Publishing scientific research in journals, conference proceedings, books
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1 Беларуский Государственный Университет Национальная академия наук Беларуси Aliaksandr Birukou Senior Editor Publishing scientific research in journals, conference proceedings, books 25 Октября 2013
2 Springer Author Academy A little about me Александр Бирюков Aliaksandr (Alex) Birukou Senior Editor, Computer Science PhD in Computer Science aliaksandr.birukou@springer.com With a focus on publishing Conference Proceedings Supervise the following series:
3 Springer Author Academy Outline Who is Springer Publishing landscape Publishing principles Publications from Belarus (in Springer) Open Access How to publish in journals All about conference proceedings All about books Springer tools for authors
4 Springer Author Academy Key facts about Springer Leading global scientific publisher, founded in 1842 and providing researchers in academia, scientific institutions and corporate R&D departments with quality content via innovative information products and services Consolidated turnover in 2012: EUR million; in 2011: EUR 875 million Some 2,200 English-language journals and more than 8,000 books published every year, in 5 main publishing fields: science, technology, medicine, business, transport Springer ebook collection with more than 120,000 titles available at link.springer.com. Springer is THE largest scientific e-book publisher SpringerLink, one of the leading Internet science portals, including almost 8 million documents (4.8 Mln journal articles, 2.6 Mln book chapters, SpringerReference entries, SpringerProtocols) Largest open access portfolio worldwide, with over 350 open access journals. Recently, also Open Access books are included 21.6% of all Nobel Prize winners are Springer authors (ALL winners of 2011 NP in medicine, physics, chemistry and economics) are Springer authors and editors
5 Springer Author Academy Today Springer is present in some 25 countries worldwide (7000 employees) Growing presence in emerging markets
6 Springer Author Academy Publishing Principles
7 Springer Author Academy Why publish? To exchange ideas globally Present new and original results or methods Хороший и четкий английский очень важен! Advance (not repeat) scientific knowledge and enhance scientific progress Credibility of results Grant writing, research funding Исследования не завершены до публикации результатов Recognition and career advancement Personal prestige, satisfaction and enjoyment Your obligation/duty as a scientist!
8 Springer Author Academy Why publish in English? The international language of science Other scientists WANT to hear from you! Allows you to become an effective science communicator To know about progress in your area
9 Springer Author Academy Why not just blog about your work? Scientific publishing ensures: Quality control Professional publishing services (e.g. Abstracting & Indexing ) Innovative publishing technology (POD/PTO, XML) Global marketing, global visibility
10 Springer Author Academy Publications from Belarus in Springer
11 Springer Author Academy What is the status of scholarly publications in Belarus? On we can see the number and type of publications in Springer coming from Belarus
12 Springer Author Academy Scholarly publications in Computer Science Source:
13 Springer Author Academy Countries in the affiliation of Springer CS Authors 1. United States (89489) 2. Germany (52517) 3. China (43990) 4. United Kingdom (36409) 5. France (31458) 6. Japan (23868) 7. Italy (22882) 8. Spain (20983) 9. Canada (17957) 10. South Korea (17892) 11. Australia (13947) 12. India (10671) 13. Poland (9166) 14. Netherlands (8995) 15. Switzerland (8725) 16. Austria (7683) 17. Belgium (7076) 18. Israel (6511) 19. Brazil (6370) 20. Sweden (6202)
14 Springer Author Academy The Present
15 Springer Author Academy Some numbers on the scientific publishing market Journals: 25,000 English-language journals 2,000+ journals publishers 1.5 million journal articles per year 1.8 million different authors per year Books: 50,000 new English-language academic/scholarly books per year 1,000+ academic/scholarly book publishers
16 Springer Author Academy Leading journals publishers by number of titles Medicine Science & Technology Social Sciences & Humanities Springer Elsevier 2,056 2,191 Informa 1,734 Wiley-Blackwell 1,517 Sage 626 CUP WK Health OUP (Academic/scholarly English language journals published in 2012)
17 Springer Author Academy Leading Journal Publishers: Number of Articles Number of Articles (as listed in the JCR 2011) Elsevier Springer Wiley-Blackwell Informa ACS Wolters Kluwer Health IEEE Sage RSC OUP IOPP APS PLOS AIP Nature (English-language academic/scholarly journals published in 2012)
