International Submission Guidelines 19 February 2018
Guidelines are for International Arts Festival only and are subject to change. Regional/National event guidelines may vary. Jubilee Arts is a Diamond Jubilee international programme that will provide the Jamat with an opportunity to experience global artistic expressions highlighting the cultural diversity of the Ismaili community around the world. Artists will have the opportunity to showcase their talent during the momentous occasion of Mawlana Hazar Imam s Diamond Jubilee. ENTRY GUIDELINES Three sets of guidelines will be relevant to artists submitting to the Talent Showcase: General Guidelines, Entry Guidelines by Category and Supporting Materials. General guidelines are applicable to all artists participating in the International Arts Festival (IAF). Artists will be required to adhere to category specific criteria and share relevant supporting materials. CREATIVE PROMPTS Time Legacy Aspiration Devotion A creative prompt is a word, phrase or idea that evokes and inspires creative or critical thought. Prompts are often used by artists to help them think about complex themes in simple and relatable terms. The purpose of the creative prompts is to ensure that all submissions relate to the overall theme and objectives of this Diamond Jubilee celebration. Artists will be asked to incorporate one of the four creative prompts: Time, Legacy, Aspiration, and Devotion. As part of the application process, each artist or group will be asked to describe how their submission connects to one of the creative prompts. PROGRAMME OVERVIEW
ENTRY GUIDELINES BY CATEGORY The following category specific guidelines will need to be met for each submission per category. Submissions will be evaluated against these guidelines for the IAF. Note that artists may collaborate in producing art. Voice Length Group Size Entries may range from solo performances to groups of up to 20 performers per submission. Backing Tracks Backing tracks may be used but they should be free of vocal lines and textures. Accompaniments Live instrumental or visual accompaniments are allowed, but only the vocal performance will be judged for this category. If you would like instrumentalists and vocalists to be evaluated together, please submit to the Creative Arts category. Dance Length All performances should be limited to four minutes. Group Size Entries may range from solo performances to groups of up to 20 performers per submission. Music Tracks Pre-recorded music tracks must be in the form of an mp3 file submitted through the application process. Accompaniments Live instrumental or visual accompaniments are allowed, but only dance, choreography, and movement will be judged in the Dance category. If instrumentalists and other artists would like to be evaluated together, please submit to the Creative Arts category. Props Use of props and sets is allowed, so long as setup and tear-down is feasible within two minutes each (this time is in addition to the allotted performance time). All performances should be limited to four minutes.
ENTRY GUIDELINES BY CATEGORY The following category specific guidelines will need to be met for each submission per category. Submissions will be evaluated against these guidelines for the IAF. Note that artists may collaborate in producing art. There is no minimum number of artists. Music All performances should be limited to four minutes. Group Size Entries may range from solo performances to groups of up to 20 performers per submission. Music Tracks Music must be played live, without backing tracks. Accompaniments Visual accompaniments are allowed, but only musical performances will be judged in the Music category. If instrumentalists and other artists would like to be evaluated together, please submit to the Creative Arts category. Creative Arts Length All performances should be limited to four minutes. Group Size Entries may range from solo performances to groups of up to 20 performers per submission. Music Tracks Pre recorded music tracks must be in the form of an.mp3 file submitted via the application process. Props Use of props and sets is allowed, so long as setup and tear-down is feasible within two minutes each (this time is in addition to the allotted performance time). Length
SUPPORTING MATERIALS All artists are requested to provide certain supporting materials to describe their history as artists and the development of their pieces for Jubilee Arts. All information should either be submitted in English or should be accompanied with an English translation (e.g., English subtitles for videos). Artists should submit the following information: biography, including name, age, region and country, artistic background and experience (including relevant education, training, and previous achievements). In the case of a group performance, each person should submit the information outlined above. Submission Summary Narrative summary (up to 500 words) describing the concept of the submission; how the work incorporates the creative prompts (time, legacy, aspiration and, devotion). This summary will be reviewed by judges as part of the evaluation process. Art in the Making Video (one minute) or series of images in which the artist demonstrates the progression of the submission from concept to draft to final performance. Technical Requirements for the Performance Technical rider for the performance outlining requirements (e.g., number of microphones, monitors, projection screens, or other specific equipment). Performance Credits Artists will be asked to share the names of supporting artists, choreographers, musicians, other collaborators, or those they would like to make special mention of. In addition to the above, please share information that would provide further insight about the artists (e.g., artist websites, artist Facebook pages, publications, published articles, etc.). Biodata
FREQUENTLY ASKED QUESTIONS Who is eligible to participate in the International Arts Festival? Ismailis and their multi-faith spouses and children are eligible to participate as artists at the International Arts Festival. There is no minimum age to participate as an artist at Jubilee Arts or the International Arts Festival. Any artist under the age of eighteen as of 1 July 2018 will be considered a minor artist and must be accompanied by a chaperone at all times during the International Arts Festival. If I am a minor artist, who can be my chaperone? A minor artist s chaperone must be the artist s parent or a legal guardian. No exceptions will be permitted. A legal guardian is a person who has the legal authority (and the corresponding duty) to care for the personal and property interests of the artist. The legal authority stems from law, a court order, will or other legal document that delegates the duty of care to that designated guardian. Each chaperone must provide documentation to prove that he/she is the parent or legal guardian of the minor artist. To which country s National Arts Festival can I submit my work? An artist may submit work to the qualifying round for the National Council jurisdiction in which the artist resides at the time of the first qualifying round in that National Council jurisdiction or where the artist resided up to six months before the first qualifying round in that National Council jurisdiction. Can I represent more than one National Council jurisdiction at the International Arts Festival? No. An artist can only represent one National Council jurisdiction at the International Arts Festival. Can I change my submission after I submit it? No, the work may not be changed after submission to the first qualifying round for the National Council jurisdiction, unless requested by the Jubilee Arts Organising Team. Does my submission for Jubilee Arts need to be an original work? No. Artists are not required to create an original performance for the talent showcase. Artists may perform music, poetry, songs, dance styles and other performances that were created by others. However, artists must obtain all necessary licenses and permissions from the authors of the work. Artists must provide evidence of these permissions upon request. Credit must be given to the creators and owners of all performances. How old do I have to be to participate as an artist at the International Arts Festival?
