORS IF ANY CHANGES OR CANCELLATIONS ARE MADE. Joe will make sure numbers are correct. This was a big problem last year. Jurors showed up and were told they were not needed. Scheduling of Stages We will do the scheduling as soon as possible after auditions probably after spring break to make sure all auditions forms are in. AM only schools will be scheduled on the Red Bull as time allows prior to the Challenge Bowl (12:45 set up) Performances are scheduled from 10:45 3:45. It is really important we have as many groups as possible stay until the end of the Festival. We don t want to chance it being made half a day. There will be 1 minute scheduled between scenes for tear down and set up. If you need more time, include it in your scheduled scene time. We will go through all the schools at a stage, rotating as much as possible, and then start over with the highest ranked scenes from each school. Schedules will be available at the Reception and then will be posted on the Shakespeare 4

5 Website Be sure to check your schedules immediately. I guarantee we will make a few honest mistakes. Be sure to call immediately to correct any you can t resolve. NO CHANGES WILL BE MADE TO THE SCHEDULE AFTER MAY 3 TO MAKE SURE THERE IS TIME TO NOTIFY PARENTS. Be sure to let us know if you are coordinating at more than one school. We will schedule all your schools on the same stage. Please remember it is the job of the Stage Managers and Stage Crew to keep to the schedule. We will build in a minute every so often, but you need to be sure we have the correct times for your scenes. Stages will not be held for any reason. Some of our parents can only come down for a few minutes. It is vital we stick to the schedule. Stage Managers and Stage Crew will be treated with respect. Remember to send a schedule and of the Festival to all your parents. Maps provided later. Parents should be aware of the behavior expected of adults, the job of the stage crew, and the need for staying on schedule. I II Location of Theatres for 2011 Festival THE OLDE GLOBE THEATRE - extreme west end of Galleria facing west THE THEATRE west end, midway in Galleria, facing east. III THE FORTUNE THEATRE inside JONES THEATRE off Arapahoe Street. Restrooms available IV V THE WHITEHALL THEATRE inside SPACE THEATRE/Restrooms available THE CURTAIN THEATRE opposite entrance to Ricketson Theatre, facing south to keep passageway clear. VI THE HOPE THEATRE center landing below the steps to Sculpture Park, facing north. VII THE SWAN THEATRE west of Sculpture Park, facing east, at bottom of stairs VIII THE ROSE THEATRE in Sculpture Park on Borofski Dancer s pad, facing west. IX THE BLACKFRIARS THEATRE on the grass below the east steps to Sculpture Park, facing south. X THEWHITEFRIARS THEATRE in Park on grass near Champa Street, 5

6 facing south. XI THE INNS OF COURT THEATRE in the Park, near Speer end of spiral XII THE RED BULL THEATRE In the BONFILS THEATRE Complex lobby at The bottom of the stairs. No sound equipment for scenes. Restrooms available. Restrooms are also available in Boettcher Concert Hall lobby Shakespeare Challenge Bowl The Challenge Bowl will be held at the Red Bull Theater. We will stick with the original format. Kathleen Angel, from Regis University, will be running the Challenge Bowl again this year. Red Bull Theatre set up 12:45. Bowl will run from 1:00 2:30 Elementary report time 12:45. Middle and High School-1:30 Interlocutor Dusty Saunders Schools participating in the Challenge Bowl should submit 10 questions by Feb. 28th Questions will be drawn from the life and times of Shakespeare and A Midsummer Night s Dream Team names need to be submitted by Feb 28 th. Shakespeare and Queen Elizabeth Auditions All high school students are encouraged to auditions for Queen Elizabeth, William Shakespeare, or the Court. 6

