Enrollment Management Performance Indicators: Driving Data to Informed Decisions & Desired Results
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1 Enrollment Management Performance Indicators: Driving Data to Informed Decisions & Desired Results AACRAO Session ID: M March 31, 2014 Room 102 5:00 6:00pm C. Michael Cook Senior Associate Director Office of Admissions Michigan State University 3/31/2014 1
2 Key Performance Indicators (KPI) Measures that help an organization define and gauge progress toward common goals and objectives. They give everyone in the organization a clear picture of what is important. 3/31/2014 2
3 Moving from the Big Picture to Results Vision Mission Goals Objectives { What will we be in the future? { How do we plan to get there? { What must we complete to move forward? { What must we focus on? Strategies & Tactics Key Performance Indicators { What are the action items? { How will we know when we get there? 3/31/2014 3
4 The Purpose of Performance Indicators Benchmark internal progress Measure the success of strategies and tactics Measure your position against competition Compare current status to past performance; vital to continuous improvement efforts Inform administrative policy-makers 3/31/2014 4
5 Benefits of Performance Indicators Orient and motivate staff toward achieving goals. Valuable aid to effective resource management. Communicate achievement to the institution. 3/31/2014 5
6 Forces driving the direction of Key Performance Indicators Program development and Implementation Resource Allocation External Influence Process Change 3/31/2014 6
7 Setting SMART KPI's Specific: Clear and easy to understand by all. Measurable: Don t bother if you can t count it. Achievable: Can be achieved with some effort. Relevant: Matters to staff and success. Timed: Set milestones and goals 3/31/2014 7
8 The Importance of Milestones Provide evidence that sacrifices are worthwhile. Provide an opportunity to reward staff. Help fine-tune the vision and strategies. Undermine cynics and resisters. Keep the bosses on board. Build and sustain momentum 3/31/2014 8
9 MSU Enrollment Management Examples 3/31/2014 9
10 Fall 2014 Undergraduate Executive Summary FS14 Freshmen Target Range ( ) FS14 Transfer Target: In-State: 5,460 (70.9%) Spring 2014 Target: Domestic Out-of-State: 980 (12.7%) FS14 CAAP Target: 550 International: 1,260 (16.4%) CAMP Target: 50 Total Freshmen: Year Comparison Summary (Mar ) 5-Year Low 5-Year High FS13 FS14 FS13 vs. FS14 5-Year Comparison Total Applications Above the range Total Admissions Above the range Total Deposits (92) Within the range Student of Color Comparison (YTD Comparison) Students of Color Applications Total Applications % Students of Color Applications Students of Color Admits Total Admits % Students of Color Admits Students of Color Deposits Total Deposits % Students of Color Deposits FS % % % FS % % % Not Reported Comparison (YTD Comparison) "Not Reported" Applications Total Applications % "Not Reported" Applications "Not Reported" Admits Total Admits % "Not Reported" Admits "Not Reported" Deposits Total Deposits % "Not Reported" Deposits FS % % % FS % % % 3/31/
11 FS13 Final vs. FS14 Targets (by Residency) 2013 Freshmen (Final) Applications Admit Rate Admits Yield Rate Deposits Enrolled % Enrolled In-State % % % Domestic Out-of-State % % % International % % % Total % % % 2014 Freshmen (Target) Applications * Admit Rate Admits Yield Rate Deposits Enrolled % Enrolled In-State % % % Domestic Out-of-State % % % International % % % Total % % % * Projected applications Current Status - FISH FS13 - as of Mar Applications Admits Deposits In-state Domestic Out-of-State International Total FS14 - as of Mar Applications Admits Deposits In-state Domestic Out-of-State International Total /31/
