c ARL ORFF ANADA MUSIC FOR CHILDREN MUSIQUE POUR ENFANTS National Executive Meetings National Orff Conference - Toronto April 26 27 th, 2006 In attendance: Leslie Bricker Past President Lucie Allyson President Debra Giebelhaus-Maloney First Vice President Second Vice President Third Vice President Treasurer Laureen Schellenberg Membership Secretary Eve de Moissac Secretary Françoise Grenier Francophone Member-at-Large Archivist Anne Cameron Incoming 3rd Vice President
1. Welcome Lucie Allyson welcomed the executive to the National Orff Conference and meetings held in Toronto, April 26-27, 2006. She thanked the members for their hard work through the year and in preparation for this meeting. 2. Adoption of the agenda Discussion: Additions to the agenda: 5.3.4 Archivist Motion regarding conference delegates 7.1.6 French component to the website 6.1.3 Motion regarding Late Application to the Travel Fund Moved that the agenda for the 2006 national executive meeting held in Toronto, April, 2006 be adopted with additions. Laureen Schellenberg 3. Adoption of the minutes of National Executive Meeting, April 15-17 2005 Discussion: Thank you to Eve de Moissac for the preparation of the minutes and for the detailed list of reminders that was sent out to the national executive prior to the meeting. Moved that the minutes for the November 27 th, 2005 teleconference meeting be accepted as presented. 4. Executive reports: 4.1. President s report Lucie Allyson Lucie Allyson thanked the executive for their hard work and professionalism in their role within Carl Orff Canada. The National Executive in turn expressed their gratitude to Lucie for her hard work, dedication and many hours spent ensuring the smooth running of Carl Orff Canada during her term as president and to recognize her as the first francophone president of the organization. Moved that the April, 2006 president s report be accepted as presented. Lucie Allyson Carl Orff Canada April, 2006 2
4.2. Vice-president s liaison reports: 4.2.1. Debra G.M. B.C., Ontario, Calgary, Nova Scotia 4.2.2. Saskatchewan, Lethbridge, Alberta, Manitoba 4.2.3. Québec, Waterloo-Wellington, Ottawa Discussion: A thank you to the Calgary Chapter for looking after the flight and expenses for Eve de Moissac and Debra Giebelhaus-Maloney. Discussion: Questions regarding the $9000 in the Waterloo-Wellington chapter budget came up during the liaison report. Incoming Vice Presidents will be acting as liaisons for the following chapters: : Catherine Bayley: Anne Cameron: B.C., Ontario, Calgary, Nova Scotia Saskatchewan, Lethbridge, Alberta and Manitoba Quebec, Waterloo- Wellington, Ottawa Moved that the written liaison reports from and Catherine West and Debra Giebelhaus-Maloney, April 2006, be accepted as presented. will be in contact with the treasurer of Waterloo- Wellington to ascertain information regarding the $9000.00. 4.3. Secretary s Report Eve de Moissac Moved that the April, 2006 written secretary s report be accepted as presented. 4.4. Treasurer s Report Discussion: Thanks to Eileen for the outstanding work that she has done as treasurer. Moved that the April 2006 treasurer s written report be accepted as presented. Carl Orff Canada April, 2006 3
4.5. Membership Secretary s Report Laureen Schellenberg Moved that the April, 2006 membership secretary report be accepted. Laureen Schellenberg 4.6. Editor s Report Moved that the April 2006 editor s written report be accepted as submitted. Laureen Schellenberg 4.7. Archivist s Report Moved that the April 2006 archivist s report be accepted as submitted. 5. Business arising from reports: 5.1. Budget 2006-2007 Discussion: It was proposed that the budget is taken under advisement and that will send a revised budget to the national executive members to be approved by May 30, 2006. 5.1.1. Signing Authority Moved that in addition to the national treasurer, the president of Carl Orff Canada shall be a signing officer on all four national bank accounts. Carl Orff Canada April, 2006 4
5.2. Ostinato: Appointment of the new Editor 5.2.1. Editorial Board Discussion: will develop an editorial board committee in order to have additional people reading the articles before the journal goes to printing to ensure that the content is up to a national standard. The goal is to have 3 people to be part of this copy editing role. Françoise Grenier will assist with the French submissions. will contact people to be included in this project. Discussion: will ask Joe Berarducci, Marceline Moody and Bruce Grant to continue on with the editorial board in a slightly larger capacity. Anne Cameron (incoming 3 rd Vice President) will also be involved with the editorial board. Moved By: Moved that we pay Lannie Messervey be paid $1000 for the editorial services for the winter and spring 2006 issues of the Ostinato. Françoise Grenier 