Table of Contents 1. Introduction Current Practice at Harvard Library Preservation... 3

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1 NET Holdings Templates and Local Practices developed by Harvard Library Preservation for various Harvard Library Digital Preservation Projects and Programs* Rev. May 2012; reviewed without changes to content 2016 Table of Contents 1. Introduction Current Practice at Added fields, with content, as now included in the NET templates Local template naming conventions Summary of fields included in all the templates, with explanatory text Field 007: physical description fixed field: electronic resource Coding guidelines for templates used to record holdings for items digitized from Master Microfilm Coding guidelines for templates used to record holdings for items digitized directly from the original List of fields common to all Harvard NET RDM templates: codes and text supplied where constant Field 008: Fixed-Length Data Elements for the generic Book template (_B) showing variant coding for the generic templates: _BC, _BI, and _SE Field 843 coding variants Subfield f: series statement of reproduction Subfield n: note about reproduction Library name and call number of copy digitized from the original Any imperfections (e.g., damaged or missing pages) Subfield 7: fixed-length data elements of reproduction Subfield 7: single volume monographs and works in parts Subfield 7: serials by the President and Fellows of Harvard College 1

2 10. Four generic templates for items digitized from Master Microfilm. Each template appears with its associated field Book digitized from Master Microfilm: Template coded as _B Book Set Complete (i.e., complete work-in-parts) digitized from Master Microfilm: Template coded as _BC Book Set Incomplete (i.e., incomplete work-in-parts) digitized from Master Microfilm: Template coded as _BI Serial digitized from Master Microfilm: Template coded as _SE Four generic templates for items digitized directly from the original. Each template appears with its associated field Book digitized from the original: Template coded as _B Book Set Complete (i.e., complete work-in-parts) digitized from the original: Template coded as _BC Book Set Incomplete (i.e., incomplete work-in-parts) digitized from the original: Template coded as _BI Serial digitized from the original: Template coded as _SE Sample record from the Latin American pamphlet digital program at Harvard College Library showing a single-volume monograph digitized from Master Microfilm Bibliographic record: HOLLIS no Linked holdings record Sample record from the Latin American pamphlet digital program at Harvard College Library showing a single-volume monograph digitized directly from the original Bibliographic record: HOLLIS no Linked holdings record Appendix. Local practices for recording completeness of digitized holdings in field 856 subfield 3, using data from field 843 subfield m * Original document (1/31/07) prepared by Anne Kern in consultation with Steven Riel; edited by Steven Riel, Katherine Sweeney, and Virginia Smyers Buxton. Revised by Anne Kern and Katherine Sweeney (5/19/09; 5/12); updated RH/KS by the President and Fellows of Harvard College 2

3 1. Introduction The purpose of this document is to assist Harvard Library units involved in creating templates for their digital masters. This document presents the production versions of generic templates for MARC holdings records developed by for various Harvard Library digital preservation projects and programs focused on the digitization of print monographs and serials. The goal is to export these records to the Registry of Digital Masters. In its implementation of the Aleph Cataloging Module from Ex Libris, Harvard uses the Sublibrary code NET in field 852 of the holdings record to identify a networked resource. Throughout this document, therefore, the digital holdings records and associated templates are referred to as NET records and templates. In addition, Aleph Collection code RDM in subfield c of field 852 is required to identify a digital master. Following specifications in MARC21 Format for Holdings Data, and the implementation guidelines by the Digital Library Federation (DLF), coding and wording in the templates represent collaboration among staff of, in consultation with staff from other Harvard cataloging and IT units. For information on current practices for reporting digital preservation masters see: DLF/OCLC Registry of Digital Masters. The templates include five fields required by DLF. These fields are: Field 007 Physical description fixed field: Electronic resource Position 11 (antecedent/source) = access copy EITHER: Item digitized from Master Microfilm OR: Item digitized directly from the original Field 506 $$a Restrictions on access note Field 538 $$a System details note Field 583 $$a Action note Field H72 $$a Authentication code = dlr (Digital Library Registry) 2. Current Practice at All existing NET templates were updated to full dlr specifications for use beginning on 5/10/07. All NET templates created since that date follow full dlr specifications as contained in Registry of Digital Masters. Record Creation Guidelines. Version 2. May The wording in field 506 was further revised in the NET templates per star specifications on 12/5/08. (star = Registry of Digital Masters. Standardized Terminology for Access Restriction.Rev. March 23, 2007) 3. Added fields, with content, as now included in the NET templates 007 ## EITHER; cr cn^ b a (item digitized from Master Microfilm: 007 field for access copy) 007 ## OR: cr cn^ a a (item digitized directly from the original: 007 field for access copy) 506 0# $$ano restrictions on access copy.$$funrestricted online access$$2star$$5mh 538 ## $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro # $$jharvard University Library$$lcommitted to preserve$$5mh H72 ## $$adlr (Digital Library Registry) NOTE: field H72 will be converted to field 042 upon export to OCLC 2016 by the President and Fellows of Harvard College 3

