Welcome to ENCORE! We re glad you re here and look forward to working with your family. ENCORE is a non-profit educational Theatre Company that strives, through arts education and mentorship programs, to instruct performers of all ages in all aspects of the performing arts and to teach life-skills and instill values that translate to the world beyond the stage. No prior musical theatre experience is necessary. All who register will be cast in this production. The audition process will be used to select which registered cast members will play specific roles. Rehearsal and Performance Information Age Requirements: All ages 6 through adult are welcome Orientation: Saturday, September 22 nd 12pm Auditions: Ages 5-12: Saturday, September 22 nd 1-3pm (Some may be asked to stay until 4:30pm) Ages 13-Adult: Saturday, September 22 nd 5-7pm (Some may be asked to stay until 9:30pm) Audition/Callback Location: ENCORE Studios 3555 Lomita Blvd. Suite E, Torrance CA 90505 Callbacks: September 22 nd 6-9pm, 24 th -26 th 4-9:30 pm (Selected times, by invitation only.) Rehearsal Times: Saturdays 2-9 pm beginning September 29 (Most of cast only called for 2-3 hrs.) Selected occasional Tuesdays, 7:00-9:30pm (Lead/Featured performers as called) Rehearsal Location: ENCORE Studios 3555 Lomita Blvd. Suite E, Torrance CA 90505 Tech Week: Load in: Dec. 30 10am-4pm, Tech: Dec. 30 TBD; Jan. 2 nd -4 th 4pm-10pm Tech Week Location: Redondo Beach Performing Arts Center., 1935 Manhattan Beach Blvd. Redondo Beach CA 90278 Performance Dates: January 5 th -13 th, 2019 (including field trips on January 10 th and 11 th at 10am) Performance Location: Redondo Beach Performing Arts Center, 1935 Manhattan Beach Blvd. Redondo Beach CA 90278 Additional Important Dates: PARENT MEETING: January 2 nd at 4pm CO-OP FEES due 10/20 TICKET FEES due 12/15 Important Note: Every cast member may declare up to 3 conflict dates on their audition form, and may add up to ONE additional conflict due to family obligations. Any additional conflicts added after rehearsal have begun may result in the cast member being removed from his or her lead/featured part, taken out of the scene learned on the day of the absence or put on understudy status. Tuition and Fee Information We will place all fees on your family account the week after registration. Fees are due on specific dates but may be paid at any time prior to the due date. Late Fees of $15 per week will be added to any fees not paid on time. *Student Tuition: $525 2 nd Student $425 3 rd Student $325 4 th Student $225 5 th Student FREE Parent Participants: $295 Co-op Fee ** $100/participant; $200 max per family (due 10/20) Tickets: 20 tickets per family (due 12/15)
(Please attach a photo to back on this side) Audition Form NAME Phone # SEX: Male Female IF STUDENT: GRADE: AGE: PART(S) DESIRED: Please attach a recent photo to the back of this form and fill out both sections below: EXPERIENCE: (please list any classes, productions or other experience below or attach resume) PRODUCTIONS TITLE DATE TRAINING CLASS INSTRUCTOR/LOCATION DATE SPECIAL SKILLS: CONFLICTS: (Please list ALL conflicts and potential conflicts you have with rehearsal or performance dates.) Callbacks (September 22 nd 6-9pm, 24 th -26 th 4-9:30 pm) Sept-Oct. (Saturdays 2-9 pm Tuesdays, 7:00-9:30pm) November (Saturdays 2-9 pm Tuesdays, 7:00-9:30pm) December (Saturdays 2-9 pm Tuesdays, 7:00-9:30pm) January (Saturdays 2-9 pm Tuesdays, 7:00-9:30pm) Tech Week (Dec. 30 TBD; January 2-4 from 4pm-10pm) Performances (Sat. Jan 5 th - Sun -Jan 13 th ) Fieldtrip Performances (There will be TWO on TH Jan. 10 and FR Jan. 11 morning at 10:00am) Cast Members are expected to be available for all rehearsals during Tech Week and all regular performances. If you are not available for this entire time, you may hurt your chances of being considered for a lead part. Field trip performances are not required, but strongly encouraged. School Excuse letters will be provided. Check one I am available for all Tech Week rehearsals and for all performances, including field trips on Thursday/Friday. I am NOT available for one or more of the Tech Week rehearsals and/or Performances and I understand that this may have an impact on my chances of being cast as a Lead. I understand that I am allowed 3 conflicts and may add 1 more if necessary, and that missing rehearsals NOT listed on this sheet even if they come up later, may result in my being removed from a lead or featured part. Cast Member Signature Parent Signature (if under 18) Date
Volunteer Name Phone: Show: Volunteer Policy We are not able to provide the quality production experience we do without the very significant efforts of every family involved. Therefore we require every family INCLUDING ALL CAST MEMBERS OVER 18 to volunteer for one Pre-Tech job. Every cast member is also responsible for at least two jobs during Tech Week. Those jobs are NOT listed on this form. We will post a specific Tech Week volunteer schedule online a few weeks before Tech Week so you can choose the specific dates you want to work. Buyouts: We recognize that some families have life situations that preclude them from volunteering at all, therefore we offer the option to buyout of volunteering for a fee of $200. Pre-Tech Week and Coordinator Selections Please check the jobs you are most interested in. Please consult the Volunteer Opportunities in your registration packet for complete job descriptions. These are the Pre-Tech and Coordinator jobs only. Tech Week jobs are NOT listed here. Tech Week signups will be available online two weeks before Tech Week begins. Coordinator jobs, marked with an asterisk (*) fulfill the ENTIRE volunteer Commitment Pre-Tech Volunteer jobs (Must select at least ONE area): *Field Trip Coordinator Costumes (non-sewing) Set Construction *Tech Meals Coordinator Costume fitting assistant Scenic Painting *Backstage Coordinator Crafting (for props or lobby) General Labor Gala Committee Hang/Remove Banners Office helper Costumes (sewing) Pick up/return Backdrops Laundry Helper Deliver Field Trip Flyers Other skills you may have that you think we may be able to use: DO NOT LIST TECH WEEK JOBS HERE!
