KELSO HIGH SCHOOL BANDS & STRING ORCHESTRA

KELSO HIGH SCHOOL BANDS & STRING ORCHESTRA HANDBOOK 2016 2017 Daniel Hartley Director of Bands & String Orchestra daniel.hartley@kelsosd.org www.kelsoband.org Office Phone: 360-501-1803 Band Room: 360-501-1957

Get to know Our Instrumental Music Program Concert Band A non-audition band that meets every day during school. Students perform at all home concerts and the SWWMEA Large Group Band Festival. Wind Ensemble An audition band that meets every day before school starts. Students perform at all home concerts, the Veteran s Day Assembly, the University of Washington Festival, and the SWWMEA Large Group Band & Orchestra Festivals. In addition, Wind Ensemble students are required to participate in Solo & Ensemble and Graduation Band. Jazz Ensemble An audition band that meets every day during school. Students perform at all home concerts and the Clark College Jazz Festival. In addition, students perform at combo nights around town and for various community events. Percussion Ensemble A non-audition ensemble that meets during Fall only. Percussionists are not in a band class during fall. At the end of Fall trimester they will be auditioned into the Concert Band or Wind Ensemble. String Orchestra A non-audition orchestra that meets every day during school. Students perform at all home concerts, the SWWMEA Large Group Orchestra Festival, and Baccalaureate. Chamber Orchestra An audition orchestra that meets every day before school starts. Students perform at all home concerts, the SWWMEA Large Group Orchestra Festival, and Baccalaureate. In addition, Chamber Orchestra students are required to participate in Solo & Ensemble. This ensemble is directed by Mr. Krusniak and meets at Coweeman Middle School. Kelso Marching Band A volunteer ensemble that meets in August for Band Camp and during the school year on Mondays, Tuesdays, Thursdays, and Saturdays. Students perform at all home football games, the Highlander Days Parade, the Longview Christmas Parade, and 3 NWAPA competitions. Kelso Basketball Band A volunteer ensemble that meets on Tuesdays after school during basketball season. Students perform at all home girls and boys varsity basketball games. Graduation Band A volunteer ensemble that meets before school starts leading up to Graduation. Students perform at the Graduation Ceremony out on the track. Wind Ensemble students are required to play. Solo & Ensemble An outstanding opportunity for students to perform alone or with others in front of a judge on their instrument. Students have the opportunity to win their division and move onto the State competition. Wind Ensemble students are required to participate. Handbook 2

Communication 1) Website: www.kelsoband.org a. Live Calendar (always check this first if you have a question!) b. Access to Charms c. Audition material for upper ensembles d. Contact info for private lesson instructors e. Links to purchase the male concert attire online f. Chaperone Handbook, required if you want to be a chaperone g. Kelso Instrumental Music Booster contact and minutes 2) Charms a. Access Charms via the www.kelsoband.org website under Essentials b. Where students go to sign up for fundraisers c. Where parents go to volunteer for events d. View your ledger to see if you have any money from fundraising to use e. Download documents that are not public f. Access and complete playing tests throughout the year g. Test Message updates from Mr. Hartley 3) Regular Emails a. Sent almost every week by Mr. Hartley with updates / important info b. If you are not receiving them, check your junk folder c. If you are still not receiving them, verify your contact information is correct on Charms 4) Kelso Instrumental Music Boosters (KIMB) a. Group of parents and guardians whose primary purpose is to support our students b. Organize all fundraisers c. Purchase equipment and provide services to our students d. Meet the 2 nd Tuesday of every month, at 6:30 pm in the band room e. Regular emails sent out by the booster president about volunteering needs and fundraising opportunities 5) Facebook a. Please Like our pages: i. Kelso High School Bands ii. Kelso Instrumental Music Boosters b. Last minute updates for events c. Photos from events Handbook 3

