Harrisburg Christian School Presents Disney s Beauty and the Beast Elementary Audition Packet: 4 th & 5 th Grade Students Parents and Guardians, Please carefully read through all of this audition information with your child and return the signed forms. Contents: Parent Letter (pgs. 2-3) Tech Week/Important Dates (pg. 3) Audition Song Information (pg. 4) Advertisement Form (pgs. 5-6) Parent Committees/Information (pgs. 7-8) *Parent Contact Information (pg. 9) *Audition Form (pgs. 10-11) * Please sign and return Parent Contact Information and Audition Form 1
Dear Parents and Guardians, We are so excited to be presenting the enchanting musical, Disney s Beauty and the Beast this Spring! The leadership team is already working hard and planning for this show. We cannot wait to have the students join us in this wonderful adventure! We are happy to invite 4 th and 5 th graders to audition for and take part in our production of Beauty and the Beast. Their singing, acting and dancing will be welcome roles for some of our large ensemble numbers both as townspeople and castle servants (napkins, flatware, etc.). Beauty and the Beast will be performed March 14 th, 15 th, and 16 th, 2019. Audition Information: We are looking forward to seeing your child during our auditions! Auditions will be held Thursday, October 25 th and will include a choreography and singing portion. Your elementary child will sign up for a 30-minute audition slot on Thursday the 25 th. He or she will not need to stay for the entire duration of auditions (3:30-7:30 PM) but will be permitted to leave once they have completed his or her choreography and singing portions. Preferences for audition times/dates will be honored in the order received. The directors will assign audition times and post them outside the FAC music room. At the beginning of your child s audition time slot, they will participate in a group choreography portion. After the choreography audition, your child will be called individually to present his or her song cut from the musical (information also included in this packet). He or she may also be asked to sing a few scales or note patterns. A video clip of a short choreography for auditions will soon be available to your child. The cast list will be posted Thursday, November 1 st. Audition Form: Please help your child fill out the attached audition form accurately. Please return the audition form to Mrs. Martin no later than Friday, October 19 th. Making the Commitment: We are so excited to dive into the musical with these talented students! But, a production of this magnitude will require a time commitment. When the cast list is posted, students will receive a schedule noting the days and times they are expected to be at rehearsal. Most weekday rehearsals will run from 3:15-5:00 or 5:30 PM. We will do our best to work around known student conflicts. However, all actors will be expected to attend the assigned rehearsals. In November and December, students will be primarily engaged in music rehearsals. During this time, elementary students may be called once a week to rehearse their ensemble songs (with occasional Saturday music rehearsals). Then, as we come back to school in January, students will participate in blocking and choreography rehearsals of the ensemble numbers. How exciting it will be to watch this story come to life in rehearsals! This production is not only a time commitment, but also a service commitment. We need students and parents of the cast to be involved in all the aspects of making the stage come to life. This can include a variety of areas, such as: assisting of morning breakfast sales in the AAC, the building and painting of sets, gathering and making of costumes and props, contributing food for potluck meals, make-up and hairstyle help during dress rehearsals and performances, stage managing, selling tickets at the door, wrapping and selling flowers, selling concessions during intermission, chaperoning the cast when they are not on stage, and other volunteer areas. We 2
need students and parents to serve in all these capacities, and we ll need parents to help coordinate each of these areas. Another commitment that is needed is a financial one. Much of the income needed to pay for such a production comes from the selling of advertisements for the playbill. Attached is a copy of the form used to mail or take to vendors to procure ads. This form is also used for families and friends to place messages and/or photos of their child in the playbill. We ask each family to commit to selling a minimum of $125 in ads or messages. Participation Fee: Finally, all families are required to pay a $50 participation fee. This fee helps defray some of the production costs and other materials (supplies, royalty rights, t-shirts, etc.) A script will be provided with no additional cost. However, a $25 fee will be charged if the script has been damaged or lost. Tech Week: The final week of rehearsals is Tech Week, which runs Saturday, March 9 th Wednesday March 13 th (with the exception of Sunday). Students should plan on being in rehearsals until 9:00 PM each week night. All cast/crew