MIPA Yearbook Contests Call for Entries

Transcription

1 MIPA Yearbook Contests Call for Entries CONTEST DEADLINE SCHEDULE AT-A-GLANCE Individual Category Contest deadline...feb. 16, 2018 Administrator of the Year, Golden Pen, Student Journalist Staff...Feb. 16, 2018 Spring-Delivery Yearbooks Individual Category Contest early entry deadline (save 10% on entry fees)... July 15, 2017 Spartan Critique deadline... July 15, 2017 Spartan Critique late deadline...aug. 15, 2017* Fall-Delivery Yearbooks Individual Category Contest early entry deadline (save 10% on entry fees)...nov. 15, 2017 Spartan Critique deadline...nov. 15, 2017 Spartan Critique late deadline... Dec. 15, 2017* May 2017 To: MIPA Yearbook Advisers From: Jeremy Steele, MIPA director Subject: MIPA Contests for 2017 Yearbooks MIPA now is accepting entries from your 2017 yearbook for our annual contest. n Pay special attention to the directions in each category you enter for information on the format of entries. Most individual contest entries must be submitted in a digital format to our web-based contest submission system. Paper submissions in these categories will not be accepted for any reason. If you no longer have access to your original digital files, you may scan yearbook pages to submit to the contest. n You may be able to enter materials produced by your staff into non-yearbook categories. Watch for the Student Media Contest Call for Entries in December. n Yearbooks free of prior review may receive their award in the Spartan Critique competition with Distinction. This does not affect a student media outlet s overall Spartan score or rating, but is designed to promote the educational advantages of student-led scholastic media. n Please go to get all contest information. You can also find all contest information by clicking on the Contests & Awards menu at the top of the page. n All awards will be presented at the MIPA Spring Awards event in April 2018 at the Lansing Center. If you are unable to attend, you may pay an added postage fee to have awards mailed to you. n It s important to carefully read category descriptions and contest rules. Failure to follow contest directions may result in your entries being disqualified. n Save 10 percent on your Yearbook Individual Category Contest entries if you submit by the early deadline. n YOU MUST BE A MIPA MEMBER TO ENTER CONTESTS. Membership information, including a member list that is updated weekly, is available at Membership in MIPA runs the academic year, and all members are eligible to enter for the July Spartan deadline (but we would be happy now to renew your membership for ). n ALL ENTRIES MUST BE SUBMITTED BY THE DEADLINE TO BE ELIGIBLE FOR AWARDS. Entries submitted by mail must be postmarked by the deadline. Entries submitted electronically must be uploaded to MIPA using the contest submission system by 11:59 p.m. on the deadline day. Payment is due by the same deadline. n All entries should be uploaded to MIPA s contest submission system via the adviser s Submittable account. That s how we connect those entries with your school. PLEASE DO NOT ALLOW YOUR STUDENTS TO CREATE THEIR OWN ACCOUNTS TO UPLOAD INDIVIDUAL CATEGORY CONTEST ENTRIES TO THE ONLINE CONTEST SUBMISSION SYSTEM! n DO NOT RELY ON YOUR SCHOOL OFFICE TO MAIL YOUR CONTEST MATERIALS! It s best to go to the post office yourself and mail the package! It is too important to you and to your students to risk letting it go through school mail. And to be even more sure (especially if you are mailing it on the deadline day), ask to see the postmark on the package and get a receipt. We also recommend you get a tracking number. n Please keep a copy of each of the forms that you send for your records. Also, don t hesitate to contact the MIPA office if you have questions at or mipa@msu.edu. n A Cut Above, MIPA s compilation of contest winners, is available online at This website features a selection of first-place winners our contests. We update this site with the previous academic year s winners each summer. *It is possible to send in Yearbook Spartan contest entries up to one month late (see postmark deadlines above) for an additional $40 fee. Spartan submissions postmarked after the late deadline may receive a critique, but will not be eligible to receive an award ranking. Late entries will not be accepted for the Individual Category Contests. IF COMBINING MULTIPLE CONTEST FEES INTO A SINGLE PAY- MENT, please provide an itemized statement detailing the contest fees you are paying. You may pay on our contest website via credit card. FIND THESE MATERIALS AT MIPAMSU.ORG These are the items you will find at the MIPA website. Look for the Contests & Awards menu at the top of the page: SPARTAN CRITIQUE All contest materials can be found Spartan Yearbook Critique Application Spartan Critique Seal of Distinction Form Spartan Critique Judging Booklet INDIVIDUAL CATEGORY CONTESTS Call for Judges for Judging Day on March 3, 2018 A Cut Above & last year s contest winners MIPA Copyright and Plagiarism Policy Individual Category Student Media Contest Information Individual Category Yearbook Contest Information

2 YOU BE THE JUDGE Be a judge in MIPA s Individual Category Contests. Join journalism educators and professionals from across the state for MIPA Judging Day on Saturday, March 3, 2018 at MSU. Never been a judge? New to advising? No problem! We ll teach you and we ll pair you with an experienced judge. Judging Day is a great opportunity to see some of the amazing journalism that students across Michigan are producing for their newspapers, yearbooks, broadcast programs and news websites. You ll leave inspired and with great ideas that you can put to use in your own classroom. You may also be able to log this time for PD hours. SIGN UP: QUESTIONS? Contact the MIPA office at or mipa@msu.edu.

3 HOW TO Using the MIPA contest submission system TO ACCESS THE CONTEST SUBMISSION SYSTEM OR PAY FEES: MIPA operates a web-based submission system for nearly all Individual Category Contest entries and for all of our special honors. Instead of clipping and mailing entries to MIPA, you will submit electronic files via this system. The system runs on the Submittable platform. For , the following contests will be submitted electronically via this system: All News Writing, News Design & News Photography categories All Video categories All Digital Media categories Yearbook categories #1-27 Spartan Video and Website critiques Student Journalist Staff Golden Pen Award Administrator of the Year John Field Award Submissions by mail will not be accepted for these categories. work and that your content is not behind a password. News Page Design All news design entries must be submitted as PDF documents. FOR SPREADS (a spread is two facing pages) where your design crosses the gutter (flows across both pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software help guide for assistance saving a spread as a PDF. Yearbook Page Design Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), if possible, save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software help guide for assistance saving a spread as a PDF. Art & Photos For most art and photo categories, submit the photo or artwork (see category description for file format) AND a PDF of the page on which the entry was published (if it appeared in print) or a working URL to the Web page on which the entry was published (if it appeared on a news website). Yearbook categories #28-33 will be submitted by mail by sending a single copy of your book to MIPA. (This must be a different book from the one you submit for a Spartan critique.) ACCEPTABLE FILE FORMATS Please review the instructions about acceptable file formats of entry materials. Some categories require only a URL to the entry while others require you to upload a specific file type (such as.pdf or.jpg). Contest entries published on the Web cannot be behind a password and must be set to public view so that they can be accessed on judging day. Entries that do not meet the category requirements will be disqualified. Videos Videos should be hosted on your own website or by a video file sharing service such as YouTube, Vimeo, etc. Be sure that you do not put these videos behind a password, and that these videos are set to public (NOT private) so that judges can view them. Entries that cannot be accessed on judging day will be disqualified. Choose a video hosting service with a high standard of reliability. If your hosting service goes offline on judging day, your videos may not be included in the contest. Web-based Content In most cases, you can submit a link to entries that are published on the web. In some cases, you may also be required to submit a supplementary file (such as a JPG for photos). Ensure all URLs 1 CONTEST DEADLINE Entries must be submitted by the contest deadline. Late entries will not be accepted. You may pay contest fees before or after submitting entries as long as payment is made by the submission deadline. Checks or purchase orders should be postmarked by this date. Credit card payments should be completed by this date. Plan ahead! PAYING ENTRY FEES You do not have to pay at the same time you upload an entry. But payment should be made by the submission deadline. You may pay by mail with a check or purchase order payable to MIPA. Or pay online with a credit card at submit Student media outlets must complete and submit a summary sheet, including payment, for each contest area entered. Payment should be made by the submission deadline. Checks or purchase orders should be postmarked by this date. Credit card payments should be completed by this date. If your school is slow to process checks or purchase orders, plan ahead. You can always pay fees before you submit your entries as long as you know how many entries you plan to submit in each category. You may combine payments for MIPA contests. Please provide an itemized list of all of the entry fees you are paying.