12 MSU International Yield Rates ( ) Yield Trend FS05 FS06 FS07 FS08 FS09 FS10 FS11 FS12 FS13 Chosen Maximum Michigan 50.6% 50.8% 48.9% 50.2% 47.5% 47.5% 47.8% 48.5% 47.7% 48.0% 49.0% Domestic Non- Resident 19.2% 17.9% 17.4% 16.8% 17.6% 16.5% 17.3% 19.0% 18.6% 18.6% 19.5% International 31.4% 35.3% 34.3% 35.0% 34.7% 30.0% 29.9% 30.4% 27.1% 27.1% 30.0% Chosen was used in enrollment management materials as expected or likely outcome. Last 3 year average = 29.1 Maximum is defined as the expected highest likely value for yield based on all the known information. 3/31/
13 International Yield Analysis Enrolled target: 1300 The numbers below demonstrate vulnerability for a given yield %. Plan Maximum 25.3% 25.6% 25.9% 26.2% 26.5% 26.8% 27.1% 27.4% 27.7% 28.0% 28.3% 28.6% 28.9% 29.2% 29.5% 29.8% 30.1% 30.4% ADMITS /31/
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16 Domestic Out-of-State Yield Rates ( ) Yield Trend FS05 FS06 FS07 FS08 FS09 FS10 FS11 FS12 FS13 Chosen Maximum Michigan 50.6% 50.8% 48.9% 50.2% 47.5% 47.5% 47.8% 48.5% 47.7% 48.0% 49.0% Domestic Non- Resident 19.2% 17.9% 17.4% 16.8% 17.6% 16.5% 17.3% 19.0% 18.6% 18.6% 19.5% International 31.4% 35.3% 34.3% 35.0% 34.7% 30.0% 29.9% 30.4% 27.1% 27.1% 30.0% Chosen was used in enrollment management materials as expected or likely outcome. Last 3 year average = 18.3 Maximum is defined as the expected highest likely value for yield based on all the known information. 3/31/
17 Domestic Out-of-State Yield Analysis Enrolled target: 990 The numbers below represent the admission target for a given yield %. Plan Maximum 17.8% 17.9% 18.0% 18.1% 18.2% 18.3% 18.4% 18.5% 18.6% 18.7% 18.8% 18.9% 19.0% 19.1% 19.2% 19.3% 19.4% 19.5% ADMITS /31/
18 In-State Yield Rates ( ) Yield Trend FS05 FS06 FS07 FS08 FS09 FS10 FS11 FS12 FS13 Chosen Maximum Michigan 50.6% 50.8% 48.9% 50.2% 47.5% 47.5% 47.8% 48.5% 47.7% 48.0% 49.0% Domestic Non- Resident 19.2% 17.9% 17.4% 16.8% 17.6% 16.5% 17.3% 19.0% 18.6% 18.6% 19.5% International 31.4% 35.3% 34.3% 35.0% 34.7% 30.0% 29.9% 30.4% 27.1% 27.1% 30.0% Chosen was used in enrollment management materials as expected or likely outcome. Last 3 year average = 48.0% Maximum is defined as the expected highest likely value for yield based on all the known information. 3/31/
19 Throw in a monkey wrench Obama predicts Michigan State to win 2014 NCAA basketball championship 3/31/
20 In-state Yield Analysis Enrolled target: 5470 The numbers below represent the admission target for a given yield %. Plan Maximum 47.4% 47.5% 47.6% 47.7% 47.8% 47.9% 48.0% 48.1% 48.2% 48.3% 48.4% 48.5% 48.6% 48.7% 48.8% 48.9% 49.0% ADMITS /31/
21 Fall 2014 Applications - Five Year Range Comparison FISH As of (Mar ) 5-Year Low 5-Year High FS13 FS14 FS13 vs. FS14 5-Year Comparison All Applications Above the range In-State Within the range Domestic Out-of-State Above the range International Above the range Total Out-of-State Above the range Caucasian Within the range African American Within the range Hispanic Within the range Native American Within the range Asian American Above the range Hawaiian/Pacific Islander Above the range Multicultural Above the range Not Reported (22) Below the range 3/31/
22 Fall 2014 Admissions - Five Year Range Comparison FISH As of (Mar ) 5-Year Low 5-Year High FS13 FS14 FS13 vs. FS14 5-Year Comparison All Admissions Above the range In-State (163) Within the range Domestic Out-of-State Above the range International Above the range Total Out-of-State Above the range Caucasian (80) Within the range African American Above the range Hispanic Within the range Native American (1) Within the range Asian American Above the range Hawaiian/Pacific Islander Above the range Multicultural Above the range Not Reported (24) Below the range 3/31/