members are required to be at every Tech Week rehearsal until dismissed. We re looking forward to telling this tale as old as time with your child! If you have any questions, please feel free to contact me! In Christ Alone, Melissa Martin, Musical Director Melissa.martin@csagh.org IMPORTANT DATES: Friday, October 19 th Thursday, October 25 th Thursday, November 1 st Thursday, November 8 th Saturday, March 9 th Monday-Wednesday, March 11 th -13 th Thursday, March 14 th Friday, March 15 th Saturday, March 16 th Completed Audition Forms Returned to Mrs. Martin Elementary Auditions Cast List Posted, Rehearsal Schedule available Mandatory Cast/Parent Meeting 5:15 PM Mandatory Saturday Dress Rehearsal Tech Week Mandatory Rehearsals until 8/9 PM Performance 7:00 PM* Performance 7:00 PM* Performance 1:00 PM & 6:00 PM* * Tentative Performance Time 3
Audition Song Information Please sing one of the selections from the list below. We will provide accompaniment for the audition. Because of copyright laws, we cannot provide copies of each song. However, you will find YouTube links provided for you with designated cuts. This will allow you to listen to both the original Broadway cast and the accompaniment with which to practice. Please also have your son or daughter write their name on the sheet provided (outside the FAC music room) which will allow them access to a digital copy of this packet. This will allow them to click and follow the YouTube links. Basic Information The directors can t wait to hear your singing voice for an ensemble number! Due to time, you will not sing the entire song. Under each song, you will find the chosen cuts. Decide if you would like to sing a cut from Be Our Guest, or Belle. Follow the links provided, listen to the songs from the designated cuts (ex. 0:22-0:46), and practice with the provided links to the accompaniment. You may be a little nervous, and that s okay! Try and use that nervous energy to give an extra spark in the audition room. Have fun, show creativity, and remember that your directors are here for you! SONG SELECTIONS: Be Our Guest Ensemble/Castle Servant Ensemble Original Broadway Recording: https://youtu.be/bxlirthjf4u?t=22s o 0:22-0:46 short cut ( Be our guest... ask the dishes ) o 0:22-1:04 long cut (Full first verse) Be Our Guest Accompaniment: https://youtu.be/dpbdjl66yxg?t=16s o 0:16-0:44 short cut o 0:16-1:02 long cut Belle Ensemble Original Broadway Recording: https://youtu.be/cyonyi3shzi?t=1m18s o 1:18-1:33 Townsperson cut Belle Accompaniment: https://youtu.be/7ge-nqgxvg8?t=1m12s o 1:12-1:31 Townsperson cut 4
2019 Musical: Beauty and the Beast March 14 th -16 th, 2019 SPONSORSHIPS/PLAYBILL ADVERTISING/FRIEND S LISTING CONTACT INFORMATION: NAME: EMAIL: COMPANY NAME: ADDRESS: CITY: STATE: ZIP: PHONE #: WEBSITE: SPONSORSHIP LEVELS: $1,000 MARQUEE LEVEL $500 EXECUTIVE PRODUCER $250 DIRECTOR S CLUB $125 PATRON PARTNER MARQUEE LEVEL ($1,000) Personalized Recognition at Shows Color AD on Electronic Board at HCS 6 Tickets to (1) Show Full Page Ad in Program DIRECTOR S CLUB ($250) Color AD on Electronic Board at HCS 2 Tickets to (1) Show Business Card Ad in Program EXECUTIVE PRODUCER ($500) Personalized Recognition at Shows Color AD on Electronic Board at HCS 4 Tickets to (1) Show Half Page Ad in Program PATRON PARTNER ($125) Color AD on Electronic Board at HCS Business Card Ad in Program PLAYBILL ADVERTISEMENT: $125 FULL PAGE AD $500 EXECUTIVE PRODUCER $250 DIRECTOR S CLUB $125 PATRON PARTNER SPECIAL FRIENDS LISTING ($10) 3-5 lines: AD SPECIFIC GUIDELINES: CHECKS PAYABLE TO: Submit Ads in pdf, jpg, eps, or tiff files (No Word Doc!) to melissa.martin@csagh.org Harrisburg Christian School, Attn: Melissa Martin 2000 Blue Mountain Pkwy, Harrisburg, PA 17112 DEADLINE: ALL ADS MUST BE RECEIVED BY: FRIDAY, FEBRUARY 22 nd, 2019 5
Completed Ads can be submitted in pdf, jpg, eps, or tiff files (No Word Docs!) to melissa.martin@csagh.org If you would like your ad created for you, please submit ad text and photos by deadline. DEADLINE: ALL ADS MUST BE RECEIVED BY FRIDAY, FEBRUARY 22 nd, 2019 HCS is not responsible for the quality of digital artwork or scanned images. Please email Melissa Martin at Melissa.martin@csagh.org for more information. 5 x 8 Full Page Ad Size $125 3.5 x 2 Business Card Ad Size $35 5 x 4 Half Page Card Ad Size $75 Harrisburg Christian School 2000 Blue Mountain Pkwy Harrisburg, PA 17112 717.545.3728 6