18 Springer Author Academy Leading book publishers by number of new titles 2011 Medicine Science & Technology Social Sciences & Humanities Springer 4,734 Informa 3,959 OUP 2,272 Wiley-Blackwell CUP Palgrave Macmillan 1,578 1,457 1,308 Elsevier 1,077 Sage 725 WK Health 239 (Data from and publisher websites; if a book is published simultaneously in hard- and paperback editions, only the hardback edition was included)
19 Springer Author Academy Open Access
20 Springer Author Academy What is Open Access? Open Access removes price barriers Open Access removes permission barriers Open Access publishing is digital, online, free of charge and free of most copyright and licensing restrictions* *Peter Suber
21 Springer Author Academy Open access to research output is becoming mandatory Open access mandates Source:
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25 Springer Author Academy Fully open access journals (1) Source:
26 Springer Author Academy Fully open access journals (2) Source:
27 Springer Author Academy Springer s Open Access Platforms 250+ Journals 130+ Journals Launched 2013 Any Journal
28 Springer Author Academy Business Model All articles are fully and immediately open access (copyright remains with authors, articles are and freely accessible on the Internet, Creative Commons Attribution license) No subscriptions, article processing fees instead (500 1,500 EUR) Paid by the author (via research grant, library, institutional OA funds, ) Paid by a member institution Waivers (economic hardship; Invitation waivers for EICs)
29 Springer Author Academy Journals
30 Springer Author Academy Springer s role in the journal value chain 300,000+ article submissions per year Solicit and manage submissions Manage peer review 100,000 reviewers 4.8 million articles now available Archive and promote Edit and prepare 6,000 editors and 50,000 editorial board members Publish and disseminate Production 130 million downloads from 10,000+ institutions per year 150,000 new articles per year
31 Springer Author Academy What do journal editors want? Good quality science! Topic that fits into journal s scope Original research Active research area (creates discussions and citations) Peer review with feedback Clear, concise writing Sufficient command of English language
32 Springer Author Academy What do authors want? How important are the following factors for you when deciding to submit a manuscript to a particular journal? Top 1 Box (very important; in percent) The journal's reputation Quality of journal's papers Quality of peer review International scope Speed of publication Impact Factor Electronic submission system Coverage by major A&I Readership Advanced online publication Editors / editorial board Prior experience with this journal Design / layout "Author pays" open-access model (N = 19,220 respondents, 5-point rating: 1=very important to 5=not important at all) Results 2009
33 Springer Author Academy Journal Selection
34 Springer Author Academy Some tips on journal selection Read the journal product page and READ THE JOURNAL. Talk to your colleagues / peers about their experiences with journals you are considering (did they get visibility and citations) Make use of the expertise of your Library staff. Is an Impact Factor important to you? Or are you more concerned about usage/visibility? Don t miss the importance of social networking sites. Join other relevant online groups and forums. Use the digital libraries, Abstracting & Indexing (A&I) services, Online Archives, etc. Check publisher sites, you can often find useful information in the for authors section. Avoid journals with no clear submission and reviewing process
35 Springer Author Academy How to structure your article Title Authors Abstract Keywords Introduction Methodology Read first and most. Keep it short and to the point. Must reflect the content of the paper. Correct spelling, consistency in affiliation word summary of objective and results. Includes key message of paper. Synonyms relevant as search terms e.g. in Google. Ideally not words from title because title words are automatically keywords. Explain i) why the work was conducted ii) what methodology was employed iii) why you chose this particular methodology iv) How the methodology accomplished the hypothesis set out in your abstract. Written clearly and concisely so that someone can follow what you did.
36 Springer Author Academy How to structure your article (cont.) Analysis/Results Discussion Present the results clearly and carefully. Discuss the results here. If the results were not what you were expecting this is where you can provide insights or speculations as to what happened and/or what you could have done differently. Conclusions Acknowledgements References Supplementary Material Write down your conclusions from the study. Acknowledge the people and institutions who have made your research possible e.g. funding. Properly cite your referenced material; use the style of the journal. List any supplementary materials, appendices.