4 HOW TO Using the MIPA contest submission system ACCESSING THE SUBMISSION SYSTEM 1. Go to Follow the instructions to submit your entries. 2. Select the appropriate category for your entry. 3. FIRST-TIMER USERS: The adviser will be prompted to create an account in the submission system (accounts carry over from year to year) before uploading your first contest entry. ALL INDIVIDUAL CATEGORY CONTEST AND SPARTAN CRITIQUE ENTRIES MUST BE SUBMITTED FROM AN ACCOUNT USING THE ADVISER S NAME! That s how both you and MIPA can track all of your entries. Do not allow students to create their own accounts for individual contest and Spartan entries! RETURNING USERS: Log in to access your account. 4. Fill out the entry form as directed. You must complete a separate entry form for each contest entry. VIEWING YOUR SUBMISSIONS AND TALLYING YOUR ENTRIES Please count your entries carefully. If your school takes extra time to process payments, you may wish to pay contest fees early before you submit any entries to the system. That s the best way to ensure your entries meet the deadline and are accepted into the contest! You can view your submissions at any time in the Submittable. com contest system. 1. Go to to access the system. 2. Log in. 3. From the DASHBOARD menu at the top of the page, select My Submissions. A sortable list of all of your submissions will appear. 4. From this page, you can sort your entries. You also can WITHDRAW any entries that were submitted by mistake or that you decide not to enter. After you reviewing your entries, count the number of entries in each category and mark those numbers on the appropriate summary sheet. Download and print the summary sheet to tally your entries and prepare your payment. The online payment form will ask for a detailed tally of your contest entries. If submitting payment by mail, please include a copy of your summary sheet. 2

5 Spartan Critique Information MIPA SPARTAN CRITIQUE INFORMATION

6 APPLICATION 2017 MIPA SPARTAN YEARBOOK CRITIQUE Spartan critiques are a service for MIPA member schools and evaluate the 2017 yearbook. After your yearbook is evaluated, we will you the critique booklet with the judge s comments. To see a copy of critique criteria, view the booklet at Awards will be presented at the MIPA Spring Awards event in April 2018 at the Lansing Center. If you cannot attend, you may have your awards sent to you for a $5 shipping & handling fee. Visit the link above for details. Critique submissions postmarked after the late deadline are not eligible for award rankings. 1. Please fill out this part completely. School School phone ( ) Address City State Zip Adviser Editor Adviser s Adviser s cell/home phone ( ) Yearbook name Printing company Design style (choose one): p Contemporary or p Traditional Theme Organizational structure: p Traditional (ie, five sections: Student Life, Clubs, Academics, Sports, Community) Price (choose one) p Chronological No. of yearbooks sold p Other (i.e. blended; explain): What software do you use to design your book? 2. Advisers, please estimate the percent of work done by students vs. non-students. It takes a team to publish a yearbook. Please help us understand more about your book and the team of people who worked on it. Estimate the amount of work done on the following elements by yourself, students and others (such as your yearbook publishing company, professional photographers, etc.). There is no right or wrong answer here. Adviser Students Other No. of pages in book Student population 4. Include an Advisers Statement to the judge. Use the space provided below to describe to the judge any special concerns, school situations or other circumstances you may have encountered while producing the book. State anything that will help the judge understand reasons why things were done in certain ways in your yearbook. You may attach a separate sheet if you wish. Writing + + =100% Editing + + =100% Photography + + =100% Theme Development + + =100% Design Concepts/Page Templates + + =100% Page Layout/Pagination + + =100% Graphic Effects + + =100% Cover + + =100% 3. Briefly tell us about your theme. Use the space below to tell us about the theme that was selected for this year s book. If more space is needed, you may attach this information, or include it in the adviser s statement.

7 APPLICATION, PAGE 2 MIPA SPARTAN YEARBOOK CRITIQUE 5. Indicate work that is not produced by students. We understand that yearbooks sometimes receive for publication photographs and other materials created by people who are not part of the yearbook staff. However, only student work is considered for MIPA awards. Please indicate here the system for which your yearbook distinguishes between staff work and work contributed by nonstaff sources. For example: Staff photos are highlighted with * and photo credits or Photos that are not produced by students include courtesy credits. 7. Press freedom issues & Seal of Distinction. You are eligible for an award with Distinction if your student media is free of prior review and censorship. The Spartan Critique Seal of Distinction may be awarded to student media recognized at all levels of the Spartan Critique contest. A seal is placed on the award signifying this honor. To receive the seal, a student media outlet must submit the Seal of Distinction verification form, signed by the school s principal, with this Spartan Critique entry form. Does your administration exercise prior review? p Yes p No Have you had any censorship problems with this yearbook? Please explain. (Attach a separate sheet of paper if necessary.) 6. Tell us about the groups at your school. Schools can vary widely in how active students are in clubs and sports, which can have a big effect on the coverage decisions made by your yearbook staff. Help the judge understand more about your school. Number of clubs/organizations Number of athletic teams Number of intramural sports teams How do you make coverage decisions about these various groups? (You may address this issue in your advisers statement, if you would prefer.) 8. Copyright & plagiarism. Photos, art, music and other creative works on the Internet and elsewhere are copyrighted, even if they don t include the copyright character and the owner s name. U.S. copyright law requires you to get the owner s permission to use such materials in student media unless the material qualifies as fair use or is in the public domain. Simply attributing work to its creator is not the same as getting permission. Plagiarism is passing off someone else s work as your own. Proper attribution can be a defense against plagiarism. MIPA has developed a policy on copyright and plagiarism in scholastic media. Please review this policy before entering this contest. Have you read MIPA s Copyright and Plagiarism policy? p Yes p No To the best of your knowledge, is this yearbook free of copyright infringement and plagiarism? p Yes p No If you checked no, please explain. (Attach a separate sheet of paper if necessary.) What are your yearbook s sources of non-student photographs or other visuals? p Contributed by non-staff students, teachers or school personnel p Local professional media, used with permission p Yearbook publisher p Subscription to a photo service. Indicate service: p Creative Commons. CC has numerous licenses that restrict under what circumstances a work can be used and how it should be attributed. Have you verified that the terms of the specific Creative Commons license are being followed? p Yes p No p Other. Please explain:

8 APPLICATION, PAGE 3 MIPA SPARTAN YEARBOOK CRITIQUE 9. Advisers, please sign. Please read and sign the following: I have read this form and understand only student work is to be judged for awards by MIPA. All materials submitted represent student work or is designated as not being student work, unless otherwise indicated. Adviser s signature 10. Critique Fees. Please select one of the below options: p Spring delivery Postmarked on or before July $45.00 p Late Spring delivery Postmarked on or before Aug $85.00 p Fall delivery Postmarked on or before Nov $45.00 p Late Fall delivery Postmarked on or before Dec $ Would you like your book annotated? Annotation means that the judge will write comments directly in the yearbook as well as the evaluation booklet. Price includes sending your yearbook back to you. A note about contests: MIPA strongly encourages administrators, students and teachers to participate in a range of competitions to evaluate how well a student media outlet meets course objectives and professional standards. Judging in any single contest or rating service is a subjective process, and each has slightly different rules, deadlines and entry criteria. Each critique you receive can be an important educational tool for the classroom, but no single contest can provide a complete assessment of the quality of a program. That s why MIPA strongly discourages the use of our contests and critiques, regardless of the outcome of that contest or critique, in teacher evaluations. p Check here to have your yearbook annotated... $ Payment You may pay be check, credit card or purchase order (P.0.). Payment should be submitted by the deadline shown above. Please make checks payable to Michigan Interscholastic Press Association. p Regular Deadline... $45 p Late Deadline... $85 p Annotation... add $40 p If you wish to pay by purchase order, check here and include your P.O. number: p If you wish to pay by credit card, check here and go to Mail We encourage you to get a tracking number when you ship your book to MIPA. Please mail your yearbook with payment and this form to: MIPA Spartan Critique Michigan State University School of Journalism 404 Wilson Road, Room 305 East Lansing, MI Other Important stuff! Please read! Spartan critiques are separate from other MIPA contests, and you must submit a book exclusively for use in the critique process. If you are entering MIPA s Individual Category Contest, you must submit separately for that. Keep a copy of this form for your files. If you do NOT want your book annotated, but want your yearbook returned, please send a postage-paid (NO STAMPS ALLOWED), self-addressed mailer with your yearbook. If you do not want your yearbook back, the judge will have the option to keep it or discard it. 15. Final check. Please mark..yes No p p 1. Did you include an Advisers Statement to the judge? p p 2. Are you submitting a Seal of Distinction form with this entry? p p 3. Did you indicate student vs. non-student work in your book? p p 3. Did you include a check for the correct amount or pay online? p p 4. Are you meeting the official postmark deadline? p p 5. Are you meeting the late postmark deadline? FOR OFFICE USE ONLY postmark: rec d: judge: sent: amt pd: ck #: q credit card

9 MICHIGAN INTERSCHOLASTIC PRESS ASSOCIATION SPARTAN CRITIQUE SEAL OF DISTINCTION Prior review by administrators undermines critical thinking, encourages students to dismiss the role of a free press in society and provides no greater likelihood of increased quality of student media. Journalism Education Association AWARDED WITH DISTINCTION A BETTER PRESS FOR A BETTER WORLD SINCE 1921 The Spartan Critique Seal of Distinction recognizes student media outlets that are free of prior review and censorship. This seal may be awarded to student media recognized at all levels of the Spartan Critique contest. A seal is placed on the award signifying this honor. To receive the seal, a student media outlet must submit the below form, signed by the school s principal, with the Spartan Critique entry form. This form verifies that the student media outlet is not subject to prior review. As principal of, I sign below to School certify that I do not engage in prior review or restraint of the following student media outlets and that student editors make final content decisions for these student media. (Please note: Faculty advisers do not engage in prior review when teaching or coaching students as long as they are not directly changing student content.) Student media not subject to prior review and prior restraint are eligible to compete for a Spartan Award with Distinction, the highest honor for student media bestowed by the Michigan Interscholastic Press Association. p Newspaper/Newsmagazine p Broadcast Program p News Website p Other: p Yearbook Principal Name (please print): Principal Signature: Date: QUESTIONS? Contact MIPA at or mipa@msu.edu

10 RE-EVALUATION TEXT SPARTAN Text CRITIQUE RE-EVALUATION DEADLINE: 6 MONTHS FROM RECEIPT OF CRITIQUE Your Spartan critique is completed by an out-of-state judge who has built a national reputation for excellence in his or her own program. While judges are asked to apply a standard set of guidelines created by MIPA, a Spartan critique represents the opinions and expertise of a single person. Sometimes that person gets it wrong. Because of this limitation, MIPA allows the adviser of a newspaper, yearbook or video production to request a re-evaluation within six months of receiving results. (Because of the ever-changing nature of websites, unfortunately, we are unable to do a re-evaluation of a news website.) After thoroughly reviewing your critique, if you wish to have your students work re-evaluated, the fee is $45. You must send in the same item(s) that were used in the original critique. We have your original Spartan application form, including your adviser statement, on file in the MIPA office. Newspaper and Yearbook members will need to send new copies of your publication to be critiqued. Annotated critiques are not available for re-evaluations. Your entry will be sent to a different judge for another critique. The new judge will not receive the critique booklet completed by the first judge or be given any information about how your previous critique was scored. Before you decide to continue the appeals process, please make sure that you have read the judge s comments carefully and given a second reading several days later to ensure an objective decision. Please be aware that this process may take up to eight weeks to be completed, depending on the availability of judges. If you get a lower rating the second time, the higher rating will stand. The new critique booklet will be sent to you electronically once the MIPA office recieves it from the new judge. If you want your publication returned, please send a postage-paid (NO STAMPS ALLOWED), self-addressed mailer with your entry. If the new judge gives your publication a higher rating, you may have your new award mailed to you for an additional postage and handling fee. w NEWSPAPERS: Complete this form and provide the three issues of the newspaper that you previously submitted for a critique w YEARBOOKS: Complete this form and provide another copy of your yearbook w VIDEO PRODUCTIONS: Complete the online version of this form at PLEASE INCLUDE A MEMO WITH THIS FORM DESCRIBING WHY YOU WOULD LIKE A RE-EVALUATION. We use this information to help evaluate our pool of Spartan judges. If you have a significant concern with your original Spartan critique, please contact MIPA Executive Director Jeremy Steele at mipa@msu.edu or We want to know if our judges are not meeting MIPA s high standards. Type or print neatly. Full title of student media outlet School name School address City ZIP Adviser s name Fee: Make check payable to MIPA. If paying by credit card, visit Re-evaluation fee... $45.00 I AM PAYING BY: q Check # q P.O. # q Credit Card If paying by check or purchase order, mail this form along with payment to: MIPA Spartan Re-Evaluation Michigan State University School of Journalism 404 Wilson Road, Room 305 East Lansing, MI A NOTE ABOUT CONTESTS: MIPA strongly encourages administrators, students and teachers to participate in a range of competitions to evaluate how well a student media outlet meets course objectives and professional standards. Judging in any single contest or rating service is a subjective process, and each has slightly different rules, deadlines and entry criteria. Each critique you receive can be an important educational tool for the classroom, but no single contest can provide a complete assessment of the quality of a program. That s why MIPA strongly discourages the use of our contests and critiques, regardless of the outcome of that contest or critique, in teacher evaluations. For office use only: Check #: Amt: Judge Name:

11 Individual MIPA Category Contest Information INDIVIDUAL CATEGORY CONTEST INFORMATION

12 WHAT S NEW? MIPA Individual TEXT Text Category Yearbook Contest Every year, we try to improve MIPA s contests to keep up with changing technologies and the world of media. We also are constantly working to make the contests easier to enter and manage. Here are some changes for the 2017 contest: CATEGORY REVISIONS Y-22. PHOTO ILLUSTRATION This category was revised to clarify the definition of a photo illustration for the purposes of this contest. We are looking for images that have been significantly altered, typically via Photoshop or other software, to illustrate a concept or idea. ADVERTISING CATEGORIES The ADVERTISING SPREAD category has been eliminated. Our judges have noted in years that an increase in ads provided directly by advertisers has made this category particularly challenging (since only student-produced work is to be judged in MIPA contests). The BUSINESS ADVERTISEMENTS category and PROUD PARENT ADVERTISEMENTS category have been revised to recognize a mini-portfolio of work rather than single advertisements. An entry in each of these categories now is three advertisements, allowing judges to evaluate consistency of work in addition to the core criteria of these categories. Each MIPA member student media outlet can submit two entries into each of these categories. Triple-check how many entries you submit. We had many schools over-pay or under-pay last year because advisers did not accurately count how many entries were submitted. Help us help you so that you only have to deal with your bookkeeper once! If an entry is one of several similar items on a spread, make sure it is very clear which item should be judged! REMINDER: EARLY ENTRY DISCOUNT Your yearbooks are done well before MIPA's regular individual category contest deadline in February and we want to reward you for getting your entries in early so that we can process them. Submit your yearbook entries by these deadlines to save 10 percent on entry fees: Spring-delivery yearbooks: July 15 Fall-delivery yearbooks: Nov. 15 QUESTIONS? Please contact the MIPA office at or mipa@msu.edu. OTHER IMPORTANT INFORMATION SOLVE OUR MOST COMMON PROBLEMS BY CAREFULLY READING CATEGORY DESCRIPTIONS! Nearly all problems we ran across in last year s contest were because entry instructions were not followed. Carefully check over any entries uploaded into the contest system by students. See the contest how-to guide for information on how to view all of your entries. While it s not required, we strongly recommend that you submit original photos AND the final designed pages for photography categories. It helps judges more accurately determine the quality of an image. Give each entry a unique entry title. Do not use the category name for the entry title. Instead use a headline or description of the actual entry. Example: National Honor Society instead of Organizations Writing. MIPA believes it is a best practice for all photos to have captions. If a photo does not have a caption, it cannot be submitted into our contests. If an entry has multiple pages, combine those pages into a single PDF file. Double-check to make sure entries are submitted into the correct category. Entries submitted into the wrong category will be disqualified.

