Committee Members: Attendees:

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1 FLORIDA MODEL JAIL STANDARDS REVIEW COMMITTEE MEETING MINUTES Friday, October 16, :00 A.M. Lake Sumter State College Leesburg Campus 9501 U.S. Highway 441 Leesburg, FL Committee Members: Sheriff Gary Borders, Lake County Sheriff (Present) Sheriff Mark, Hunter Columbia County Sheriff s Office (Present) Sheriff Wayne Ivey, Brevard County Sheriff s Office (Present) Mr. Joshua Wagner, Volusia County Commissioner (Absent) Mr. Guy Tunnell, Bay County Commissioner (Present) Attendees: Ann Juhasz Palm Beach County Sheriff s Office Isaiah Dennard Florida Sheriff s Association Michael Alteman Palm Beach County Sheriff s Office April Stinger Seminole County Sheriff s Office Cathy Perkins Seminole County Sheriff s Office Mike Allen Polk County Sheriff s Office Becky Quintieri Flagler County Sheriff s Office Sam Ferris Flagler County Sheriff s Office Mike Fayette Lake County Sheriff s Office David Mass Lake County Sheriff s Office Brian Weddle Lake County Sheriff s Office Matt Reinhart Volusia County Sheriff s Office Mike Devoter - Palm Beach County Sheriff s Office Chris Suehol, - Clay County Sheriff s Office Jason Caban St. John s County Sheriff s Office Beth Richards Collier Sheriff s Office Joe Gaudette Charlotte County Sheriff s Office Joe Lucas Columbia County Sheriff s Office Billy Walls - FCAC Mark Hunter Columbia County Sheriff s Office Kevin McGowan Collier County Sheriff s Office Shaun Kweznik Hernando County Sheriff s Office Reece Thompson Sumter County Sheriff s Office Maurena Dukes Jacksonville Sheriff s Office Tina Chatmon Clay County Sheriff s Office Karen Demarchi Martin County Sheriff s Office Juliane Day Sumter County Sheriff s Office James Augiar, Jr. Marion County Sheriff s Office Brian Meinberg Sarasota County Sheriff s Office

2 Robert Tretter Lake County Sheriff s Office Bernard Johns Seminole County Sheriff s Office Patrick Kirk St. John s County Sheriff s Office Michelle Price Jacksonville Sheriff s Office Peyton Grinnell Lake County Sheriff s Office Kristine Dekany Hernando County Sheriff s Office Steve Binegar Sumter County Sheriff s Office Theresa Winegard - Martine County Sheriff s Office Wayne Ivy Brevard County Sheriff s Office Pledge of Allegiance Invocation Introductions Establish Quorum Legal Notification Meeting Commence Approval of Minutes Chaplain Bob Whitworth Chaplain Bob Whitworth Isaiah Dennard Isaiah Dennard Brian Weddle Isaiah Dennard Sheriff Borders Good Morning, I would like to welcome you to the October 16, 2015 Florida Model Jail Standards full committee meeting. I am Isaiah Dennard, jail services coordinator for The Florida Sheriff s Association; I will be your moderator. If any member of the audience has a question for the committee related to Florida Model Jail Standards, we ask that you stand, identify yourself and ask your question. At this time please stand for the Pledge of Allegiance and Invocation by Chaplain Bob Whitworth. Legal Notifications Sgt. Brian Weddle acknowledged that proper legal notifications had been made. Roll Call Committee members in attendance: Sheriff Borders, Sheriff Ivey, Sheriff Hunter, Commissioner Tunnell. Commissioner Wagner not present. Moderator Isaiah Dennard At this time we will start reviewing those standards that were brought up to the Standards Review Committee and the full task force. In your packet you will see in some of these language has changed, but it has not changed the intent of the standard. As we go through we will talk briefly about what those word changes were. When we get to Chapter 16 I will do the same, explaining how that came about. Sheriff Borders

