Friends of the Libraries; Records ua

Transcription

1 This finding aid was produced using ArchivesSpace on March 06, English M.E. Grenander Department of Special Collections & Archives

2 Table of Contents Summary Information... 3 History... 3 Scope and Contents... 4 Arrangement of the Collection... 4 Information... 5 Related Materials... 6 Controlled Access Headings... 6 Collection Inventory... 6 Records... 6 Outreach Binder Page 2 -

3 Summary Information Repository: Creator: Title: ID: M.E. Grenander Department of Special Collections & Archives Friends of the Libraries of the University at Albany Friends of the Libraries Records ua Date [inclusive]: Physical Description: Physical Location: Language of the Material: Language of the Material: Abstract: Preferred Citation 5 cubic ft. The materials are located onsite in the department. English English Preferred citation for this material is as follows: The Friends of the Libraries Records contain the day-to-day activities of this University at Albany organization comprised of faculty, staff, alumni, and community members. Identification of specific item, series, box, folder, Friends of the Libraries Records, M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York. History In 1981, Anne Roberts, Assistant Director of Libraries at the University at Albany, brought together a group of faculty and staff interested in supporting the libraries and this group formally became the Friends of the Libraries the following year. The group welcomed alumni, community residents, current and retired faculty members, and anyone interested in the future of the University Libraries. The organization sponsored gifts and donations to the University Libraries. As part of its efforts, the Friends of the Libraries preserved Dewey Library's stained glass windows and murals in the downtown campus - Page 3-

4 buildings. The Friends of the Libraries created the Alice Hastings Murphy Scholarship to provide for student library employees and full-time library staff members who want to become librarians and named it for the former Director of Libraries from 1956 to The Friends of the Libraries' annual book sale every fall funded student scholarships and awards. The Friends of the Libraries also promoted community outreach. It held open talks called Wednesday Wanderings where professors and local, prominent figures spoke about Albanys history, their own research, and other interesting topics. The organization also went on historic outings in the Capital District, Historic Hudson Valley and beyond, including Olana, Hyde Park, Mohonk Mountain House, Lake George, and the Glimmerglass Opera. The group ended in The Friends of the Libraries remained active until Presidents included: Alice Hastings Murphy ( , ), Ruth Abele ( ), Ben-Ami Lipetz ( , ), Kenneth Doran ( ), and Charles Ciaccio ( ). The Library Liasons included Anne Roberts ( , 1988), Bonita Bryant ( ), Dorothy Christiansen ( ), Roberta Armstrong ( ), and Geoff Williams (2006). Scope and Contents This collection documents the administrative records and community outreach efforts of the Friends of the Libraries. It has the organization's monthly meeting agendas and minutes as well as fliers for monthly talks, annual book sales, and materials about community outings. There are VHS tapes with recordings of talks held in conjunction with the University's celebration of its sesquicentennial. The collection also contains two large scrapbooks that President Anne Roberts created. The scrapbooks document the Friends of the Libraries outreach events. These include the annual book sale as well as academic talks with prominent professors of the University, such as the History Departments Sung Bok Kim and the Atmospheric Science Departments Bernard Vonnegut. The scrapbooks also contain information on Friends of the Libraries outings, with photos of Olana and Sagamor as well as fliers and RSVP forms. The scrapbooks also include information about donations and library support. Arrangement of the Collection Arranged into 3 series. Series 1 and 2 are ordered alphabetically, while Series 3 maintains the original order of the final 2016 donation. - Page 4-

5 Information Publication Statement M.E. Grenander Department of Special Collections & Archives Revision Description Final binder was added to the collection Encoded in EAD by Katie Demetri Processing Information Processed in 2012 by Katherine Demetri. Acquisition Information Anne Roberts, University Library Liason to the Friends of the Library, initially donated the scrapbooks in Former President Ben-Ami Lipetz donated the majority of remaining materials in 2006, with the exception of Series 3 which was transferred by Lorre Smith in Access Access to this record group is unrestricted. Copyright The researcher assumes full responsibility for conforming with the laws of copyright. Whenever possible, the M.E. Grenander Department of Special Collections and Archives will provide information about copyright owners and other restrictions, but the legal determination ultimately rests with the researcher. Requests for permission to publish material from this collection should be discussed with the Head of Special Collections and Archives. - Page 5-

6 Related Materials Related Materials Related collections in the M.E. Grenander Department of Special Collections and Archives can be found in the subject guide for Criminal Justice and Prisons. Controlled Access Headings Travel Library fund raising--united States Library outreach programs--united States Friends of the library--united States Albany (N.Y.) Agendas (administrative records) Photographs Correspondence Files by subject Minutes Scrapbooks Budgets Fliers (printed matter) UAlbany Faculty & Alumni Papers State University of New York at Albany. Friends of the Libraries State University of New York at Albany. University Libraries State University of New York at Albany Collection Inventory Records, Date [inclusive]: Arrangement Arranged alphabetically. - Page 6-