13 INFORMATION MIPA Individual Category Yearbook Contest POSTMARK/ENTRY DEADLINE: Feb. 16, 2018 w Early entry discount for spring books: July 15, 2017 w Early entry discount for fall books: Nov. 15, 2017 GENERAL CONTEST RULES & INFORMATION The MIPA office receives thousands of contest entries in this contest. Entries that do not meet contest requirements will be disqualified. Please review the Call for Entries for this contest. Entries should have been published or broadcast by a MIPA member student media outlet from Feb. 18, 2017, to Feb. 16, 2018, or slated for broadcast. Each member student media outlet may submit up to two (2) entries in each individual category, unless otherwise noted. No entry may be submitted into more than one category, unless otherwise noted in the category description. A single entry in more than one category may be disqualified in all categories. If an entry was published via multiple platforms (ie, print, online and/or broadcast), it should be entered only once. All entries should be submitted via MIPA s Web-based contest submission system at Entries by mail will not be accepted (except for Yearbook categories #27 32, which are entered by mailing one book to MIPA) No more than four students may be named on each entry. Review each category description for information on required publication types (print, online, video, etc), acceptable file formats and other requirements. Incomplete entries or entries submitted into the wrong category may be disqualified. The MIPA office is not able to decide into which category an entry should go. Video and audio entries should be no longer than five minutes, unless otherwise noted. Time requirements do not include name slates, countdowns, etc. Video and audio should be hosted on your own website or by a file sharing service such as YouTube, Vimeo, Soundcloud, etc. Check to be sure your entry is not locked behind a password or set to private. Entries that are not publicly viewable on judging day may be disqualified. Entries must be submitted by the deadline shown above. Late entries will not be accepted. Payment should be made by the submission deadline. Checks or purchase orders should be postmarked by this date. Credit card payments should be completed by this date. If your school is slow to process checks or purchase orders, plan ahead! You can always pay fees before you submit your entries. Use of copyrighted music, artwork, videos or other materials without written permission of the copyright holder may violate U.S. law and MIPA s Copyright & Plagiarism Policy. Entries that violate MIPA s Copyright & Plagiarism Policy will be disqualified. If you feel your entry may be questioned by a judge, please include a note with the entry confirming the source of the material and/or permission to use it. PLEASE NOTE: If any music is included in an entry, the entrant must indicate the source of the music. (For example: Created on Soundtrack Pro or Garage Band, Part of our Staktraxx royalty-free collection, etc.) Please check your entries carefully before submitting them! Also, please remember that this is strictly a contest and not a critique service. All contest entries may be published by MIPA for non-commercial purposes and to promote MIPA educational activities. Winners of this contest will be announced at the MIPA Spring Awards & On-Site Contests in April. Winning work may be showcased on MIPA s website or other MIPA publications. Student media outlets entering this contest will compete in divisions. For Yearbook categories, divisions on based on the page count of books (with middle schools competing in a separate division). For other categories, divisions are based on school enrollment. Divisions are determined by MIPA s Yearbook, Newspaper, Video and Digital Media Chairs. Each division will have roughly the same number of schools. Divisions may be combined in any category based on the number of entries, at the descretion of the chairs. SUBMITTING CATEGORIES #1 26 (ON THE WEB) 1. An entry form worksheet is provided in this packet to help you gather all of the information you need to fill out the online entry forms. MIPA has a tutorial available on its website. 2. Give each entry a unique entry title (ie, don t submit two sports photos as Sports photo. Prepare your entry in the file format indicated in the category description (PDF, JPG, etc.) FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software help guide for assistance saving a spread as a PDF. 3. Go to Follow the instructions to submit your entries. 4. Tally your entries and include totals on the Summary Sheet with your mail-in entries. But sure to delete any entries mistakenly uploaded to the system so that you are not charged for them. (See our tutorial for details on how to view all of your submissions.) SUBMITTING CATEGORIES #27 32 (VIA MAIL) 1. Submit only one copy of the entire book to enter any or all of these categories. 2. Include one contest entry form and indicate which of these categories you are entering. Attach the entry form to the copy of the book. 3. Please tag pages in the book with sticky notes/labels to allow the judges to easily identify materials in each of these entered categories. MAILING & SUBMITTING PAYMENT 1. Prepare a Summary Sheet with a tally of all of your entries including those submitted on the Web and those submitted via mail. 2. Place the Summary Sheet on top of any mail-in entry forms, attached to your yearbook. 3. Place in envelope. Include payment of $2 per entry (checks payable to MIPA or pay with a credit card at 4. Seal and mail to: MIPA Contests Michigan State University School of Journalism 404 Wilson Road, Room 305 East Lansing, MI If you have questions, contact the MIPA office at or mipa@msu.edu. You may combine multiple contest payments into one check, but you must submit a separate summary sheet for each contest area entered (Newspaper, Yearbook, Video, Digital Media). JUDGING w Judging criteria is included below the description of each category. w Judging will take place at Michigan State University on Saturday, March 3, We need your help! Please sign up at It s such a fun, educational day. You ll get lots of ideas to take back to your staff. WINNERS ANNOUNCED: Spring Awards at Lansing Center in April

14 SUMMARY SHEET MIPA Individual Category Yearbook Contest CHECK ONE PLEASE: Middle School/Jr. High High School This is a summary of all your entries in the Individual Category Yearbook Contest. It should be the top sheet in your packet of entries. Please type or print. Attach your check or purchase order (payable to MIPA) to this form. Thank you. NOTE: Contest entries must have been published in the 2017 yearbook. Entries postmarked/submitted after the deadline will not be accepted. Start now to organize especially if you have a winter break around that time. ENTRY DEADLINE: Feb. 16, 2018 COST: $2 per entry Total Entries in Yearbook Contest x $2 each = $ Entry Fees DISCOUNT: SAVE 10% IF PAYMENT MAILED BY JULY 15 FOR SPRING BOOKS OR NOV. 15 FOR FALL BOOKS Determine Discount: $ Entry Fees x 10% (.10) = $ Discount TOTAL DUE: $ Entry Fees - $ Discount = $ Total Due I am enclosing payment by: q Check # q I paid by credit card online at mipamsu.org/submit q P.O. # School Name of yearbook Student population City Editor No. of pages in book Adviser Adviser cell/home phone Adviser Indicate categories entered by noting the number of entries submitted per category. Limit two (2) entries for most categories (limit one for #15, 27 32). Submit categories #1-26 via MIPA s contest system at mipamsu.org/submit VERBAL CATEGORIES Y-01. feature writing: student life Y-02. sports reporting Y-03. sports feature writing Y-04. academic writing Y-05. organizations writing Y-06. personality profile Y-07. sidebar coverage Y-08. headline writing (an entry is a set of 3 headlines) Y-09. caption writing (an entry is a set of 3 captions; one must be sports) VISUAL CATEGORIES Y-10. student life spread Y-11. sports spread Y-12. academic spread Y-13. organization spread Y-14. people spread Y-15. colophon Y-16. business advertisements (an entry is a portfolio of 3 advertisements) Y-17 proud parent advertisements (an entry is a portfolio of 3 advertisements) Y-18. graphics Y-19. sports action photo Y-20 sports feature photo Y-21. portrait/personality photo Y-22. photo illustration Y-23. academic photo Y-24. club/performance photo Y-25. school spirit photo VISUAL/VERBAL CATEGORIES Y-26 feature presentation Submit the following categories by mail. Send 1 complete book with the mail-in entry form. Limit 1 entry in each of these categories. Y-27. theme development Y-28. cover Y-29. endsheets Y-30. opening and closing Y-31. division page Y-32. index ADVISER, PLEASE READ AND SIGN: I have read MIPA s Plagiarism and Copyright policy. See website To the best of my knowledge, all of the enclosed entries are free of copyright infringement and plagiarism. I certify that all materials submitted by our school represent students original work. If non-student work or alteration has affected the printed product, notations have been made to indicate those changes. Adviser s Signature (Remember to sign entry forms, too!) PLEASE NOTE: The Individual Category Yearbook Contest judging staff and chair reserve the right to combine divisions of a category that has fewer than five entries per division. They also have the right to disqualify entries for not meeting contest rules. n For descriptions of these categories, please see the Categories sheet. n For judging criteria, please visit FOR OFFICE USE ONLY total entries: date rec d: amt due: amt paid: ck #: q online payment division:

15 MAIL-IN ENTRY FORM MIPA Individual Category Yearbook Contest POSTMARK DEADLINE: Feb. 16, All entries must be from the 2017 yearbook. 2. Submit one complete copy of your yearbook to enter any/all of the below categories. Do NOT submit tearsheets. 3. Complete and submit this form. If entrants names are the same for all categories, submit one copy of the form. If names are different, make copies as needed. 4. Tag or mark pages with sticky notes/labels to help judges find each entry within your book. 5. Mail with Summary Sheet and payment to: MIPA Individual Category Yearbook Contest Michigan State University School of Journalism 404 Wilson Road, Room 305 East Lansing, MI Advisers: Remember to sign the entry form. PLEASE PRINT VERY CLEARLY OR TYPE USE THIS FORM ONLY FOR CATEGORIES # ENTER OTHER CATEGORIES AT MIPAMSU.ORG/SUBMIT Please indicate theme/concept below. Submit one copy of the entire book to enter any or all of these categories. This must be a separate book from a Spartan critique submission.tag or mark pages with sticky notes/labels to help the judges find each entry. Which of these categories are you entering? Check all that apply. 1 entry per category. q Y-27. theme development q Y-29. endsheets q Y-31. division page q Y-28. cover q Y-30. opening and closing q Y-32. index Name of yearbook Theme/concept Organizational structure of book: (choose one) p Traditional (ie, five sections: Student Life, Clubs, Academics, Sports, Community) p Chronological p Other (i.e. blended; explain): Student(s) name(s) (PRINT VERY CAREFULLY!!) If more than four, please write Staff. School City Adviser s signature (signifying to the best of your knowledge the work is original and is free of copyright infringement and plagiarism) FOR JUDGES USE ONLY DIVISION 1st Place 2nd Place 3rd Place Honorable Mention Judge s initials Judge s initials

16 WORKSHEET MIPA Individual Category Yearbook Contest ENTRIES IN CATEGORIES 1 26 IN THIS CONTEST MUST BE SUBMITTED USING MIPA S WEB-BASED ENTRY SYSTEM. However, we know students often help gather information needed to submit entries into the contest. Use this worksheet to help gather everything you need to enter the contest. Double check your links before submitting! DO NOT SEND THIS FORM TO MIPA. DIRECTIONS 1. This form should be used for planning purposes only. Do not submit entries in the above categories by mail! 2. Each entry should include all of the information below. 3. Category descriptions include information about file formats required for that category. 4. Entry titles should describe the entry. Use headlines or titles, when appropriate. Entry titles may be published on certificates. 5. Each entry can be submitted in only one category. 6. Entries must have been published in the 2017 yearbook. (Check Summary Sheet for category number and name.) Category # Category name Entry Title (entry title helps judges identify the entry on a page with multiple items and MAY APPEAR ON AWARD CERTIFICATE) Entry page numbers Theme/concept Organizational structure of book: (choose one) p Traditional (ie, five sections: Student Life, Clubs, Academics, Sports, Community) p Chronological p Other (i.e. blended; explain): File attachments file name description file name description file name description file name description Student name(s) If more than four, please write Staff. file name description Name of yearbook School City p This work is original and is free of copyright infringement and plagiarism USE THIS FORM FOR PLANNING ONLY. ENTRIES IN CATEGORIES 1 26 MUST BE SUBMITTED VIA MIPA S CONTEST SYSTEM. Submit these categories at

17 CATEGORIES MIPA Individual TEXT Text Category Yearbook Contest FOR 2017 YEARBOOKS FOR CATEGORIES Y-01 Y-26: Submit entries at Review category descriptions for information on acceptable file formats and other requirements. You must include these entries on the overall summary sheet, which you will send to MIPA with mail-in entries from Categories VERBAL CATEGORIES DO NOT ENTER NON-STAFF WRITING IN ANY VERBAL CATEGORY Y-01. FEATURE WRITING: STUDENT LIFE Feature writing and reporting on school and community from the student life section of the book. An individual story may not be submitted in more than one writing category. Submit a single PDF of the page(s) showing the entry. CLEARLY INDICATE WHICH STORY YOU WISH JUDGED if there are multiple stories on the page. Clear, relevant, engaging angle Solid lead that draws reader into story Meaningful student quotes that enrich story and reflect effective interviewing Evidence of adequate research Adheres to rules of good journalism including: short paragraphs, effective transitions and use of active voice freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar Y-02. SPORTS REPORTING Sports reporting for season that makes reader feel the she/he is reliving the season. An individual story may not be submitted in more than one writing category. Submit a single PDF of the page(s) showing the entry. CLEARLY INDICATE WHICH STORY YOU WISH JUDGED if there are multiple stories on the page. Solid lead that draws reader into story Meaningful student quotes that enrich story and reflect effective interviewing Evidence of adequate research Story gives reader a clear picture of season high-lights and outcome with relevant player comments Adheres to rules of good journalism including: short paragraphs, effective transitions and use of active voice freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar Y-03. SPORTS FEATURE WRITING Any topic that spotlights an unusual aspect of any event, a coach, a player or any controversy. An individual story may not be submitted in more than one writing category. Submit a single PDF of the page(s) showing the entry. CLEARLY INDICATE WHICH STORY YOU WISH JUDGED if there are multiple stories on the page. Clear, relevant, engaging feature angle Solid lead that draws reader into story Meaningful student quotes that enrich story and reflect effective interviewing Evidence of adequate research Story meaningfully adds to sports coverage Adheres to rules of good journalism including: short paragraphs, effective transitions and use of active voice freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar Y-04. ACADEMIC WRITING Any copy which features a department, a subject or unusual academic direction but not a personality profile of a teacher.an individual story may not be submitted in more than one writing category. Submit a single PDF of the page(s) showing the entry. CLEARLY INDICATE WHICH STORY YOU WISH JUDGED if there are multiple stories on the page. Clear, relevant, engaging angle Solid lead that draws reader into story Meaningful student quotes that enrich story and reflect effective interviewing Evidence of adequate research Story goes beyond simply reviewing what happens in classroom Adheres to rules of good journalism including: short paragraphs, effective transitions and use of active voice freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar Y-05. ORGANIZATIONS WRITING A story that gives the reader a fresh view of the organization. An individual story may not be submitted in more than one writing category. Submit a single PDF of the page(s) showing the entry. CLEARLY INDICATE WHICH STORY YOU WISH JUDGED if there are multiple stories on the page. Solid lead that draws reader into story Meaningful student quotes that enrich story and reflect effective interviewing Evidence of adequate research Story does not center on purpose of group or simply review their activities Adheres to rules of good journalism including: short paragraphs, effective transitions and use of active voice freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar YEARBOOK CATEGORIES: PAGE 1 OF 7

