Facilities and Services Project Development and Engineering
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1 All About Discovery! New Mexico State University nmsu.edu Facilities and Services Project Development and Engineering Key Performance Indicators Fiscal Year 2018
2 FY 18 Total Project Fee Billed (Closed/Ready to Close) ALAMOGORDO 6 $85, CARLSBAD 4 $99, DONA ANA 8 $22, LAS CRUCES 26 $450, LAS CRUCES- CES 1 $17, LAS CRUCES- Minor 53 $275, REMOTE-Minor 3 $28, Grand Total , In FY18, 102 projects were closed in various campuses Total Funding of these projects is $979, The pie chart groups the closed projects by campus and distribution percentage Data Source: Major Summary Report and AiM System Reports
3 Total Number of Projects Opened in FY18 Alamogordo 1 17, Carlsbad 5 1,436, Dona Ana 8 4,766, Grants 3 425, Las Cruces 14 9,785, Las Cruces- Minor 89 9, Remote-Minor 3 308, Grand Total ,858, In FY18, a total of 123 projects were opened across several campuses The total funding of these projects totals $25,858, The pie chart groups the projects by campus and distribution percentage Data Sources: AiM System Reports
4 Total Active Projects Through FY18 FY16 11% Active Projects FY 14'-FY18' FY15 2% FY14 1% On-going FY14 -FY17 51 Opened FY Grand Total 155 FY17 19% FY18 67% FY18 FY17 FY16 FY15 FY14 Project Development & Engineering currently has 155 total projects in various phases 104 projects were started in FY18 and 51 projects are carried over from previous years The pie chart illustrates the count of projects by category and distribution percentage Data Source: AiM System Reports
5 Number of Active Projects by Campus ALAMOGORDO 1 17, CARLSBAD 12 6,106, DONA ANA 10 11,872, GRANTS 8 10,387, LAS CRUCES 29 79,582, LAS CRUCES-Minor 95 11,108, REMOTE-Minor 4 359, Grand Total ,431, There is a total of 159 active project distribute among 6 campuses/remote areas Total budget is $119,431,103 The pie chart illustrates count of projects by campus and distribution percentage Data Sources: Aim System Reports
6 Projects Assigned by Staff Group as of Asst. Director 49 Asst. Project Manager 6 Executive Director 4 Project Manager 84 University Architect 7 University Engineer 10 Grand Total 160 The pie chart illustrates the distribution percentage of projects by staff group Data Sources: AiM System Reports
7 Number of BRR Funded Projects Closed in FY18 ALAMOGORDO 6 1,000 CARLSBAD 4 431,131 DONA ANA 8 31,028 LAS CRUCES 26 1,603,231 LAS CRUCES- Minor 52 1,943,681 REMOTE-Minor 3 57,605 Grand Total 101 4,067,676 In FY18, 101 BRR funded projects were closed The total dollar amount of the BRR funded projects closed is $4,067,676 The pie chart groups the closed project by campus and category Data Source: Major Projects Summary Report and AiM System Reports
8 Number of BRR Funded Projects Opened in FY18 ALAMOGORDO 1 17,000 CARLSBAD 5 8,700 DONA ANA 8 404,974 GRANTS 3 154,201 LAS CRUCES 14 1,081,746 LAS CRUCES-Minor 89 3,420,217 REMOTE-Minor 2 6,105 Grand Total 122 5,092,944 In FY18, 122 projects were BRR Funded The total dollar amount of BRR funded projects comes to $5, The pie chart groups the opened projects by campus and distribution percentage Data Sources: Major Projects Summary Report and AiM System Reports
9 FY16 FY18 Comparisons
10 Number of Projects Total Number of Projects Closed FY16 Through FY18 FY16' FY17' FY18' Alamogordo Carlsbad Dona ana Total Number of Projects Closed FY16'-FY18" Grants Las Cruces Las Cruces-CES Las Cruces- Minor Las Cruces Ameresco Remote FY16' FY17' FY18' Remote-Minor Grand Total Campus The AiM System Project Report revealed that 102 projects were closed in FY18 The AiM System Project Report revealed that 175 projects were closed in FY17 The AiM System Project Report revealed that 91 projects were closed in FY 16 The bar graph groups the closed project by fiscal year, count and campus
11 Amount Total Funding of Projects Closed FY16 through FY18 Campus FY16' FY17' FY18' Alamogordo $1,807 $96,320 $85,618 $600, Total Funding of Projects Closed/Ready to Close FY16' Through FY18' Carlsbad $51,469 $0 $99,465 $500, DACC $0 $101,782 $22,977 Grants $6,554 $38,120 $0 Las Cruces $240,259 $389,102 $450,769 Las Cruces- CES $131,730 $47,483 $17,005 Las Cruces- Minor $228,902 $528,926 $275,278 Remote $25,201 $1,190 $0 Remote- Minor $15,262 $43,155 $28,237 Grand Total $701,182 $1,246,078 $979,348 $400, $300, $200, $100, $0.00 Campus Campus FY16' FY17' FY18' The funding for the 102 projects closed in FY18 is $979,348 The funding for the 175 projects closed in FY17 is $1, The funding for the 91 projects closed in FY16 is $701,182 The bar graph groups the closed project by fiscal year, dollar amount, and campus Data Source: AiM System Reports