7 Scope and Contents This series contains agendas and minutes of the organization from 1981 to The organization for agendas and minutes is different from 2003 to 2006 because the material came to archives in its original order. In these files, there is supplemental material along with administrative records. There are also multiple agendas for some months because President Ben-Ami Lipetz took notes on his agenda copies (any of these will make note of it in the upper right hand corner). Title/Description Date [inclusive]: 1981 Date [inclusive]: 1982 Date [inclusive]: 1983 Date [inclusive]: 1984 Date [inclusive]: 1985 Date [inclusive]: 1986 Date [inclusive]: 1987 Date [inclusive]: 1988 Date [inclusive]: 1989 Date [inclusive]: 1990 Date [inclusive]: 1991 Date [inclusive]: 1992 Instances Folder 1 Folder 2 Folder 3 Folder 4 Folder 5 Folder 6 Folder 7 Folder 8 Folder 9 Folder 10 Folder 11 Folder 12 - Page 7-

8 Date [inclusive]: 1993 Folder 13 Date [inclusive]: 1994 Date [inclusive]: 1995 Date [inclusive]: 1996 Date [inclusive]: 1997 Date [inclusive]: 1998 Date [inclusive]: 1999 Date [inclusive]: 2000 Date [inclusive]: 2001 Date [inclusive]: 2002 Agendas, Minutes and Supplemental Materials Date [inclusive]: Alice Murphy Scholarship Date [inclusive]: 1994 Date [inclusive]: 1998 Date [inclusive]: 2000 Date [inclusive]: 2001 Awards and Donations Date [inclusive]: Board Members Date [inclusive]: Folder 14 Folder 15 Folder 16 Folder 17 Folder 18 Folder 19 Folder 20 Folder 21 Folder 22 Folder Folder 25 Folder 26 - Page 8-

9 Book Bags Date [inclusive]: Book Marks-PR/Productions Date [inclusive]: "25 and Going Strong"-Booklet Date [inclusive]: 2006 Budgets and Expenditures Date [inclusive]: Bylaws Date [inclusive]: 1983 Date [inclusive]: 1987 Date [inclusive]: 1988 Date [inclusive]: 1992 Calendars Date [inclusive]: Campaign for the University Library Date [inclusive]: 1998 Committee/Research Documents Date [inclusive]: 1986 Correspondence Date [inclusive]: Grants, Supporting Programs Date [inclusive]: History Date [inclusive]: 1969 Date [inclusive]: 1977 Date [inclusive]: Mailing Lists Date [inclusive]: Folder 27 Folder 28 Folder 29 Folder 30 Folder 31 Folder 32 Folder 33 Folder 34 Folder 35 Folder 36 Folder 37 Folder 38 - Page 9-

10 Member card Date [inclusive]: 1985 Date [inclusive]: Date [inclusive]: New Hampshire Primary Talk, Kathleen Kendall Date [inclusive]: 1996 February 22 Newsletter Date [inclusive]: 1982 Notes from ACRL Session Date [inclusive]: 1989 April 21 Potential Recruits Date [inclusive]: 1998 Scrapbooks Date [inclusive]: 1992 Sesquicentennial Historical Essay Contest-"The Residence Halls and their Impact on Student Life"-Mary Ellen Nankes Date [inclusive]: 1993 Sesquicentennial Historical Essay Contest-"A Monoloth from Humble Origins"-Matthew Fredrick Date [inclusive]: 1993 Sesquicentennial Historical Essay Contest-"The James Allen JR. Collegiate Center: An Experiment in Undergraduate Education"- Thomas Pullyblank Date [inclusive]: 1993 Sesquicentennial Historical Essay Award Date [inclusive]: Sesquicentennial Program 1 - Program is "History of the University at Albany," led by Professor Kendall Birr, Faculty, Emeritus, Department of History. Date [inclusive]: 1994 February 24 Physical Description: Duplicate tape exists. Event also filmed Sesquicentennial Program 2 - Program is "New York State College for Teachers: The 1940s and and 1950s," led by Dr. Theodore Fossieck, Jacquelyn Mann Gavryck, Professor M.E. - Page 10- Cassette 1 Video-Tape 1 Video-Tape 2 Folder 39 Folder 40 Folder 41 Folder 42 Folder 43 Folder 44 Folder 45 Folder 46 Folder 47 Folder 48

