Meetinghouse Webcast Setup Guide for the Europe Area Sending Site Rev 03 15 Nov 2009 Introduction This guide provides helpful information and details for successfully setting up a webcast in the Europe Area. This documentation was designed around the Meetinghouse Webcast Communicator and it reflects a webcast kit that was pulled together by the Europe Area office for local Church units in that area of the world. Ensure that you have access to the network cabinet that houses the broadband equipment and Church firewall (PIX/ASA). If you don t have the key to the cabinet check with your Facility Manager. Set up a small table in a suitable position in the chapel for placing the webcast communicator, the mixer and monitor. The distance to the network cabinet can be up to approximately 45 meters. The distance to the camera and to the pulpit can be up to approximately 15 meters, even though it is desirable to have the camera near the table. You need to run a power cord to the table. A power strip with 6 outlets is provided as part of the kit. If your country has a different power plugs than the European plug on the power strip, use a converter between your power cord and the power strip. This way you only need one converter to connect the equipment that all have European power plugs. If the camera is not co-located with the table you may need an additional converter. ATTENTION: Use duct tape (not provided) to secure all cables that cross areas where people walk. Make sure to keep all bags, wrappings and cable ties when you unpack the equipment. You will need them again when packing up the equipment after use. MAKE SURE TO DO A TEST A WEEK IN ADVANCE OF THE LIVE EVENT TO ALLOW FOR CORRECTIVE ACTION IN CASE SOMETHING IS MISSING OR NOT WORKING PROPERLY! PIX/ASA The webcast communicator will be connected to the Church-provided firewall, typically housed in a 19 or 10 wall cabinet. Make sure to disconnect all other network devices from the PIX/ASA when doing a webcast to ensure that no bandwidth is consumed by other computers. Plug the network cable for the webcast communicator into one of the four yellow ports on the PIX/ASA. 1 P a g e
Camera The Sony camera EVI-D70P is provided as part of the kit. It is a motorized unit that allows for presetting up to 6 positions that can be activated via the remote control. To preset one of the keys, bring the camera to the desired ange and zoom, then press and hold the Preset button while you press the respective key. To activate a preset, simply press the respective key on the remote control. To delete a preset, press and hold the Reset button while you press the respective key. Suggested presets: 1 Speaker pulpit, 2 Entire stand, 3 Choir, 4 Audience If you use another camera you will need a camera man to operate the camera during the event. Use a sturdy tripod and put it in a place where it will be secure against accidental contact with people. The provided Elbon DV-6000 or DV-7000 tripod has a spirit level for accurate setup. It is wise to mark the position of the tripod on the floor with adhesive tape for easy re-alignment if the tripod is accidentally moved. Use the camera s S-Video connector to connect to the webcast communicator because it provides better picture quality than the RCA output. Use the RCA connector to connect the camera to the control monitor. Control Monitor 2 P a g e
The Sony camera does not have a built-in monitor so this small unit is used to control the camera position. The pocket tripod can be connected to the base of the monitor if you want to have it in an upright position. However, be mindful that the footprint of the tripod is rather small and it easily flips over. Microphone The provided condenser microphone is used at the speaker pulpit. Use the provided floor or table tripod to hold it in position. Make sure to leave the switches on the microphone in their positions closest to the microphone s membrane (front end). Mixer 3 P a g e
The colored dots in the picture match those in the wiring scheme (see Annex B). The mixer serves three purposes: 1. Allow the use of 2 microphones without need for unplugging/re-plugging during the event, each microphone channel with its own gain and level settings. 2. Provide 48V phantom power for condenser microphone(s). 3. Transform balanced input from the microphone(s) to unbalanced output for the Webcast Communicator. Make sure to set all dials to minimum sensitivity before connecting any device and powering up the unit. Default mixer settings Phantom power Black push button in the top left corner of Main Section: Push to lower position, red control LED lights up. Mic 1 Gain dial (black): Anywhere between 12 am to 1 pm to achieve good voice pickup without capturing breathing noises. Fine-adjust as needed by using the provided headphones. Level dial (white): set to 12 am. Use this dial to balance the input level of two microphones. Mic 2 Settings depend on the sensitivity of the secondary microphone you are using. Headphones White dial in the bottom left corner of Main Section: Set to 12 am. Main Mix Set to 0 db. Fine-adjust according to feedback from receiving sites. Be mindful of the delay between sending and receiving sites (see details under Webcast Communicator, Step 7). Cable Drums 4 P a g e