Conflict and Absence Policy Please read and initial each section below 1. Many factors affect casting decisions, including the readiness of a student, physical attributes or even chemistry with other actors. ENCORE continually balances educational opportunities with the needs of the show. Please do NOT contact members of the Casting Panel individually regarding casting decisions. Cast members may, request a review appointment with the casting panel by sending an email to Admin@EncoreSouthBay.org. These reviews will not be scheduled until a minimum of 72 hours after the cast list has been published. Initial here 2. Tech Week is MANDATORY for all cast members. Cast members are not permitted to miss any day of Tech, nor come late to a Tech rehearsal, without permission from the Director IN ADVANCE. Tech week is the following days:, Dec 30 TBD, Jan 2,3,4 3. ALL cast members are required to have all their lines memorized (off-book) by a date given by the director Any cast member who is not off book by that time may be placed on understudy status, at the Director s discretion, and may not be given any performances. 4. Rehearsals are scheduled for Saturdays from 2-9pm. In general, you will be called for only a portion of that time each week, and while we make every attempt to be consistent each week, you MAY be called for any time during this period. Some cast members MAY also be called on occasional Tuesdays from 6:30-9:30pm. 4. Cast Member/Parent Meetings are MANDATORY. They are scheduled for Sunday, Sept 22 at 12:00pm & Wednesday, Jan. 2 at 4pm. If you are not able to attend the meetings, you will need to send someone in your place who can make decisions about your calendar. 5. Being double-cast in a lead role does not guarantee you a particular number of performances. While every effort will be made to keep family members as leads in the same performances, this is not guaranteed and may not always be possible. Understudies are never guaranteed any performances. 6. Cast members are permitted UP TO 3 conflicts, which MUST be declared on the conflict sheet at auditions. NO additional conflicts may be added after the cast list is posted unless permission is granted by the Director IN ADVANCE. Unexcused absences will result in the cast member s removal from scenes they miss, or removed from a part entirely. Arriving more than 15 minutes late or leaving more than 15 minutes early will be considered an absence. 7. STRIKE is Mandatory. EVERY FAMILY will need to supply 1 person over the age of 13 to participate for one hour following the close of the final performance. STRIKE is scheduled for Sunday Jan. 13. In addition, EVERY family will also need to participate in one of the following: LOAD-IN Sunday, Dec. 30 from 10am-5pm LOAD-OUT Sunday, Jan. 13 from 6pm - finished I acknowledge and agree to abide by the above casting and conflict policies. Print Student Name Signature Date Print Parent Name (if under 18) Signature Date
Pre-Tech and Coordinator Volunteer Opportunities *Field Trip Coordinator - Informs local schools, home school academies and other organizations of the field trip performances, contacts schools to book field trips and keeps track of ticket distribution to those organizations. *Tech Week Meal Coordinator - Plans meals, takes orders, places orders, and arranges for food to be picked up and served to cast members during dinner break the whole of Tech Week. *Backstage Coordinator During Tech Week, work with the director and the stage manager to coordinate all cast entrances and exits and direct parent volunteers to ensure that all ensemble cast members are ready to go onstage, including costume changes. Should attend some weekly rehearsals in December to get to know the show before Tech Week. Gala Committee-Help with preparations for our annual Fundraiser Gala to be held in November. May include planning and helping with decorations, soliciting donations, organizing Silent Auction materials, Registration, and more! Pick up/return Drops-Drive to Hollywood the morning of Load In (or the day before) to pick up the backdrops and return them the Monday after we load out. Post Banners: REQUEST PERMISSION, and put up a minimum of 4 banners at locations throughout the local area. Return to location and remove banners after the show is over. Deliver Field Trip Flyers: Drive to a minimum of 6 schools and drop off flyers advertising our field trip shows. Costume Fitting Assistants - Help pull costumes and get them organized and help with the fitting of cast members on costume fitting days, getting them labeled, organized and packed. Set Construction/Scenic Painting - Help to build, paint and decorate the sets. Experienced carpenters might work on projects at home prior to workdays where others can do finish work and painting. Costumes - Several people needed to help cut, sew, glue, iron, shop, or otherwise help assemble the various looks determined by the Costume Designer. Experienced seamstresses would be especially appreciated, but willing hands are always helpful! Crafting (for props and/or lobby) Assist our Props Master or our Lobby Manager with crafting items either for use during the show or for sale during intermission. May also create items to use during our Gala. Laundry helpers - At the ENCORE Scene shop, wash, dry and hang costumes back in the costume storage area. General Labor/Office helpers-we occasionally need help with a variety of jobs not specific to a show, such as running errands, organizing props at the ENCORE shop, cleaning the Studios or Shop, filing, data entry or any number of other things. If you are available during the day and would be willing to do some of these, sign up in this category *These jobs fulfill ENTIRE Parent Volunteer commitment. No further pre-tech or Tech Week jobs required