Journal of East Asian Libraries

Transcription

1 Journal of East Asian Libraries Volume 1999 Number 119 Article Committee Activities Phil Melzer Tim Connor Jean Han Follow this and additional works at: BYU ScholarsArchive Citation Melzer, Phil; Connor, Tim; and Han, Jean (1999) "Committee Activities," Journal of East Asian Libraries: Vol : No. 119, Article 8. Available at: This Article is brought to you for free and open access by the All Journals at BYU ScholarsArchive. It has been accepted for inclusion in Journal of East Asian Libraries by an authorized editor of BYU ScholarsArchive. For more information, please contact scholarsarchive@byu.edu.

2 COMMITTEE activities TECHNICAL processing COMMITTEE annual meeting thursday march marriott copley place hotel boston PM LC report presented phil melzer REGIONAL production statistics 1998 cooperative cataloging DIVISION KOREAN CHINESE TEAM CHINESE TEAM korean received completions full cataloging za z copy cataloging chinese received completions full cataloging copy cataloging Z Z JAPANESE I1 JAPANESE II 11 TEAMS japanese receipts completions full cataloging Z collection level ca cooperative cataloging TEAM NACO contributions FY 1998 FY 1997 new NARs new SARs NARs SARs changed

3 SACO contributions new subject headings subject heading changes new class numbers class number changes 111 ill iii lii 46 BIBCO contributions bibliographic records regional cooperative cataloging division RCCD continued pursue performance goals staff serves library nation these goals included production catalog records timely basis order provide bibliographic link between materials acquired languages subjects assigned division users need consult them included administrative oversight increasingly important cooperative cataloging C programs library participated addition staff succeeded realizing many achievements support divisions mission effectiveness program management balancing balancincr receipts clearances divisions highest priority 1998 division kept current incoming work clearing items received reassignment arrearages asian african middle middie east divisions RCCD october 1995 substantially increased divisions arrearage reduction workload these uncontrolled collections totaled time now diminished core cataloging implemented throughout cataloging directorate october core level base mode cataloging catalogers Catalogers cataloging teams decide upon appropriate level cataloging based factors nature material interests user group constituency team works you easily spot core record encoding level 4 statement fcc pcc 042 field serials interim procedure encoding level blank word core appear 039 field JACKPHY material parallel nonroman nroman fields provided access points cases problematic romanization facilitate identification person corporate body title further details regarding t LCs application core level cataloging available http information accessing C lcwebiocgovcatdircpso httpicweblocgovcatdircpso librarys Librarys new integrated library system ILS LC home page 9e address available httpicweblocgovils lcweblocgovils 56

4 extensive ILS training anticipate cataloging production substantially reduced until feel comfortable system ILS IOLS lols probably vernacular capability JACKPHY languages least two years until then RLIN RUN continue our JACKPHY bibliographic database site JACKPHY cataloging monographs asian materials cataloging seminar second asian materials cataloging seminar held monday tuesday march boston harvard law school seminar provided overview serials cataloging CONSER trainer carroll davis columbia university emphasis cataloging asian serials LC helped coordinate seminar hard work making arrangements performing instruction undertaken colleagues harvard university institutions LC catalogers helped facilitate breakout sessions answering questions serials cataloging approximately 70 people attended serial record division report serial record division currently phase 3 OCLC techpro contract calendar year 1998 approximately 1000 minimal level serial records remaining pre post WWIEI japanese serials added both OCLC MUMS databases chinese conventional place names library announced intention change headings conventional chinese place names reflect contemporary usage approved US board geographic names BGN library conducted pilot project ascertain how much time changes might take come efficient workflow LC rule interpretation revised cataloging service bulletin 83 winter 1999 remove chinese place names list conventional headings bulletin announce approximately 80 headings provinces provincial capitals major cities revised reflect current usage bulletin provide list earlier later forms headings change once headings z geographic name changed related authority records name used entry element qualifier revised changes LC bibliographic records follow classification schedules ds793 ds796 revised reflect these changes attendees urged take care constructing using headings chinese place names heading t place changed new should 1.1 catalogingz use form 1 municipality populated place same name heading z populated place established reference name municipality headings provinces small cities counties towns continue romanized womanized systematic form once heading place changed certain period time may elapse before related 57