4 4. Local template naming conventions Templates developed for have mnemonic file name extensions descriptive of the various bibliographic categories. These file name extensions are: _B (Book), _BC (Book Set Complete, i.e., complete work-in-parts), _BI (Book Set Incomplete, i.e., incomplete work-in-parts), and _SE (Serial). They are also used as shortcut descriptors. 5. Summary of fields included in all the templates, with explanatory text 007 Physical Description Fixed Field: Electronic resource 008 Fixed-length data elements 506 Restrictions on Access Note 538 System Details Note 583 Action Note 843 $$a Type of reproduction. $$b Place of reproduction : $$c Agency responsible for reproduction, $$d Date of reproduction. $$f (Series statement of reproduction). $$n Note about reproduction. $$7 Fixed-length data elements of reproduction 852 $$baleph Sublibrary code $$caleph Collection code 856 Electronic location and access H08 Cataloging status (locally defined) H72 Authentication code (locally defined) 6. Field 007: physical description fixed field: electronic resource NOTE: Each template includes two 007 fields, distinguished by different codes in character position 13 (reformatting quality): p = preservation a = access 6.1 Coding guidelines for templates used to record holdings for items digitized from Master Microfilm Electronic resource 00 Category of material c electronic resource 01 Specific material designation r remote 02 Undefined 1 fill character 03 Color 1 fill character 04 Dimensions n not applicable 05 Sound on medium or separate ^ 1 blank (no sound silent) Image bit depth 3 fill characters 09 File formats 1 fill character 10 Quality assurance targets 1 fill character 11 Antecedent/source b file reproduced from microform 12 Level of compression 1 fill character 13 Reformatting quality p preservation a access NOTE: fill character = no attempt to code 2016 by the President and Fellows of Harvard College 4

5 6.2 Coding guidelines for templates used to record holdings for items digitized directly from the original Electronic resource 00 Category of material c electronic resource 01 Specific material designation r remote 02 Undefined 1 fill character 03 Color c multicolored 04 Dimensions n not applicable 05 Sound on medium or separate ^ 1 blank (no sound silent) Image bit depth 3 fill characters 09 File formats 1 fill character 10 Quality assurance targets 1 fill character 11 Antecedent/source a file reproduced from original 12 Level of compression 1 fill character 13 Reformatting quality p preservation a access NOTE: fill character = no attempt to code 7. List of fields common to all Harvard NET RDM templates: codes and text supplied where constant 007 Physical description fixed field: electronic resource Two 007 fields characterized by different codes in position 13: p = preservation a = access Code in position 11 (antecedent/source) varies: a = digitized from original b = digitized from microform (i.e., microfilm master negative) 008 Fixed-length data elements: Varies depending on type: monograph, work-in-parts (complete or incomplete), or serial 506 Restrictions on access note 538 System details note 583 Action note 843 $$a Type of reproduction: Electronic reproduction $$m Dates and/or sequential designation of issues reproduced: serials and incomplete multi-part items ONLY $$b Place of reproduction: Cambridge, Mass. $$c Agency responsible for reproduction: $$d Date of reproduction: current year $$f Series statement of reproduction if applicable $$n Note about reproduction: copy digitized from the original: library name, call no. and any copy specific note (e.g., damaged or missing pages) 2016 by the President and Fellows of Harvard College 5