3 Good morning everyone. I always like to say this when I have fellow Sheriff s in the room, welcome to the best County in Florida. You can say it when I am over there in your wonderful county Sheriff Ivey. We are honored to have the newest member of this committee Sheriff, or I call him Sheriff, Guy Tunnell from Bay County. He was Commissioner of FDLE at one time, but now he is a County Commissioner. Welcome to you and thanks for being here. We also welcome Sheriff Hunter and Sheriff Ivey. This is our first meeting in Lake County so I am sure I will make about 300 mistakes, so don t laugh at me. This is also Sgt. Brian Weddle s first meeting as well, he has taken this on and I appreciate it. Approval of Minutes A motion to approve the minutes from the last meeting on June 5, 2015, was made by Sheriff Hunter, was seconded and all approved say I. Moderator Isaiah Dennard I just echo what Sheriff Borders says, The Florida Sheriff s Association wants to welcome Former Sheriff Tunnell to the committee. We welcome his experience in law enforcement, and running the jail system in Bay County he is very familiar with it. This is Sheriff Ivey s second meeting, so thank you Sheriff Ivey for being a part of this committee. Before we move on I want to recognize our state partners that are with us today, President of Florida Pac Juliane Day, Billy Walls representing state accreditation, and we have a number of several jail administrators that are here visiting with us. Thank all of you for coming. New Business: Moderator Isaiah Dennard 1.07 Renumbering - not changing any of the language only changing to two separate standards by numbers. Nothing is changed, just separated. (1.07) Close Supervision Regularly, documented, physical observation of an inmate by certified correctional officers or members of the medical staff at intervals not to exceed 15 minutes (1.08) Closely Monitored Regular documented, physical observation of an inmate by certified correctional officers or members of the medical staff at intervals not to exceed 30 minutes or as specified by medical authority and/or the officer in charge. Motion: Sheriff Borders makes motion to accept, seconded by Sheriff Hunter, motion carried

4 1.13 Definition does not include required documentation of time. Not changing anything that has not already been placed or put into Standards. Revise paragraph 1.13 to include with physical observations documented at intervals not to exceed 15 minutes for adults and 10 minutes for juveniles. Sheriff Borders - this is just adding the time frame (minutes) for checks on adults vs juveniles. Motion: Guy Tunnel makes motion to accept, seconded by Sheriff Hunter, motion carried 2.02 Remove language refresher course. This will clear up confusion to the purpose of the 8-hour recertification class versus a refresher class (which is not offered under the standards). No other changes. Sheriff Borders Changing from refresher/certification to certification. Motion: Sheriff Hunter made a motion to accept, seconded by Sheriff Ivey. Motion carried 5.05 Move from Chapter 5 to Chapter 4, No language change. This standard is currently in Chapter 5 which is the housing chapter. This standard refers to when an inmate is brought to the jail and placed in a holding cell. Chapter 4 Admissions, Classification, and Release is a more appropriate chapter for this standard. Sheriff Borders Just moving standard to Chapter 4 Admission, Classification and Release rather than having it in a housing chapter? Motion: Sheriff Ivey made a motion to move, seconded by Sheriff Hunter. Motion carried 2.18 Address issues with the American with Disabilities Act, which is covered in the standards. Move standard to new Chapter 16, Physical Plant. No language change. Sheriff Borders This is where it s being recommended we move all of this into, I don t know if it s a new chapter 16, I think we are moving chapter 16 into chapters 17,18, 19 and 20, and putting a Physical Plant Chapter in its entirety by itself. These standards you re going to see saying move to new physical plant chapter it s really just to simplify things, making everything in one chapter. For the most part you re not going to see any changes to the verbiage, just moving the standard to the new Physical Plant Chapter 16. If it is okay with this committee, the first thing I think we want to

5 do is make sure we want to create the new chapter 16 before we make a motion or keep voting on these standards to go there. Sheriff Ivey Essentially the language of each standard is not changing, it s just moving to a new location? Sheriff Borders That is correct. There may be one or two that has a revision, but majority are just moving to the new Physical Plant Chapter 16. Sheriff Hunter The work of these committees that are out here is phenomenal. When we are trying to meet these requirements and you re going through the Webster s book that everything is all jumbled up if you can take and break these things out into sections it makes a lot more sense to be able to reference different areas and people will catch on to it pretty quick once you break it up into bite side pieces. You can assign specific things to employees with any organization here is your slice of the pie makes it a lot easier and a lot more accountable. Thank you to the committees out there for going through it and doing all the busy work and getting all this stuff put in there. I m good with that. Sheriff Hunter - Are we going to be required to go through each one or can we put those all in a packet form and say okay you made these changes to these and then vote on it as a recommendation or is there a requirement that says we have to go through each one of those. Sheriff Borders Unless there is an actual change in language I think you are right, we can do a block vote of these standards and move them to Chapter 16. Sheriff Ivey You said there were a couple of them that have minor tweaks, can we extract those first and deal with them then bundle everything else? Sheriff Borders - Yes I believe we can. It will make things a lot easier. Sheriff Hunter I just want to make sure we don t have any requirements, as this is an open floor meeting, that we need to go through each one of them and let people that can be here hear each one individually. If we don t have to do that I would think it would be more efficient to do them as a whole. Sheriff Borders - I would agree unless there is somebody here that wants to change any of those standards. Of course we will be glad to hear that, but if we don t see any changes, other than a word or two, we can pull those out and discuss them, then bundle the rest and do a block vote. Sheriff Borders While he is looking for the standards with language change, can we go back to the 7.15 standard. 7-15