5 headings brought conformity constructing Z using headings chinese place names attendees reminded consult name authority file use established form ta t1geographic location these changes made increasing ZD number headings jurisdictions romanized womanized pinyin pincin form while subordinate units continue appear wade giles these conditions until pinyin pincin conversion completed certain period time inconsistency between forms found name authority file those appearing ta t1 bibliographic records large 9e number bibliographic records require maintenance access points used headings peking canton probably updated until conversion bibliographic records pinyin pincin related file maintenance step special chart created CPSO home page provide minute status reports changes ta t1 headings chinese conventional place names chart found address httplcweblocgovcatdircpsochinahtml httpicweblocgovcatdircpsochinahtmi copy chart attached explanation project included among handouts CEAL members urged refer chart throughout period transition aition information progress bringing za z1 these necessary changes OCLC CJK QK services update presented glenn patton glenn patton presented brief update OCLC CJK services emphasizing three areas OCLC CJK software CJK records OCLCs worldcat WorldCat CJK contract services reminded meeting attendees availability OCLC CJK software version now available OCLC member libraries part OCLC access suite CD via electronic download charge called attention system requirements particularly need windows NT service pack 3 higher addition batch functionality ability manage multiple local files version provides improved support searching using both pinyin pincin wade giles forms conversion wade giles syllables pinyin pincin included z3950 client supports display CJK vernacular characters client used conjunction OCLC firstsearch FirstSearch institutions OPAC glenn reminded OCLC members OCLC longer support previous versions CJK software versions la september january 1999 total CJK records worldcat WorldCat growth records past year eighty nine institutions CJK related system activity during za z1 month january 58

6 OCLC CJK services include CJK retrocon conversion retrospective cataloging techpro service contract cataio cataloging 9 physical processing materials 50 languages including CJK customized collection development materials chinese japanese korean vietnamese RLIN RUN CJK QK program update presented karen smith yoshimura karen smith yoshimura presented overview recent RLG service enhancements RLIN RUN terminal windows software version 5 released february 1999 update includes new sorting order hanzikanjihanja hanzilkanjilhanja same reading selection window stroke count radical software runs under both windows 95 windows NT RLGs authority assistant released january 1999 allows NACO contributors generate name series authority records RLIN RUN CJK bibliographic record values fixed fields prompted information womanized romanized portions record copied authority record CJK toshokan Toshokan ryutsu inthe RLG union catalog since may 1998 RLG loading records weekly major japanese book vendor providing information recent japanese publications jyutsu center records in-the encouraged everyone wanted learn these services attend open RLIN CJK users discussion group meeting march 12 handouts included count east asian titles RLG union catalog september enhancements services relevant CEAL community ariel software delivers high quality documents internet including 22 y2k yak those CJK characters updated february 1999 version maruzen marueen ariel distributor japan ariel distributors compliant republic korea singapore taiwan RLGs z3950 client gateway large overseas databases gateway implemented october 1998 allows searchers RLG union catalog refer searches databases retrieve records using same indexes commands RLIN RUN records potentially gateway used access large east asian databases well ILL manager RLG developing new ILL manager includes z3950 client completely ISOILL interlibrary loan ISOILL ILL compliant system ISO ILL protocol compliant allow east asian libraries conduct 59

7 RLG already begun two projects completed year 2000 wade giles pinyin pincin conversion project chinese language records RLG union catalog both those CJK scripts those womanized romanized pincin romanization converted wade giles pinyin display CJK arabic cyrillic hebrew scripts eureka RLG received funding henry luce foundation scripts RLG union catalog bibliographic records searched displayed RLGs web based search interface using unicode compliant web browsers karen outlined current RLG east asian studies programmatic activities surveys use toshokan Toshokan ryutsu jyutsu center records collecting primary resources gray literature supporting east asian studies providing access east asian primary sources through finding aids collection level records included RLGs new archival resources service human resources guide RLG east asian member collections compilation both expertise RLG member libraries staff well collection strengths ongoing support SHARES support expedited resource sharing among RLG members information RLGs east asian activities see web site wwwrlgorgeasindexhtml report harvard retrospective conversion given meng fen su titles converted feb phase I1 phase II 11 total chinese japanese korean total coverage types subjects chinese non rare monograph titles completed including analytic titles rare books currently process japanese 23 non rare monograph titles converted covering harvard yenching benching Yenching call numbers science technology military korean monographs completed including rare books geography history social sciences language literature 60

8 next year estimated serial titles converted along maps musical scores microforms non book formats harvard yenching benching records represented following library codes OCLC HMY EMY regular cataloging YNH recon RLIN RUN MHVO vernacular MAHG MHHY HY partial display without vernacular holdings PINYIN conversion LC status report presented phil melzer LC RLG begun working together prepare conversion chinese records RLIN database pinyin pincin implementation timeline agreed upon certain aspects conversion project now anticipated chinese records RLIN database including library congress chinese records converted sometime during year 2000 conversion revised LC records distributed CDS library proposed program requirements begun draft program specifications draft specifications sent RLG where computer program prepared perform much conversion possible hopefully program able change headings include frequently used chinese conventional place names advance copies new chinese romanization guidelines based pinyin pincin system distributed institutions organizations november recommendations conversion subject headings submitted CPSO evaluation final decisions virtually terms established vernacular chinese vernacular sources romanized womanized systematically converted major changes being anticipated DS G PL classification schedules class numbers retained whenever possible reference structure utilized classification schedule lead user proper location decisions made conversion subject headings t work revising za z1 classification schedules move ahead plans under way end recent time period chinese literary authors PL schedule year new time period beginning year 2000 feature buttering cuttering based 4 upon I1 new pinyin pincin system romanization LCs new integrated library system eds ILS ELS installed spring experiments conducted determine best way proceed conversion authority records RLG status report presented karen smith yoshimura RLG plans convert chinese language Z Z records RLG union catalog1 L chi wade giles pinyin pincin romanization according CD specifications RLG capture listing Z converted name headings frequently listed require name authority file updates 61