6 $$n Note about reproduction: Copy digitized from antecedent reproduction: Electronic reproduction from microfilm master negative produced by Harvard College Library Imaging Services $$7 Fixed-length data elements of reproduction: Varies depending on type: monograph (single or multi-part) or serial 852 Aleph Sublibrary code: $$bnet Aleph Collection code: $$crdm 856 Electronic location and access: varies according to project or program H08 Cataloging status: Cataloged : $$ac$$bt H72 Authentication code: dlr (Digital Library Registry) 8. Field 008: Fixed-Length Data Elements for the generic Book template (_B) showing variant coding for the generic templates: _BC, _BI, and _SE Description of codes Date entered on file system supplied + 06 Receipt or acquisition status 1 (other receipt or acquisition status) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks (no specific retention policy) # 16 Completeness 4 (not applicable) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) * Language ^^^ 3 blanks 25 Separate or composite copy report 0 (separate copy report) Date of report system supplied Default: _BC and _SE= 2: (received and complete/ceased). Change to 5 if not currently received. Default: _BI = 5: not currently received # Default: _BC = 1 (95-100% of parts held) Default: _BI = 0 (no estimate of completeness) Default: _SE = 0 (no estimate of completeness). Supply appropriate code if desired 0 = no estimate of completeness 2 = 50-94% of parts held 1 = % of parts held 3 = scattered (less than 50%) * Supply appropriate MARC language code if needed to generate chronological terms (e.g., months or seasons) or ordinal numbers. The default is three blank spaces (^^^) by the President and Fellows of Harvard College 6

7 9. Field 843 coding variants 9.1 Subfield f: series statement of reproduction Harvard Library digital preservation program and project titles are recorded in the program/project series name in field 843 subfield f (NET holdings record) and in field 830 (bibliographic record). Items digitized on demand by Harvard Library Preservation do not receive a series statement and therefore lack both field 843 subfield f (NET holdings record) and field 830 (bibliographic record). 9.2 Subfield n: note about reproduction Note field used to record copy specific notes Library name and call number of copy digitized from the original Any imperfections (e.g., damaged or missing pages) 9.3 Subfield 7: fixed-length data elements of reproduction This varies, being the same for all monograph categories (single volumes and complete and incomplete works in parts), but different for serials Subfield 7: single volume monographs and works-in-parts 0 Type of date/publication status s (single date of reproduction) 1-4 Date 1: date of reproduction YYYY (from field 843 $$d) 5-8 Date 2 ^^^^ 4 blanks (not applicable) 9-11 Place of pub., production mau (Massachusetts) 12 Frequency n (not applicable) 13 Regularity ^ 1 blank (not applicable) 14 Form of item s (electronic) Subfield 7: serials * 0 Type of date/publication status d (dead) 1-4 Date 1:beginning date of pub. YYYY (from 843 $$m) 5-8 Date 2:ending date of pub. YYYY (from 843 $$m) 9-11 Place of pub., production mau (Massachusetts) 12 Frequency u (unknown) 13 Regularity u (unknown) 14 Form of item s (electronic) * Varies: can also be: c (current), or u (unknown) 2016 by the President and Fellows of Harvard College 7