23 Fall 2014 Deposits - Five Year Range Comparison FISH As of (Mar ) 5-Year Low 5-Year High FS13 FS14 FS13 vs. FS14 5-Year Comparison All Deposits (92) Within the range In-State (201) Below the range Domestic Out-of-State Within the range International Within the range Total Out-of-State Within the range Caucasian (151) Below the range African American (9) Within the range Hispanic Within the range Native American Within the range Asian American (30) Within the range Hawaiian/Pacific Islander Within the range Multicultural Within the range Not Reported (10) Below the range 3/31/
24 International, by Country (Comparison to FS13 on 3/15/14) Country Applications Δ Admits Δ Deposits Δ Country Applications Δ Admits Δ Deposits Δ Albania Liberia 3 (5) Angola Libya 0 (2) Argentina (1) 0 0 Macau Armenia Madagascar Australia 3 (3) 3 (1) 1 1 Malawi Austria 1 (1) 0 (1) 0 0 Malaysia Azerbaijan Mali Bahamas 0 (2) 0 (2) 0 (1) Marshall Islands Bahrain Mauritius 0 (2) 0 (1) 0 0 Bangladesh (3) 0 0 Mexico Barbados Mongolia Belgium Mozambique 4 (1) Benin (1) 0 0 Namibia 2 (2) 0 (2) 0 0 Bermuda 0 (1) 0 (1) 0 0 Nepal Bolivia 1 (2) 0 (1) 0 0 Netherlands Botswana (1) 0 0 Netherlands Antilles Brazil 17 (2) (1) New Zealand British Virgin Islands 0 (1) 0 (1) 0 0 Niger Bulgaria Nigeria Burma (Myanmar) 0 (1) 0 (1) 0 0 Norway (1) 0 (1) Cambodia Pakistan Cameroon Panama Canada 37 (3) Peru Chad Philippines Chile 3 (2) 2 (1) 1 1 Poland China Portugal 1 (1) 1 (1) 0 0 Christmas Island Qatar 3 (2) Colombia 2 (4) 1 (1) 0 0 Romania Congo (Kinshasa) Russia Costa Rica 0 (1) 0 (1) 0 0 Rwanda Cote D'Ivoire Saudi Arabia Cyprus Senegal Dominican Republic 4 (4) Serbia 0 (1) 0 (1) 0 0 Ecuador Singapore Egypt 8 (1) 2 (2) 1 1 Slovenia El Salvador Somalia 1 (2) Eritrea South Africa (1) 0 0 Ethiopia (1) South Sudan France 4 (2) 1 (1) 0 0 Spain Gambia, The Sri Lanka 2 (1) Georgia 0 (1) Sudan 0 (1) Germany Swaziland (1) 0 0 Ghana Sweden Greece Switzerland 1 (2) 0 (2) 0 (1) Guatemala Syria 2 (1) Honduras 10 (1) 7 (4) 0 0 Taiwan 124 (4) (1) Hong Kong Tanzania India Thailand (3) Indonesia 12 (3) Tunisia 0 (2) Iran 1 (2) Turkey (3) 0 (1) Ireland Uganda Israel (1) 0 0 Ukraine 1 (3) 1 (2) 0 0 Italy 5 (1) 1 (4) 0 (1) United Arab Emirates (7) 0 (1) Jamaica 1 (1) 1 (1) 0 0 United Kingdom 6 (8) Jan Mayen United States Japan 19 (1) 14 (2) 1 (2) Uzbekistan Jordan (1) Venezuela Kazakhstan 2 (2) Vietnam 13 (5) 7 (5) 0 0 Kenya Yemen Korea, Republic of 364 (27) (6) Zambia Kuwait 4 (5) 1 (4) 1 1 Zimbabwe Latvia 0 (1) Grand Total /31/
25 10000 International Applications 9000 FS14 as of 3/26/ Planning Target: => 8,500 Estimated Actual: 8,500 To-Date Actual: 8, FS FS12 FS FS SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG FINAL 3/31/
26 International Admissions FS14 as of 3/26/14 Planning Target: 4,804 To-Date Actual: 4,634 (96%) To Go: FS11 FS FS FS OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG FINAL 3/31/
27 International Deposits FS14 as of 3/26/14 Planning Target: 1,260 To-Date Actual: 284 To Go: 976 FS FS FS FS OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Enrolled 3/31/