6 See the current language. Sheriff Ivey It looks like they took out committed and added admitted. Isaiah Dennard - Sheriff we actually changed that. Under the old standard it talked about inmates who are committed and determined to be under the influence of alcohol or drugs shall be separated from the general population and kept under close supervision for a reasonable period of time. During the task force review yesterday this is the new language Inmates who are determined to be under the influence of alcohol or drugs shall be separated from the general population and kept under close supervision for a reasonable period of time. That is the proposed change. Sheriff Ivey So both words have been taken out, admitted and committed? Isaiah Dennard Yes Sheriff Borders This was done in the task force meeting yesterday? Isaiah Dennard Yes. This is just language change only, not moving the standard, it will remain in Medical Standard. Sheriff Ivey So we are just discussing the language change, not moving it? Isaiah Dennard Correct, just change in verbiage. Sheriff Borders - Determined is replacing admitted? Sheriff Hunter No they are just taking out committed and not adding admitted. Sheriff Ivey If I am following it right, the original language said committed and then they wanted it to say admitted, but at the meeting yesterday it was decided neither of those were needed? Sheriff Hunter - Once they are booked they are inmates. The committed and admitted sound more like a hospital setting rather than actually being a detention facility and we are not doctors. When we determine they are impaired we will house them accordingly. Motion: Sheriff Ivey made motion to accept the language as is, seconded by Sheriff Hunter. Motion carried Isaiah Dennard We will now move into the phase of whether to adopt Chapter 16.

7 Sheriff Borders This is just to make a motion to create that chapter and then do a motion to renumber and bundle. Isaiah Dennard Yes Sir Sheriff Borders Anyone have any objections to creating this Chapter 16 Physical Plant of all the facilities? Motion: Sheriff Hunter made motion to approve, seconded by Guy Tunnell. Guy Tunnell This will also renumber those other chapters as well? Sheriff Borders Yes, Chapters 16, 17, 18, 19, and 20 would be renumbered to 17, 18, 19, 20, and 21. Isaiah Dennard - Will actually go from 20 Chapters of Florida Model Jail Standards to 21. Sheriff Borders All in favor say I. Motion carried 2.18 American with Disabilities Act, this will be moved to the new Chapter 16 Physical Plant. Just moving, not changing any language, current language as is. Sheriff Borders Are we going to do those individually Isaiah or bundled? Are you pulling out the ones that have changes? Isaiah Dennard Again Mr. Chair, we can bundle all these together, they are just moves to new Chapter 16 and you can take a motion on them individually or as a bundled package. Sheriff Borders I don t mind doing a bundled package on ones that do not have language changes, but Guy has already found one with changes, 5.08(g). Isaiah Dennard (g) talks about inmates being required to bathe at least twice weekly. This was broke out to do a 1 and 2 for g. 1 would say inmates housed in administrative and disciplinary confinement shall be required to bathe twice weekly. 2 would say inmates in general population will be allowed to shower daily. This will remain in the housing standards. Discussion inaudible Sheriff Hunter Mr. Chair can we look at it for next time, maybe have the committees put them together where there is no language change and we may be just moving them from one category to another. If there is language change I really think it needs to be addressed here so everyone can hear that and we open it up for questions or concerns before we take a vote on it. All agreed 5.08(a)

