2011 Disney Jazz Celebration Overview

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2 WHAT IS DISNEY JAZZ CELEBRATION? Disney Jazz Celebration is a positive and educationally meaningful festival experience for talented middle, junior high and high school vocal jazz and instrumental jazz ensembles. Directors can choose competitive and non-competitive adjudication options. Students are encouraged to meet other students and attend performances of other ensembles. Performance venues have been carefully selected to provide an excellent experience for all participants. Experienced Disney Cast Members assist with your festival experience. Specially selected nationally-recognized adjudicators will provide meaningful and positive feedback to all ensembles through written and recorded comments, as well as personalized clinics following each performance. The celebration will also include renowned jazz artists, and master classes. The festival will focus on jazz education, artist interaction and will feature exciting evening performances. Due to the festival s focus towards music education, MENC: The National Association for Music Education officially endorses the Disney Jazz Celebration. WHAT DOES DISNEY JAZZ CELEBRATION INCLUDE?* 3-, 4- or 5-Day admission to Walt Disney World Theme Parks 20 minute adjudicated performance with written and recorded comments Personalized educational clinic conducted by a designated adjudicator Disney Jazz Celebration Welcome Gathering Engaging Master Classes and Disney Jazz Jam Session with student performances alongside top jazz educators and performers Disney JAMMIN Awards Ceremony Disney Jazz Celebration Award for all ensembles Exclusive Disney Jazz Celebration Commemorative Pin for all students Two (2) Disney Jazz Celebration director s packages included per school (The package does not include accommodations; however accommodations are available at Walt Disney World Resort Hotels. Transportation to and from Disney Jazz Celebration events is the responsibility of each participating organization.) For room information, call or your Student Travel Planner. *Festival package inclusions and schedule are subject to change without notice ARRIVAL & TRANSPORTATION INFORMATION Groups must provide their own motor coach transportation to and from their PERFORMANCE and MASTER CLASS locations. Motor coaches must remain available to the group during the performance to provide storage space and avoid transportation challenges following the performance. Disney Transportation may not be used to attend these activities due to backstage arrivals, instrument transport, etc. Disney Transportation cannot be guaranteed when festival events extend after the scheduled park operating hours. Personal cars and vans are not permitted in backstage arrival areas. At most venues, ensembles will warm-up, perform and receive their post performance clinic on-stage. **There are no dressing facilities, so please ensure your students arrive and depart dressed in their performance attire. Page 2 Disney

3 HOW TO REGISTER FOR DISNEY JAZZ CELEBRATION 1. Review the material included in this overview 2. Select the appropriate Ensemble Division and Adjudication Status 3. Register online at or submit the Disney Jazz Celebration registration form 4. Submit the registration fee for each ensemble (Please note: Ensembles are not registered and availability in the festival is not guaranteed until the registration fee is received for each ensemble and a confirmation letter is sent by the festival office. During the scheduling process, we will work to schedule ensembles in the order that registrations were fully confirmed.) SAMPLE DISNEY JAZZ CELEBRATION SCHEDULE?* Friday Arrivals to the Central Florida area by 4pm Welcome Gathering (Evening) Saturday Ensemble Performances and Clinics (Daytime) Enjoy Performances by Other Ensembles (Daytime) Master Classes and Disney Jazz JAM Session (Daytime) Sunday Ensemble Performances and Clinics (Daytime) Enjoy Performances by Other Ensembles (Daytime) Master Classes and Disney Jazz JAM Session (Daytime) Disney Jammin Awards Ceremony (Evening) Vocal Ensemble Performances and Clinics are scheduled to take place at the Performance Hall at Disney s Saratoga Springs Resort. Instrumental Ensemble Performances and Clinics will take place at the Premiere Theater at Disney s Hollywood Studios. Directors are strongly encouraged to schedule time for their students to observe other ensemble performances. All registration forms are reviewed and groups are scheduled based on ensemble classification and student cross over considerations. All directors receive a Disney Jazz Celebration Handbook with important event information. Final schedules are sent at least three weeks prior to the event. *Entertainment, schedule and locations subject to change without notice. Page 3 Disney