9 first RLG provide snapshots converted records each owning library requested aggregator exported defined character OCLC status report presented glenn patton OCLC staff monitoring LCs RLGs plans converting bibliographic records redistributing those records making changes headings references authority records discussing need standardized way identify records converted need process changes insure vernacular data may exist OCLC version record lost addition working OCLCs C development staff evaluate conversion needs prioritize effort among number major projects including year 2000 compliance expansion OCLC three character symbols integration WLN NVLN member libraries bibliographic data OCLC OCLQ oclo OCLC staff working OCLC CJK users group determine need converting individual libraries databases addition worldcat WorldCat well need special converted records authority control processing report CEAL liaisons questionnaire pinyin pincin conversion presented amy tsiang amy tsiangs tsianos asian libraries 118 june 1999 Tsiangs report questionnaire may found pages 2534 journal east discussion CEAL liaisons then led question answer session time both glenn patton karen smith yoshimura urged local east asian librarians begin planning conversion institutions automation experts immediately notes phil melzer 62

10 COMMITTEE PUBLIC SERVICES annual meeting wednesday march pm marriott copley place hotel boston tim connor opened meeting announcing end term chair election cathy chiu ucsanta UC Santa barbara lead bonu conu committee nittee cittee next three years cathy original organizer committee CEALs active effective members many years conu bonu committee nittee cittee benefit greatly leadership skills energy ebergy enthusiasm reports presentations committee members followed introductory remarks ria koopmans de bruijn columbia first briefly updated report year copy cooperative interlibrary lending project columbia penn yale delays due technical problems pilot program soon begin patrons able send requests directly participating library instead through conventional ILL then reported first international convention asia scholars ICAS took place june 1998 netherlands presented statistics participants fields compared them figures 1999 AAS conference gave general overview subjects discussed convention before summarizing library information related panels attended among latter noted overwhelming emphasis electronic resources mentioned committee formed consider repeating convention regular basis charles dorban borban comell cornell surveyed voluminous online resources study cinema chinese speaking world first examined kind results obtained searching bibliographical databases commercially available north american libraries including bibliography asian studies art abstracts MLA bibliographyproject Bibliography Project muse periodical abstracts proquest oquest Pr direct lexis nexis bexis these databases differing scope yielded variety literature ranging articles area studies east asian studies journals academic popular film journals well general magazines newspapers then gave examples sorts sites found bysurfing web including fan websites film societies film companies video vendors agnes wen pittsburgh reported librarys first three months offering new global document delivery service provides copies chinese academic journal articles scholar research institute united states free charge history administrative details service described peter zhou CEAL plenary session earlier day outlined procedure requests protocols penns dealings six participating libraries china penn received average seven requests per day 65 them humanities 30 social sciences 17 states several foreign countries problems encountered included inadequate indexing chinese journals underdeveloped databases online research tools inability display chinese script 63

11 line unfortunately possible fill nonus US requests wwwlibrarypittedugateway interested scholars should contact hyonggun Hyong gun choi chicago presented thoughts east asian ILL based librarys experience east asian collection chicago processes 350 ILL ELL edl requests per year 61 lending libraries 39 borrowing use RLG SHARES system reduced response time 2 weeks days notice availability although still takes another 7107 days receive materials chicago able fill 55 requests receives 58 what requests libraries ili iii ILL requests recent years increased nearly 300 borrowing 180 lending others rising cost books subscriptions plus rapid increase titles published asia mean our libraries buy smaller percentage materials available often must narrow scope collecting well online cataloguer catalogues make people aware what these trends continue further increase reliance ILL chicago unable fill 45 requests received chief reasons materials available loan use bindery non circulating 50 volume edition held 30 materials cannot found 15 ILL requests successful lending policies clear well publicized east asian libraries did own HL TLL ill ili instead reie relegating 9atino 11 central library ILL TLL trl departments east asian libraries complete collections online CJK script indication availability even better east asian libraries used single za z1 online ILL system relied fax delivery perfect world overcome current obstacles borrowing directly east asia itself participation presentations outgoing za z1 chair thanked speakers thein theirparticipation audience interest meeting 41 then adjourned tim connor recorder 64