5.2.2. Listing Orff Classes (Web Site) Discussion: Listing Orff classes for children on the Carl Orff Canada website. Moved that the web manager of Carl Orff Canada maintain a listing of Canadian Orff Classes on the website subject to the following conditions: The instructor of the course must have passed a Level I, II or III Orff Teacher Training course from a recognized (preferably endorsed) course. The class must be an Orff or Orff-related class. The listing shall contain only the following information: 1. Name of course 2. Location 3. Age Group 4. Contact 5. Description 6. Names of Instructors The listing shall be posted for the period of a year unless the provider requests earlier removal or modification. The provider may request a renewal of the posting at the end of the year, at their own instigation. The listing shall carry the following disclaimer: This listing is provided for information purposes only. Carl Orff Canada does not review or endorse Orff classes. This service is to be considered a pilot and is to be reviewed by the National Executive at the April 2007 Executive meetings. Carl Orff Canada April, 2006 5
5.2.3. Jobs on the Web Moved that if an Orff class is listed on the Carl Orff Canada website, either the instructor or the institution or the director of the Orff class must be a current member of Carl Orff Canada. The amount of hits on the website will be tracked and reported on during the November teleconference in 2006. This listing will be reviewed in April 2007. Seconded Moved that the web manager of Carl Orff Canada maintains a listing of Canadian Orff jobs on the Members Only website subject to the following conditions: The qualifications for the job specify training from a Level I, II or III Orff course. The listing shall contain only the following information: 1. Job 2. Location (include city and province) 3. Qualifications (MUST include a minimum of Orff Level I from a recognized course) 4. Contact 5. Description (50 words maximum) The listing shall be posted for the period of 3 months unless the provider requests earlier removal or modification. The listing shall carry the following disclaimer: This listing is provided for information purposes only. Carl Orff Canada does not review or endorse Orff job postings. This service is to be considered a pilot and is to be reviewed by the National Executive at the April 2007 Executive Meeting. The amount of hits on the website will be tracked and reported on during the November teleconference in 2006. This listing will be reviewed in April 2007. Carl Orff Canada April, 2006 6
5.2.4. Archivist record of conference participants Moved that the conference registrar for each National COC Conference, keep a record of the city, chapter, province and country of each delegate attending, for archival purposes. Laureen Schellenberg Archivist will create a template that will accompany the conference materials in the Policies and Procedures Manual. 5.2.5. Bilingual Journal Lucie Allyson Discussion: Tabled until November 2007 teleconference. 5.3. Archivist Book binding: Moved that Carl Orff Canada reimburse Stockyards Veterinary services for the amount of $41.29 for the outstanding courier expenses of bound Ostinato volumes. Eileen will send a cheque to Stockyards Veterinary Services to reimburse the amount of $41.29. 6. Committee reports: 6.1. Endorsement Discussion: The endorsement document was reviewed. Catherine Bayley will be the incoming chair to take over this project. This document is now complete with revised Post Level III forms. Thank you to all who worked on this document. 6.1.1. Post Level III 6.1.2. Level courses 6.1.3. Motion regarding Corporate Membership Moved that Corporate Membership entitles the member institution to apply for endorsement of courses without further application fees. Moved that all institutions applying for the endorsement of courses must be Corporate Members of Carl Orff Canada, or chapters of Carl Orff Canada. Carl Orff Canada April, 2006 7
will communicate the new information to course directors and institutions and enquire who will receive the invoice. Laureen Schellenberg will then generate and send an invoice to all corporate members. The price of corporate memberships may be reviewed. The P and P will be updated by the secretary regarding this matter. 6.2. Guidelines: Debra G.M. 6.2.1. Carl Orff Canada s Teacher Training Course Manual Discussion: This document was forwarded to 17 instructors with a reply from 5. This work is ongoing. An extra day will be added to the April 2007 meetings so that the guidelines and mentorship documents can be focused on and discussed as a group. 6.3. Mentorship: Discussion: This is an ongoing work and will be reviewed in April, 2007. 6.4. Gunild Keetman Scholarship: Leslie Bricker Discussion: Leslie Bricker presented a revised Gunild Keetman report. There are 7 applications and the money will dispersed among the successful candidates. 6.5. Nominating Committee Leslie Bricker Discussion: This will be presented at the AGM. 6.6. Advocacy: Debra G.M. 6.6.1. Power Point Project Discussion: Dianne Sjoberg will address this project with the chapter presidents so that it will be a cross Canada project with a distinct flavour from the different regions. 6.7. Bestowment Lucie Allyson 6.7.1. Clarification of Criteria in P&P Debra G.M Discussion: Some of the wording of the p/p will be revised. Carl Orff Canada April, 2006 8