4 ENSEMBLE DIVISIONS, CLASSIFICATIONS AND ADJUDICATION STATUS A. DIVISIONS Instrumental Choral JE -- Jazz Ensemble VJ -- Vocal Jazz B. CLASSIFICATIONS* Ensembles are classified based on the school enrollment at the beginning of the school year. Competing ensembles must provide accurate enrollment information or risk being disqualified from competition. A High School enrollment up to 600 students (9 12) AA High School enrollment from (9 12) AAA High School enrollment from (9 12) AAAA High School enrollment over 1601 (9 12) MS/JH All Middle and Junior High Schools regardless of size. *High School ensembles are eligible to select and compete in the next classification higher, but may not enter a lower classification. Any change requests to Divisions, Classifications or Adjudication Status must be submitted at least four weeks in advance of the festival date and sent to address wdwdisneyjazzcelebration@disney.com. *Schools entering more than one ensemble within the same division are allowed to drop one classification for the second ensemble and another classification if there is a third ensemble. *Combined schools with a combined ensemble participate in the class determined by the total enrollment. C. ADJUDICATION STATUS & SCALE Adjudication Status available for ensembles: C Competition Ensembles receive ratings and ranking within their classification (required for top awards) RO Ratings only Ensembles receive their award with ratings, no rankings CO Comments Only* Adjudicator comments only with no ratings or ranking *Comments Only status is suggested for groups entering their first national competition, for developing ensembles and/or ensembles with a new director. The Adjudication Scale for all ensembles: Superior Excellent Good Fair** **In order to provide a positive experience for all participants, Fair ratings will automatically be announced as Comments Only at the Awards Ceremony. Directors will receive the original ratings and comments from the adjudicators. PENALTY INFORMATION In order to plan a responsible and consistent festival, up to five (5) penalty points may be assessed, for any of the following situations: Missing or late Festival Forms Ensemble exceeding the total allotted time provided in the schedule Misrepresentation of school enrollment Non-students performing in ensemble Inappropriate student conduct Page 4 Disney

5 POLICIES GUIDELINES & PERFORMANCE/CLINIC INFORMATION Performance times are scheduled based on final registration date, ensemble classification and student cross-over considerations. Festival schedules will be sent three (3) weeks prior to the event. Each ensemble performs for three (3) select adjudicators and receives written and recorded comments as well as a post-performance clinic. Adjudicator comments and scores will be provided to the Directors at the awards ceremony. (Number of adjudicators is subject to change without notice due to weather/travel delays, illness, etc) All ensembles must be comprised of at least ten (10) performers INSTRUMENTAL JAZZ ENSEMBLE GUIDELINES Performances take place in an indoor performance venue. Due to limited space, all instrument cases should remain on the buses. Please expect a short outdoor walk to and from venues. Each instrumental ensemble is scheduled 20-minutes to set-up and warm-up, a 20-minute performance window, and a 10-minute clinic. Ensembles should time their performance to avoid cutting into the clinic time and possible penalties. If a warm-up room is available, the ensemble will be given walk/set-up time to move from the warm-up venue to the stage. Please note that the warm-up room will have a general set-up for your use and will not be specifically arranged to each ensemble s specifications. We suggest ensembles perform at least three (3) selections of contrasting style. Only one (1) of the three selections should be a ballad. There is no required music; however directors are encouraged to select appropriate graded music that challenges their ensembles. Directors should provide three (3) original scores with numbered measures for each selection being performed. These original scores will be used by the adjudicators. Photocopies are not permitted unless accompanied by a written letter from the publisher. For additional information, please contact the Music Publishers Association. Disney Jazz Celebration is proud to provide a Boston Piano, Designed by Steinway & Sons as well as a drum set, vibraphone, bass amp and guitar amp. (All mallets, sticks and items not mentioned are the responsibility of the ensemble.) Ensembles may not use their own microphones, sound system or special lighting. Risers are not permitted. We are also proud to have available the following Glaesel String Instruments: Two 3/4 size Glaesel Basses (We strongly recommend bringing your own bow, if needed) There are no dressing facilities available. Please ensure students arrive and depart in their performance attire. No children below middle school age will be permitted in backstage arrival areas. Performers must wear shoes at all times due to safety considerations. Ludwig/Musser Percussion and Glaesel String Instruments from Conn-Selmer, Inc. are the Official Instruments of Disney Jazz Celebration. Page 5 Disney