12 COMMITTEE CHINESE MATERIALS annual meeting wednesday march pm marriott copley place hotel boston yeen mei wu chair committee began meeting brief introduction program special overseas speakers main theme introduction chinese databases tra aea director chinese university press reported recent major publications classical chinese databases electronic version sikuquanshu especially highlighted ICS concordances concordancer Concordances works ofwei ofsei wel jin northern southern dynasties 1 14bfi I I1WK computerized database excavated woodbamboo Wood 0 albam Bamboo b00 d silk siik slik scripts CDROMR qa NAR wam r ted aed nig 1 dr steven luk Ftea scripts CD q1rlb 0 mar concordance oracle bone inscriptions etj3 mft noteworthy tigam 06 publication electronic version sikuquanshu wenyuange Wenyuange edition 3zmra 53fpij esjttf mt IIIJSN available two versions standard version consists 168 CDROMs million pages scanned images original scripts provides individual title search function professional version consists 175 CDROMs full text retrieval function 800 million characters LAN version being developed tested ne eqit dictionary sikuquanshu Redit ehlt M JC wigi included database hyper links original text project first conceived digital heritage publishing ltd cunihan hong kong software design database construction done unihan development ltd under leadership chief engineer zhang zhoucai tsinghua Tsinghua university beita fangzheng Fangzheng microsoft china various research academic institutions including shenyang zhenyang Shenyang university beijing library shanghai library shanghai peoples publishing house academia sinica taiwan taken part improving database 2 mei melchen ah VZ serials division national central library taiwan reported index chinese periodical literature CDROM cp jitofujrox ssj& ble FIE hir CDROM index published semiannually derived librarys Librarys online periodical database comprehensive subject database covering chinese foreign language Z za z1 periodicals published taiwan hong kong al zl Z macao area since 1970 february 1999 database indexed 2800 periodicals entries list periodicals indexed included various search functions including keyword boolean logic provided access fields author title review articles class code headings etc search result further enhanced Ian language format system serves display print save update library holdings quarterly updated web version available taiwan connected directly national central librarys Librarys image CDROM server facilitates online document delivery hyperlink electronic full text future development system includes adding abstracts full texts database improvement searching capability 1200 creatingz words lacking chinese big 5 za z1 code chen sung t 5h 65

13 iffiofthe 3 zhong wei wel chen rl sof institute scientific technical information shanghai library reported index chinese serials social science PP 4 att database computerized version printed edition covers 200 newspapers 5000 periodicals primarily fields philosophy social sciences published china hong kong macao taiwan 1993 date 1998 database contained million records searchable title author publisher date personal name subject list periodicals give title frequency publisher address chinese serial standard number CN ISSN holdings included database published quarterly used both individual PC well network system upon request full text wanted articles sent mail fax fee future plans include retrospective conversion materials before 1992 expansion coverage development web version accessible internet special report library cooperation phyllis wang university california davis gave report history cooperative activities east asian academic libraries california EAALC group beginning included university california system hoover institution stanford evolved throughout years include university southern california claremont colleges since 1984 annual meeting held every year purposes resource sharing exchange ideas successful projects ourjoint efforts shared acquisitions 40 backfills backfiles chinese newspapers collaborative collection development successful joint funding request retrospective conversion effective exchange duplicates improvement ILL ELL services recently subgroup sub group east asian digital library group EADLG formed order facilitate development digital library east asian studies california EADLG coordinates recommends CJK digital resources represents group negotiation contracts licensing vendors publishers deals technical issues related CJK databases etc committees project database union list non print chinese newspapers ai hwa wu project manager announced completion two year long lono iong iono union list project thanked every participating library project members efforts especially bob felsing designer weimaster webmaster making project success then asked bob give general report development database union database consists 2829 records 25 participating libraries searchable fields include titles place language Z date holdings effective za z1 search strateaies strategies za z1oies aies oles introduced entries added updated deleted participating library high volumes overlapping newspapers software filemaker pro used generating 41 database URL http chinanews http chinanews workshop proposal workshop chinese studies librarians committee proposed workshop chinese studies librarians dr yuan zhou led discussion topics included 66

14 workshop take place year 2000 conjunction CEAL meeting held san diego facilities tentatively provided karl lo 10 UCSD supportapproval workshop solicited AAS possible funding workshop may include title VI center east asian studies sources deemed fit committee participants limited tentatively 40 paid AAS members training aim collection development public services reference & electronic resources library management instructors recruited efforts made simultaneously seek funds support another workshop targeted 2002 jean han recorder 67