6.7.2. Funding for Honorary Life Members Discussion: Revision to the P/P. Moved that transportation to and accommodation at the national conference be provided with funds from the Special Projects Fund to the recipient in the year that he/she receives Honorary Life Membership. Leslie Bricker First Vice President will inform the Conference Committee of the policy concerning complimentary guests at conferences.. 6.8. COC/AOSA Joint Committee Lucie Allyson Discussion: This meeting will take place on the Saturday of the AOSA National Conference, 2006. Debra Gielbelhaus-Maloney will report on this meeting at the November, 2006 teleconference. 7. Business arising from the November 27, 2005 Teleconference minutes: 7.1. Web Site: 7.1.1. Access for Members and National Executive Discussion: Redesign was launched. will send the password to all national executive members as a review. Lannie Messervey is working on formatting the Historical Handbook and continues to update the P/P. Thank you to Lannie Messervey and for the great work that has been done on the web site. 7.1.2. Historical Handbook: Discussion: There will be a 3rd password in order to access the historical handbook as this document will only be available to the national executive members. 7.1.3. Membership Directory: Laureen Schellenberg Discussion: This appeared online. Lannie Messervey and Laureen Schellenberg will determine the procedure for updating the list. 7.1.4. Ostinato - Electronic Distribution: Discussion: There is a teaser of the Ostinato on line. Carl Orff Canada April, 2006 9
7.1.5. P&P - Updating: Leslie Bricker Discussion: The p/p is updated. 7.1.6. French Component to Website Françoise Grenier Discussion: Orff Quebec will work as a team to translate many articles for the web site. Moved that Carl Orff Canada allocate up to $1000 from the special projects fund for the translation of the web sit into French. Subsequent updating paid at the rate of $0.21 per word. Françoise Grenier Leslie Bricker Lucie Allyson and Françoise Grenier will investigate the possibility of a grant for translating both the website and the Ostinato and will report back during the national teleconference in November, 2006. 7.2. Conferences: 7.2.1. Collage 2006: Debra G.M. Discussion: Thank you to the committee for all of their hard work. 7.2.2. Conference 2010 Location Lucie Allyson Discussion: Need to have a location at the end of the conference. 7.2.3. Conference Complimentary Guests Discussion: There will be some updating for the P/P. 7.2.4. Edmonton 2008 Report: Conference Committee Discussion: Judy Sills, Shari Paziuk and Lorna Walker arrived to share information about the 2008 conference. Thanks to the committee for their hard work. Moved that effective April 2006 the national conference committee is entitled to a start-up grant of $4000 in two allotments (non-repayable). 50% will be given upon written acceptance of responsibility and 50% upon written receipt of a draft budget which is to be submitted at the prior national conference. Debra Giebelhaus-Maloney Carl Orff Canada April, 2006 10
8. New Business 8.1. Re-Organization and Financial restructuring: Lucie Allyson 8.1.1. Results of the Survey Discussion: Tabled until November, 2006. 8.1.2. Next Steps Lucie Allyson Discussion: Tabled until November, 2006. 8.2. News from the Orff Institute: Lucie Allyson Discussion: Lucie Allyson reported on the date of the Symposium at the Orff Institute. The second Vice President will be in touch with the Institute. 8.3. Chapter President Handbook Lucie Allyson Discussion: Tabled until November, 2006 8.4. Proposition of a COC Committee Manual: Lucie Allyson Discussion: Lucie Allyson sent a list of all of the committees to. This will be compiled and sent out to the upcoming National Executive. 8.5. New Stationary: Discussion: Secretary takes care of stationary for the new incoming executive. 9. Next meeting(s): 9.1. Annual Teleconference Date: Sunday, November 26, 2006 5pm Eastern time Location: Teleconference details TBA 9.2. AGM Date: April 26-April 29, 2007 (April 26 for committee members) Location: Edmonton, Alberta 10. Adjournment Moved that the meeting be adjourned. Leslie Bricker Respectfully Submitted by: Eve de Moissac Carl Orff Canada April, 2006 11