12 Number of projects Total Number BRR Projects Closed FY16 through FY18 Campus FY16' FY17' FY18' Alamogordo Carlsbad DACC Total Number of BRR Projects Closed FY16' through FY18' Grants Las Cruces Las Cruces- CES Las Cruces- Minor Las Cruces - Ameresco FY16' FY17' FY18' Remote Remote- Minor Campus Grand Total In FY projects were closed; in FY17, 173 projects were closed; in FY16 90 projects were closed The bar graph groups the closed projects by fiscal year, count and campus Data Sources: Major Summary Reports and AiM System Report
13 Amount Total Funding of BRR Projects Closed FY16 through FY18 Campus FY16' FY17' FY18' Alamogordo $3,100 $69,500 $1,000 Carlsbad $586,750 - $431,131 DACC - $46,969 $31,028 Total Funding of BRR Projects Closed FY16' through FY18' 3,000, ,500, ,000, Grants $20,171 $12,850 - Las Cruces $793,122 $897,291 $1,603,231 Las Cruces- CES $1,029,906 $749,743 - Las Cruces- Minor $2,130,139 $2,676,490 $1,943,681 Remote- Minor $273,494 $244,221 $57,605 1,500, ,000, , Campus FY16' FY17' FY18' Grand Total $4,836,683 $4,697,065 $4,067,676 The funding for the 90 projects closed in FY16 totals $4,836,683 The funding for the 173 projects closed in FY17 totals $4,697,065 The Funding for the 101 project closed in FY18 totals $4,067,676 The bar graph groups the closed project by fiscal year, dollar amount, and campus Data Sources: AiM System Reports
14 Other Measures
15 Total Budgetary Estimates in FY18 Estimates pending response/not accepted 140 Estimates that became projects 51 Estimates completed by shops 88 Estimates completed by PDE 103 Total Estimates Produced Budgetary Estimates were drafted for various potential projects in FY18 A total of 51 estimates became active projects The pie chart illustrates the percentage and count of budgetary estimates by category Data Source: AiM Report and ProEst
16 Board Approvals FY18 FY 18' Board Approvals Board Projects Funding BOR 12 HED 8 SBOF 3 $ 37,296,230 $ 35,834,965 $ 33,436,430 A total of 12 projects required Board approval in FY18 All 12 projects were presented to the Board of Regents 8 projects were presented to the Higher Education Department 3 projects required State of Board of Finance approval Data Source: BOR, HED, SBOF Agendas
17 Project Duration FY15 FY18 Category FY15 FY16 FY17 FY18 Projects Tallied Total Days 13,854 35,648 77,679 28,497 Average Days Per Project Total Funds 4,180,717 12,263,364 39,998,594 20,193,673 Average Funds Per Project 77, , , ,977 Total and Average days are equal to calendar days within the respective year Total and Average funds are equal to the total funding allocated in the respective year The project Start Date is equal to the date it was requested to be opened in AiM The project End Date is equal to the date it was closed or requested to be closed in AiM Data Source: AiM and Major Summary Report
18 Staff Achievements In FY18 Internal promotions: Nivia Franco, Project Manager-January 2, 2018 Gary Martinez, Project Manager-January 2, 2018 New Hires: Bud Geng, Project Manager-June 1, 2018 Keith Placencio, Project Manager-June 1, 2018 Ashley Burkholder, Project Manager-December 18, 2017 Olga Holguin, Assistant Project Manager-June 1, 2018 Yvonne Tellez-Assistant Project Manager-July 3, 2017 Resignations: Benjamin Abeyta, Assistant Director-February 17, 2018 Leo Lucero, Project Manager-September 30, 2017 Heidi Frohnapfel, Project Manager-February 22, 2018 Brian Duga, Project Manager, March 2, 2018 Shelley Zivkovich, Project Manager, January 31, 2018 Keith Placencio, Project Manager-August 2, 2018
19 Meeting & Training in FY18 In FY18 PD&E staff attended a series of internal training and staff meeting focus on: 11Project management subjects 9 Technical subject 2 Specialty subjects 2 Site Visits Management continues to administer a series of internal weekly round table meeting to discuss current processes, procedures, and industry topics, to facilitate efficiency and continuity within the department.
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