White Christmas Audition Information Fall 2017 Eligibility: Students ages 8+ enrolled in CYT fall classes. Auditions: Friday, August 18th starting at 2:30 pm. Callbacks: Saturday, August 19th (8:30 to 3:00 pm) Ending times may vary. Audition & Callbacks Location: Church at the Cross, 2901 W. Taft Cast List Posted: Monday, August 21 st by 8:00 pm. Please check our website. Sign up for an audition time online by visiting Signup Genius. Step 1: Login to MyCYT page. Step 2: Click on View Confirmation for your student. Step 3: Click on link to Signup Genius page. Step 4: Click the Sign Up button next to your desired time. Step 5: Click the Submit and Sign Up button located at the bottom middle of the page. Step 6: Complete information and click the Sign Up NOW button. Call Sheryl Owings (316-250-9277) with any questions. Have all your audition forms completed when you arrive. Check in at least 30 minutes before your designated audition time. First audition check-ins begins at 2:00 pm; auditions will begin promptly at 2:30 pm and continue until all students have auditioned, possibly after 8:00 pm. Please allow at least 1 ½ hours to complete your check-in & audition process. Call back requests will be posted on your CYT family page. We will not call, so you must check the website! Call back date & time: Saturday, August 19th at 8:30 am-3:00 pm. Please check in by 8:15 am. Ending times will vary. Call backs are a closed procedure. Please bring a water bottle and a sack lunch. If you do not receive a call back, it does not necessarily mean you will not be cast in the show. Also, because you are called back does not automatically mean you will be cast. A current photo any size (not to be returned) What to Bring (All forms are included in this packet.) Music - Student must bring a single accompaniment CD (without vocals) or Sheet Music. The student may bring his/her own accompanist. The guest accompanist must be with the student at the time of check-in through completion of audition. Please note: An accompanist will NOT be provided by CYT. Audition Form - with all student information completed and with parent signature. List all conflicts with the rehearsal schedule on the form. Rehearsal schedule is available in this packet. Be thorough and specific about dates & times. Only conflicts listed on your audition form will be excused at the discretion of Show AC/Director. Costume Form complete with all measurements. Measurements need to be done before you arrive for auditions. Parent Committee Form filled out with order of preference (1st to 4th choice). Bring all FORMS listed above and PHOTO No a cappella singing; NO IPODs, MP3 players, or phones will be allowed in auditions. Auditions are limited to a one minute segment of your vocal selection. Do not sing a song from the show for which you are auditioning; this is considered poor theater etiquette. Choose a Broadway style show tune to fully display your vocal & characterization talent. No costumes or props are allowed. CYT dress code will be enforced. Walk-ins will be accepted on audition night. He/she must register for classes upon arrival and wait for an available audition time. Audition Questions? Call Sheryl Owings at (316)250-9277 or e-mail: shows@cytwichita.org. Director Considerations for Casting Talent and potential talent as displayed at auditions. Past CYT performance, behavior and attitude in shows, camps and classes. Parent participation. Restrictions expressed on Audition Form. Potential for growth.