28 Domestic Out-of-State/Territory (Comparison to FS13 on 3/15/14) State Applications Δ Admits Δ Deposits Δ State Applications Δ Admits Δ Deposits Δ Alabama 10 (1) 7 (1) 1 1 Nevada (4) Alaska (1) New Hampshire 18 (11) 12 (16) 2 1 Arizona (1) New Jersey (16) 35 (9) Arkansas New Mexico Armed Forces Europe,Mideast, Africa New York (9) 25 (14) Armed Forces in the Pacific North Carolina (2) California (11) North Dakota 1 (1) (1) Colorado 55 (1) (2) Northern Mariana Isla Connecticut (2) Ohio Delaware Oklahoma 3 (2) 2 (2) 1 1 Florida (5) 27 (5) Oregon 16 (1) Georgia 61 (19) 47 (18) 11 3 Pennsylvania (2) Guam 1 (3) 0 (2) 0 (1) Puerto Rico Hawaii Rhode Island (1) Idaho 6 (4) 4 (1) 2 2 South Carolina (4) Illinois South Dakota Indiana Tennessee Iowa Texas Kansas 15 (3) Utah Kentucky 22 (4) 17 (4) 6 (1) Vermont Louisiana Virgin Islands Maine (1) Virginia 96 (6) 81 (6) 12 (2) Maryland Washington Massachusetts (1) Washington DC (2) Minnesota 96 (45) 78 (40) 11 (4) West Virginia Mississippi Wisconsin Missouri 43 (5) Wyoming Montana (1) 0 0 (blank) Nebraska Grand Total Targeted by the National Spartan Grant 3/31/2014 Boarding School Initiative 28
29 Domestic Out-of-State Applications FS14 as of 3/26/14 Planning Target: => 6300 Estimated Actual: 6300 FS To-Date Actual: 6,782 FS12 FS13 FS SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG FINAL 3/31/
30 6000 Domestic Out-of-State Admissions FS14 as of 3/26/14 Planning Target: 5,333 To-Date Actual: 5,155 (97%) To Go: 178 FS11 FS FS13 FS14 0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG FINAL 3/31/
31 1200 Domestic Out-of-State Deposits FS14 as of 3/26/14 FS Planning Target: 980 To-Date Actual: 747 To Go: 233 FS12 FS FS OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Enrolled 3/31/
32 In-State Territory (Comparison to FS13 on 3/15/14) County Applications Δ Admits Δ Deposits Δ County Applications Δ Admits Δ Deposits Δ Alcona Lake 2 (4) 2 (3) 0 (2) Alger 7 (4) 6 (4) 1 (4) Lapeer (5) 22 (7) Allegan 110 (1) 65 (12) 14 (17) Leelanau 27 (21) 16 (20) 4 (5) Alpena Lenawee Antrim (3) Livingston Arenac Luce 1 (5) 1 (4) 0 (4) Baraga Mackinac 12 (4) 3 (6) 1 (2) Barry 68 (2) Macomb (1) Bay (2) 23 5 Manistee Benzie (2) Marquette Berrien (1) 52 8 Mason Branch Mecosta (6) 4 (5) Calhoun Menominee (1) 3 (6) Cass 50 (3) 21 (10) 8 0 Midland Charlevoix (1) Missaukee 5 (10) 4 (4) 2 (1) Cheboygan 9 (2) 6 (3) 1 (3) Monroe (20) 27 2 Chippewa 23 (7) 16 (7) 5 (4) Montcalm (2) 10 0 Clare (2) Montmorency Clinton Muskegon (5) 30 (3) Crawford (2) Newaygo 32 (7) 19 (4) 9 (1) Delta Oakland (27) 980 (76) Dickinson 12 (19) 10 (15) 1 (11) Oceana Eaton Ogemaw Emmet Ontonagon (1) Genesee 462 (7) (9) Osceola (2) Gladwin Oscoda 2 (1) Gogebic (1) 0 (1) Otsego (1) 7 (1) Grand Traverse 151 (22) 94 (23) 35 (8) Ottawa 418 (10) 242 (27) 68 (11) Gratiot 30 (4) 16 (8) 10 (1) Presque Isle (1) Hillsdale Roscommon 11 (3) 7 (2) 1 (5) Houghton 26 (5) 18 (1) 5 0 Saginaw 197 (22) 131 (18) 44 (10) Huron 29 (15) 20 (8) 10 (8) Sanilac 20 (7) 13 (6) 6 (2) Ingham (8) 187 (19) Schoolcraft Ionia Shiawassee (9) 21 (7) Iosco St. Clair Iron 8 (4) 6 (4) 1 (4) St. Joseph 39 (17) 26 (4) 12 3 Isabella Tuscola Jackson Van Buren 67 (13) 40 (5) 21 (5) Kalamazoo (12) 86 (11) Washtenaw 803 (26) 505 (23) 114 (12) Kalkaska 1 (5) 1 (2) 0 (1) Wayne (66) 490 (71) Kent 1031 (42) 641 (58) 180 (50) Wexford Keweenaw (blank) Grand Total (219) 3582 (259) 3/31/2014 Upper Peninsula Counties 32
33 In-State Applications FS14 as of 3/26/14 Planning Target: => 16,750 Estimated Actual: 16,750 To-Date Actual: 17,085 FS FS12 FS FS SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG FINAL 3/31/
34 In-State Admissions , FS14 as of 3/26/14 Planning Target: 11,396 To-Date Actual: 10,992 (96%) FS11 FS To Go: 404 FS13 FS OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG FINAL 3/31/
35 7000 In-State Deposits FS14 as of 3/26/14 Planning Target: 5,460 To-Date Actual: 3,850 To Go: 1,610 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Enrolled FS11 FS12 FS13 FS14 3/31/
36 Enrollment Management Performance Indicators: Driving Data to Informed Decisions & Desired Results Session ID: M Questions? 3/31/
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