HUMBER COLLEGE - THE LAKESHOW 2010 MINUTES: MEETING OF THE WHOLE Date: November 10, 2010 Location: F205 Time: 3:37 Facilitator: Nancy Marino Benn Number of Pages: 5 ITEM RESPONSIBLE OFFICER 1.0 Call to Order Kelsey 3:37 2.0 Roll Call Kelsey Absent: 0 3.0 Remarks from the Chair Kelsey Start writing down people who have gone out of way for helping us so we can give a thank you card Going to create a presentation (graphics video of flash mob), in existence so if we need to go recruit people or promote we can use it, Sheridan is going to make a template Deb talk: got back to us wanted 2500 to host, 500 for 10 min performance o CHRISTINE: tried to pitch for 250-300, Karen Law didn t go for it, said would pitch to Deb but doesn t want to keep going back and forth, trying to get contact info for Dialogue. Should try and contact Deb directly will usually deal. Nancy will get in touch with her by Friday deadline. The Lakeshow will follow Deb now on Twitter. 4.0 Remarks from Vice Chair Laura S Spoke at end of meeting 5.0 Remarks from Treasurer Angela Nick will get petty cash by end of week MC is in so can start shopping Detailed budgets Tuesday at latest Angela will go with food and bev to shop Ask for form before going shopping to get reimbursed Décor 413.89, might get more once detailed budgets are in Add 13% for HST
7.0 Remarks from Logistics Chair Emma Food and beverage: can use Tim Horton s for coffee and hot chocolate Nick can shop with them the 29 th Can use our classmates to be servers at the event Décor: shopping on own maybe nick can get 450 cash, or can get reimbursed but won t get till January probably o Looking into Humber van to transport o Lampposts are done Entertainment no dress code Agenda come up with running order/show flow want to put it on invites to senior management, be done right away 7.1 DÉCOR ROMINIA o Redone floor plan, handed out o People contacted for lamp posts too expensive, way over budget Sara Marinelli has 4 heads has them (black antique) o Keely: 2 options T-base from Sara s dads shop, adhesive together PVC piping Less construction: tin buckets from dollar store fill with sand and fill tubing with sand and lamp post head supported by that o Ivey up red brick, like up side of building 11.99 for 6 feet of ivy from Michael s, o Branches from outside in moss, in planters o Media wall, lollipop tree o Food is getting lollipops o Kelsey s idea: net lighting hanging from the ceiling 8$ for 6 feet at Canadian tire, o Snow and little fillers o Billboard might need own pictures, Film not being very helpful o Might take one of the pictures from F building to blow up o Film will be the bigger room, film scroll around the top, blowing up classic posters o Art room is smaller, going to get pallets with colour, put them around the room o Spiral trees (white silvery) 3 for $30 o H art café same spot, servers, holding the platters walking throughout the café, o Snow ball mountain, glued together get them from events room in corner o Outdoor seating, tables confirmed 100 chairs 25 tables 15 high top tables o Skyline measurements have been given to Sara, transport will have to be in pieces o For Martha: ask for floodlights for skyline o Getting a hockey net o Construction: pylons around (sporadically), caution tape, orange and black large pylons o Rope off area for performers stuff o Trees to film up space, return to office right after o Maybe another clothing line to fill space, static art is already hung so just hold them in spot
Connect the arts booth: looks like kissing booth Kelsey: get social media people to get the connect the arts booth online, binder won t be used. Look into collaboration festivals so it can be brought in whether we put online or they do Snow man: three balls hat buttons carrot nose Centre piece: vetoed 7.2 FOOD AND BEVERAGE Natalie and Sophie o Have a menu: Bev: Tim Hortons (no tea so expensive), juice comes with all supplies Food: candy, lollipops for trees, Steph Fusco s cookies (maple chocolate, etc) Costco: assorted chips on sale from Halloween (50 bags 17.49), chocolates for Christmas Toblerone bars for 10$, 2 bite brownies prepackaged, cream puffs Stuffed olives served with cheese and crackers Supplies: skewers, linens and trays (getting charged for linens) serving cups, napkins o Needs: extra garages, recycling 7.3 VENDORS Martha o 2 DVDs from film o Intro to commercial jazz confirmed o Post grad fundraising management will give us power point on 3 hour loop (find out content prior thought, worried about it being solely on Montreal shooting) o Ken can ask students to design brochure on food bank o Confirmed: Keely Wallace & guest (possible Andrew Dawson) o Creative advertising (Micheal Rosen) can provide stuff from library, we can take it done in a week from there o Contemporary music: Mark Promane, interested will get in contact with student who he calls best musician in school,will try and get someone to perform o Froaman: program only a year students are new so don t have much to show will contact grad students to contribute o Barb Elliot: going to drop by because doesn t answer phone or emails o Package and graphic design: o Advertising and copyright: nothing o Comedy and performance: stand up more of night thing, not clean will try and get improve though o Theatre performance: can t participate, contact HSF program for more information o Film and media: no participation
o Hunting down people (individuals who want to participate not associated with a specific program) 6.0 Remarks from Promotions Chair Nathan Graphics: master card in, o T-shirts: put in order now or get large. Nick wants image of k building to tie in location Sponsorship: Nick is getting ipod 6.1 Social media Sara o Flash mob official up, keep sharing 394 views o 1000 hopefully by next week o Sending the link to big personalities: Send to Deb, MTV Send to mark s contact Focus on Humber students o Curtis brown: tweeting schedule, giving him something to tweet to his network o Send Nathan for approval o Class tweeting things at it, asking questions o Start tweeting asking people if they want to participate they can email : entertainment.lakeshow@gmail.com o Marc: time slots can grow, students are sending emails asking to perform, have two bands confirmed o Need to get just general participants o Start writing on boards to promote in empty classroom : name, get cultured, day/ time /place and social media handles o Go through marketing person at MTV o Let Sara know if there are people to pursue and someone will contact them o Next steps: give content to post on sites, going to start doing street interviews about how people on campus get cultured and put up as videos, as performer confirmation comes in will do bios and link them to Facebook for advertising o Steph Fusco is posting blogs about how to get cultures in Toronto 6.2 MEDIA AMY o Internal: current expire tomorrow, Get flash mob on Humber TV, there is audio is A/B building server isn t working (Steph Fusco will email Laura Banks) Radio Humber: info has been posted, now it can be officially announced (Paul Cross is in-charge at North campus and will forward info along) Can t post ad on Humber website, not HSF so can t advertise but herd of an off campus connection e-blast and will get back
o External: o Sent out and approved by Andrew o Etcetera interview with Kelsey and Sara, took pictures today and yesterday 8.0 Closing Remarks from the Vice Chair Laura S Next steps: o Graphics: submit full add campaign to Nathan November 12, to Nick November 15 and printed and submitted to HSF by November 18 o Friday November 12 is soft deadline for performer confirmation, hard deadline is November 19 o Social Media: November 12 is the start date for the street interviews How does Humber get cultured?, post updates from confirmed performers (November 14), interview footage posted on November 18 o Media: e-kit done for November 13, feature articles in Humber newspaper for November 15 o Décor: reconfirm budget and itemized list, shopping done by November 16, construction begins November 17 o Approach all external media (send out releases and kits) for November 15 9.0 Remarks from Faculty Nancy Marino-Benn Things are progressing nicely 10.0 Closing Remarks from the Chair Kelsey Keep in mind 28-1 st events will consume time 20 days 11.0 Adjournment Kelsey 4:51