Parent/Committee Information Harrisburg Christian School proudly presents Disney s Beauty and the Beast. This enchanting production calls for music, dance and a lot of creativity. Your support is vital to the success of the show. Time is our most valued commodity and I will do my best to make sure your son or daughter s rehearsals are productive and efficient. Likewise, any time you are able to commit is greatly welcomed and appreciated. I. Committees: We are always in need of committee chairs and members. Our committees include: a. Cast Party b. Clean-up Crew (in between shows) c. Concessions i. Coordinate, set up and sell at intermission ii. Coordinating with clean-up crew when necessary (e.g. cleaning in between Saturday shows if using messy concessions snacks) d. Costumes: i. Finding costumes, costume pieces ii. Organizing costumes iii. Sewing/tailoring is a plus! e. Fundraising Organizer f. Light Crew g. Makeup h. Props i. Publicity: i. Programs ii. House manager/box Office (sell tickets at the performances) iii. Photography j. Set Crew: i. Set Construction/Painting ii. Load In, Load Out Set Pieces iii. Set Deconstruction k. Snacks for Weekend Rehearsals/Potluck Meal Coordinators l. Sound and Sound Effects m. Stage Manager n. Supervision i. Saturday rehearsals as needed ii. Production week supervisors iii. During-show supervisors II. Rehearsal Schedules A detailed rehearsal schedule will be available at the time of the cast list posting and will be available on the Beauty and the Beast group site. (You will receive an invitation to this site via email) Should conflicts arise, please notify me ASAP. Music, drama, blocking and choreography assumes that all needed students will be at rehearsal. It is difficult to re-teach blocking or choreography when cast members are missing. Students missing rehearsals might be limited in the scenes and songs which they appear on stage. As we approach the production, attendance is crucial. Your son or daughter is encouraged to bring snacks and/or a book (homework) to keep him or her occupied when they re not actively rehearsing one of his or her scenes. Please note, the last week before opening night (Tech Week), the scheduled release time is later. It is necessary for all students to be at each required rehearsal during final dress rehearsals. 7
III. Participation Fee We ask that all families pay a $50 participation fee (only one fee per family, even in the event of multiple siblings involvement). This helps cover production and supply costs. Please have money in no later than auditions. If your child is unable to participate because of the participation fee, or if you have questions about the fee, please feel free to email me. IV. DVD Orders A professionally recorded DVD of the production will be available, and orders will be taken at a later time. V. Communication/Contact You are always welcome to contact me if you have questions or concerns, and I love hearing from you. Email tends to be the most efficient way to reach me. Melissa Martin: Melissa.martin@csagh.org Please note, students will need to have access to school email to receive access to mass updates and news on our Beauty and the Beast team website. 8
Parent Contact Information/Committee Assistance Parent/Guardian Name(s): Child Name: Phone: Preferred Email (please print and clearly indicate number 1 s and letter l s): Committee Info Please check any committee(s) you would be willing to assist: Cast Party Clean-Up Crew Concessions Costumes Fundraising Light Crew Makeup Props Publicity Set Crew (Including tear down/deconstruction) Snack/Potluck Meal Coordinators Sound and Sound Effects Stage Manager If you are willing to Chair a committee, please write the committee name: We would use all the help we can to make this musical a success! Please return this Parent Contact/Committee form to Mrs. Martin 9
Audition Form General Information Name: Grade: Height: Adult T-Shirt Size: XS S M L XL XXL Audition Information Vocal Part/Range (e.g. Soprano, alto, tenor, bass; OR C4-C6): Theater Experience: Please list any theater/stage experience you may have (including stage/tech crew) Schedules/Conflicts Are you in a school sport? If yes, what is the sport? Can you rehearse after school, 3:15-5:30? Monday Yes No Thursday Yes No Tuesday Yes No Friday Yes No Wednesday Yes No Can you rehearse Saturdays, 9AM Noon/Afternoon? Yes No Please list any other conflicts you may have: 10
Parent Information Thank you for supporting your child s interest in the HCS drama program! Your directors understand and value the importance of time and the commitment required to produce exceptional staged productions. Rehearsal information will be made available when the cast list has been posted. It is important that you have that information, so we can expect students to be at rehearsals when they are required. 1. Tech Week: March 9 th -13 th (No Sunday). Rehearsals may run as late as 9:00 PM. All students are expected to be at every rehearsal for the full duration during Tech Week. 2. Participation fees ($50) for each family is due to Mrs. Martin no later than the night of your child s audition. If the participation fee hinders your child s ability to participate, please email me. Please sign this audition form to acknowledge receiving this information. Parent/Guardian Signature: Student Information We are so excited to have you as we present this tale as old as time! Your collaboration, creativity, teamwork, effort and time are all important to us. Further, each role is essential in bringing this story to life! Please sign below to acknowledge your understanding that each assigned role has been carefully considered, that your role is essential, and that you commit to learning your role to the best of your ability to the glory of God. Student Signature: Please return this signed Audition Form to Mrs. Martin 11