37 Springer Author Academy The write order For maximum clarity and consistency, write your manuscript in this order: Methods Results Write during the research Introduction Discussion Write after selecting your target journal Title Abstract Write last
38 Springer Author Academy How to submit dos and don ts Do not start writing just a few days prior to the intended submission date Do ask your colleagues for proofreading and comments before you submit Do read the guidelines for the journal very carefully and make sure that you conform to these. Do not contact editors or EB members asking to suggest a journal, do your research on journals FIRST! Do prepare a cover letter which explains why you think your paper falls within the scope of the journal and which outlines the paper s originality and/or significance (if asked for in the journal s guidelines)
39 Springer Author Academy Submission considerations ethics The work described has not been published before. It is not under consideration anywhere else. Publication has been approved by co-authors and responsible authorities. Permissions obtained from copyright owners. Plagiarism Data fabrication and falsification
40 Springer Author Academy Peer review - What is it and why is it important? Peer review is the process of having other experts in the field evaluate your article, your research and methodology, to determine if your paper is suitable for publication. Peer review is employed to maintain a high quality standard of published papers and to provide credibility.
41 Springer Author Academy Peer review - How to deal with feedback Nearly every manuscript requires revisions, often two or three revisions. Consider peer review feedback as advice to help you improve your article. Address all comments carefully. Write a response letter explaining how you modified the paper to address the comments. Minor revision does not guarantee acceptance after revision. Do not be disappointed if you receive a rejection. Do not start arguing or fighting about review comments. Very few manuscripts are accepted without any form of revision Rejection and revision are integral to the peer review process
42 Springer Author Academy Publishing timeline Submission to publication, 3 12 months Manuscript submitted Editor assigned rapid rejection or peer review Editor sources reviewers Reviewers Reviewers evaluate accept, evaluate accept reject or revise Revise manuscript Publication!
43 Springer Author Academy How to measure quality - numbers Impact Factor: number of citations divided by the number of articles H-Index: основан на количестве публикаций и количестве цитирования этих публикаций Google Scholar and Microsoft Academic Search How to measure quality - other factors Acceptance rate Quality and duration of peer review Speed of publication Global distribution and long-term archiving
44 Springer Author Academy Impact Factor There is much debate over Impact Factors in the scientific community, particularly with regard to the fairness of the system. However, there is no doubt that an Impact Factor is seen as a benchmark of quality of the journal in many academic communities. Formula for the 2012 Impact Factor: Number of citations in 2012 to articles published in Total citable articles published in Example: 120 citations in 2012 (to articles published 2010 or 2011) = articles published in 2010 and 2011
45 Springer Author Academy Impact Factor - Points to consider Discipline specific does the subject lend itself to citations? How big is the field? What is the number of scientists who research and write in a particular area? Other factors influence the formula e.g. number of issues published per year How hot the topic is 3,5 3 2,5 2 1,5 1 0,5 Average Impact Factor Economics Computing, Cybernetics Environmental Sciences Physics, Multidisciplinary Infectious diseases Biochemical Methods
46 Springer Author Academy Impact factor & usage statistics IF position Journal IF Downloads Download position 1 The VLDB Journal , International Journal of Computer Vision ,513 1 Data Mining & Knowledge Discovery ,555 3 User Modeling & User- Adapted Information , Journal of Cryptology , Knowledge & Information Systems , Scientometrics , Journal of Automated Reasoning , Information Retrieval , Statisitcs & Computing ,711 4
47 Springer Author Academy Subscription Journals IF: 0.25 IF: 0.3 Focused on Topics of Regional Importance and International Interest
48 Springer Author Academy Compare... IF: 0.25 IF: 0.3 IF: 3.62 IF: 2.88 IF: 1.6 IF: 1.4 IF: 1.6
49 Springer Author Academy SpringerOpen (Open Access) Journals in Computer Science
50 PowerPoint Master ? Any questions? Open access? Publication procedure? Selecting a journal? Publication ethics? Impact factor and other metrics?