8 Move to new Chapter 16 Physical Plant. No language change. Motion: Sheriff Ivey made motion to move, seconded by Guy Tunnell. Motion carried 5.08(b) Move to Chapter 16 Physical Plant. No language change. Motion: Guy Tunnell made motion to move, Sheriff Hunter seconded. Motion carried 5.08(c) Move to Chapter 16 Physical Plant. No language change. Motion: Sheriff Ivey moves to take 5.08(c) to new Chapter16, seconded by Sheriff Hunter. Motion carried 5.08(d) and Renumbering only. Remaining in current chapters. Sheriff Borders No language change at all? Isaiah Dennard We kind of broke it out a little more in We just split up previous 5.08(d) and made 5.07(a) (b) and (c) section. In we left that the same but it will change to Sheriff Borders You re combining duplicate sections that you currently have in 5.08 and and renumbering them. Isaiah Dennard Yes sir, just renumbering. Motion: Sheriff Ivey makes motion to accept the recommendation to combine the chapter and renumbering, seconded by Guy Tunnell. Motion carried 5.08(e) (i) Renumbering and removing some lettering, making those individual standards by number. No language change. Motion: Guy Tunnell made motion to approve, seconded by Sheriff Ivey, carried 5.08(g) Language change from previous standard. Will remain in the housing standard and will be looked at in Floridian 2, 5.08(g) and 5.08(i). Merge 5.08(g) and 5.08(i) and identify requirements for confinement inmates and general population inmates. Sheriff Borders We are going to delete 5.08(i), which is the next one up for review, and merge it into 5.08(g), which is about the inmates being allowed to shower daily? Isaiah Dennard Yes sir.

9 Motion: Guy Tunnell made motion to approve, seconded by Sheriff Hunter. Motion carried 5.08(j) Move to new Chapter 16. Sheriff Borders is there a language change? Isaiah Dennard No language change. We combined and expanded on what we already had for repairs and maintenance in one section of new chapter. Motion: Sheriff Hunter made motion to approve, seconded by Sheriff Ivey. Motion carried Major Allen - Can we go back for a minute. On 5.10 it says each inmate in general population will be allowed to shower daily. Then there is a second sentence that says inmates shall be required to bathe at least twice weekly. If you look at the next standard proposed on 5.08(g) ( 2) it says inmates in general population will be allowed to bathe daily, but you don t have the requirement of twice weekly as you do in I am talking about general population, not confinement. Sheriff Borders what he is saying is that although inmates in general population will be allowed to bathe daily, the standard does not say they must shower twice weekly. Sheriff Ivey - you re saying from an operational standpoint if the standard says even general population they can be required to bathe twice weekly. Your recommendation is to make 5.08(g) the language parallel with Major Allen I think we had discussed this to, your general population having a requirement to say okay you can have access to it, but at some point in time you an interview and say dude you ve not taken a shower in a week you re going to have to or we re going to have to take steps. If you go with 5.08 then you wouldn t have to put them in confinement to require them to do it daily. If we follow the language in 5.10 and copy that into 5.08 then we still have the ability for someone in general population to require them to bathe at least twice a week. Sheriff Ivey So you re saying from an operational standpoint if the standard says even in general population they can be required to do that. Major Allen Yes sir. Attendee If you have an inmate that is not bathing, you re saying if they re in confinement they are required to bathe, but if in general population they are not. Sheriff Ivey Your recommendation is to make the language in 5.08(g) parallel with Attendee Yes sir.

10 Attendee Tina Chapman I believe the concern Major Allen had is going to be addressed in 5.08(e)- (i). The new proposed standard for 5.10 addresses each inmate in general population will be allowed to shower daily. Inmate shall be required to bathe at least twice weekly. So it is going to be in the next standard. In 5.08(g) we should probably remove 2, now we have it in there twice. Sheriff Ivey Tina Chapman can you give us the exact thing you would propose. Tina Chapman 5.08(g) the new proposed language showers shall be available to provide a minimum of inmates housed in administrative and disciplinary confinement shall be required to bathe twice weekly. Then remove #2 each inmate in general population will be allowed to shower daily. Then the concern Major Allen had would be covered in 5.08(e) (i), with the new proposed language #5.10, each inmate in general population will be allowed to shower daily. Inmates shall be required to bathe at least twice weekly. Motion: Sheriff Ivey made motion to accept proposal by Tina Chapman has outlined. Sheriff Borders basically all we are doing is requiring all inmates to shower at least twice a week. Billy Walls Sheriff Borders can you add all in front of 5.08(g)? Tina Chapman If you are going to add all to 5.08(g), then we are addressing in 1 just the inmates housing and administration and discipline confinement. So if we add all, it is saying all inmates housed in administration discipline confinement, we are still leaving out general population. So the simplest is to remove 2 and go with the next standard proposed change, 5.08(e)-(i). Motion: Sheriff Ivey made motion to accept the language proposal by Tina Chapman. Sheriff Hunter Are we following procedure here? I just want to get these things in here, but should we table this one for right now. Let them come back with a clean sheet for us to do that or do we want to go ahead and take care of it now. If we re allowed to do that. Tina Chapman Maybe I can clear this up, 5.08(e)-(i) was just approved with the proposal of 5.10 each inmate in general population will be allowed to shower daily and inmates will be required to bathe at least twice weekly. That was just approved, so when we went to 5.08(g), which we are on now, if we will just remove the wording of 2 then you will have both of them taken care of. Guy Tunnell If you do, what I think was mentioned earlier, require all inmates to bathe at least twice a week, that includes general and confined. Sheriff Borders Actually that is what this part says that we have already approved. Sheriff Ivey Before we get too far down the road I am going to withdraw my motion to clean that out. I think we have already done 5.08(e) and (i) and have them approved. So I think on 5.08(g) if we make a motion to strike paragraph 2 inmates in general population will be allowed to bathe daily then that cleans it up? Tina Chapman Correct