6 POLICIES GUIDELINES & PERFORMANCE/CLINIC INFORMATION (continued) VOCAL JAZZ ENSEMBLE GUIDELINES Performances take place in an indoor performance venue. Due to limited space, any instrument cases should remain on the buses. Please expect a short outdoor walk to and from venues. Each vocal ensemble is scheduled 20-minutes to set-up and warm-up, a 20-minute performance window, and a 10-minute clinic. Ensembles should time their performance to avoid cutting into the clinic time and possible penalties. There is no required music; however directors are encouraged to select appropriate graded music that challenges their ensembles. Directors should provide three (3) original scores with numbered measures for each selection being performed. These original scores will be used by the adjudicators. Photocopies are not permitted unless accompanied by a written letter from the publisher. For additional information, please contact the Music Publishers Association. Disney Jazz Celebration is proud to provide a Boston Piano, Designed by Steinway & Sons as well as up to eight (8) sets of 3-step choral risers, a drum set, bass amp, guitar amp and a sound system with CD playback and a total of sixteen (16) microphones. (eight (8) wireless and eight (8) wired handheld microphones). Ensembles may not use their own microphones, sound system or special lighting. Due to space and safety considerations, platform-style risers are not permitted. Recorded instrumental accompaniments are permitted. Music tracks must be professionally recorded on Audio CD. Review your recording prior to departing and bring a back up recording. The school name and performance selections must be well marked on the recording. Use an experienced audio technician. Home burned CD recordings are not recommended since they may not play on professional audio equipment. (Please ensure the recording is an Audio CD and not in MP3 or other file formats) Only Walt Disney Entertainment technicians operate the sound system. Someone from your group may sit near the booth to assist with your show. All music and lyrics must be suitable for a family audience. There are no dressing facilities available. Please ensure students arrive and depart in their performance attire. No children below middle school age will be permitted in backstage arrival areas. Performers must wear shoes at all times due to safety considerations. Boston Pianos, Designed by Steinway & Sons are the Official Pianos of Disney Jazz Celebration. Page 6 Disney

7 ADDITIONAL FESTIVAL ACTIVITIES WELCOME GATHERING Featuring a performance by 8-time GRAMMY nominated saxophonist, Kirk Whalum * Participants are invited to enjoy an exciting evening Jazz music featuring the Guest Performing Artists from Conn-Selmer, Inc. These outstanding jazz artists will provide a perfect opening to this unique music festival. The gathering will also give students and directors the opportunity to meet participants from across the country as well as be introduced to the panel of nationally-recognized adjudicators and clinicians for the Disney Jazz Celebration. Kirk Whalum will perform Friday evening along with the Conn-Selmer, Inc. Guest Performers to kick of the 2011 Disney Jazz Celebration. Kirk Whalum -- Soulful, passionate, stirring...these are the words most often used to describe the music of Kirk Whalum. Forged from his Memphis, (TN) gospel roots and his 1980 s initiation into the thriving Houston, TX nightclub scene, Kirk s big, rich tenor sound is unmistakably his. The 80 s were highlighted by Kirk s stepping out of his blossoming sideman role and forming his own band. Jazz pianist Bob James discovered Kirk and brought him on tour, which led to five successful albums with Columbia Records, including Cache, Kirk s first #1 album. After moving to Los Angeles, Kirk became an in demand session player for top artists like, Barbara Streisand, Al Jarreau, Luther Vandross, Larry Carlton, Quincy Jones and most notably, Whitney Houston, amongst many others. It s his sax heard on the mega-hit, I Will Always Love You. An ordained minister, Kirk recently earned his Masters of Art in Religion. In addition to music and ministry, Kirk has a passion to educate young, aspiring musicians and as such he was recently appointed CEO/President of the STAX Music Academy and the STAX Museum of American Soul Music in his hometown of Memphis, TN. Kirk has received numerous awards and acknowledgements for his musical excellence including eight GRAMMY nominations and two Dove Award nominations and has won two Stellar Awards, *Entertainment subject to change without notice MASTER CLASSES On the day before or after an ensemble s performance, participants will have the opportunity to attend Master Classes with top Conn-Selmer, Inc. clinicians. These sessions are designed to be educational and highly interactive. Master Classes will be presented within the following performance groups: Vocal Jazz Ensembles and Soloists Woodwinds Brass Rhythm Section Page 7 Disney