51 Springer Author Academy Conference proceedings... for an author
52 Springer Author Academy Conferences vs journals Pros Old, well-reputed conferences in computer science have higher status than many journals Higher visibility and greater impact direct contact with your peers More timely Cons Acceptance rate for top conferences is often 8-15% Hard deadlines and page limits. NO MAJOR REVISION Reviews are less detailed Sometimes journals value more for your promotion/funding adapted and extended from:
53 Springer Author Academy How to know about conferences? Springer LNCS forthcoming proceedings list: CCIS forthcoming proceedings list: LNBIP forthcoming proceedings list:
54 Springer Author Academy How to know about conferences? ACM calendar:
55 Springer Author Academy Other resources IEEE list of events: Mailing lists DBWorld AISWorld ACM SIG-IR list ECOOP info list
56 Springer Author Academy What happens with your conference submission? diagram from:
57 Springer Author Academy Predatory publishing
58 Springer Author Academy Top conferences do not SPAM your mailbox...
59 Springer Author Academy Conference proceedings... for an editor
60 Springer Author Academy Ваши коллеги из БГУ
61 Springer Author Academy Conference proceedings publication We are looking for: peer-reviewed content of potential interest to international audience scope: anything in computer science, but must be FOCUSED!, interdisciplinary content is also welcome Process (see next slides)
62 Springer Author Academy Submission of the proposal Key elements of the proposal Event history (for the last 3 editions) number of submissions number of accepted papers number of participants Expected number of submissions/accepted papers/participants for current edition Topics (Call For Papers) Program committee How international the event is? OR Indicators of regional importance of the event Description of the review process and deadlines
63 Springer Author Academy Selecting conference proceedings series 780 titles per year (78% of CS titles)
64 Springer Author Academy Evaluation example: CCIS editorial board 1. Simone Diniz Junqueira Barbosa, PUC-Rio, Rio de Janeiro, Brazil 2. Phoebe Chen, La Trobe University, Melbourne, Australia 3. Alfredo Cuzzocrea, ICAR-CNR and University of Calabria, Italy 4. Xiaoyong Du, Renmin University of China, Beijing, China 5. Joaquim Filipe, Polytechnic Institute of Setúbal, Portugal 6. Orhun Kara, TÜBİTAK BİLGEM + Middle East Technical University,Turkey 7. Igor Kotenko, St. Petersburg Institute for Informatics and Automation of the Russian Academy of Sciences, Russia 8. Krishna M. Sivalingam, Indian Institute of Technology Madras, India 9. Dominik Ślęzak, University of Warsaw and Infobright, Poland 10.Xiaokang Yang, Shanghai Jiao Tong University, China 11.Takashi Washio, Osaka University, Japan
65 Springer Author Academy Decision Accept Conditional accept Reject
66 Springer Author Academy Prepare files and select publication options Post/pre- proceedings Open Access (for a fee) / Subscription-based model (FREE) Springer provides author/editor instructions, templates Online Conference Service (free) for managing submissions Integration with EasyChair Upload files electronically
67 Springer Author Academy Production process Typesetting Copyediting Reference check Proofs sent to the authors for confirmation Authors get lifetime 33.33% discount for ordering books at
68 Springer Author Academy Dissemination 8 mln papers major academic institutions companies
69 Springer Author Academy Indexing
70 Springer Author Academy Not only proceedings
71 Springer Author Academy How to start? Send a proposal to aliaksandr.birukou@springer.com
72 Springer Author Academy Last but not the least... Books
73 Springer Author Academy Books vs. Journals Academic books have a different purpose from academic journals An academic book is a complete scholarly work on a specific topic Book chapters fulfill a similar role to review articles, with books representing a collection of manuscripts on related topics By contrast, review articles published in journals are usually unrelated to all of the other articles in the same issue Book includes large bibliography, recommended readings, summaries, exercises, index
74 Springer Author Academy Different types of books Monographs Edited Volume Textbook Professional Texts MRW Major Reference Works Handbooks (Springer Reference) SpringerBriefs SpringerTheses Popular Science...also proceedings