8 10. Four generic templates for items digitized from Master Microfilm. Each template appears with its associated field Book digitized from Master Microfilm: Template coded as _B DB L LOCAL SYSID L 0 LDR L ^^^^^nx^^^^^^^^^^1n^^^^^ STA L $$asuppressed 007 L cr n^ b p 007 L cr n^ b a 008 L ^^^^^^1z^^^^8^^^4001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro L $$aelectronic reproduction.$$bcambridge, Mass. :$$charvard Library Preservation,$$d201x.$$f(XXX project/program name).$$nelectronic reproduction from microfilm master negative produced by Harvard College Library Imaging Services.$$7s201x^^^^maun^s L $$uhttp://nrs.harvard.edu/urn-3:fhcl:xxxxxxx$$zprovides access to page images of entire work H08 L $$ac$$bt Field 008 (fixed-length data elements): Example: _B Description of codes Date entered on file system supplied 06 Receipt or acquisition status 1 (other receipt or acquisition status) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks (no specific retention policy) 16 Completeness 4 (not applicable) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) Language ^^^ 3 blanks (not applicable) 25 Separate or composite copy report 0 (separate copy report) Date of report system supplied 2016 by the President and Fellows of Harvard College 8

9 10.2 Book Set Complete (i.e., complete work-in-parts) digitized from Master Microfilm: Template coded as _BC DB L LOCAL SYSID L 0 LDR L ^^^^^nv^^^^^^^^^^4n^^^^^ STA L $$asuppressed 007 L cr n^ b p 007 L cr n^ b a 008 L ^^^^^^2z^^^^8^^^1001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro L $$aelectronic reproduction.$$bcambridge, Mass. :$$charvard Library Preservation,$$d201x.$$f(XXX project/program name).$$nelectronic reproduction from microfilm master negative produced by Harvard College Library Imaging Services.$$7s201x^^^^maun^s L $$uhttp://nrs.harvard.edu/urn-3:fhcl:xxxxxxx$$zprovides access to page images of entire work L $$81$$av L $$81.1$$aX H08 L $$ac$$bt Field 008 (fixed-length data elements): Example: _BC Description of codes Date entered on file system supplied 06 Receipt or acquisition status 2 (received and complete or ceased) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks (no specific retention policy) 16 Completeness 1 (complete) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) * Language ^^^ 3 blanks 25 Separate or composite copy report 0 (separate copy report) Date of report system supplied * Supply appropriate MARC language code if needed to generate chronological terms (e.g., months or seasons) or ordinal numbers. The default is three blank spaces (^^^) by the President and Fellows of Harvard College 9

10 10.3 Book Set Incomplete (i.e., incomplete work-in-parts) digitized from Master Microfilm: Template coded as _BI DB L LOCAL SYSID L 0 LDR L ^^^^^nv^^^^^^^^^^4n^^^^^ STA L $$asuppressed 007 L cr n^ b p 007 L cr n^ b a 008 L ^^^^^^5z^^^^8^^^0001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro L $$aelectronic reproduction.$$mxxxx$$bcambridge, Mass. :$$charvard Library Preservation,$$d201x.$$f(XXX project/program name).$$nelectronic reproduction from microfilm master negative produced by Harvard College Library Imaging Services.$$7s201x^^^^maun^s L $$3XXXX$$uhttp://nrs.harvard.edu/urn-3:FHCL:xxxxxxx$$zProvides access to page images of digitized parts L $$81$$av L $$81.1$$aX H08 L $$ac$$bt Field 008 (fixed-length data elements): Example: _BI Description of codes Date entered on file system supplied + 06 Receipt or acquisition status 5 (not currently received) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks (no specific retention policy) 16 Completeness 0 (no attempt to estimate completeness) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) * Language ^^^ 3 blanks 25 Separate or composite copy report 0 (separate copy report) Date of report system supplied Default = 5 (not currently received). Change to 2 if received and complete/ceased. * Supply appropriate MARC language code if needed to generate chronological terms (e.g., months or seasons) or ordinal numbers. The default is three blank spaces (^^^) by the President and Fellows of Harvard College 10