Calendar The following dates are also available by visiting Mr. Hartley s website: www.kelsoband.org (Yes, even the Orchestra dates are on this calendar despite it being the band s website.) It is recommended that you sync the online calendar to your phone so that you always have the most up-to-date information. If you need help doing this, please let me know. This calendar always changes slightly, so check online frequently. CB = Concert Band WE = Wind Ensemble JE = Jazz Ensemble PE = Percussion Ensemble SO = String Orchestra KMB = Kelso Marching Band The events for KMB are not listed here, please see the online calendar for all events. KBB = Kelso Basketball Band The events for KBB are not listed here, please see the online calendar for all events. October 25 Jazz Recital @ KHS JE 7:00 pm November 10 Veteran s Day Assembly @ KHS Gym WE In School November 15 Stadium Echoes Concert @ LCC CB, WE, PE, KMB 7:00 pm November 17 Fall Orchestra Preview Concert @ KHS SO 7:00 pm December 7 Jazzy All The Way Concert @ LCC JE 7:00 pm January 28 Clark College Jazz Festival JE All Day January 30 Solo & Ensemble Practice Recitals @ KHS Some Students 5:30 & 7 pm January 31 Solo & Ensemble Practice Recitals @ KHS Some Students 5:30 & 7 pm February 1 Solo & Ensemble Practice Recitals @ KHS Some Students 5:30 & 7 pm February 2 Solo & Ensemble Practice Recitals @ KHS Some Students 5:30 & 7 pm February 4 Regional Solo & Ensemble @ TBD Some Students All Day February 7 University of Washington Band Festival WE All Day March 2 District Band Festival @ KHS Gym CB, WE 7:00 pm March 7 Jazz Concert @ KHS JE 7:00 pm March 21 Large Group Band Festival @ LCC CB, WE All Day March 22 Large Group Orchestra Festival @ LCC SO, WE All Day April 25 State Solo & Ensemble Recital @ KHS Some Students 7:00 pm April 28 State Solo & Ensemble @ CWU, Ellensburg Some Students All Weekend April 29 State Solo & Ensemble @ CWU, Ellensburg Some Students All Weekend May 16 Band Awards Banquet @ KHS Commons Band Students 6:30 pm May 23 Symphony Concert @ LCC WE 7:00 pm May 31 Band & Orchestra Concert @ LCC CB, SO 7:00 pm June 3 Summer Jazz Concert @ LCC JE 2:00 pm June 8 Baccalaureate @ KHS Gym SO 6:00 pm June 10 Graduation @ KHS Stadium Graduation Band 11:00 am TBD Big Band Throwback Fundraiser JE Handbook 4

Concert Attire All orchestra and band students wear the same concert attire at Kelso High School. If students are not wearing the correct attire they will not be allowed on stage and they will receive no points for the performance. Concert attire must be dress material no jeans, no chains, no colors other than the required shirt/tie for men and black. MALE Van Heusen Lux Sateen Dress Shirt, Color: Blue Velvet sold at JC Penny Stafford Bliss Striped Silk Tie, Color: Yellow sold at JC Penny (Links to purchase these items are on our website under Essentials. ) In addition, male students must have: Black dress shoes Black dress socks (must not be able to see skin/ankles) Black dress pants (not black jeans) Black belt (recommended to buy a reversible black/brown belt) Wind Ensemble & Jazz Ensemble men must also wear a black suit coat. WOMEN All black concert dress attire. - Shoulders must be covered entirely by a short or long sleeve (no tank tops, shoulder-less blouses, or strapless blouses) - Modest in the front and the back must be fully covered. - Black dress slacks - Black dress shoes or flats HAIR Wind Ensemble & Chamber Orchestra - Hair color in the auditioned ensembles must be natural color. No student with colored hair (blue, red, green, etc.) will be allowed to perform. Handbook 5

Grading Daily Contribution (5 points a day): 30% of grade 1 point for being on time and not walking in after the bell 1 point for having your music and music folder 1 point for having your instrument or stick bag 1 point for actively warming up before class begins 1 point for having a pencil on your music stand Points are deducted if any of the above requirements are not met. In addition, if a student is being disrespectful, talking out of turn, disrupting class, or not following classroom expectations and procedures they will be docked points at Mr. Hartley s discretion. Students receive 0 points if they are: a) using their cell phone during class (unless for a tuner/metronome, students must clear this with Mr. Hartley before class begins) b) forgot their instrument and therefore cannot participate c) absent Students can buy back missed Daily Contribution points via 30 minutes of isolated practice on current ensemble music or technical studies in Mr. Hartley s room after school. One session of 30 minutes only buy s back one day s points. Playing Tests: 20% of grade Regular playing tests will be administered via the CHARMS online portal. Students must log into their Charms account and record themselves playing the test. This can be done from any computer with a microphone, laptop, ipad, cell phone, etc. If a student does not have access to this technology they may borrow a friend s cell phone or use the computer in the band room. Late playing tests are not accepted. Performances: 40% of grade Music is a performance art and students are therefore expected to be at all performances. If a student misses a performance for any reason, they receive a zero for that performance. A student can make up to one missed performance per trimester by writing a four-page report on a subject of Mr. Hartley s choosing. Students have one week after a performance to turn in their paper. Theory / History / Listening Assignments: 10% of grade Students will complete theory, history, and listening assignments in class or via the CHARMS portal. If a student misses an in-class assignment they will have 1 week to make it up after school. The majority of these assignments will be kept in a packet which will be in their music folder. Handbook 6

