CITY COUNCIL AGENDA MEMORANDUM

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1 * To: From: Prepared by: Agenda Title: Mayor and City Council Charles Ozaki, City and County Manager Karen Gerrity, Cultural Affairs Manager Abbigail Yellman, Director of Library Services and Cultural Affairs Meeting Date Agenda Category Agenda Item # December 6, 2016 Council Business 11 (d) Resolution Approving the Public Art Project for the McKay/Lambertson Open Lands Summary The Public Art Committee (PAC) will present the proposed Public Art Project. To date, the City and County has purchased 34 pieces for the permanent collection which includes ten benches, twenty-three sculptures, and one mobile. The PAC proposes to use designated Capital Improvement Program funds to create public art pieces for the McKay/Lambertson Lands. On September 27, 2016, Council conducted a pre-project review of the McKay/Lambertson Open Lands Phase 1 Plan and authorized bidding the project for construction. PAC committee members have met with the Open Space Director, the Recreation Services Director, and the CIP Project Manager for their input and support. The budget for this public art project including acquisition, installation, and a contingency fund is $100,000 from the 1% for Public Art designated funding within the CIP Fund. The PAC will conduct a call for Request for Proposals to select artists as semi-finalists who will submit refined concepts, budget, and detailed work plans for proposed public art installations. If this project moves forward, PAC will continue to work with the Open Space & Trails Advisory Committee (OSTAC) and Parks & Recreation Advisory Committee (PRAC) and staff as the art is selected and installed. Public Art Committee members will be in attendance to answer questions about the public art project. Prior Council Action Council approved the adoption of the Public Art Master Plan and Program Guidelines submitted by the Public Art Committee on September 28, Council approved 1% of Capital Projects for public art funding as stated in Section VII of the Public Art Master Plan on September 28, Council approved concepts and budgets for nine public art projects from Council adopted CREATIVE BROOMFIELD 2015, Resolution No , on May 12, Financial Considerations The PAC would like to allocate $100,000 from the 1% CIP budget to the McKay/Lambertson Public Art Project. SOURCES AND USES Proposed Public Art in the McKay Lambertson Development Sources of Funds: 2016 Allocation- Public Art 1% Funding $ 141,619 Total Sources $ 141,619 Uses of Funds Proposed Public Art Project in McKay/Lambertson Developmemnt $ 85,000 Contingency (10%) 8,500 Other Costs (Honorarium for detailed plans and presentation) 6,500 Total Uses $ 100,000 Balance $ 41,619 Alternatives Council may choose to amend or to not adopt the resolution approving the Public Art Project for the McKay/Lambertson Development. Proposed Actions/Recommendations That Resolution No be adopted. City and County of Broomfield, Colorado CITY COUNCIL AGENDA MEMORANDUM

2 PUBLIC ART AND PROJECT BACKGROUND In 2001, the City and County of Broomfield adopted a comprehensive master plan for cultural development, Creative Broomfield, supporting creation of the Cultural Affairs Division, Cultural Council, and the Public Art Committee (PAC). Formed to facilitate acquisition of public art for the City and County of Broomfield, the PAC created a public art master plan and guidelines. The first official public art project completed in 2006 by the PAC was the Art Bench Project, a series of ten benches installed in eight park and open space locations throughout the city and county. This project was an important introduction to the value and appeal of public art for the community, and highlighted the importance of community identity for its citizens. Since completion of the first project, the PAC has completed several other projects that resulted in the installation of Birds by David Boyer in Interlocken East Park, Our Solar System-Myths and Matter by Joe McGrane at Centex Park, Sky Totem by Warren Cullar in the Broomfield Xeriscape Demonstration Garden located at One DesCombes Drive, Leaf and Feather by Airworks Studio in the City and County Building at One DesCombes Drive, Broomfield's Brozovich Beacon in Anthem Park, Global Supremacy at Quail Creek, Flight in Open Space, and the Broomfield Sculpture Trail located just south of the dog park in Broomfield County Commons. The McKay/Lambertson public art project will strengthen community identity and enhance a sense of place and community pride for people who live and work in the City and County of Broomfield. OVERVIEW The City and County of Broomfield Public Art Committee (PAC) seeks to enhance the McKay/Lambertson Open Lands by adding public art to the Phase 1 Plan area. On January 13, 2016, a presentation was made to the PAC regarding this project. The area is 43.8 acres of undeveloped open land next to the McKay Lake Open Space and located northeast of West 138th Avenue and Zuni Street. The design team identified potential for public art components in the initial phase. The highest priority features of the overall master plan concept for the area were incorporated into a 16-acre Phase 1 Plan. It includes a balance of active and passive uses immediately west and south of McKay Lake. The intent of the Phase 1 Plan is to provide public recreational opportunities, park amenities, trails, environmental education facilities, and an open space buffer with habitat enhancements. On February 10, 2016, the PAC adopted a motion to commit to collaborating with the McKay/Lambertson Open Lands design team as well as the Open Space and Trails Advisory Committee and the Parks & Recreation Advisory Committee to develop a Public Art Project in Since that time, staff has been working with the PAC to keep it apprised of the status of the project. In collaboration with the Open Space and Trails Advisory Committee, the Parks and Recreation Advisory Committee, staff and the design team, the PAC seeks to commission an artist or team of artists to create original works of art for the McKay/Lambertson Open Lands. The PAC will choose artists as semifinalists to provide refined concepts, budget and/or work plans as requested, to present to the Public Art Committee in the spring of Installation is targeted for completion by August of Total project budget is $100,000.