18 CATEGORIES, CONT. MIPA TEXT Individual Text Category Yearbook Contest Y-06. PERSONALITY PROFILE Writing focusing on one teacher, staff member or student that makes the character three dimensional. An individual story may not be submitted in more than one writing category. Submit a single PDF of the page(s) showing the entry. CLEARLY INDICATE WHICH STORY YOU WISH JUDGED if there are multiple stories on the page. Clear, relevant, engaging angle that makes story worthy of inclusion Solid lead that draws reader into story Meaningful student quotes that enrich story and reflect effective interviewing Evidence of adequate research Story goes beyond superficial coverage to give a total perspective and feel for the subject Adheres to rules of good journalism including: short paragraphs, effective transitions and use of active voice freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar Y-07. SIDEBAR COVERAGE Any coverage on a topic that adds to spread contents. SUBMIT ENTIRE SPREAD AND NOTE THE COVERAGE YOU WISH JUDGED BY INCLUDING THE SIDEBAR S HEADLINE ON THE ENTRY FORM. Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Coverage adds to spread contents Sidebar should have its own mini-headline Content is in a form that makes it appealing as well as easily accessible to the reader Evidence of adequate research Contents enhance spread coverage by adding meaningful information and/or insights Adheres to rules of good journalism including: use of active voice freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar Y-08. HEADLINE WRITING Note: 1 entry = a set of 3 headlines Include three secondary and primary headlines per entry. SUBMIT ENTIRE SPREADS. CLEARLY INDICATE ON THE ENTRY FORM WHICH HEADLINES YOU WISH JUDGED. Do not submit label headlines or one-word headlines with no secondary headline. Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Clever/imaginative, engaging the reader Draws reader into copy Contents of headline establishes visual/verbal connection between photos and copy Headline/subhead makes spread content clear Adheres to rules of good journalism including: avoiding label headlines freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar Y-09. CAPTION WRITING Note: 1 entry = a set of 3 captions Captions that have been written for three photographs, one of which must be for a sport. All three captions do not have to be from the same writer or spread. CLEARLY INDICATE ON THE ENTRY FORM WHICH CAPTIONS YOU WISH JUDGED. SUBMIT SINGLE PDF OF PAGE(S) SHOWING BOTH CAPTION AND ACCOMPANYING PHOTO. Begin with strong leads, not name or title Contain at least two sentences that answer all reader s questions without stating the obvious Evidence of adequate research which provides information that adds to reader s understanding of event or situation Clearly identifies all people in photo with both first and last names (sports captions should also identify names of players on opposing team) Adhere to rules of good journalism including: active voice usually first sentence in present tense and remaining sentences in past tense to stop action freedom from editorial comment careful editing and proofreading to eliminate mechanical errors correct use of grammar VISUAL CATEGORIES YEARBOOK CATEGORIES: PAGE 2 OF 7 Please note: MIPA welcomes individual page OR spread entries from our middle school and junior high members in all visual yearbook categories. Y-10. STUDENT LIFE SPREAD One spread from student life section. (Middle schools may enter a single page.) Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Designed as two-page visual unit, arrangement of photos, headline, copy, captions and white space invite reader onto spread and show careful planning Dominance is established and other elements are arranged in such a way as to lead reader s eye around spread Adequate external margins provide frame for spread contents and are defined by at least one element on each side Photos effectively cropped, of varied size, shape and content; content concentrates on action photos No center of interest in photo is trapped in gutter; action and faces in photos do not face off spread Non-rectangular photos, tilted photos and other special treatments are used sparingly and effectively to enhance overall design Graphics and typography enhance readability and attractiveness of design Headline has contemporary design and establishes visual/verbal connection Copy and captions are readable size and use readable font Captions touch photos to which they refer. For group or clustered captions attention has been paid to making them easily accessible to reader While designs may be innovative, they adhere to journalistic guidelines

19 CONTEST CATEGORIES MIPA TEXT Individual Text Category Yearbook Contest Y-11. SPORTS SPREAD One spread from the sports section. Submit a PDF of the page(s). (Middle schools may enter a single page.) FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Designed as two-page visual unit, arrangement of photos, headline, copy, captions and white space invite reader onto spread and show careful planning Dominance is established and other elements are arranged in such a way as to lead reader s eye around spread Adequate external margins provide frame for spread contents and are defined by at least one element on each side Photos effectively cropped, of varied size, shape and content; content concentrates on action photos No center of interest in photo is trapped in the gutter; action and faces in photos do not face off spread Non-rectangular photos, tilted photos and other special treatments are used sparingly and effectively to enhance overall design Graphics and typography enhance readability and attractiveness of design Headline has contemporary design and establishes visual/verbal connection Copy and captions are readable size and use readable font Captions touch photos to which they refer. For group or clustered captions attention has been paid to making them easily accessible to reader. If team pictures are included on spread, they are not used as dominant element and are arranged to blend with overall design If scoreboards are included on spread, they are attractively designed to blend with the overall look of the spread and set in a readable font and size While designs may be innovative, they adhere to journalistic guidelines Y-12. ACADEMIC SPREAD One spread from the academic section. (Middle schools may enter a single page.) Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Designed as two-page visual unit, arrangement of photos, headline, copy, captions and white space invite reader onto spread and show careful planning Dominance is established and other elements are arranged in such a way as to lead reader s eye around spread Adequate external margins provide frame for spread contents and are defined by at least one element on each side Photos effectively cropped, of varied size, shape and content; content concentrates on action photos of students engaged in learning, not on teachers No center of interest in photo is trapped in the gutter; action and faces in photos do not face off spread Non-rectangular photos, tilted photos and other special treatments are used sparingly and effectively to enhance overall design Graphics and typography enhance readability and attractiveness of design Headline has contemporary design and establishes visual/verbal connection Copy and captions are readable size and use readable font Captions touch photos to which they refer. For group or clustered captions attention has been paid to making them easily accessible to reader. While designs may be innovative, they adhere to journalistic guidelines YEARBOOK CATEGORIES: PAGE 3 OF 7

20 CONTEST CATEGORIES MIPA Individual Category Yearbook Contest Y-13. ORGANIZATION SPREAD One spread from the organization section. (Middle schools may enter a single page.) Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Designed as two-page visual unit, arrangement of photos, headline, copy, captions and white space invite reader onto spread and show careful planning Dominance is established and other elements are arranged in such a way as to lead reader s eye around spread Adequate external margins provide frame for spread contents and are defined by at least one element on each side Photos effectively cropped, of varied size, shape and content; content concentrates on action photos No center of interest in photo is trapped in the gutter; action and faces in photos do not face off spread Non-rectangular photos, tilted photos and other special treatments are used sparingly and effectively to enhance overall design Graphics and typography enhance readability and attractiveness of design Headline has contemporary design and establishes visual/verbal connection Copy and captions are readable size and use readable font Captions touch photos to which they refer. For group or clustered captions attention has been paid to making them easily accessible to reader. If group pictures are included on spread, they are not the dominant element and are arranged to blend with the overall design of the spread While designs may be innovative, they adhere to journalistic guidelines Y-14. PEOPLE SPREAD One spread from either student or faculty/administration coverage. SPREAD MUST INCLUDE MUG SHOTS. (Middle schools may enter a single page.) Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Designed as two-page visual unit, arrangement of photos, headline, copy, captions and white space invite reader onto spread and show careful planning Dominance is established and other elements are arranged in such a way as to lead reader s eye around spread Adequate external margins provide frame for spread contents and are defined by at least one element on each side Photos effectively cropped, of varied size, shape and content No center of interest in photo is trapped in the gutter; action and faces in photos do not face off spread Non-rectangular photos, tilted photos and other special treatments are used sparingly and effectively to enhance overall design Graphics and typography enhance readability and attractiveness of design Headline has contemporary design and establishes visual/verbal connection Copy and captions are readable size and use readable font Captions touch photos to which they refer. For group or clustered captions attention has been paid to making them easily accessible to reader. Mug shots are arranged in panels with names to the outside While designs may be innovative, they adhere to journalistic guidelines Y-15 COLOPHON A colophon includes technical aspects of the book and printing as well as a listing of the yearbook staff and adviser. It may include press association memberships, previous awards and other information. It is not simply a letter from the editor, although this may be included. Submit a single PDF of the page or spread(s). FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Designed as a visual unit; arrangement of photos, headline, copy, captions and white space invite reader into the design and show careful planning Acknowledgments are tastefully presented. Center of interest in photo(s) is not trapped in gutter; action and faces in photos do not face off spread Non-rectangular photos, tilted photos and other special treatments are used sparingly and effectively to enhance overall design Graphics and typography enhance readability and attractiveness of design and relate to the theme Copy and captions are readable size and use readable font YEARBOOK CATEGORIES: PAGE 4 OF 7

