CELEBRATING THE AMERICAN ACADEMY OF AUDIOLOGY S 30TH ANNIVERSARY EXHIBITOR AND SPONSOR PROSPECTUS AAAConference.org APRIL 18-21 #AAAConf18
BECOME EXHIBITOR Join us in Nashville for three days that will propel your company forward. This is your chance to take your business to the next level through the growth of current relationships and the creation of new prospects. EXHIBIT BOOTH RATES Exhibit booths are priced at $25 per square foot for a standard in-line or corner booth. A 10x10 booth is $2,500. Island booths require a minimum of 400 square feet (20x20 sq. ft.) and an additional $400 island booth fee applies. Special pricing is available for nonprofit organizations and first-time exhibiting companies. YOUR EXHIBIT BOOTH INCLUDES Exclusive, non-competing exhibit hall hours Four complimentary exhibitor badges per 100 square feet of booth space Two complimentary exhibitor guest passes per booth (additional guest passes may be purchased) Visibility on the AAA 2018 mobile app Standard company listing in the online Conference Planner and in the printed Conference Guide 7 x 44 identification sign in your booth Option to purchase an Expo Suite for your exclusive use during the convention dates Opening reception and daily lunch in the exhibit hall to draw traffic AN PURCHASING BUDGET OF ATTENDEES Up to $25,000 Over $500,000 $100,001 $500,000 $50,001 $100,000 $25,001 $50,000 EXCLUSIVE EXHIBITOR-ONLY EDUCATIONAL OFFERINGS Don t limit your experience to just exhibiting in your booth. Take advantage of one or all of these attendee educational opportunities, available exclusively to AAA 2018 exhibitors. EXHIBITOR COURSES: These one-hour courses provide attendees with access to clinical research that illustrates performance, benefit, and/or satisfaction related to products or services. Courses may be tutorial by describing expected patient benefits related to a given product or feature, topics of current interest that provide attendees with information that can be used clinically, etc. Product names may appear in the abstract and presentation. No cost to participate. For additional information, e-mail presenters@audiology.org. UPDATES: These 30-minute updates provide attendees with information focused on product training and/or demonstration to include new or updated software, diagnostic or instrumentation, new hearing aid products and/or features, etc. Product names may appear in the abstract and presentation. $500 per 30-minute session and an additional $500 to repeat the session. To signup for an Industry Update, e-mail cdresser@audiology.org. QUICK SOLUTIONS: These 15-minute overview sessions allow attendees to gain more knowledge on specific products and their functionality. These sessions are presented within an exhibitor booth and may be offered multiple times. A minimum 10x20 sq. ft. booth size is required to participate and the booth area must be set up to create an environment conducive to learning. No cost to participate. For additional information, e-mail presenters@audiology.org. Interested in submitting a topic(s) for one or more of these sessions? Please contact Natalie Bisbee at nbisbee@audiology.org. HOW TO RESERVE YOUR SPACE Access the live, interactive floorplan at http://s36.a2zinc.net/clients/aaa/ AudiologyNow2018/Public/EventMap. aspx?shmode=e. Identify your desired booth space and either complete the booth application or e-mail expo@audiology.org and include your company name, contact information, and requested booth number. Exhibit space is assigned on a first-come, first-served basis. The Academy will make every effort to assign one of the booth spaces requested; however, specific booth assignments are not guaranteed. WHO ATTENDS AAA? More than 4,000 audiologists, hearing health-care professionals, and audiology students from all over the world from various practice settings. 85% 55% 62% of 2017 attendees spent up to 6 hours in the exhibit hall of attendees go to the exhibit hall specifically to seek out new products of 2017 attendees downloaded the mobile conference app A GLOBAL ATTENDEE. A GLOBAL COMMUNITY. Attendees from 23 countries attend AAA AAA 2018 EXHIBITOR AND SOLICITOR PROSPECTUS