FREQUENTLY ASKED QUESTIONS - CONTINUED A student attending school outside of his/her National Council jurisdiction or a consultant who is working on a temporary assignment outside of his/her National Council jurisdiction may submit work for the first qualifying round in either the National Council jurisdiction in which he/she resides or the one in which he/she currently studies or works. Documentation will be required to prove that the individual is a student or on temporary assignment. Are there limitations on what content I can submit for the Talent Showcase? All content must be deemed appropriate for audiences of all ages. Following are some examples of content that would not be considered appropriate for the International Arts Festival: Images of the Imams or Mawlana Hazar Imam's family Personal Standard of Mawlana Hazar Imam, Imamat Crest, Ismaili Flag, Nashid al-imamah, Taj, Volunteer Badge, Jubilee Logos, AKDN and other Institutional logos Clear images of children (under 18) without the documented consent of a parent or legal guardian Foul or offensive images or language (e.g., nudity, excessive violence, sexually suggestive images or language, profanity) Subliminal messages to inappropriate or offensive statements Sexually suggestive or other provocative dance moves Content that has implied meanings/messages that are deemed inappropriate Art submissions that include content relating to the practice of the faith, religious ceremonies, or rituals that are performed within the Jamatkhanas will not be permitted at the National and International Arts Festivals. Use of dua, farmans, ginans, qasidas, madohs, zikr, or other religious rituals as background music, backdrops, or dialogues for films are some examples that will not be permitted in the Film Festival. This is not a complete list. The National Council or equivalent authority may establish additional parameters for content that is deemed inappropriate, which are not included in the list above. The Jubilee Arts - Organising Team reserves the right and sole discretion to deny entry into the International Arts Festival to any submission that (1) does not meet its standards of high quality and excellence or (2) fails to meet any of its policies or submission guidelines. All National Council submissions for the International Arts Festival must be reviewed and approved by the Jubilee Arts - Organising Team prior to advancing to the International Arts Festival What if I am a student or am working on a temporary assignment outside of my National Council jurisdiction?
FREQUENTLY ASKED QUESTIONS - CONTINUED Can I make submissions to multiple categories? At the International Arts Festival, only one submission per artist will be eligible. Regional and national arts festivals, may allow more than one submission. Your submission can be in any language you choose it to be. All submissions selected to be part of the International Arts Festival should also be translated into the English language and may do so with the support of the jurisdiction s National Arts Coordinator. This applies to the lyrics of songs, poems, and other verbal communications. What happens if an artist plagiarizes the work of another? Plagiarism is strictly not permitted in any way, shape or form. If the Jubilee Arts Organising Team learns at any time that the artist responsible for submitting an entry was not the original creator of the work that he/she claims he/she created or plagiarised the work in any way, the artist will be disqualified from participation at the International Arts Festival. Who is responsible for obtaining the licenses and necessary copyright allowances? Each artist is responsible for obtaining the necessary copyright allowances for use of published works in their art forms (e.g., music for dances, footage for films, etc.). Artists are solely responsible for obtaining all necessary licenses, rights and permissions for third-party materials included in their artistic pieces, including but not limited to music, trademarks, logos, copyrights, and other intellectual property rights. Artists must retain written documentation of all licenses obtained and may be asked to produce such documentation in the event of a dispute. Jubilee Arts expressly disclaims all liability or responsibility for any violations of the foregoing. How should the creative prompts be incorporated in my submission? Artists are encouraged to be creative with use of the prompts (Time, Legacy, Aspiration, and Devotion). The intention is not that all submissions must be religious, but should relate to one of the creative prompts. The prompts are broad ideas and can be interpreted by artists freely. As part of the application process, each artist or group will be asked to describe how Disclaimer: Additional andprompts. details will be their submission connects to onepolicies of the creative available shortly. Please be sure to check that you have the most current please version the Artist Catalogue, dated For further information, visitof https://the.ismaili/contact-us-1 10 February 2018. In which language should my submission be made?
Disclaimer: Additional policies and details will be available shortly. Please be sure to check that you have the most current version of the Artist Catalogue, dated 19 February 2018.