8 ADDITIONAL FESTIVAL ACTIVITIES (Continued) DISNEY JAM SESSION The purpose of the Disney Jam Session is to provide students with the opportunity to experience great jazz music performed by fellow students along with the nationally-recognized festival Clinicians and Guest Performers. Our goal is for every student to benefit and grow from this experience, whether they are on-stage or joining in the experience from the audience. Here is important information about the Jam Session to ensure your students have a positive musical experience. Prior to arrival, Directors will be asked to nominate up to five instrumental and two vocal performers per ensemble to participate. (Directors are encouraged to nominate confident musicians who have experience with improvisation. A document to nominate student performers will be provided in the Director s Handbook closer to the festival date.) The following list of popular jazz standards have been selected for the Jam Session: Title Category Performers 1. C Jam Blues B Flat Blues Instrumental, Vocal 2. Now s The Time F Blues Instrumental, Vocal 3. Blue Bossa Latin Instrumental 4. Satin Doll Swing Instrumental, Vocal 5. Take The A Train Swing Instrumental, Vocal 6. Summertime Swing Instrumental, Vocal 7. Cantaloupe Island Straight Eighth Notes Instrumental Directors can locate these selections from traditional sources including national publishers, arrangers, fake books, lead sheets or other schools. Directors are encouraged to feature one or more of the selected standards in local, school or district performances to develop student skills prior to the participating in the Disney Jazz Celebration. Each nominated student will be expected to know the chosen selections and be able to perform them if called upon during the Jam Session. Vocal students will perform with instrumental students during the Jam Session. To ensure instrumental balance, Directors should select a variety of instruments if possible (ie, Sax, Trumpet, Drums, Bass, etc) During the Jam Session, performers will be randomly chosen from the Director s nominees. Not all nominated students are guaranteed to perform on stage (Capacity for students to participate will be based on overall attendance and interest level from ensembles.) In order to accommodate the greatest number of students, rhythm section musicians must use the provided drum set, guitar/bass amps, vibes and piano/keyboard on the stage. (No individual set-ups are necessary) Directors will have the opportunity to perform alongside their students if a performer from their school is chosen to participate in the Jam Session. During the Jam Session, students will be randomly joined on-stage by the festival Clinicians and Guest Performers to add to the exciting performances and educational experience. All students participating in the Disney Jazz Celebration are expected to attend the Jam Session. Page 8 Disney

9 AWARDS Adjudicators will evaluate each ensemble based on a 100-point scale. DISNEY JAZZ CELEBRATION AWARD All ensembles receive a Disney Jazz Celebration Award recognizing their participation. This award includes the ensemble s rating. Ensembles in Comments Only Status receive the Disney Jazz Celebration Award with the school name, however no rating will be provided or announced at the awards ceremony. DISNEY JAZZ CELEBRATION COMMEMORATIVE PIN All performers receive an exclusive Disney Jazz Celebration Pin to commemorate their participation. BEST IN CLASS* Best in Class awards are presented to the highest scoring ensemble within each Division and Classification, provided there are two or more competitive ensembles. (i.e. the top high school Jazz Ensemble in class A or the top middle school Vocal Jazz ensemble). * There must be two or more competitive ensembles within a Division and Classification in order for Best in Class to be awarded. DISNEY JAZZ CELEBRATION GOLD, SILVER AND BRONZE AWARDS** The three highest Superior-rated ensembles within each Division, regardless of classification, are recognized with Disney Jazz Celebration Gold, Silver and Bronze Awards. (High Schools and Middle Schools are awarded separately) ** Ensembles must receive a Superior rating to qualify for the Disney Jazz Celebration Bronze, Silver or Gold Awards. SPECIAL AWARDS*** Jazz Ensemble Outstanding Woodwind Section Outstanding Brass Section Outstanding Rhythm Section Outstanding Instrumental Soloist Outstanding Vocal Soloist Vocal Jazz Outstanding Vocal Soloist Outstanding Student Accompanist *** Special awards will be presented at the adjudicator s discretion and all awards may not be presented during the festival. Page 9 Disney

10 JAMMIN AWARDS CEREMONY This evening will be the culmination of an exciting weekend of Jazz. The ceremony will feature performances by the Conn-Selmer, Inc. clinicians, Guest Performers and Adjudicators. A presentation of unique Disney awards will complete this Celebration of Jazz Music--Disney Style. Directors will be asked to select two (2) student representatives from each performing ensemble to receive the awards. Casual attire is acceptable for the awards ceremony. Please ensure all individuals wear attire appropriate for a school function. (Participants with attire in poor taste will be asked not to represent ensembles during the awards ceremony) (If groups are unable to attend this event for any reason, please inform the Disney Jazz Celebration office as soon as possible.) The Awards Ceremony will take place at a Disney Theme Park on Sunday evening. Disney Transportation cannot be guaranteed when festival events extend after the scheduled park operating hours. *In order to provide a positive experience for participants, Fair ratings will automatically be announced as Comments Only at the Awards Ceremony. Directors will receive the original ratings and comments from the adjudicators. NEXT STEPS To register for group to participate in the Disney Jazz Celebration, please visit and click on the Registration link. Once the registration information and fees are received by our office, the director will receive a letter confirming the ensembles participation in the festival A Disney Jazz Celebration Director Handbook will be sent approximately 4-6 weeks prior to the festival date. The handbook will include additional detailed information about the event, performance schedules, festival forms, maps, etc. For additional information please call or your Student Travel Planner. *All items described hereon or on other literature could be changed or discontinued without notice and without liability Disney Jazz Celebration P.O. Box 10,111 Lake Buena Vista, FL Page 10 Disney