White Christmas Production Information Fall 2017 Rehearsals (First rehearsal will be on Friday, August 25th @ 6:00 pm) Rehearsals are usually held Fridays (6:00-9:00 pm) and Saturdays (8:45 am to 12:00 & 12:30-3:15 pm). For details on additional rehearsal times, alternate rehearsal locations and other important dates such as costume parade, please refer to the full production schedule. Some dates, times and locations are subject to change but will be clearly communicated on the weekly production notes. Production notes will be posted on your CYT family page and emailed every Wednesday. This information is a must-read to keep you informed on rehearsal call schedules, production information or any necessary changes. Tech/Show Week will be from Sunday, October 29th to Saturday, November 4th at Isely Traditional Magnet Elementary School located in Bel Aire at 5256 N. Woodlawn. There will be a total of five shows: one on Thursday, two on Friday and two on Saturday. Please note there will be a final dress rehearsal on Thursday, November 2nd at 2:00 pm. No absences are allowed during tech/show week! Accepting a role in a CYT production is a significant commitment for the student and the family. Through this process students and families learn the value of collaboration, responsibility, and hard work while making friends and having fun. Before your student auditions, review the production expectations. This is what you and your family are committing to. Parent commitment is a vital part of the CYT process. Student Production Commitment Please Note: Although CYT strives to avoid costs beyond the required fees, some additional costume & make-up fees may be necessary including specialty shoes for some roles. $80 PRODUCTION FEE (due at first parent meeting on 8/26/17): Fee of $70 for each additional sibling. Production fee helps cover costs such as costumes, sets and props. Please note that Production fees are not refundable. $25 BASIC MAKE UP KIT (due 8/26/17): (New students only) REHEARSALS: Cast members are required to be at ALL rehearsals for which they are scheduled and ALL shows. Cast members will be committed to approximately 60+ hours of rehearsal time before move-in and dress rehearsal week. Cast members may not leave rehearsal early unless cleared with Show AC/Director. TECH WEEK: Early dismissal from school may be necessary to meet required call times during tech week. This includes missing two full days of school for performances or dress rehearsals. No absences are permitted during tech/show week. CONFLICTS: Only conflicts listed on your audition form will be excused at the discretion of Show AC/Director. If an additional absence is necessary as the result of an illness or emergency, please contact the Show Area Coordinator ASAP! More than two unexcused absences may result in dismissal from the show without a refund. PUNCTUALITY: Cast members should make every attempt to be at rehearsals on time. Three late arrivals may result in dismissal from the show without a refund. Plan to arrive at every rehearsal 15 minutes early, ready to practice! Parents Production Commitment PARENT ATTENDANCE: Parents are required to attend all parent meetings. Meetings are schedule for August 26 th, September 23rd, and October 29 th. See rehearsal schedule for times and locations. PARENT COMMITTEES: Parents are required to serve a minimum of 20-25 hours per child cast in show on a Pre- Show Production Committee(s) as well as participate in Super Saturday and Strike. Please note at least one parent is required to work during tech/show week. TICKET SALES: Families are required to help with show advertising and sell 10 15 or more tickets to the nonschool performances.