11 Grenander, Dr. Oscar E. Lanford, Professor Wallace Taylor, and Louise Hesnney Waterman. Date [inclusive]: 1994 March 17 Physical Description: Duplicate tape exists. Event also filmed Sesquicentennial Program 3 - Program is "State University of New York at Albany: Years of Growth and Change, 1960s" led by Professor Arthur Collins, Professor Randolph Gardner, Stuart Horn, Professor Mauritz Johnson, Dr. Elmer Mathews, Alice Hastings Murphy, and Judy A. Mysliborski. Date [inclusive]: 1994 April 28 Physical Description: Duplicate tape exists. Event also filmed Sesquicentennial Program 4 - Program is "Design and Construction of the Uptown Campus," led by Professor Raymond Bromley, Professor Edward Crowley, Professor Thomas H. Littlefield, Robert Ruckterstuhl, and Elwin Stevens. Date [inclusive]: 1994 September 22 Physical Description: Duplicate tape exists. Event also filmed Sesquicentennial Program 5 - Program is "The University at Albany: Changing for the 1970s and 1980s," led by Professor Mark Berger, Frederick K. Brewington, Gloria DeSole, Dr. David W. Martin, Professor Joan Schulz, and Victoria Zeldin. Date [inclusive]: 1994 October 15 Physical Description: Duplicate tape exists. Event also filmed Sesquicentennial Program 6 - Program is "Kate Stoneman, normal School Alumna and First Woman Lawyer in New York State," led by Geoffrey Williams, University Arvhivist and Campus Records Officer. Date [inclusive]: 1994 November 17 Physical Description: Duplicate tape exists. Event also filmed Sesquicentennial Programs, 1-3 Date [inclusive]: 1994 February-1994 April Physical Description: Duplicate tape exists. Events also filmed Sesquicentennial Programs, 4-6 Date [inclusive]: 1994 September-1994 November Physical Description: Duplicate tape exists. Events also filmed Video-Tape 3 Video-Tape 4 Video-Tape 5 Video-Tape 6 Video-Tape 7 Video-Tape 8 Source Guide Date [inclusive]: Page 11-

12 Date [inclusive]: 1995 Folder 49 "Spinning Straw into Gold: A Look at Cuesta College's Friends of the Library" Date [inclusive]: 1999 September Spring-Fall Letters Date [inclusive]: Student Achievement Award Date [inclusive]: Suggested Distribution List University at Albany Perspectives Folder 50 Folder 51 Folder 52 Folder 53 Folder 54 Outreach, Date [inclusive]: Arrangement Arranged alphabetically. Scope and Contents This series has annual book sale promotions, brochures, outing fliers, outing photos, and left over exhibit pieces on the Friends of the Libraries. This series also has information on monthly talks that the Friends sponsored. These are called Conversations or Wednesday Wanderings. Speakers of these talks included prominent professors and members of the community. Title/Description Booksale Date [inclusive]: Brochures Date [inclusive]: Date [inclusive]: 1999 Comment and Interest Summary Cards Date [inclusive]: 1982 Instances Box 2 (2- Box 2 (2- Folder 1 Folder 2 - Page 12-

13 Conversations Date [inclusive]: Directions and Pamphlets Exhibit Date [inclusive]: 1990 Date [inclusive]: 1993 Date [inclusive]: 1998 Exhibit Date [inclusive]: 1994 Exhibit Glimmerglass Opera Outings Date [inclusive]: Library Hours Date [inclusive]: 1983 Interactive Media Center-Information Sheet and Orientation Date [inclusive]: 1994 September Outing Brochures Outings Date [inclusive]: Date [inclusive]: Photographs of Outings and Lectures Photographs of Outings-Taken by Jacqueline A. Gavryck-Includes Letter Plaque Date [inclusive]: 1984 Box 2 (2- Box 2 (2- Box 2 (2- Box 2 (2- Folder 3-4 Folder 5-7 Folder 8 Folder 9 Folder 1 Folder 2 Folder 3 Folder 4 Folder 5 Folder 6 Folder 7 Folder 8 Folder 9 - Page 13-

14 Folder 10 Proclamation, Albany, New York-Mayor Jennings Date [inclusive]: 2006 May 12 Scrapbook 1 Date [inclusive]: Scrapbook 2 Date [inclusive]: Library Tour Date [inclusive]: 1997 University at Albany Libraries-Updates and Progress Date [inclusive]: 1994 Date [inclusive]: Date [inclusive]: 2001 Volunteers Date [inclusive]: 1982 Flat-File 1 Oversized 1 Oversized 2 Folder 11 Folder 12 Folder 13 Binder, Date [inclusive]: Physical Description: 0.17 cubic ft. Arrangement original order and labels from binder. Scope and Contents Binder that contained adminstrative records from 2003 until the group ended in Title/Description Mailer Date [inclusive]: ca Board Members and list of friends Date [inclusive]: Minutes Date [inclusive]: 2003 Instances Folder 1 Folder 2 - Page 14-

15 Minutes Date [inclusive]: 2004 Minutes Date [inclusive]: 2005 Minutes Date [inclusive]: 2006 By-Laws Date [inclusive]: 2004 Conversations/Outings Date [inclusive]: Annual Book Sale Date [inclusive]: Glimmerglass Outing Date [inclusive]: Outings Date [inclusive]: Folder 3 Folder 4 Folder 5 Folder 6 Folder 7 Folder 8 Folder 9 Folder 10 Folder 11 - Page 15-