Class Fees In addition to purchasing your Concert Attire, all students must fulfill the following pay-to-play fees. These fees help us grow and maintain our instrumental music program. This year, the class fees will be used to purchase reusable, professional-line music folders for every student to use for this year and years to come. Concert Band Annual Concert Band Class Fee Wind Ensemble Annual Wind Ensemble Class Fee Solo Fee University of Washington Day Trip Jazz Ensemble Annual Jazz Ensemble Class Fee Clark College Jazz Festival Day Trip Percussion Ensemble Annual Percussion Class Fee String Orchestra Annual String Orchestra Class Fee Kelso Marching Band Payment 1 Payment 2 Payment 3 Payment 4 $15.00 payable to KHS ASB by October 7th $15.00 payable to KHS ASB by October 7 th $15.00 payable to KHS ASB by December 2nd $50.00 payable to KHS ASB by January 13th $15.00 payable to KHS ASB by October 7th $40.00 payable to KHS ASB by December 16th $15.00 payable to KHS ASB by October 7th $15.00 payable to KHS ASB by October 7th Extra-Curricular Fees $325.00 total $150.00 payable to the KIMB by August 15 th $100.00 payable to the KIMB by September 1 st $30.00 payable to KHS ASB by September 16 th $45.00 payable to KHS ASB by October 13th Kelso Basketball Band New Member Music & Polo Fee Returning Member Music Fee Solo & Ensemble Solo Fee Small Ensemble Fee (2-4 students) Large Ensemble Fee (5-16 students) Piano Accompanist Fee $30.00 payable to KHS ASB by November 18 th $10.00 payable to KHS ASB by November 18th $15.00 payable to KHS ASB by December 2nd $18.00 payable to KHS ASB by December 2nd $25.00 payable to KHS ASB by December 2nd $25.00 payable to the KIMB by December 2nd Fundraising I realize that all of these fees are overwhelming. Money should never be a reason for a student not to experience music. Our program is supported by a fantastic, 501(c)3 certified booster group, the Kelso Instrumental Music Boosters. They continually host fundraisers for our band and orchestra students to earn all of the money they need to participate in any ensemble, but you must be proactive and attend their meetings to learn about these opportunities. Parents, guardians, and students are invited to attend their meetings on the second Tuesday of every month in Mr. Hartley s room at 6:30 pm to get involved. Check the CHARMS online calendar to confirm the next meeting date. Handbook 7

Required Materials Instrument Kelso High School does not supply flutes, clarinets, alto saxophones, tenor saxophones, trumpets, trombones, violins, or violas. These may be purchased or rented from Beacock Music in Vancouver, WA. In addition, we have a limited supply of instruments such as French horns, cellos, bari saxophones, and tubas. Some students may have to share their instrument with another student if we do not have enough to go around. In these cases, students will have their own mouthpiece/neckstrap and share the main body of the instrument. Pencil every day.on the stand it s part of your daily contribution. Mallets, Sticks, and Stick Bags for Percussionists All percussionists must supply their own mallets and bring them every day to class. These are your instrument!!! Percussionists should purchase the Vic Firth EP2 percussion pack or the equivalent type and number of sticks/mallets in a stick bag. In addition, all jazz drummers must supply Vic Firth SD5 s. Other Needs by Instrument Clarinets/Saxophones Trumpets/French Horns Trombones Strings Students must provide their own reeds Students must provide their own valve oil Students must provide their own slide cream & spray bottle Students must provide their own rosin, strings, shoulder rest Fines Lost/Damaged Music Fines If a student does not return their music or if they return it heavily damaged, they will be charged to replace that piece of music plus shipping costs. These fines are payable to the KHS ASB office. Students may always track what they have checked out on CHARMS. The replacement costs shown on CHARMS do not include shipping. Instrument Damage Fines Students who rent large or rare instruments from the school must sign a rental agreement form. If the student damages the instrument, entirely breaks the instrument, or does not return the instrument, they will be required to either pay for the damages or replace the entire instrument. These fines are payable to the KHS ASB office. Students may always track what they have checked out on CHARMS to see the full price of replacement. These prices do not include shipping. Handbook 8