White Christmas Show Area Coordinator: shows@cytwichita.org Please call the Area Coordinator in case of illness/emergency. (Sheryl - 250-9277) NO ABSENCES from Tech week or Shows are permitted. Three tardies may result in dismissal from the show. Plan to arrive 15 minutes early. Audition & Rehearsal Location: Church at The Cross - 2901 W. Taft, Wichita Tech Week & Show Location: Isely Traditional Magnet Elementary School 5256 N. Woodlawn, Bel Aire Production teams will meet at committee chair or director's request on Fridays at 5:00 pm. (Call Sheryl to coordinate) All times, locations and cast calls are subject to change. See weekly website PRODUCTION NOTES for updates. DATE TIME ACTIVITY NOTES Mon, 8/14 Thurs, 8/17 8/18 8/19 Thurs, 8/24 8/25 8/26 5:30-7:30 pm Westside Classes Begin Parents & students required to attend 5:00 pm or 7:00 pm Eastside Classes Begin at Eastminster Presbyterian Church Parents & students required to attend 2:30 8:00 pm Audition at designated time Check-in 30 min before audition time 8:30 am - 3:00 pm 6:00 PM Call Backs (Report to call backs if notified on family page) All committee chair & production team meeting at Eastminster Presbyterian Church Cast list will be posted 8/21 by 8:00 pm 6:00-9:00pm Rehearsal All Cast 1st Rehearsal Week 8:45 am - 3:15 pm Rehearsal All Cast All parent & committees meeting -- 9:00 am (approx 1.5 hours) Attendance is required! Due: Production fee, make-up, poster & t-shirt order 9/1 6:00-9:00 pm Rehearsal 2nd Rehearsal Week 9/2 8:45 am - 3:15 pm Rehearsal 9/8 6:00-9:00 pm Rehearsal 3rd Rehearsal Week Due: Cast Bios Standing O tickets on sale (9/7) Marketing Photo Shoot - Details TBA 8:45 am - 3:15 pm Rehearsal 9/9 Due: Promo & Backstage Crew Forms 9/15 6:00-9:00 pm Rehearsal 4th Rehearsal Week 9/16 9/22 9/23 9/29 8:45 am - 3:15 pm Rehearsal Individual cast photos taken 6:00-9:00 pm Rehearsal 8:45 am - 3:15 pm Rehearsal - Run Act 1 (Off Book for Act 1) All Parent Meeting - 9:00 am attendance is required! (apprx. 1 hour) 5th Rehearsal Week Tickets on sale to the public (9/21) Due: Congratulatory ads 6:00-9:00 pm Rehearsal 6th Rehearsal Week 9/30 8:45 am - 3:15 pm Rehearsal Due: Playbill business ads
Date TIME ACTIVITY NOTES 10/6 TBA Costume Parade 7th Rehearsal Week 10/7 10/13 10/14 10/20 10/21 Tue, 10/24 Thurs, 10/26 10/27 10/28 Sun, 10/29 Mon, 10/30 Tues, 10/31 8:45 am - 3:15 pm Rehearsal - Run Act 2 (Off Book for Act 2) Due: Flower & Cookie Orders & Crew Shirts Order 6:00-9:00 pm Rehearsal 8th Rehearsal Week 8:45 am - 3:15 pm Rehearsal 6:00-9:00 pm Rehearsal 9th Rehearsal Week 8:45 am - 3:15 pm Rehearsal Tech week committee meetings Meetings called by tech week committee chairs 6:30 PM Westside Classes Showcase Morningstar Community Church 5:30 and 7:30 pm Eastside Classes Showcase Act 1 Showcase at 5:30 pm Act 2 Showcase at 7:30 pm Eastminster Presbyterian Church 6:00-9:00 pm Rehearsal 10th Rehearsal Week 8:45 am - 12:30 pm 1:30-2:30 pm 2:30-5:30 pm Rehearsal Super Saturday - Load-in to Isely All parent & cast meeting - Attendance is required! Meetings called by tech week committee chairs 2:30-5:30 pm Rehearsal 4:30-9:00 pm (Arrival time may be adjusted b/c of venue schedule) Dress Rehearsal Dress Rehearsal Due: Box lunch form Wed, 11/1 Dress Rehearsal Thurs, 11/2 12:30 pm Call Dress Rehearsal @ 2:00 pm 5:30 pm Call Public Show @ 7:00 pm Move in: Tech, Sets, Props, Greenroom & Costume Committees Tech Week Required to attend: All Cast, Crew, Tech, Sets, Props, Greenroom, Backstage, Costumes, Make-Up, & Hair Committees 11/3 11/4 Sun, 11/5 8:30 am Call School Show @ 10:00 am 5:30 pm Call Public Show @ 7:00 pm 12:30 pm Call Public Show @ 2:00 pm 5:30 pm Call Public Show @ 7:00 pm After Show 4:30 pm Strike stage, turn in costumes, scripts, & other Awards & Strike Party (Location TBA) Required to attend: All Cast, Crew, & Committees All Cast, Crew, & Parents
CYT Wichita Show Audition Registration Form Bring CURRENT PHOTO to auditions (please do not attach) CALL BACK AUDITION # CAST? NEW TO CYT Y or N -----------------------------------------------Please do not write above this line ----------------------------------------------- STUDENT INFORMATION Last Name: First Name: Sex: M or F Student s Cell #: Age: Birth Date: Height: ft. in. Hair Color: CYT Class currently enrolled in: Do you have any dance or tap experience? If yes, studio name and number of years experience: Have you taken formal voice lessons or classes? If yes, studio name and number of years. Preferred Role #1 #2 #3 Would you accept any role? If no, please explain on back. Previous CYT shows that you were cast: How many CYT shows have you auditioned for prior to this one? How many CYT shows have you been cast in before? Father: Mother: Address: Email: Address: Email: Cell Phone: Cell