Dear All-State Member: Congratulations on earning a position in this most prestigious organization! You have won this honor after competing with thousands of other students throughout the state. For them and your fellow All-Staters, please start preparing yourself to give this event your very best. Please notify your director immediately if you become unable to participate as an All-State student, so that an alternate may be called. The following items are included in this file: College Night Flyer: This is for your information. I hope you will attend this important and exciting event! Family Fact Sheet: Give your family members this fact sheet to help them prepare for their convention attendance. There are many important and helpful details included. Required Student Forms: After printing this letter and attachments, return to www.tmea.org/all-state and go to the link to verify your personal information, print the required forms, complete them, and bring them to registration in San Antonio: Student Questionnaire Code of Conduct (2 copies will print) Medical Release form (must be notarized) Student Questionnaire: Complete all information and have your school counselor sign verifying the accuracy. Bring to All- State student registration (DO NOT mail to TMEA). Code of Conduct: Two copies of this form will print. Complete both and bring them to All-State student registration. Following these conduct guidelines is imperative. Any student who breaks the rules will be sent home. Parents will be contacted and must make immediate arrangements for the student s transportation home. The principal and/or superintendent will be notified. Bring to All-State student registration (DO NOT mail to TMEA). Medical Release: Again, all information is vitally important, and this form must be notarized. Bring the completed form to All-State student registration. (DO NOT mail to TMEA). NOTE: You will not be allowed to audition or participate if these three items have not been completed and submitted on Wednesday, February 11, 2015, between 1:00 and 4:30 p.m. in the Convention Center East Registration area. All-State Student Housing: Your teacher will secure a hotel room for you at the convention, which you will share with other All-State students from your school or area. Rehearsal Attire: Rehearsal attire should follow your school dress code and should be comfortable to support all-day rehearsals. No spaghetti straps, halter tops, sleeveless shirts, midriff-baring shirts, or skirts above the knee. As room temperatures vary, layers are recommended. No hats/caps are allowed in rehearsal. Concert Attire: Concert dress for All-State concerts is your school s concert attire. If you do not have school concert attire, wear solid black, modest dress clothes (long black dress, skirt, or pants for women and tuxedos/dark suit, white shirt, and tie for men). Skirts/dresses must extend below the knees while seated. In addition, if you earn a position in the Symphonic Band, Symphony Orchestra, or Mixed Choir you may need your concert attire for a performance during the Second General Session on Friday morning (a subset of band/orchestra members will perform).
All-State Concert Ticket Policy (does not apply to ATSSB as no tickets are distributed for ATSSB concerts). Each student receives one sheet of 4 family All-State concert tickets No more than 4 tickets will be provided to any family, regardless of circumstance. There are no exceptions. Lost tickets will not be replaced. Non-ticket holders are allowed entrance 10 minutes prior to a performance, if seating is available (at this point, a ticket will not guarantee your entrance). All-State Concert Entry Family members should allow ample time to arrive, park, and arrive at the convention center to ensure you can attend your family member s concert. There may be road construction and detours downtown. Allow plenty of time! Your ticket does not guarantee entry as of 10 minutes before a concert. Do not bring babies or young children to these concerts. No audio or video recording of the concerts is allowed. Concert Lines: Lila Cockrell Theater Concerts: ATSSB All-State Concert & Symphonic Bands: Go directly to the theater. There is no separate lineup. TMEA All-State Concerts: Line up in Exhibit Hall A (just inside the convention center doors on the NW side across the river from the Grand Hyatt). No concert entry permitted through the theater doors for these concerts. Ballroom A Concerts: Go to Exhibit Hall A (just inside the convention center doors on the northwest side across the river from the Grand Hyatt). No concert entry permitted through the main doors of Ballroom A. Ballroom B Concerts: Go directly to Ballroom B. There is no separate lineup. All-State Concerts: Saturday, Feb. 14, 2015, Henry B. Gonzalez Convention Center 9:30 a.m. ATSSB Concert Band (Lila Cockrell Theater) 10:30 a.m. ATSSB Symphonic Band (Lila Cockrell Theater) directly following Concert Band 11:30 a.m. TMEA Jazz Ensemble II (Ballroom B) 12:00 p.m. TMEA Mixed Choir (Ballroom A) 12:30 p.m. TMEA 5A Symphonic Band (Lila Cockrell Theater) 1:00 p.m. ATSSB Jazz Ensemble (Ballroom B) 2:00 p.m. TMEA String Orchestra (Lila Cockrell Theater) 2:00 p.m. TMEA Small School Mixed Choir (Ballroom A) 2:30 p.m. TMEA Jazz Ensemble I (Ballroom B) 3:30 p.m. TMEA Concert Band (Lila Cockrell Theater) 3:30 p.m. TMEA Women's Choir (Ballroom A) 5:00 p.m. TMEA Philharmonic Orchestra (Lila Cockrell Theater) 5:00 p.m. TMEA Men's Choir (Ballroom A) 6:30 p.m. TMEA Symphonic Band (Lila Cockrell Theater) 8:00 p.m. TMEA Symphony Orchestra (Lila Cockrell Theater) Important: Advise your family that no phones, flash cameras, audio/video recorders can be used during your performance, and disruptive children must be removed from the concert venue. Professional recordings will be made. If you are also a member of an invited group such as Honor Band, Honor Orchestra, or Invited Choir you will be allowed to miss no more than two hours of your All-State rehearsals to rehearse or perform with your own invited group. This absence should be coordinated through your All-State organizer. TMEA is not responsible for instruments or equipment brought to the convention by All-State students. Please do not leave anything valuable in any room at any time, as security is not provided. I look forward to seeing you in San Antonio February 11 14, 2015. Sincerely, Robert M. Floyd Executive Director