Lockers If a student asks for one, Mr. Hartley will provide them with a locker. The instrumental music program will also provide a lock for your student to use. As our program grows, we occasionally run out of locks, in this instance and this instance only, a student may put their own lock on their locker with Mr. Hartley s permission. This personal lock must be a combo lock and not a key lock. Furthermore, Mr. Hartley must have the combination. Mr. Hartley or school officials have the right to open a student s locker at any time. If a foreign lock is placed on the locker, Mr. Hartley or school officials have the right to cut off the lock. Drugs, Alcohol, and Other Mr. Hartley has a very strict no tolerance policy. Being in music is a privilege and if students abuse that privilege they will be removed from the program indefinitely. If Mr. Hartley discovers the student has drugs, alcohol, or other illegal items on them/in their locker/in the classroom they will be removed from the program and turned over to school officials for discipline. Furthermore, if a student partakes in any of these activities while on a music trip they will be removed from the program, turned into school officials for discipline, and may be sent home early at the student s expense. Bullying The instrumental music program is a family of students. We find that we perform best when we all like each other. Bullying is not tolerated in the classroom, G-Hall or within the ensembles. If a student is being bullied he or she should inform Mr. Hartley immediately and the situation will be dealt with. Handbook 9

Handbook Verification The students of the Kelso Instrumental Music Department will be held responsible for everything listed in this handbook. Signing this page verifies that you understand the procedures and expectations of Kelso High Instrumental Music Students and that you understand the means of communication Mr. Hartley and the Kelso Instrumental Music Boosters will use throughout the year. Please check this box if you do not want to receive emails about fundraisers, volunteer opportunities, and meetings from the Kelso Instrumental Music Boosters. Student Name: Student Signature: Date: Parent Name: Parent/Guardian Signature: Date: Please Provide Contact Information for Communicating Kelso Marching Band Students do not need to fill the following section out. Student Name: Mailing Address for Student: Student Home Phone: Student Cell Phone: If you want to receive text message updates from Mr. Hartley, please provide your Cell Carrier (Sprint, AT&T, etc.): Student Email Address: Parent/Guardian First & Last Name: Mailing Address for Parent/Guardian: Parent/Guardian Home Phone: Work Phone: Cell Phone: If you want to receive text message updates from Mr. Hartley, please provide your Cell Carrier (Sprint, AT&T, etc.): Parent/Guardian Email Address: Handbook 10

Wind Ensemble Commitment & Agreement Congratulations on making it into the top performing band at Kelso High School. Your hard work over the past three to seven years is about to pay off. As a member of the Wind Ensemble you will be held to a different standard than all of the other students in the band program. I expect you to prepare your parts and practice daily. Your behavior should be different than students in other ensembles, and you should strive to be the best in your school. This year we are raising the bar for our Wind Ensemble to match our sister ensemble, the Chamber Orchestra. As such, all students in the Wind Ensemble will be required to prepare a solo for the regional Solo & Ensemble festival. Students will also be highly encouraged to participate in the Kelso High School Large Percussion Ensemble, Large Brass Ensemble, or Large Woodwind Ensemble at the regional Solo & Ensemble festival. In addition to your continued technical development as an individual musician on your instrument, your active participation in Wind Ensemble is required for the ensemble to develop musical artistry. Just as in all other ensembles, students in the Wind Ensemble will receive Daily Contribution points and just as in the other ensembles these points may be bought back as stated in the handbook. However, when a student in the Wind Ensemble has reached a combination of 8 absences or tardies, the student and Mr. Hartley will meet to form an action plan to ensure the student can get to class on time or more frequently. This action plan will be shared with the class by the student, so that their peers may hold them accountable. A tardy is defined as not being in their seat, actively warming up at 6:45 am. If necessary, upon reaching 12 absences or tardies, enrollment changes will occur if deemed necessary by the director. In the case of extreme situations, such as a length of serious sickness/hospitalization, exceptions will be made at the ensemble s discretion. Signing below means you accept your position in the Kelso High School Wind Ensemble and agree to the above terms. Student Signature: Date: Parent/Guardian Signature: Date: Handbook 11