11 Motion: Sheriff Ivey makes motion to strike paragraph 2 inmates in general population will be allowed to bathe daily, seconded by Sheriff Hunter. Sheriff Borders Any further discussion on that? Michelle Price I am a bit confused, so if we approved (e)-(i), forthcoming 5.08, 5.09, 5.10 and 5.11, in theory, there is no 5.08(g) anymore. Am I correct, did you just not take away e, f, g, h, and I previously? So there is no 5.08(g) to add anything to. Isaiah Dennard I recommend the task force will take this back to the table and clean it up. Sheriff Ivey redrew his motion and Sheriff Hunter withdrew his second. 5.08(k) Move from housing standard to the sanitation standard. Language stays the same. Motion: Guy Tunnell makes motion to approve, Sheriff Ivey seconds, carried 5.08(l) Renumbering from 5.08 to Motion: Sheriff Ivey makes motion to accept, seconded by Sheriff Hunter. Motion carried 5.08(m) Two things are happening here. We re moving it from housing standard to sanitation standard. Removing the last sentence: Appropriate disciplinary action should be taken against inmates who fail to have their area, the common areas, and their persons clean. This language is already in Chapter 13 under discipline, so we felt it wasn t appropriate to be under sanitation as we are trying to reduce redundancy in the standards. Motion: Sheriff Ivey makes motion to accept 5.08(m) with the move that s already been addressed in the disciplinary chapter with the new language, seconded by Sheriff Hunter. Motion carried 8.07 Added a sentence to the existing standard: An inmate will not be deprived of clothing, bedding or towels except when necessary to prevent the inmate from inflicting injury to self, to others, or to property and a record shall be maintained identifying the reason and length of time for such deprivation. In addition, this will delete the next standard, Sheriff Borders when you say you re adding a sentence to 8.07, you are actually taking 8.08 and combining it with 8.07 and deleting 8.08 Isaiah Dennard Correct Motion: Guy Tunnell motioned to approve, seconded by Sheriff Ivey. Motion carried

12 12.01 No language change. Move from sanitation to physical plant. Motion: Sheriff Ivey motion to accept, seconded by Guy Tunnell. Motion carried 12.02(a) (e) Move to Chapter 16. No language change. Motion: Guy Tunnell motion to approve, seconded by Sheriff Ivey. Motion carried unanimously 12.02(f) Move from sanitation to chapter 16 physical plant. Break out to 16.02, 16.03, and Motion: Sheriff Hunter motion to accept. Sheriff Ivey I hate to do this, but in the language daily access to showers is preferred, is it going to create any difficulty in the other language where it says they shall have daily access. Actually we sent that back for clarification, but in is it going to create a problem? Joe Gaudeide - This talks about the tempered water aspect of it and that is available daily. It s really a separate standard from the requirement to shower or bathe. Sheriff Ivey Ok Michelle Price Sorry, you have this listed at 16.09(a) and when you previously approved you have that as 16.09(a) also. Joe Gaudeide In regards to that, in creating a new chapter we recognize that there is going t be some things in proposals that will not align. A time line for this be done and then a final review of the written standard before it gets put into place. Sheriff Borders Am I understanding we are moving this from chapter 12 to chapter 16 and you re saying the subsections of those will change. Joe Gaudeide Sheriff there is a potential for the change, but I see that as more of housekeeping issue. If you approve today to move it to chapter 16 and it s discovered when Brian goes through and does the formal write up, again before we actually implement the changes there is going to be a time line discussion because there are more than just the standards affected, you have a checklist of inspection processes that have to be considered as well. Sheriff Hunter I think what is happening here is we are getting into the committee work as far as the nuts and bolts. The board needs to approve overall, that s why I brought up batching these together to where if we were going to move a lot of these from one section to another batch them together and make a motion to move them over or put it back to the committee and let them do what they do so well and make that recommendation back up here. It may be time consuming, but I think it makes it a lot cleaner to do that rather than us sit up here trying to do it.