Phone: CONFLICTS Please compare your calendar with the rehearsal schedule and list all potential conflicts. Rehearsal times are Fridays from 6 9 pm, Saturdays from 8:45 12:00 and Saturdays from 12:30 3:15 pm. Each rehearsal time will be considered a separate rehearsal conflict. Having more than 3 conflicts will be taken into consideration when casting. ABSOLUTELY NO ABSENCES DURING TECH WEEK OR SHOW PERFORMANCES ALLOWED. PARENT INFORMATION AND RESPONSIBILITIES I understand that students who audition but are not cast are not eligible for a class tuition refund. I understand that 2+ unexcused absences may result in dismissal from the show. I understand that any absences during tech/show week will result in dismissal from the show. I have read and understand the Production Information. I realize that if my child is chosen for the cast, I am responsible to: Ensure my child attends every rehearsal/performance for which he/she is called. Notify Show AC as soon as possible if running late or in case of illness or emergency. Pay mandatory production fee and make-up kit fee at first parent meeting. Provide personal items that may be required for costuming purposes (i.e. shoes, tights, etc.) Provide specialized shoes if required some dance roles will require this. Attend all parent meetings, volunteer on pre-show and tech/show week committees, assist in promoting the show and sell 10+ tickets to public shows (school shows not included). Parent Signature: Date:
SHOW: Christian Youth Theater Wichita, Inc. COSTUME INFORMATION SHEET Due at Auditions ROLE: (filled in when assigned) Last Name First Name Circle one Age Height Weight (opt.) Male Female Ft. In. Parent Names Email Home Phone Cell Phone Text? Do you sew? Y N If yes, are you willing to help? Level of experience (beginner to advanced) Y N Neck Circumference Nape of Neck to Waist (back) Nape of Neck to Waist (front) Bust/Chest Waist Hip Outside Leg Inside Leg Waist to Middle of Kneecap Shoulder & Arm Length to Wrist Shoulder Size (Seam to Seam) Shoulder Circumference at Armpit Female Sizes Adult Child Dress Size Pant Size Blouse Size Shoe Size T-Shirt Size (S - XXXL) Male Sizes Adult Child Dress Shirt Size Pant Size Coat Size Shoe Size T-Shirt Size (S - XXXL)
CYT Wichita Parent Committee Form Parent Name Primary Phone# Primary Email Child/Children Auditioning Show Please select at least 4 different committees (i.e. costumes, sets, etc.) from both the Pre-Show and the Show Week columns. Number them 1 to 4 in order of preference. You will be placed on one committee from each column. If more than one parent is serving, please complete a form for each parent. Committee Chairs and tech jobs usually have some experience in that area, either with CYT or other. If you choose those and are new to us, please give us some information about your experience. Choice # Pre-Show Committee *Costume Construct/repair/organize costumes Historian Take photos (cast photos, playbill, rehearsals) Program Edit congrat ads/bios and display cast bios at theater OR create playbill *Props - Buy, borrow, create Rehearsal Parent Supervise cast/ help with cleaning Rehearsal Pianist (Director s approval required) *Sets Construct or Paint (Indicate preference by circling) Show Promotion Promote show in the community / Display PR pics at theater *Special Activities/Opportunity Baskets- Solicit donations and purchase souvenirs, flowers, candy grams, etc. Choice # Show Week Committee Backstage Move sets into place Costume Assist in dressing room/repair Greenroom - Supervise cast Hair Style hair for the cast Historian Photo documentation shoot, edit, submit, video House Committee Usher/Assist with tickets Make-up Assist with make-up application Props - Maintain prop table Sets - Strike and transport to warehouse Special Activities - Prepare displays, sell merchandise (flowers, refreshments, etc) * For pre-show, most parents will be needed on one of these four committees: Costumes, Props, Sets or Special Activities. Are you willing to serve as a committee Chair? If so, on which committee? Tech Supervise all technical aspects (lights & sound) Chairs for Show-Week only (Backstage, Greenroom, Hair, House, Make-Up and Tech) will also be placed on a pre-show committee.