7 Actors should be prepared to give a short (1-2 minute) welcoming speech in characterjust as they would at Opening Ceremonies of the Festival Names should be submitted by Feb. 28th Auditions will be held March 18 th at Fox Street 2 nd Floor S in the GT Office at 3:30 pm in the conference room. Reception and Silent Auction The Reception and Silent Auction to honor all of our coordinators, media, and supporters will be held Tuesday April 26, 2011 from 5:30 8:00 at Temple Emanuel 51 Grape St As always, the more we have to sell, the better. We cleared a little over $ last year. We are constantly told we need to invite people with more money, but this is really for all of you. If each school could put together something, it would tremendously add to our cache of goodies. Thanks again to those who go above and beyond. CEC Culinary Arts Program will, once again, provide a sumptuous free buffet. For new people I will send out ideas of things that seem to sell in an . Teachers, Helpful Parents, Administrators, and friends of the Festival, and special are invited. NEW!! WE WILL COPIES OF THE INVITATIONS TO COORDINATORS. YOU WILL BE RESPONSIBLE FOR ING THEM TO WHOMEVER YOU WANT. If you know of someone who needs a hardcopy let Joe know. Please tell people to RSVP in the affirmative only by April 18 th. You can gather names and send them, or let people have Joe s direct number or Wine will be served by celebrity bartenders Please no children 7

8 If you are donating, please send back the form I will send out. It will really help keep track of things and make sure everyone gets credit in the catalogue. If you drop things off at the GT office, be sure to attach the form. We had some items that were similar, and I had no idea to whom they belonged. If you want to be in the catalogue, I will need to have your donation information by April 8 th. Don t forget the Black Swan Boutique of wonderful costumes for sale or rent. Auction rules remain the same as last year. At the end of the evening, if items are left, you can take them if you are willing to up the last bid. Stage Crew Jacque Hudson-Raile will be coordinating the stage crews. We are trying to make sure that no teacher has to do stage crew duties. In order to help, if you know anyone who might want to be a Stage Manager, please let Jackie know as soon as possible. We would like to assign 3 adults to each stage so that everyone can have a break. Student Stage Crew will also be there to help. Jackie will provide all Stage Managers and Stage Crew with a list of important information. It is essential that we keep to the schedule not getting behind OR AHEAD. Parents sometimes plan on being there only for the time their student is on stage. Fillers can be used, but acts should go on when scheduled. If acts run over, STAGE MANAGERS WILL STOP THE SCENE. This will only be done as a last resort, but please be sure you time your scenes correctly. We cannot have our Stage Managers or Crew treated with disrespect. Stage Crew will set up the sandwich boards with the schedules posted for each stage, set up chairs, and help tear down after the Festival. Please help the Stage Crew by keeping your area clean and picking up after yourselves before you leave in the afternoon Festival Day Huzzah!!!!! Bus Drop Off/Pick Up Buses will drop you off at the Tower in the morning. Pick up will be at 1:30 pm or 4:15 pm on 14 th Street between Curtis Street and Arapahoe Street Opening Ceremony and Rout 8

9 Opening Ceremonies will be held in Skyline Park II just north of the D&F Tower at 10:00 featuring Joe, the Arts Advocate, Queen Elizabeth, and William Shakepeare. There has been some discussion about cancelling Opening Ceremonies. First it is the only time we are all together, and it really looks cool to have everyone there. Second we need time to get all the buses unloaded. Please try to not give last minute instructions during this time. Make it an important time for the kids. We are trying to get more sound. The Rout will begin at 10:20. Please follow the carriages down the 16 th Street Mall, turning left on Curtis, then right on 14 th. If you are scheduled at 10:45 get in the front of the line or leave early. Stages Feel free to bring stage decorations if you want. Save 3 chairs for Guild Masters Please help in any way you can to make the actors comfortable. If you need to talk to a group take them away a little, etc. Don t perform street theater close to stages. Please help our students understand that the Festival is not a competition. Guild Masters are not judges. They are also volunteers. Please don t complain if there is a time you don t have a Guild Master. We do the best we can. Performing should be the ultimate goal of the Festival not receiving a ribbon. The ribbons are given for the Spirit of Shakespeare anyone who embodies the attitude, behavior, or enthusiasm of the day. Sometimes it will be for a great performance and sometimes it will be for trying really hard. We strive each year to anticipate things that might be issues and fix them ahead of time. I think we do a pretty good job of that, but we will continue to try and improve. You all are a major part of how smoothly things actually go each year. Thanks!!!!!! 9