POST-SUBMISSION INFORMATION PACKET

Transcription

1 21ST ANNUAL POST-SUBMISSION INFORMATION PACKET WHAT IS IN THIS DOCUMENT: Booklet page proof information (page 2) Nametag page proof information (page 3) Presentation format information (page 3) How to determine your presentation time (page 4) Rowan Digital Works (pages 4-12) 1

2 BOOKLET PAGE PROOF INFORMATION The STEM 2018 page proofs are now available as a PDF at the following link: The above link will take you to a Rowan Google Drive folder. Requests for individual sharing links to the page proof document will not receive a response. Order of abstract presentation in the document, placement of page breaks, page numbers, etc., are not final and may change without notice. Please double-check all information, including: Your abstract category Your author list, including: o order of authors [our preference is for students to be listed before faculty] o students should be ALL CAPS, everybody else in regular text o students are to be listed before any and all faculty/staff o author affiliations, particularly authors from outside of Rowan University Spelling Special characters and formats (including italics, subscript, superscript, etc.) Inappropriately placed page breaks do NOT need to be reported as these WILL all be corrected before the booklet is finalized. The primary purpose of the Page Proof Stage is to correct errors introduced during the submission process and the subsequent processing of your abstract. Minor spelling, punctuation, and grammatical errors may also be fixed. It should NOT be considered appropriate to make major updates and editorial changes to your abstract. All corrections must be received no later than NOON on Tuesday April 10. We cannot guarantee that corrections received after that time will be incorporated because the STEM Symposium Committee has a variety of deadlines coming up, including a printer's deadline. As with last year's Symposium, a booklet listing abstract titles and authors will be made available at the Symposium. The full booklet, including abstract text, will only be available online. The contents of the full booklet will be used to generate the title and author booklets available at the Symposium. Corrections should be ed to the STEM help address (rowanstem@gmail.com). Booklet corrections MUST be listed by line number. 2

3 NAMETAG PAGE PROOF INFORMATION The proof document (PDF format) for Symposium nametags is now available at the following URL: The above link will take you to a Rowan Google Drive folder. Requests for individual sharing links to the page proof document will not receive a response. The tags are ordered by User ID numbers in the STEM Symposium database, so you will probably need to use a "Search" or "Find" command to locate your tag in the document. Users may submit corrections to rowanstem@gmail.com All corrections must be received no later than NOON on Tuesday April 10. We cannot guarantee that corrections received after that time will be incorporated because the STEM Symposium Committee will need some lead time to create the actual badges. PRESENTATION FORMAT INFORMATION Display boards are provided for each poster. Each board provides a space 4 ft wide x 8 ft high. Please note that this is a vertical portrait format, and is therefore different from the horizontal landscape format used at many meeting venues. Presenting students and their faculty sponsors are responsible for preparing and printing their own posters. The STEM Symposium Committee does not provide a poster printing service. The display boards are covered in felt but are not a tackable material. You should use adhesive velcro to hang your poster. Attach the scratchy side to your poster and the felt-covered display board will serve as the fuzzy side. For additional information regarding poster dimensions and related items, please visit the following web page: resentation%20set-up.html 3

4 HOW TO DETERMINE YOUR PRESENTATION TIME Your POSTER NUMBER in the STEM booklet indicates the session for which you have been scheduled. Please be aware that your AID number in the STEM database is *NOT* your poster number. Your poster number is only in the STEM booklet. Session I: Posters # Session starts at 8:00am, ends at 9:30am Please arrive no later than 7:50am to hang your poster Poster must be removed no later than 9:45am Session II: Posters # Session starts at 10:00am, ends at 11:30am Please arrive no later than 9:50am to hang your poster Poster must be removed no later than 11:45am Session III: Posters # Session starts at 12:00pm, ends at 1:30pm Please arrive no later than 11:50am to hang your poster Poster must be removed no later than 1:45pm Session IV: Posters # Session starts at 2:00pm, ends at 3:30pm Please arrive no later than 1:50pm to hang your poster Poster must be removed no later than 3:45pm Thank you for submitting to this year's STEM Symposium. We look forward to seeing you on April 20! ROWAN DIGITAL WORKS NEW FOR 2018: STEM Symposium participants now have the option of sharing their poster with people outside of the University! Rowan Digital Works, a service of Rowan University Libraries, provides free, worldwide access to the scholarly, creative, and cultural works of Rowan University. Institutional Repositories (IRs) bring together all of a University's research under one umbrella, with an aim to preserve and provide access to that research. If you are interested in uploading your poster to Rowan Digital Works, instructions begin on the next page. Questions about Rowan Digital Works or issues with the uploading process? Please direct all Rowan Digital Works questions to Dan Kipnis, Life Sciences librarian, Campbell Library: kipnisd@rowan.edu or

5 Rowan Digital Works Rowan Digital Works, a service of Rowan University Libraries, provides free, worldwide access to the scholarly, creative, and cultural works of Rowan University. Institutional Repositories (IRs) bring together all of a University's research under one umbrella, with an aim to preserve and provide access to that research. Benefits of depositing your poster in Rowan Digital Works: 1. Receive a permanent URL for your poster to include in a resume or graduate school application. 2. A permanent archive of your poster 3. Major search engines such as Google, Google Scholar and Bing will index your poster and make it discoverable by a global audience 4. Receive monthly s with download counts Note: Before loading your poster please be sure that your faculty sponsor has signed off on having your poster in an open access repository which is accessible to the entire world. 1. Download the Faculty Sponsor Permission Form ( ) and get it signed by your faculty sponsor. 1

6 Note: Please make sure that any images on your poster adhere to copyright laws. If you copied an image from a book or other published work(s) permission must be requested from the author(s). Note: Campbell Library has access to scanners in order to scan the signed faculty sponsor permission form. Scanner locations in Campbell Library Campbell Library Room # 1st Floor: Circulation Desk 2nd Floor: 240 2nd Floor: Performing Arts Center 3rd Floor: Atrium (near elevator) Type of scanner Scannx Scannx Scannx Scannx 2

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8 2. After form has been signed and scanned proceed to the following page: / 3. Click on Submit Poster when ready to upload your poster. 4

9 4. Log in with your Rowan University Credentials. 5

10 5. Review the Submission Agreement and click Continue. 6. Input your poster information: poster title, author(s), date and time presented, your college, an abstract, keywords, and discipline(s). 6

11 7. You will upload the PDF of your poster as the main documen t and the faculty permission form as a supplemental file. 7

12 Uploading Faculty Sponsor Permission Form as a supplemental file. 8. Once your submission is complete, it will be reviewed by a Campbell librarian who will make sure your content is accurate before approving the poster submission and going live in Rowan Digital Works. Questions can be sent to Dan Kipnis, Life Sciences librarian, Campbell Library: kipnisd@rowan.edu or