13 Christine McKeme I was just going to say historically it has always been the wording that we voted upon, the numbering and lettering always followed in sequence. We never presented them just for numbering and lettering. The wording is what is important. Sheriff Borders I think that is what Sheriff Hunter is saying. Move it to the new chapter but let the committees figure out the abc s and where it goes. We focus more on the language. Motion: Sheriff Hunter makes motion to move to the new chapter, seconded by Sheriff Ivey. Motion carried 12.02(g) Renumbering and moves to new chapter. No language change. Motion: Guy Tunnell makes motion to approve, seconded by Sheriff Ivey. Motion carried 12.02(h) Move and changing number to 12.03; creating 16.13(c) repair and maintenance. Motion: Guy Tunnell made motion to approve, seconded by Sheriff Ivey. Motion carried Preventive maintenance moved to physical plant. No language change Motion: Sheriff Hunter made motion to approve, seconded by Sheriff Ivey. Motion carried unanimously Renumbering to 12.08, leaving it in the sanitation standard. Correct typo should have been Motion: Sheriff Ivey made motion to approve, seconded by Guy Tunnell. Motion carried unanimously 12.05(a) Move to chapter 16, broken out to and 16.13, and changing to in the sanitation standards. No language change. Motion: Sheriff Ivey made motion to move, seconded by Sheriff Hunter. Motion carried 12.05(b) and 5.08(b)(4) Changing 12.05(b) housing and changing 5.08(b) talk about single cells and artificial light. Move all to physical plant standards, 16.07, and replacing 508(b)(4) to Motion: Guy Tunnell made motion to approve, seconded by Sheriff Hunter. Motion carried

14 12.05(c) Move this section to chapter 16, broken out to talks about sufficient space and talks about bed cots and bunks. Motion: Sheriff Ivey makes motion to move it, seconded by Sheriff Hunter. Motion carried unanimously 12.05(d)(1-3) Talks about housing, natural ventilation, mechanical ventilation and toilet rooms. Recommend moving to new chapter 16, Expand on current language. Joe Gaudeide - On proposal for letter (c). Talks about segregation cells with solid doors, mechanical ventilation systems shall provide a minimum of 10 cubic feet of fresh or purified re-circulated air per minute for each inmate occupying the areas. Joe Gaudeide Purified needs to be changed to filtered. There is no such thing as purified air. Purified air is actually determined by the equipment manufacturer as to what they determine is purified air, which could be anything from a filter or some type of a mechanical process. Isaiah Dennard This was a carryover from the administrative code, and as we are going over this we are finding language that needs to be changed. This is one Joe pointed out. Sheriff Hunter Mr. Chairman, again I think we are getting into committee stuff when we are trying to get this stuff moved over. Again we are just trying to get these moved. Motion: Guy Tunnell made motion to move to new chapter and change purified to filtered, seconded by Sheriff Hunter. Motion carried 12.05(d)(4) Move from housing to physical plant. Motion: Sheriff Ivey made motion to move to new chapter, seconded by Sheriff Hunter. Motion carried Move to move new chapter, renumbering, physical plant sanitation Motion: Sheriff Ivey motion to move, seconded by Sheriff Hunter. Motion carried Renumbering, remain in sanitation standard. Motion: Guy Tunnell made motion to move, seconded by Sheriff Hunter. Motion carried