11 10.4 Serial digitized from Master Microfilm: Template coded as _SE DB L LOCAL SYSID L 0 LDR L ^^^^^ny^^^^^^^^^^4n^^^^^ STA L $$asuppressed 007 L cr n^ b p 007 L cr n^ b a 008 L ^^^^^^2z^^^^8^^^0001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro L $$aelectronic reproduction.$$mxxxx$$bcambridge, Mass. :$$charvard Library Preservation,$$d201x.$$f(XXX project/program name).$$nelectronic reproduction from microfilm master negative produced by Harvard College Library Imaging Services.$$7dYYYYZZZZmauuus L $$3XXXX$$uhttp://nrs.harvard.edu/urn-3:FHCL:xxxxxxx$$zProvides access to page images of digitized issues L $$81$$av.$$bno.$$i(year)$$j(month)$$k(day) L $$81.1$$aX$$bX$$iYYYY$$jMM$$kDD H08 L $$ac$$bt Field 008 (fixed-length data elements): Example: _SE Description of codes Date entered on file system supplied + 06 Receipt or acquisition status 2 (received and complete/ceased) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks # 16 Completeness 0 (no attempt to estimate completeness) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) * Language ^^^ 3 blanks 25 Separate or composite copy report 0 (separate copy) Date of report system supplied Default = 2 (received and complete/ceased). Change to 5 if ongoing and not currently received. # Default = 0 (no estimate of completeness). Supply appropriate code if desired: 0 = no estimate of completeness 2 = 50-94% of parts held 1 = % of parts held 3 = scattered (less than 50%) * Supply appropriate MARC language code if needed to generate chronological terms (e.g., months or seasons) or ordinal numbers. The default is three blank spaces (^^^) by the President and Fellows of Harvard College 11

12 11. Four generic templates for items digitized directly from the original. Each template appears with its associated field Book digitized from the original: Template coded as _B DB L LOCAL SYSID L 0 LDR L ^^^^^nx^^^^^^^^^^1n^^^^^ STA L $$asuppressed 007 L cr cn^ a p 007 L cr cn^ a a 008 L ^^^^^^1z^^^^8^^^4001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro L $$aelectronic reproduction.$$bcambridge, Mass. :$$charvard Library Preservation,$$d201x.$$f(XXX project/program name).$$ncopy digitized: XXXXX Library: [call no.].$$7s201x^^^^maun^s L $$uhttp://nrs.harvard.edu/urn-3:fhcl:xxxxxxx$$zprovides access to page images of entire work H08 L $$ac$$bt Field 008 (fixed-length data elements): Example: _B Description of codes Date entered on file system supplied 06 Receipt or acquisition status 1 (other receipt or acquisition status) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks (no specific retention policy) 16 Completeness 4 (not applicable) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) Language ^^^ 3 blanks 25 Separate or composite copy report 0 (separate copy report) Date of report system supplied 2016 by the President and Fellows of Harvard College 12

13 11.2 Book Set Complete (i.e., complete work-in-parts) digitized from the original: Template coded as _BC DB L LOCAL SYSID L 0 LDR L ^^^^^nv^^^^^^^^^^4n^^^^^ STA L $$asuppressed 007 L cr cn^ a p 007 L cr cn^ a a 008 L ^^^^^^2z^^^^8^^^1001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro L $$aelectronic reproduction.$$bcambridge, Mass. :$$charvard Library Preservation,$$d201x.$$f(XXX project/program name).$$ncopy digitized: XXXXX Library: [call no.].$$7s201x^^^^maun^s L $$uhttp://nrs.harvard.edu/urn-3:fhcl:xxxxxxx$$zprovides access to page images of entire work L $$81$$av L $$81.1$$aX H08 L $$ac$$bt Field 008 (fixed-length data elements): Example: _BC Description of codes Date entered on file system supplied 06 Receipt or acquisition status 2 (received and complete or ceased) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks (no specific retention policy) 16 Completeness 1 (complete) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) * Language ^^^ 3 blanks 25 Separate or composite copy report 0 (separate copy report) Date of report system supplied * Supply appropriate MARC language code if needed to generate chronological terms (e.g., months or seasons) or ordinal numbers. The default is three blank spaces (^^^) by the President and Fellows of Harvard College 13