2015 All-State Family Fact Sheet Congratulations on being a family member of one of the state s best high school musicians! Please take a few minutes to read these highlights to help you prepare for your attendance. Stay up to date by going to www.tmea.org/convention. STUDENT FORMS NO PARTICIPATION WITHOUT THEM! All-State students must print forms from www.tmea.org/all-state, complete them, and bring them to registration Wednesday, February 11. Start early on them to ensure they are accurately completed. The medical release form requires the signature of a notary. ALL-STATE STUDENT HOUSING TMEA arranges housing for All-State students through requests from the students directors. TMEA notifies the students directors of housing assignments. CLINIC/CONVENTION OVERVIEW All-State concerts are the culmination of our convention. Over 26,000 people attend this convention at the Henry B. Gonzalez Convention Center in downtown San Antonio. Band, orchestra, vocal, elementary and college educators attend over 315 workshops, 88 performances, and shop at more than 1,100 booths in two exhibit halls. All-State Concert Schedule Saturday, February 14, 2015 All concerts are in the San Antonio Henry B. Gonzalez Convention Center Lila Cockrell Theater, Ballroom A, and Ballroom B. Confirm concert times when you arrive. 9:30 a.m. ATSSB Concert Band (Lila Cockrell Theater) 10:30 a.m. ATSSB Symphonic Band (Lila Cockrell Theater) directly following Concert Band 11:30 a.m. TMEA Jazz Ensemble II (Ballroom B) 12:00 p.m. TMEA Mixed Choir (Ballroom A) 12:30 p.m. TMEA 5A Symphonic Band (Lila Cockrell Theater) 1:00 p.m. ATSSB Jazz Ensemble (Ballroom B) 2:00 p.m. TMEA String Orchestra (Lila Cockrell Theater) 2:00 p.m. TMEA Small School Mixed Choir (Ballroom A) 2:30 p.m. TMEA Jazz Ensemble I (Ballroom B) 3:30 p.m. TMEA Concert Band (Lila Cockrell Theater) 3:30 p.m. TMEA Women's Choir (Ballroom A) 5:00 p.m. TMEA Philharmonic Orchestra (Lila Cockrell Theater) 5:00 p.m. TMEA Men's Choir (Ballroom A) 6:30 p.m. TMEA Symphonic Band (Lila Cockrell Theater) 8:00 p.m. TMEA Symphony Orchestra (Lila Cockrell Theater) NOTE! No phones, cameras, recorders can be on during the performance, and disruptive children must be removed from the concert venue. Professional recordings will be made. 2015 All-State Family Fact Sheet Page 1 of 2
ALL-STATE CONCERT TICKET POLICY (does not apply to ATSSB) Each student receives one sheet of four family All-State concert tickets No more than four tickets will be provided to any family, regardless of circumstance. Lost tickets will not be replaced. Non-ticket holders are allowed entrance 10 minutes prior to a performance, if seating is available (at this point, a ticket will not guarantee your entrance). You should allow ample time to arrive, park, and get to the convention center to ensure you can attend your family member s concert. Your ticket does not guarantee entry as of 10 minutes before a concert. No babies or small children are allowed entrance. No audio or video recording of the concerts is allowed. CONCERT LINEUP PROCEDURE Lila Cockrell Theater Concerts: ATSSB All-State Concert & Symphonic Bands: Go directly to the theater. There is no separate lineup. TMEA All-State Concerts: Line up in Exhibit Hall A (just inside the convention center doors on the NW side across the river from the Grand Hyatt). No concert entry permitted through the theater doors for these concerts. Ballroom A Concerts: Go to Exhibit Hall A (just inside the convention center doors on the northwest side across the river from the Grand Hyatt). No concert entry permitted through the main doors of Ballroom A. Ballroom B Concerts: Go directly to Ballroom B. There is no separate lineup. FAMILY CONVENTION BADGES All-State student family members (who are not music educators) are provided complimentary convention badges. While you don t need one to gain entry to concerts, you do to enter the exhibit halls. Arrive early as they close at 2 p.m.! If you arrive at the convention center before 2 p.m., go to the ALL-STATE FAMILY booth next to Preregistration to obtain your family badge. Go to www.tmea.org/convention for registration hours. SHOP IN OUR EXHIBIT HALLS! Arrive early to shop in our two exhibit halls in the registration area (they close at 2 p.m. Saturday). There are over 1,100 booths where you can try out the latest products the music industry has to offer, go to a café for refreshments, and much more. Remember to pick up a family badge to gain access to the halls. Go to www.tmea.org/convention for full exhibit hours. PARKING Note! There is road construction downtown and you should expect detours. Allow ample time for arriving, parking, and getting to the center. Free parking with shuttle service is available Thursday Saturday in Lot B of the Alamodome. Go to www.tmea.org/convention Travel section for more details and directions to that lot. The website also includes other downtown parking information. Do not leave valuables in your car. There is no security at this lot. Allow plenty of time for shuttle service (2 buses will be running). PERFORMANCE RECORDING SALES All-State concerts are recorded and available for purchase. An order form is included. Alternatively, after the convention, go to www.markcustom.com to order recordings of the performances. Mark Custom will also be on-site to take orders. More Information about the convention Go to www.tmea.org/convention 2015 All-State Family Fact Sheet Page 2 of 2
Texas Music Educators Association & Texas Association of Music Schools present the 23rd Annual College Night All State Musicians are invited to explore opportunities to further their music education at one of the largest and most prestigious gatherings of college music departments. Friday, February 13 6 8 p.m. Exhibit Hall A You have taken your place as one of the most outstanding music students in Texas. Now take your place in an outstanding music school. Over 100 institutions will be there!