154 152 150 146 144 142 140 138 132 155 153 151 145 141 139 254 252 250 240 238 232 255 253 251 245 241 239 CONCESSIONS 354 355 352 353 350 351 345 340 341 338 339 337 335 333 454 452 450 440 438 436 434 455 453 451 445 441 439 437 435 433 554 552 550 540 538 536 534 555 553 551 545 541 539 537 535 533 654 652 650 640 636 632 SUITE 1 655 653 647 645 643 641 639 633 754 752 651 750 738 SUITE 2 755 753 854 852 751 850 SUITE 3 855 853 ATTENDEE LOUNGE 954 SUITE 4 955 953 951 947 945 943 941 933 1054 1052 1050 1046 1044 1042 1040 SUITE 5 1055 1053 1051 1047 1045 1043 1041 1033 1154 1152 1150 1146 1144 1142 1140 SUITE 6 1155 1153 1151 1147 1145 1143 1141 1254 1252 1250 1246 1244 1242 1133 SUITE 7 1255 1253 1251 1247 1245 1239 1354 1352 1350 1346 1344 1342 1340 1338 1332 SUITE 8 1355 1353 1351 1347 1345 1339 1454 1452 1450 1446 SUITE 9 1455 1453 1451 1445 1441 1439 1433 1554 1552 1550 1540 SUITE 10 SUITE 11 UPDATE 7 UPDATE 1 UPDATE 8 UPDATE 2 UPDATE 9 UPDATE 3 UPDATE 10 UPDATE 4 UPDATE 11 UPDATE 5 UPDATE 12 UPDATE 6 AVAILABLE* SOLD * CURRENT AT TIME OF PUBLICATION. BOOTH AVAILABLILITY SUBJECT TO CHANGE. EXHIBIT FLOOR HALL PLAN PRODUCT THEATER 327 325 323 321 319 317 424 422 420 418 416 427 425 423 421 419 417 522 520 518 516 525 523 521 519 517 624 622 616 621 717 1325 1321 1317 1420 1418 1416 1427 1425 1417 CONCESSIONS AND ATTENDEE SEATING HEAR CAREERS 315 414 415 514 515 614 915 1115 1315 1414 313 413 512 513 612 613 1313 1412 108 106 104 109 107 208 206 209 207 308 306 309 307 406 409 407 506 507 608 606 609 607 706 707 809 807 907 1007 1108 1106 1109 1107 1207 1309 1307 1409 1407 1405 1508 1506 1504 1509 1507 1505 1608 1606 1604 POSTER SESSIONS 102 1403 1502 1503 1602 100 101 201 301 401 501 601 701 801 901 1001 1101 1201 1301 1401 1500 1501 1600 MAIN POSTER SESSIONS HEAR CAREERS
SPONSORSHIP OPPORTUNITIES MEETING SPACE EXHIBITOR FEE NON-EXHIBITOR FEE CONVENTION CENTER MEETING SPACE $1,000 per day, per room $2,000 per day, per room. HOTEL MEETING SPACE $500 per day, per room $750 per day, per room. EDUCATIONAL CONTENT FEE DESCRIPTION SYMPOSIA $20,000 Half-day on Wednesday for 200 attendees. Multiple opportunities available. PUBLIC RELATIONS MEDIA WORKSHOP $6,000 Exclusive opportunity. OFFICE STAFF WORKSHOP $3,000 Exclusive opportunity. PRODUCT THEATER $2,750 Limited to four, 20-minute presentations in a 90-minute session. PRODUCT THEATER SHOWCASE $150 Must be a participant in the product theater. ABA SPEED UPDATING * $2,500 Exclusive opportunity. UPDATE $500 Per 30-minute session. EDUCATIONAL GRANTS FEE DESCRIPTION GRANTS THIRTY FOR THIRTY! CELEBRATE THE ACADEMY S 30TH ANNIVERSARY Various Amounts $30,000 Grant for General Assembly and Friday Night Event. Supporters invited to speak on panel directly after General Assembly. Multiple opportunities available. BRAND RECOGNITION (CONTINUED) FEE DESCRIPTION MOBILE APP ICON SPONSORSHIP* $12,000 Exclusive opportunity. LUNCH TICKET LOGO $10,000 Exclusive opportunity. SAA CENTRAL* $8,500 Exclusive opportunity. LARGE STATIC CLING IN GRAND LOBBY LEVEL 3 $7,500 Size 18'Wx4'H FABRIC BANNER LEADING TO FEATURED SESSION ROOM $7,500 Exclusive opportunity. PROFESSIONAL HEADSHOTS* $5,000 Exclusive opportunity. PENS $5,000 MOBILE APP ROTATING BANNER $5,000 Three opportunities available. TWO-SIDED PANEL IN GRAND LOBBY LEVEL 3 $5,000 Multiple opportunities available. THURSDAY MORNING OR FRIDAY MORNING COFFEE $4,000 Limit one sponsor per day. ACAE CERTIFICANT NETWORKING LOUNGE $3,000 Exclusive opportunity. ABA CERTIFICANT NETWORKING LOUNGE $3,000 Exclusive opportunity. ABA LANYARDS $2,000 Exclusive opportunity. CHARGING STATION $1,500 Multiple opportunities available. METERBOARD $1,250 each Multiple opportunities available. FELLOWS-IN-TRAINING TRAVEL (FITT) STUDENT GRANTS $12,000 Stipend for 20 audiology graduate students to attend conference. Multiple opportunities available. FOCUS GROUP $7,500 Limit to two focus groups. ATTENDEE SURVEY SPONSOR $5,000 Exclusive opportunity. TRAFFIC GENERATORS FEE DESCRIPTION ATTENDEE BAG $25,000 Exclusive opportunity. REGISTRATION PACKET INSERT* $10,000 Exclusive opportunity. POCKET MAP $10,000 Exclusive opportunity. FLOOR CLING $750 Multiple opportunities available. STATIC CLING $650 Multiple opportunities available. ESCALATOR PANELS $650 Per panel. LCD MONITOR $500 Multiple opportunities available. EVENTS FEE DESCRIPTION STUDENT ACADEMY OF AUDIOLOGY (SAA) CONFERENCE* $22,500 Exclusive opportunity. $10,000 each Two opportunities available. * FIRST RIGHT OF REFUSAL COLUMN WRAP IN PRE-FUNCTION AREAS OF MUSIC CITY CENTER (LARGE) COLUMN WRAP IN PRE-FUNCTION AREAS OF MUSIC CITY CENTER (SMALL) $8,000 16' column $4,000 8' column COLUMN WRAP IN EXHIBIT HALL $7,500 Fabric column hang (all sides). $4,000 Double fabric column hang (includes both sides of column). $2,500 End-cap, single fabric column hang (includes both sides of column). ATTENDEE BAG INSERT $5,000 Multiple opportunities available. 