14 11.3 Book Set Incomplete (i.e., incomplete work-in-parts) digitized from the original: Template coded as _BI DB L LOCAL SYSID L 0 LDR L ^^^^^nv^^^^^^^^^^4n^^^^^ STA L $$asuppressed 007 L cr cn^ a p 007 L cr cn^ a a 008 L ^^^^^^5z^^^^8^^^0001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro L $$aelectronic reproduction.$$mxxxx$$bcambridge, Mass. :$$charvard Library Preservation,$$d201x.$$f(XXX project/program name). $$ncopy digitized: XXXXX Library: [call no.].$$7s201x^^^^maun^s L $$3XXXX$$uhttp://nrs.harvard.edu/urn-3:FHCL:xxxxxxx$$zProvides access to page images of digitized parts L $$81$$av L $$81.1$$aX H08 L $$ac$$bt Field 008 (fixed-length data elements): Example: _BI Description of codes Date entered on file system supplied + 06 Receipt or acquisition status 5 (not currently received) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks (no specific retention policy) 16 Completeness 0 (no attempt to estimate completeness) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) * Language ^^^ 3 blanks 25 Separate or composite copy report 0 (separate copy report) Date of report system supplied Default = 5 (not currently received). Change to 2 if received and complete/ceased. * Supply appropriate MARC language code if needed to generate chronological terms (e.g., months or seasons) or ordinal numbers. The default is three blank spaces (^^^) by the President and Fellows of Harvard College 14

15 11.4 Serial digitized from the original: Template coded as _SE DB L LOCAL SYSID L 0 LDR L ^^^^^ny^^^^^^^^^^4n^^^^^ STA L $$asuppressed 007 L cr cn^ a p 007 L cr cn^ a a 008 L ^^^^^^2z^^^^8^^^0001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro L $$aelectronic reproduction.$$mxxxx$$bcambridge, Mass. :$$charvard Library Preservation,$$d201x.$$f(XXX project/program name).$$ncopy digitized: XXXXX Library: [call no.].$$7dyyyyzzzzmauuus L $$3XXXX$$uhttp://nrs.harvard.edu/urn-3:FHCL:xxxxxxx$$zProvides access to page images of digitized issues L $$81$$av.$$bno.$$i(year)$$j(month)$$k(day) L $$81.1$$aX$$bX$$iYYYY$$jMM$$kDD H08 L $$ac$$bt Field 008 (fixed-length data elements): Example: _SE Description of codes Date entered on file system supplied + 06 Receipt or acquisition status 2 (received and complete/ceased) 07 Method of acquisition z (other method of acquisition) Expected acquisition end date ^^^^ 4 blanks (no intent to cancel or not applicable) 12 General retention policy 8 (permanently retained) Specific retention policy ^^^ 3 blanks # 16 Completeness 0 (no attempt to estimate completeness) Number of copies reported copy reported 20 Lending policy a (will lend) 21 Reproduction policy a (will reproduce) * Language ^^^ 3 blanks 25 Separate or composite copy report 0 (separate copy) Date of report system supplied Default = 2 (received and complete/ceased). Change to 5 if ongoing and not currently received. # Default = 0 (no estimate of completeness). Supply appropriate code if desired: 0 = no estimate of completeness 2 = 50-94% of parts held 1 = % of parts held 3 = scattered (less than 50%) * Supply appropriate MARC language code if needed to generate chronological terms (e.g., months or seasons) or ordinal numbers. The default is three blank spaces (^^^) by the President and Fellows of Harvard College 15