15 12.09 Renumbering, remain in sanitation Motion: Sheriff Hunter made motion to move, seconded by Sheriff Ivey. Motion carried Renumbering, remain in sanitation standard, no language change. Motion: Guy Tunnell made motion to move, seconded by Sheriff Ivey. Motion carried Renumbering and moving to new chapter 16. Language remains the same. Motion: Sheriff Ivey made motion to renumber and move to chapter 16, seconded by Sheriff Hunter. Motion carried Renumbering, language is the same. Motion: Guy Tunnell made motion to renumber, seconded by Sheriff Ivey. Motion carried Isaiah Dennard Task Force Update There were a few standards that we felt needed to be tabled for the next meeting. Next meeting for the Task Force is March 17, 2016 here in Lake County. Next full Committee Meeting will be March 18, 2016 also in Lake County at this same location. Isaiah Dennard Individual Committee Report - Sgt. Brian Weddle is in charge of the standards review sub-committee Sgt. Weddle Good Morning, I am Sgt. Weddle, Lake County Sheriff s Office. I have been put over the standards review sub-committee. First of all, I appreciate the opportunity since David Harvey stepped down and relocated to his new job. First thing I am going to do, since I am new at this, is reach out to all my committee members first and see what has to be done. We had a couple of issues we had to go back and resolve, other than that, that is basically it for now. Thank you. Isaiah Dennard Before we move on, will the current members of the Task Force please stand so the committee can see who you are? We do have a couple of committee members who could not be here due to other obligations, but these are the folks who are behind the scenes and listen to a lot of jail administrators and their staff who has helped us a lot in this process. Thank you then applause Isaiah We now have Captain Beth Richards, Collier County Sheriff s Office with Compliance Subcommittee Report

16 Captain Beth Richards - Quick update as of today we have about 40 security inspections that the subcommittee has reviewed and 28 of the medical. So as those keep coming in we will review them. Thanks to Isaiah we have a couple of new committee members, Don Bernard of Seminole County is one of them, Isaiah volunteered to be one, and Shawn Ferrell who is retired from Orange County has also joined us. We will have a full report the next time we meet on what the 2015 year looked like. Isaiah Dennard Training Subcommittee, Joseph Gaudeide. Joe Gaudeide - Good morning I am Joe Gaudette with Charlotte County. Our training for this year has been pretty active. We have had two recertification classes for general inspectors and medical inspectors. Earlier in the year we went ahead and combined that into an actual classroom environment and did away with the outline training. Our last class was reported at the last meeting, we actually added a written test to try and judge the quality of the outline training and that was the final determination that the outline training was not as efficient or effective as it needed to be. We have one more recertification class scheduled this year, the 23 rd of this month in Marion County. There will be a full 40-hour course first week of November in Lee County. With that class I will also be incorporating a multiple choice test in that class as well to judge that training in order to bring back to the committee the first of next year how well that did and hopefully we can continue that process as well. That is all I have to report at this time. Isaiah Dennard Through the District Attorney we have partnered with Florida Pac Conference to conduct a recertification class in each of their conferences to bring more people to the conferences and we will get more jail people there on site throughout the week. Isaiah Dennard Medical Subcommittee, Kristine Dekany, Hernando County Christine Dekany I really don t have anything that was presented to us. We already did the test last meeting on the recert. Annie, my cohort, did get to try out the new medical checklist to test drive it and she loved it. Our medical class is probably not going to happen due to lack of registrants. That is all I have at this time. Isaiah Dennard Before we move on, we do have some jail administrators here, one of our FCAC commissioners, Major Benniger, is here from Sumter County. We also have representatives from Columbia, Flagler, Volusia and Sarasota. Isaiah Dennard Mr. Chairman I ll turn it over to you for open forum. Sheriff Borders - Anybody have anything they would like to talk about today? Billy Walls - We are about to put out the new version of the manual in draft form. That should be within the next week or two. It will be on our website and we will have a mechanism for providing feedback. We are looking at our February meeting to launching the new corrections manual, so with this group we certainly encourage feedback and input before we put that it out. We have been working on it for about the last year. Much like your committee Isaiah, we cleaned up the language, broke out Chapter 4 to four different chapters due to it being such a hodgepodge of things. I think