21 CONTEST CATEGORIES MIPA Individual Category Yearbook Contest Y-16. BUSINESS ADVERTISEMENTS Note: 1 entry = a portfolio of 3 student-created advertisements A portfolio of three advertisements for a business, organization, product or service, completely designed by a student. (Ad may use a professionally designed company logo. In the entry form, please describe any elements in the ad that are not created by the student entrant.) Submit a PDF or JPG of the advertisement. Each ad contains a clear key message responding to a student or community need and promotes a specific product or service offered by a business. Each ad has a strong center of visual interest/a clear dominant element that supports the key message. (Unless designing a business card ad, this typically is not the logo of the business.) Includes a well-written headline to attract interest and promote the ad s key message; the headline is not the name of the business Copy follows up on the headline and further explains the ad s key message Each ad includes the name and contact information of the business and may include its logo; other information that might encourage readers to take action may be included The elements in the design encourage the reader s eye to view all parts of the ad Typography enhances readability and attractiveness of design. Typically limited to one or two typefaces. Y-17. PROUND PARENT ADVERTISEMENTS Note: 1 entry = a portfolio of 3 student-created advertisements A proud parent ad completely designed by a student. (In the entry form, please describe any elements in the ad that are not created by the student entrant.) Submit a PDF or JPG of the advertisement. Each ad contains a clear key message congratulating a student (or students) Each ad has a strong center of visual interest/a clear dominant element Each ad includes the name(s) of student(s) being congratulated The elements in the design encourage the reader s eye to view all parts of the ad. Typography enhances readability and attractiveness of design. Typically limited to one or two typefaces. Y-18. GRAPHICS One spread illustrating contemporary use of graphics. Most often this includes elements created using Photoshop, Illustrator or similar programs. Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), be sure to save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. If there are multiple graphics on the page, clearly indicate on the entry form which graphic you wish judged. Graphics add to spread content and design Use of graphics shows evidence of careful planning and clear purpose: to unify, separate, emphasize or direct While graphic use may be innovative, the staff adheres to journalistic guidelines Graphics are not used simply to decorate or fill space Y-19. SPORTS ACTION PHOTO Any non-portrait action photo directly related to sporting events should be entered in this category. YOU MUST INCLUDE THE CAPTION, or the entry will be disqualified. Photo may be in color. Photos will be judged on the quality of the photo as printed and how it was used in the publication. Submit a PDF of the page on which the photo was published, showing how the photo was displayed with story and caption. (Recommended: You may also submit the photo as a JPG.) Photos may NOT be submitted for more than one photo category. If there are multiple photos on the page, clearly indicate on the entry form which photo you wish judged. Photo has strong story-telling content Photo has been effectively cropped to emphasize center of interest and enhance content Photo is technically strong in focus proper contrast not too grainy or muddy Photographer paid attention to rules of composition Y-20. SPORTS FEATURE PHOTO Photos in this category should be non-portrait, non-sports-action photos based on the drama and emotion characteristic of the athletic contest. YOU MUST INCLUDE THE CAPTION, or the entry will be disqualified. Photo may be in color. Photos will be judged on the quality of the photo as printed and how it was used in the publication. Submit a PDF of the page on which the photo was published, showing how the photo was displayed with story and caption. (Recommended: You may also submit the photo as a JPG.) Photos may NOT be submitted for more than one photo category. If there are multiple photos on the page, clearly indicate on the entry form which photo you wish judged. Photo has strong story-telling content Photo has been effectively cropped to emphasize center of interest and enhance content Photo is technically strong in focus proper contrast not too grainy or muddy Photographer paid attention to rules of composition YEARBOOK CATEGORIES: PAGE 5 OF 7

22 CONTEST CATEGORIES MIPA Individual Category Yearbook Contest Y-21. PORTRAIT/PERSONALITY PHOTO Photos in this category must show the personality and/or character of the people photographed. No more than two subjects should be featured in the picture. Sports portraits should be entered in this category. YOU MUST INCLUDE THE CAPTION, or the entry will be disqualified. Photo may be in color. Photos will be judged on the quality of the photo as printed and how it was used in the publication. Submit a PDF of the page on which the photo was published, showing how the photo was displayed with story and caption. (Recommended: You may also submit the photo as a JPG.) Photos may NOT be submitted for more than one photo category. If there are multiple photos on the page, clearly indicate on the entry form which photo you wish judged. Photo has strong storytelling content Photo has been effectively cropped to emphasize center of interest and enhance content Photo is technically strong in focus proper contrast not too grainy or muddy Photographer paid attention to rules of composition Y-22. PHOTO ILLUSTRATION A photograph that has been manipulated using digital technologies or other tools in post-production to illustrate a concept or idea. Manipulation should go beyond minor adjustments (such as toning) to apply effects to the image in a way that distorts reality. It should be clear the image is a created situation. Do not submit posed portraits, which should be submitted in Y-21. YOU MUST INCLUDE THE CAPTION, or the entry will be disqualified. Photo illustrations may be in color and will be judged on the quality of the photo as printed and how it was used in the publication. Submit a PDF of the page on which the photo was published, showing how the photo was displayed with story and caption. (Recommended: You may also submit the photo as a JPG.) Photos may NOT be submitted for more than one photo category. If there are multiple photos on the page, clearly indicate on the entry form which photo you wish judged. Image displays creativity and artistic license to illustrate a point and tell a story Manipulation of the photograph is obvious; illustration is not designed to deceive a reasonable viewer Image has been effectively cropped to emphasize center of interest and enhance content Photo is technically strong in focus proper contrast not too grainy or muddy Photographer paid attention to rules of composition Y-23. ACADEMIC PHOTO Photos that depict students in a learning situation either in or out of class should be entered in this category. YOU MUST INCLUDE THE CAPTION, or the entry will be disqualified. Photo may be in color. Photos will be judged on the quality of the photo as printed and how it was used in the publication. Submit a PDF of the print page on which the photo was published, showing how the photo was displayed with story and caption. (Recommended: You may also submit the photo as a JPG.) Photos may NOT be submitted for more than one photo category. If there are multiple photos on the page, clearly indicate on the entry form which photo you wish judged. Photo has strong storytelling content Photo has been effectively cropped to emphasize center of interest and enhance content Photo is technically strong in focus proper contrast not too grainy or muddy Photographer paid attention to rules of composition Y-24. CLUB/PERFORMANCE PHOTO Photos that depict students engaged in a club/performance-related activity either in or out of school. YOU MUST INCLUDE THE CAPTION, or the entry will be disqualified. Photo may be in color. Photos will be judged on the quality of the photo as printed and how it was used in the publication. Submit a PDF of the print page on which the photo was published, showing how the photo was displayed with story and caption. (Recommended: You may also submit the photo as a JPG.) Photos may NOT be submitted for more than one photo category. If there are multiple photos on the page, clearly indicate on the entry form which photo you wish judged. Photo has strong storytelling content Photo has been effectively cropped to emphasize center of interest and enhance content Photo is technically strong in focus proper contrast not too grainy or muddy Photographer paid attention to rules of composition Y-25. SCHOOL SPIRIT PHOTO Photos in this category should convey the spirit and emotion evident at schoolrelated functions. Photographs depicting team spirit should NOT be entered in this category; they should be entered in the SPORTS FEATURE CATEGORY. YOU MUST INCLUDE THE CAPTION, or the entry will be disqualified. Photo may be in color. Photos will be judged on the quality of the photo as printed and how it was used in the publication. Submit a PDF of the print page on which the photo was published, showing how the photo was displayed with story and caption. (Recommended: You may also submit the photo as a JPG.) Photos may NOT be submitted for more than one photo category. If there are multiple photos on the page, clearly indicate on the entry form which photo you wish judged. Photo has strong storytelling content Photo has been effectively cropped to emphasize center of interest and enhance content Photo is technically strong in focus proper contrast not too grainy or muddy Photographer paid attention to rules of composition YEARBOOK CATEGORIES: PAGE 6 OF 7