CYT Wichita Parent Committees Participating in a CYT production is an extra activity beyond CYT class. To present a production, parents are needed to help by joining parent committees. Each family is required to serve a minimum of 20 25 hours per cast member. Below are descriptions of the committees. Committee Chairs: Oversee their committee, work directly with Show Area Coordinator (AC) and Show Chair, manage and communicate with their committee, schedule meetings, assign tasks, manage budget, and request appropriate reimbursements from CYT Business Manager. The committee chair is responsible for the committee s success. Usually this person has previous experience working on their committee. The chair position is both preshow and show week. A more detailed description for each committee is available from the AC. Backstage* (Show week) Assist with moving sets on and off stage during dress rehearsals and productions. Must keep quiet backstage, show concern for safety of cast and crew, be flexible, and stay cool under pressure. Costumes* (Preshow) Assist costumer in locating and creating costume pieces, hand and machine sew, label, and organize costume pieces. Available for workdays during rehearsals and costume parade. (Show week) Repair costumes, direct fitting of costumes and quick changes, set up and tear down costume room, and launder and return all costumes to appropriate places. Greenroom* (Show week) Maintain order and discipline in a loving manner among the cast during dress rehearsals and shows. Supervise cleaning assignments, collect scripts, and distribute information as needed. Relay stage cues to cast. Hair* (Show week) Work with hair styling of characters. Available for possible early call times for dress rehearsals and shows. Historian (Preshow) Photo document cast rehearsals, costume parade, individual cast photos, and parent volunteers. (Show week) Photo and video documentation of backstage, greenroom, on stage, and parent volunteers. House (Show week) Serve as usher, assist with ticket sales and theater maintenance, work well under pressure, and enjoy dealing with the public. Make-up* (Preshow) Assist with training and make-up checks. (Show week): Assist with make-up application and checks for all dress rehearsals and shows. Program (Preshow) Assist in the preparation of cast bios and congratulatory ads. Help generate ad sales for playbill. Must have computer skills, be attentive to details, and show excellence in editing and proofing. Props* (Preshow) Solicit, collect, buy, or make props for the show. Must be creative on a small budget and enjoy thrift store shopping. (Show week) Work backstage to organize, provide and maintain props for cast. Assist in return of borrowed props or packing up for storage. Rehearsal Parents (Preshow) Provide oversight and supervision for rehearsals with large numbers of cast members. Enjoy working with large groups of kids. Available during rehearsal times. Rehearsal pianist (Preshow) Skilled pianist to accompany rehearsals. Arranged with Artistic Director. Sets (Preshow) Work on construction, painting (both artistic and non-artistic), and decoration of sets at the warehouse. Mainly accomplished during rehearsal times. Help load, transport, unload and set up sets at theater on Super Saturday. (Show week) Available for repair of sets, helping strike stage, and moving sets back to warehouse after the last show. Show Promotion (Preshow) Organize and oversee the distribution of show flyers and posters. Publicize the show in the community and create a photo display for show week. (Show week) Set up and take down photo display. Special Activities (Preshow) Solicit donations of family-friendly items and services from area businesses. Assist with gathering and displaying of items in baskets. Acquire and prepare souvenirs, flowers, candy grams, and refreshments to be sold during shows. (Show week) Maintain proper security of donated items while on display and sell tickets during shows. Sell souvenirs, flowers, candy grams, and refreshments before, during intermission, and after shows. Tech* (Show week) Assist with lights and sound beginning Friday night before Super Saturday. Highly intensive job, requiring attendance at all dress rehearsals and shows. Should have experience working with sound/light equipment in CYT or some other forum. *If on the committee for Show Week, requires a commitment to serve at all dress rehearsals and most shows.