17 it will read cleaner, we are very excited about it and we would like your input and feedback prior to the February meeting. Isaiah - President Day do you have anything? President Day No one of the things we have done is making sure the corrections environment is well represented at the Florida PAC conferences and we enjoy and look forward to furthering our partnership. Sheriff Borders Anyone else have anything? Sheriff Borders Again we knew today was going to be a lot due to moving a lot around. For those of you that stood up earlier that is involved in this process we get to vote on, you do all the work and we appreciate everything that you do and the time your put forth to make sure this is completed. I see you at all the meetings, so I know you re the glue that keeps this together. Thank you. I will open it up to anyone who has anything they would like to say. Attendee: I do have a question. Just want to know what the time frame is for these new standards, new naming and new numbering will actually be brought to the PowerDMS? Isaiah We have had an on-going relationship with PowerDMS, every time we do make changes they do look at FMJ s and they do provide at no cost to the Sheriff s Offices. What we are looking at is Sgt. Brian Weddle and Lake County trying to make some of these changes we just talked about by at least December 30th. What we are looking at is by the 90-day review to release the corrections part for Lake County and those county operating jails to look at the standards and provide us some feedback. In the past we have put them out and in 30-days comply, but we feel like we need to give them a longer period of time to look at them so that prior to the March meeting we will know where we are at. That is our timeline. Thanks. Isaiah I want to say thanks from us to the committee, to Sheriff Borders and his staff, Under Sheriff Grinnell, Major Mass, Capt. Fayette, Brian, Lt. Tretter, they have graciously Welcomed the committee here and they have been great to work with as far as the transition from Sheriff Rutherford to Sheriff Borers. Thank you. Sheriff Hunter - Jail inspections, can someone tell me where we are at on that? I know there is always an update on those, but the sheet we get is not always up to date. Isaiah Should be in the book. The current jails that have been inspected have until November 30 th to have their inspections complete. I believe Brian has the final numbers. Sgt. Brian Weddle As of yesterday, there was 40 security inspection filed sent to me for this year and 28 medical. I will be sending out notices to those that have not sent anything. Sheriff Hunter - I tell you, that is a very important thing to make sure we follow up around the state with everybody, seeing how this is falling back on the Sheriff s Association to take that up. Personally I would like to make the goal for this to have 100 percent this year. I think we did really well last year, but if we keep moving forward and we get everything together it is a reflection on this

18 organization. So we need to stay on top of that. I am not trying to pick on anybody, but that needs to be the standard and we need to do our due diligence to follow up and to get the help to those that need help to facilitate them getting through the process. That is our score, our grade. Sheriff Borders I agree. Sheriff Hunter - I also want to say thank you again to all the committee members. Since I first came in, when we were dealing with juvenile justice issues, I realized how important this is and I cannot thank all of you enough for the hard work you all do behind the scenes that we don t see. Know that we realize it once we get up here. So, thank you so much. Sheriff Ivey I want to echo the same thing. You guys are doing the heavy lifting. Our job is pretty easy as simply as you lay it out up here. Thank you. Guy Tunnell If memory serves me correctly, I was involved in the Sheriff s Association back when the talk came about to remove this responsibility from FDOC and allow the Sheriff s to police their own. It s been a while since I was involved, but I am really impressed with the work I see here. There was a lot of skepticism across the state when this all started many many years ago, and having been here for the last couple of hours I am impressed with the work you folks are collectively doing here and I am glad to be a part of it. I have a lot to learn but I will get up to speed and I appreciate the opportunity to serve. Let me add something, I know the real pressing issue for the Sheriff s and folks working in correction facilities has to deal with aspects of mental illness and how it impacts your day-to-day operations and how expensive it is for us local governments to deal with that and how in some cases be ill-equipped we are to deal with that. We try, but we are not all psychiatrists, physiologists or sociologists. In the criminal justice system you re called upon to be a little bit of all those, and certainly The Florida Association of Counties is very sensitive to that and I happen to be the co-chair of the criminal justice committee for The Florida Association of Counties, go figure, and we are pushing that agenda, I think along with the Sheriff s Association, to try to get the State to recognize the issues more clearly than they do, whether or not we are successful I don t know, but collectively as much as we can be. Let me get on my soap box for a second, we talked about all these horrific problems we have across the country with these high profile shootings and that sort of thing, I am convinced to my dying breath that part of it has to do with the lack of proper mental health services across the spectrum. More importantly how it affects those people brought into jails for it, no other reason than being a little wacko, and that seems to be LEO only resolve now to address these issues is to put somebody in jail, and that is not where they need to be. I am pleased with the work you all are doing and if I can be of any help to the association on the county side, please feel free to lean on me. Sheriff Borders Thank you and thank you for being a part of this committee. To you, Sheriff Hunter and Sheriff Ivey, I know you guys are busy and I appreciate your stepping up and being a part of the jail standards committee. You all run jails and you know it s a big operation and one you take seriously. I just appreciate the time you devote to us. Anyone else have anything they would like to talk about? Isaiah Dennard - Former Sheriff Tunnell was talking about mental health, FSA has brought on a crisis intervention coordinator, Dr. George Cartavel. She will be travelling to Sheriff s Offices

19 throughout the state offering CIT training beginning sometime very soon, so be looking for those training notices. Motion to adjourn by Sheriff Borders, seconded by Sheriff Ivey. Motion carried

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