25 GUEST PASSES $1,250 Multiple opportunities available. CARPET LEADS IN EXHIBIT HALL $750 each Multiple opportunities available. BRAND RECOGNITION FEE DESCRIPTION NARROW EXTERIOR BANNER OUTSIDE MUSIC CITY CENTER $50,000 Exclusive opportunity. LARGE FABRIC BANNER IN EXHIBIT HALL CONCOURSE LEVEL $30,000 each One size option 25'W x 18'H; four banner options. EXTRA LARGE FABRIC BANNER IN MAIN FUNCTION AREA FACING PRE-FUNCTION AREA $45,000 each Double-sided banner to face street as well. $30,000 Three size options available: 25'Wx35'H; or 25'Wx25'H; or 15'Wx40'H. $45,000 Double sided banner to face street as well. LARGE HANGING BANNER IN GRAND LOBBY LEVEL 3 $25,000 Three size options available: 35'Wx25'H; or 25'Wx25'H; or 40'Wx15'H. HOTEL ROOM KEY CARD* $20,000 Exclusive opportunity. LARGE DIGITAL SIGN OUTSIDE EXHIBIT HALL $15,000 Three options available. LANYARDS* $12,500 Exclusive opportunity. CELEBRATE AUDIOLOGY* $12,500 Exclusive opportunity. EXTRA-LARGE STATIC CLING IN GRAND LOBBY LEVEL 3 $12,500 Size 24 Wx8 H SAA CONFERENCE SCHOLARSHIP* $1,000 Exclusive opportunity. SAA LEADERSHIP CONFERENCE* $12,000 Exclusive opportunity. $5,000 each Three sponsors. SAA LEADERSHIP CONFERENCE SCHOLARSHIP $3,000 Opportunity to provide support for 50 student registrations. SAA LEADERSHIP CONFERENCE AFTERNOON BREAK* $1,500 Exclusive opportunity. SAA MIX-N-MINGLE RECEPTION* $10,000 Exclusive opportunity. SAA HUMANITARIAN OUTREACH* $2,500 Formerly known as SAA/Special Olympics Healthy Hearing Corner. SAA CHEERS FOR EARS $1,500 Multiple opportunities available. NEW PROFESSIONALS AUDIOLOGY CONFERENCE $10,000 Exclusive opportunity. NEW PROFESSIONALS AUDIOLOGY CONFERENCE LUNCH NEW PROFESSIONALS AUDIOLOGY CONFERENCE MORNING BREAK $3,500 Exclusive opportunity. $1,500 Exclusive opportunity. HONORS AND AWARDS BANQUET* $7,500 Exclusive opportunity. ACADEMY RESEARCH CONFERENCE LUNCH $7,500 Exclusive opportunity. ACADEMY RESEARCH CONFERENCE RECEPTION* $6,000 Exclusive opportunity. ACADEMY RESEARCH CONFERENCE COFFEE BREAK $2,500 Exclusive opportunity. ACADEMY RESEARCH CONFERENCE STUDENT SCHOLARSHIP $1,000 Multiple opportunities available. PRESIDENT'S RECEPTION* $6,000 Exclusive opportunity. AAA FOUNDATION HAPPY HOUR BENEFIT* $6,000 Exclusive opportunity. FITNESS CLASS $5,000 Two opportunities available. STATE FAIR* $5,000 Exclusive opportunity. INTERNATIONAL RECEPTION $4,500 Exclusive opportunity. WANT MORE INFORMATION ON SPONSORSHIP OPPORTUNITIES? Contact Carrie Dresser at cdresser@audiology.org.
T H E A M E R I C A N A C A D E M Y O F A U D I O L O G Y CORPORATE PARTNERSHIP Focus your marketing and contribute to something bigger Gain valuable exposure and develop rapport with leading audiologists PROGRAM Become an Academy Corporate Partner with three levels of recognition, there is a program that meets your needs. Supporting the Academy and its affiliated organizations is your best opportunity to increase your visibility and prestige, shape the image of your company, and impress upon the Academy s members and other meeting attendees your commitment to them, to their careers, and to their patients. ADVERTISING OPPORTUNITIES Marketing your products and services with the Academy provides an opportunity to target your message to our members. Our members have over 564,000 opportunities every month to recommend your products to over 36 million Americans who suffer from hearing loss. From print advertising in Audiology Today, the AAA annual conference guide, to online outlets such as www.aaaconference.org, www.audiology.org, Audiology Weekly E-newsletter, and more, we can design an advertising plan for you. www.audiology-mediaplanner.org www.audiology.org/about-us/corporate-partners AAAConference.org