75 Springer Author Academy I have an idea for a book What type of book shall I write? How do I get started?
76 Springer Author Academy How to prepare a book proposal a short (3-5 pages, no special format) description of the planned book, its aims & scope, main emphasis, main target group (and how this group will benefit from the book), prerequisites needed to understand the book, and its relation to other publications in the area (if there are any). a table of contents, incl a rough page estimate and a short summary of the main chapters (like for a conference paper). some information about the book authors/editors if it's an edited book, a list of contributors, and if their contributions are already confirmed or still have to be asked for. some information about your intended writing schedule, i.e. by when you plan to make a manuscript version available for review and copyediting.
77 Springer Author Academy How Springer helps you to publish a book Proposals are externally reviewed Springer provides style guides and detailed writing instructions Springer carries out all the typesetting, formatting, etc. Springer Editors guide you through the process Publishing with Springer is free of charge Complementary copies for participating authors and editors 33% discount on all other Springer books All books available as ebook and/or traditional print (POD = Print on Demand) ebook includes Kindle, epub, and goes to itunes, Google Books When you submit a book (proposal) Submit proposal to Publishing Editor Book proposal review Invite authors, prepare manuscript Submit manuscript Editing, typesetting and formatting Print proofs: minor changes and corrections Book published!
78 Springer Author Academy What makes a good manuscript? Summarizes the current state of the field Presents various research streams in a balanced manner Describes the limitations of individual studies Provides possible developments for the field in the next 5-10 years Proposes research that will advance the field Shows a presentation style tailored to the target audience Includes helpful additional features like recommended reading, index, exercises, etc. Take home message what this book is about, what to do with all this info
79 Springer Author Academy Springer for authors
80 Springer Author Academy Using an editing service - Edanz Edanz is an external company, independent of Springer Using an editing service is neither a requirement nor a guarantee of acceptance for publication. Please visit their website for more information Edanz s expert scientific editors aim to raise your chances of acceptance and to ensure clear communication of your research Edanz can help you with: language editing, development of your abstract and with writing an effective cover letter advise on your journal selection an expert scientific review of your manuscript (similar to a peer review) before you submit to your target journal interpreting the peer review comments, and assess whether the changes you have made are sufficient to satisfy a peer-reviewer
81 Springer Author Academy Expert editors in all scientific fields Dr Stephen Cooke 2006 PhD Immunology, King s College, UK Worked as a post-doctoral fellow for both the Arthritis and Rheumatism Council (ARC) and Cancer Research UK (CRUK) Dr Conan Fee 1989 PhD Chemical & Process Engineering, University of Canterbury, NZ Director of Biomolecular Interactions Centre at the University of Canterbury; has published over 160 journal articles, book chapters, conference papers, and patents William Yajima PhD Plant Science, University of Alberta, Canada A proteomics, molecular biology, and plant pathology expert Dr Alison Sherwin 1992 PhD Biochemistry, University of Kent at Canterbury, UK Has edited over 3,000 manuscripts in the Health and Life Sciences for Japanese and Chinese authors Dr Kristen Demarest 2000 PhD Neurobiology and Behavior, SUNY, USA Currently staff scientist at Scripps Research Institute Dr Andrew Gorman 2001 PhD Geophysics, University of British Columbia, CA Lecturer at the Geology Department, University of Otago Dr Natasha Lundin 2007 PhD Chemistry, University of Otago, NZ Cover article author in Angewandte Chemie Richard Haase PhD Physics, University of Canterbury, NZ A mathematical physicist specializing in the area of symmetries in nature
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87 Springer Author Academy New SpringerLink - mobile optimized Web responsive design allows for optimal viewing on all devices Desktop Tablet Phone - verticle Phone - horizontal
88 Springer Author Academy Final remarks
89 Springer Author Academy Resources and links
90 Springer Author Academy Ask your colleagues
91 Springer Author Academy One step at a time image from
92 Thank you Good luck!
93 Any questions? Download this presentation at
Publishing Scientific Research SIOMMS 2016 Madrid, Spain, October 19, 2016 Nathalie Jacobs, Senior Publishing Editor
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