The basics of Open Access

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1 University of Liege ULg Library The basics of Open Access

2 Open Access - Definition «By "open access" to [the scientific] literature, we mean its free availability on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited.» Definition from the "Budapest Open Access Initiative" (BOAI, 2002) 2

3 Definition Availability of the scientific literature for everyone, freely, at no cost for the reader and in compliance with the holders of the rights For all international access through the web, for everybody (researchers or not) Freely no registration or any barriers At no cost for the reader readers does not have to pay for accessing and reading the documents In compliance with the holders of the rights in respect of the publisher s policy and with the author s agreement In respect of the author s right (citation, paternity, intergrity) Open access does not mean careless use! Libre accès à l information scientifique et technique openaccess.inist.fr/ 3

4 Why? Economic threat need Philosophical view will Technical possibility capacity 4

Economic threat Scientific publications cost to

Libraries cannot follow the constant increase of prices

2014, many institutions decide to not renew their

5 Economic threat Scientific publications cost to libraries a new porsch every 10 days! Libraries cannot follow the constant increase of prices publication imposed by the monopol of big publishers In 2014, many institutions decide to not renew their contracts with publishers due to budgetary - and philosophical - incompatibilities 5

6 Philosophical view Knowledge belong to everyone, not only to an elite! Researches made with public funds should be accessible to every citizen Researchers are the first producers and users of scientific publications Is it normal to deny access to this knowledge to those who produce it? 6

Technical possibilities Internet offer a unique opportunity to share any kind of information Internationally Immediately With anyone with

7 Technical possibilities Internet offer a unique opportunity to share any kind of information Internationally Immediately With anyone with internet access With a minimum of mediators It s the perfect vehicle to share scientific publications with a maximum impact Now we can! 7

8 Benefices 8

9 Classic publication process Institutions buy publications Research Writting Publication & diffusion via sales Submission Publication fees (optional) Author s tasks Publisher s tasks Peer review Publishing contract Acceptance 9

precise the possible usages of the publication (reproduction and communication)

freely distributed if limited to an institution of education and research

10 Legal aspect Author s right? Moral right: precise the paternity of the work inalienable Patrimonial right: precise the possible usages of the publication (reproduction and communication) (too) often transfer to the publisher Exception in Belgium A publication can be freely distributed if limited to an institution of education and research Restricted access is always possible and legal (in Belgium) Thys, L. (2009). Aspects juridiques de la publication scientifique 10

11 How? Green Open Access Gold Open Access & Hybrid model 11

12 Green road Publish where you want! (OA or not) AND Self-archive the full text in an open archive Different kind of open archive Institutional : ORBi (ULg), Di-fusion (ULB) Thematic : PubMed, MatheO National : HAL (France) Multi : OpenAire (UE) BUT If you do not publish in Open Access: keep your rights! OpenDOAR opendoar.org/ Directory of academic open access repositories 12

13 More than articles! Thesis, reports, patents, congres or colloque communications, book chapters, books. Published or inpress In different version : preprint postprint) Green road Open Access is best but not always possible Deposit must be made in accordance with the publisher s policy and with the authors agreement If the author didn't keep his rights, the publisher may impose some conditions, such as: With additional content : graphic, video, data embargos (6, 12, 18 month) not always the «published version» If Open access is not possible, ask the publisher! In last resort, use restricted access 13

Mesurable benefices Citations of references in ORBi vs references only in Scopus or WoS http://orbi.ulg.ac.be/homenews?

14 Mesurable benefices Citations of references in ORBi vs references only in Scopus or WoS 2x more citations for publications in ORBi than those available only in Scopus / WoS positive effect of OA on bibliometric citations 14

15 Gold road Research Free access to all Writting Publication & diffusion trought sales Publication fees (optional) Classic process of publication except for immediat diffusion to all, with no cost for the readers Submission Peer review Publishing contract Acceptance 15

Gold road OA gold is mostly applied to periodicals, but more and more books or chapters follow this way as well DOAJ doaj.org/ Directory of Open Access Journal DOAB doabooks.

16 Gold road OA gold is mostly applied to periodicals, but more and more books or chapters follow this way as well DOAJ doaj.org/ Directory of Open Access Journal DOAB doabooks.org Directory of Open Access Book Quality identical to regular publication Same acceptance & evaluation proccess Peer review Hig level of citation Only 30% ask for fees! Immediat access with or without licences (creative commons) 16

17 Hybride model Publisher offer to made publications OA against payement of charges Unfair OA! With hybrid model publisher : Receive money for the sale of the journal Receive money to made the publication OA Keep selling the publication through subscription and sales 17 Average cost = 3000$

18 The road so far NOT Open Access Not OA : = classic commercial model, readers pay for the publication Hybride OA : the article is OA through payment BUT the periodical is still sold as before (double paiement for publisher) GOLD Open Access Gold road: Publication with same quality process as classic model but completely free for the readers (may have publication fees) GREEN Open Access Green road: Publish where you want AND self-archive in an open archive. The full text is freely accessible to readers (directly or upon request print) 18

UniLu Institutionnal repository & bibliography Open Access @ ULg Master thesis (electronic only) Institutionnal repository & bibliography Digitized objects (ULg & others)

19 UniLu Institutionnal repository & bibliography Open ULg Master thesis (electronic only) Institutionnal repository & bibliography Digitized objects (ULg & others) Open Access Journals (ULg & others) ULg Library Renaville, F (et. al) (2012). L'Open Access en Belgique francophone 19

ULg institutionnal mandat It is mandatory for every member of the ULg to add in ORBi Bibliographic reference of scientific publications and communications upon acceptance

part of the full text, with at least the abstract and the table of contents The level of access is determined by the authors in respect of the publisher s policy and with

20 ULg institutionnal mandat It is mandatory for every member of the ULg to add in ORBi Bibliographic reference of scientific publications and communications upon acceptance by the publisher Full text for each scientific article published since 2002 Every doctoral thesis must be added to ORBi PRIOR its defense at the ULg, and joined by all or part of the full text, with at least the abstract and the table of contents The level of access is determined by the authors in respect of the publisher s policy and with the co-authors agreement Only the publications on ORBi will be considered for the evaluations or internal procedures by the ULg or FNRS if it s not on ORBi, it does not exist 20

21 Thanks for your attention ORBi team Head librarian Paul Librarians Myriam Dominique Cécile Head informatician Fabian Smagghe

The basics of Open Access or OA for dummies

University of Liege The basics of Open Access or OA for dummies Open Access - Definition «By "open access" to [the scientific] literature, we mean its free availability on the public internet, permitting