3 PROPOSED PROJECT DESCRIPTION Working with the Open Space and Recreation Services Directors, CIP staff and the design team, the Public Art Committee has chosen three main areas of focus as follows: Artistic Screening for Xcel Energy Facilities There are two potential sites for screening and partial screening is ideal, since the fenced-in areas still need to be accessed by workers. Areas are about 50 square and 100 square and Xcel has provided parameters regarding the approved location of the screening. Bike Racks for the Bike Park Unique bike racks would be welcome and the space is ½ mile across x ¾ mile long. Playable art to the Nature/Fitness Playground and/or Adaptive Sports Area There is great potential for interactive and kinetic sculptures in these spaces. CIP staff has indicated that screening of the Xcel Energy Facilities can take place any time and should not be impacted by the timeline for Phase I of the development. The PAC has indicated that this will be the first phase of the public art project. PROJECT BUDGET Project Budget $85,000 Contingency Funds $8,500 Honorarium for Proposal Presentations $6,500 Total Project Budget $100,000 The project budget will be all-inclusive and must cover design fees, travel expenses, all materials and fabrication costs, insurance (including Colorado Worker s Compensation insurance), architect/engineering fees, shipping and transportation to the site, and all costs related to installation. The artist is responsible for working with the PAC and Broomfield representatives to oversee all aspects of art installation.

4 BRIEF SCHEDULE (Dates subject to change) Entry Deadline March 2017 Finalist Selected June 2017 Public Art Projected Completion Date August 2018 SELECTION PROCESS The PAC will review Request for Proposal (RFP) submissions to select semi-finalists for the McKay/Lambertson Public Art Project. Artists chosen as semi-finalists will be selected based upon past works and experience. Semi-finalists will be paid an honorarium for refined concepts and work plans including detailed budget as requested. Semi-finalists may be asked to make an in-person or virtual presentation to the PAC. Art Work Artists are strongly encouraged to review the PAC Guidelines prior to submitting their responses to the RFQs. Under these guidelines, a chosen artwork must reflect: 1. Quality: The consideration of highest priority is the inherent artistic excellence of the artwork as well as a broad range of appeal to the general public. 2. Timelessness: Artwork will be viewed as a long-term acquisition that should have aesthetic relevance to the community in future years and reflect enduring artistic quality. The artwork should celebrate creativity and establish a sense of place. 3. Site Compatibility and Appropriateness: Artwork must be appropriate in scale, material, form and content for both the immediate and general, social and physical environment in which the artwork will be placed. The artwork should have connection to the chosen site. 4. Elements of Design: The PAC may take into account that public artwork may have consideration beyond the aesthetic; it may serve to establish focal points, define spaces, or establish a cultural identity. The artwork will be viewed from all angles; artists should consider the entire surface of the piece when planning the design. 5. Permanence and Safety: Consideration will be given to structural and surface integrity, permanence, and protection against theft, vandalism, weathering, and excessive maintenance and repair costs. The artwork should be durable and safe for interaction with the public, especially children. 6. Diversity: The PAC strives for diversity in style, scale, media, and artists. Artist Evaluation of the artist is important under the PAC Guidelines and will be considered in the final selection process. The following criteria are important in evaluating artists: 1. Cooperation: Ability of the artist to work closely and cooperatively with the PAC, Broomfield staff, and the community. 2. Presentation: Ability of the artist to clearly describe concepts. 3. Technical Feasibility: Ability of the artist to carry out the concepts described in the proposed artwork including permanence and public safety. 4. Timeliness: The ability of the artist to deliver the artwork according to the agreed schedule. 5. Aesthetic Standard: The PAC shall have the right to withhold recommending acceptance to City Council of a work until it clearly meets standards of artistic achievement agreed upon by a majority of the PAC members. The PAC will select qualified semi-finalists and the finalist. The PAC will choose potential art designs and make recommendations to City Council. The finalists will contract with the City and County of Broomfield pursuant to the PAC Guidelines. ELIGIBILITY The Request for Proposals is open to all professional artists residing and working in the U.S. Colorado artists are encouraged to apply.

5 NEXT STEPS If Resolution No is adopted, city staff will conduct a Request for Proposal to begin the process of selecting artists to design, build, and install the artwork. PUBLIC ART COMMITTEE Gary Sherrer, Chair Roxanne Macke William McCann Carolyn Romero Katy Olmstead KC Lancaster

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