Two cable drums are provided as part of the kit, one for the network cable, the other for the XLR cable. The S-Video and Video cable may be wound on top of the XLR cable and must be reeled off to get access to the XLR connector. Webcast Communicator The keys on the front panel are used to operate the unit. The control LEDs on the left will show if the unit is ready and has proper Internet connection. The steps for creating a webcast are described further down below. Three connectors on the back of the communicator are used, Network, AUDIO LINE-IN and S-VIDEO-IN. 5 P a g e
Setting up a Webcast Step 1: Step 2: Select or enter your stake s unit no as Unit ID. Numbers are selected by repeatedly pressing the up or down keys. Step 3: Enter a 6-digit Event ID, avoid leading zeros as they can cause trouble at the receiving sites. Step 4: Select S-Video. Step 5: Select PAL-BDGHI if you are using the provided Sony camera. Step 6: The quality setting depends on the available upload speed at the sending site: 6 P a g e
Webcast Speeds Sending Receiving Webcast quality 200k (Low) 400k upload 300k download Good 250k (Medium) 500k upload 375k download Better 300k (High) 600k upload 450k download Best Rule for calculation: Sending Receiving Webcast Speeds Webcast quality 2 X webcast speed 1.5 X webcast speed 150k to 750k (see above) Use the quality setting that best matches your actual upload speed. Adjust quality depending on the feedback provided by the receiving sites. Step 7: <Picture missing> On the last screen you can select between Test and Webcast. The only difference is the size of the buffer the server will hold between the sending and the receiving site: For Test, the buffer size is 30 seconds. For Webcast, the buffer size is 120 seconds. If all of the used links are very stable then the smaller buffer may work just fine. If one of the links suffers from packet losses then the larger buffer is likely to yield a better quality. If you are unsure, select Webcast. Step 8: Push X to end the webcast when the meeting is over. Step 9: Select Shutdown from the main menu to power down the unit. If you do not shut down, the receiving sites could still connect to an empty webcast stream. Packing up Please check the equipment for completeness before returning it to your Facility Manager. If anything is missing or broken please make it know to the Facility Manager so he can get the necessary replacement parts. Annex A provides a complete list of all equipment and cables that are part of the kit. Passive Components Cables Roll up all cables that were provided on cable drums back onto their drum and secure the ends with the attached Velcro straps. Long cables that are not rolled up on a cable drum should be folded (without creases) and then be secured with a Velcro strap instead of rolling them up. This helps to avoid the otherwise inevitable clutter when using them again. CAUTION: Always hold the plug when unplugging a cable, never pull at the cable when trying to unplug it. Turn RCA plugs gently clockwise when unplugging them. 7 P a g e
Tripods Put the camera tripod into its box before placing it in the tripod bag. Put the microphone tripods into the bag after you have inserted the box. Put the small TFT tripod into the bigger cable compartment in the main box. Active Components Put the active components back into their anti-static bags before putting them back into the box. Webcast Communicator Put the communicator into the padded compartment with the rubber feet pointing upwards. Mixer Put the mixer into the padded compartment on top of the communicator with the dials facing upwards. Then put the top padding into place. TFT Put the TFT into the padded compartment with the cables loosely wound on top of the padding. Then put the top padding into place. Camera Put the camera into the padded compartment with the bottom facing upwards. Then put the top padding into place. 8 P a g e
Annex A Equipment list Qty Length Item Make/Model Accessories 1 Webcast Communicator Proprietary PSU* 1 Mixer Behringer UB1002 or similar PSU 1 Camera Sony EVI-D70 PSU, Remote Control 1 Tripod Elbon DV-7000 1 Monitor AUNA H7001 or similar PSU, Pocket Tripod 1 Headphones t.bone HD681 or similar 1 Microphone t.bone EM700 or similar Shock mount, Windscreen 1 Table tripod for Microphone Millenium MS-2002 1 Floor tripod for Microphone Millenium MS-2005 1 50m Network cable Cable drum 1 20m XLR cable Cable drum 1 20m S-Video cable (Mini DIN plugs) 1 20m Video cable (RCA plugs) 1 2m Video cable (RCA plugs) 1 3m Y-Cable RCA to 1/8 mini jack 1 6-socket Power strip European sockets! 1 Equipment box 60x40x40 cm Horizontal divider 1 Tripod bag * PSU = Power Supply Unit 9 P a g e