16 12. Sample record from the Latin American pamphlet digital program at Harvard College Library showing a single-volume monograph digitized from Master Microfilm Bibliographic record: HOLLIS no L $$aponce, Manuel Antonio,$$d L $$ala ortografía chilena / $$cpor Manuel A. Ponce L $$alatin American pamphlet digital program at Harvard College Library.$$5net L $$alatin American pamphlet digital program at Harvard College Library. $$ppreservation microfilm collection ;$$v0203.$$5mmf 12.2 Linked Holdings record DB L HVD60 SYSID L LDR L ^^^^^nx^^^22^^^^^1n^4500 LKR L $$ahol$$lhvd01$$b L L L cr n^ b p 007 L cr cn^ a a 008 L z^^^^8^^^4001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro0212 * 843 L $$aelectronic reproduction.$$bcambridge, Mass. :$$charvard College Library Digital Imaging Group,$$d2006.$$f(Latin American pamphlet digital program at Harvard College Library).$$nElectronic reproduction from microfilm master negative produced by Harvard College Library Imaging Services.$$7s2006^^^^maun^s L $$uhttp://nrs.harvard.edu/urn-3:fhcl: $$zprovides access to page images of entire work H08 L $$ac$$b * NOTE on field 843 subfields c and n: Harvard College Library Digital Imaging Group and Harvard College Library Imaging Services are earlier names for (April 2012) by the President and Fellows of Harvard College 16

17 13. Sample record from the Latin American pamphlet digital program at Harvard College Library showing a single-volume monograph digitized directly from the original Bibliographic record: HOLLIS no L $$aurquizú, Joaquín L $$amanifiesto que hace del origen de su arresto el ex-ayudante mayor de Castilla, yá oficial retirado, D. Joaquin Urquizú :$$by del modo infáme con que se le ha tratado en sus diferentes épocas. 830 L $$alatin American pamphlet digital program at Harvard College Library.$$net 13.2 Linked Holdings record DB L HVD60 SYSID L LDR L ^^^^^nx^^^22^^^^^1n^4500 LKR L $$ahol$$lhvd01$$b L L L cr cn^ a p 007 L cr cn^ a a 008 L ^^^^^^1z^^^^8^^^4001aa^^^ L $$adigital master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$$uhttp://purl.oclc.org/DLF/benchrepro0212 * 843 L $$aelectronic reproduction.$$bcambridge, Mass. :$$charvard College Library Digital Imaging Group,$$d2007.$$f(Latin American pamphlet digital program at Harvard College Library).$$nCopy digitized imperfect: some pages worm-eaten, mended at gutter, affecting text.$$7s2007^^^^maun^s L access to page images of entire work H08 L $$ac$$b * NOTE on field 843 subfield c: Harvard College Library Digital Imaging Group is an earlier name for Harvard Library Preservation (April 2012) by the President and Fellows of Harvard College 17

18 14. Appendix Local practices for recording completeness of digitized holdings in field 856 subfield 3, using data from field 843 subfield m 1. In general, copy the information from field 843 subfield m into field 856 subfield 3 unless it is too long or complex to be interpreted by a user. The conventions used in subfield m enable the cataloger to summarize the digitized holdings in a succinct statement. However, it is important to remember that the two subfields are intended for different audiences. Field 843 subfield m records the extent of holdings digitized, and is intended chiefly for preservation librarians. Field 856 subfield 3 is intended to help the user identify the part or parts of a resource made available through the link. 2. If field 843 subfield m is long and complex, consider using natural language to express simply what the holdings format does not. For example, use: 856 $$3 ser.1:no.26 and 32 only instead of 856 $$3 ser.1:no (1912:Mar.-1913:Sept.):[Lacks ser.1:no.27-31] 3. When only one issue or part is being filmed, consider ending the statement in field 856 subfield 3 with the word only. This is to help the user understand what is being displayed in the OPAC. 4. When digitizing only one issue or part of a larger work, change the wording of field 856 subfield z from plural to singular: $$z Provides access to page images of digitized issue [for serial] $$z Provides access to page images of digitized part [for multi-part monograph] EXAMPLES: Aleph bib no. 843 subfield m 856 subfield ser.1:no ser.1:no.26 and 32 only (1912:Mar :Sept.):[Lacks ser.1:no.27-31] no.[1]-20 ( ):[Gaps] no.[1]-20 ( ):[Gaps] /1940:[Gaps] /1940:[Gaps] th -12 th ( ) 10 th -12 th ( ) rd -7 th ( ) 3 rd -7 th ( ) only bk.1-3. bk only / /1924 only st (1856), st (1856), Last updated: by the President and Fellows of Harvard College 18