23 CONTEST CATEGORIES MIPA Individual Category Yearbook Contest VISUAL/VERBAL CATEGORIES Y-26. FEATURE PRESENTATION An unusual feature spread from any section or multiple spreads designed as a unit to explore a topic; typically non-traditional coverage (i.e., not homecoming, a sport or other annual activity typically covered every year in the book). Mini-mags, special sections and special supplements may be entered in this category. Subject selection, writing, photography and design will be considered. Submit a single PDF of the page(s). FOR SPREADS (a spread is two facing pages), save your PDF as a spread, creating a single horizontal page out of two vertical pages. Otherwise, the judges may not see both pages of your spread together and will not get the full impact of your design. Consult your design software Help guide for assistance saving a spread as a PDF. Multi-spread entries should be submitted as a single PDF file. WRITING Copy has engaging angle, solid lead and meaningful student quotes that enrich story and reflect effective interviewing Captions begin with strong lead and contain at least two sentences that answer all reader s questions and clearly identifies all people Copy and captions show evidence of adequate research Clever, engaging headline that draws reader into story and establishes visual/verbal connection Adheres to rules of good journalism including: use of active voice freedom from editorial comment careful editing and proofreading correct use of grammar *For more detail, see complete criteria for categories 1, 8, 9 and 10 DESIGN Designed as a visual unit; arrangement of photos, headline, copy, captions and white space invite reader onto pages and show careful planning Special treatments are used sparingly and effectively Graphics and typography enhance readability and attractiveness of design Headline has contemporary design and establishes visual/verbal connection While designs may be innovative, they adhere to journalistic standards PHOTOGRAPHY Photos have strong story-telling content and are effectively cropped Photos are technically strong and show evidence of composition rules FOR CATEGORIES Y-27 Y-32: Submit one copy of your book to enter any or all of these categories. Include separate entry forms for each category. Tag or mark pages with sticky notes/labels to help the judges find each entry within your book. Y-27. THEME DEVELOPMENT Theme selection and development through design, photos and writing. Entry must include cover, endsheets, opening, dividers and closing. SPECIFY THEME/CONCEPT ON SUMMARY SHEET. LIMIT ONE ENTRY PER SCHOOL. Theme/concept is fresh and contemporary as well as appropriate to the individual school Theme/concept is introduced visually and/or verbally on cover Theme/concept carries through visually/verbally on endsheet, opening, dividers and closing showing careful development and a unified presentation Photos on theme/concept spreads relate to concept as part of total theme/concept package Copy on theme/concept spreads develops concept through inclusion of specific information that individualizes both school and year Captions on theme/concept spreads relate photos to concept in addition to providing complete information Overall design of theme/concept spreads is fresh and contemporary, setting them apart from other sections of the book While designs may be innovative, they adhere to journalistic guidelines and show evidence of careful planning Y-28. COVER Entry should include cover design and must include actual cover. Do not submit stock covers. SPECIFY THEME/CONCEPT ON SUMMARY SHEET. LIMIT ONE ENTRY PER SCHOOL. Cover introduces unifying concept visually/verbally Design is fresh and contemporary Cover creates favorable impression through use of type/color/materials Book name and year appear on cover and spine Spine also includes school name, city, state and yearbook volume number Y-29. ENDSHEET Entry should include both front and back endsheets (if back endsheet is blank, submit only front endsheet). Do not submit stock endsheets. SPECIFY THEME/CONCEPT ON SUMMARY SHEET. LIMIT ONE ENTRY PER SCHOOL. Endsheet introduces unifying concept visually/verbally Design is fresh and contemporary Endsheets are attractive and either plain or contain illustrative/informative content with solid design YEARBOOK CATEGORIES: PAGE 7 OF 7

24 CONTEST CATEGORIES MIPA Individual Category Yearbook Contest Y-30. OPENING AND CLOSING The introductory and closing spreads. SPECIFY THEME/CONCEPT ON SUMMARY SHEET. LIMIT ONE ENTRY PER SCHOOL. Designs are fresh and contemporary, setting them apart from standard designs but are similar to each other Photos, copy, captions, headlines and white space are arranged to help reader begin and end story of year Designs carry elements of theme concept While designs may be innovative, they adhere to journalistic guidelines and show evidence of careful planning Y-31. DIVISION PAGE One set of all division pages. SPECIFY THEME/CONCEPT AND NUMBER OF DIVISIONS ON SUMMARY SHEET. LIMIT ONE ENTRY PER SCHOOL. Designs are fresh and contemporary, setting them apart from standard designs but are similar to each other Photos, copy, captions, headlines and white space are arranged to introduce reader to contents of section Designs carry elements of theme concept While designs may be innovative, they adhere to journalistic guidelines and show evidence of careful planning Y-32. INDEX Creative use of graphics, typography, photos and/or short features to enhance the presentation of the index. SUBMIT ENTIRE INDEX. LIMIT ONE ENTRY PER SCHOOL. Complete listing of all persons, events, clubs, activities, sports and advertisements Set in readable font and size Attractive design that adds to overall impression

25 Special Honors MIPA SPECIAL HONORS

26 SPECIAL HONORS TEXT Nominate Text a Special Person! DO YOU KNOW SOMEONE WHO SHOULD BE HONORED BY MIPA? MIPA annually honors students, advisers and others for their contributions to scholastic journalism in Michigan. Watch for the Call for Entries in December. DEADLINE: FEB. 16, 2018 STUDENT JOURNALIST STAFF The Student Journalist Staff recognizes graduating seniors who are outstanding journalists. Several members of this prestigious group will be named All-MIPA to recognize their outstanding work in news writing & reporting, news design, photojournalism, yearbook, video or multiplatform work. One member of the Staff will be selected to represent Michigan in the Journalism Education Association Student Journalist of the Year contest. ADMINISTRATOR OF THE YEAR Show your administrator you appreciate his or her support! JOHN V. FIELD AWARD Do you know someone who is not currently an adviser but has made significant contributions to scholastic journalism in Michigan? GOLDEN PEN AWARD Get your adviser the recognition he or she deserves. The Golden Pen Award is MIPA s highest honor for an adviser. GET MORE INFORMATION

27 HONOR YOUR ADVISER NOMINATE HIM OR HER FOR MIPA S GOLDEN PEN AWARD Each year MIPA presents the Golden Pen Award to an outstanding adviser of a scholastic publication. To win the award, an adviser is judged according to documentation and evidence in portfolio form provided by students. A Golden Pen Award nominee must be currently teaching/advising at a junior high, middle or high school. The number of years of service to student media staffs as well as consistent excellence of a newspaper, yearbook, magazine, video program or news website advised by the candidate will be considered. Also a factor is the contribution to scholastic journalism beyond the school. Receiving a Golden Pen is similar to being named Coach of the Year. NOMINATION DEADLINE: FEB. 16,