Cataloging Acquisitions Department Annual Report July 1, 2012-June 30, 2013

Transcription

1 University of Arkansas Libraries Cataloging and Acquisitions Department Cataloging Acquisitions Department Annual Report July 1, 2012-June 30, 2013 The goals of the Cataloging Acquisitions Department are to acquire materials in a timely and cost effective manner, to process gifts in accordance with library policies, to provide statistics for collection management staff, to provide accurate financial reports, to manage the ordering and receiving subsystem efficiently, to provide catalog access to newly acquired materials quickly, efficiently, and accurately; to improve catalog access or to provide access for retrospective materials; to provide authority control for names, subjects, and series titles; to physically process the materials; and to provide quick, accurate, and free access to all publications distributed to depository libraries through the Federal Depository Library Program (FDLP). The department met these goals, especially in several significant areas. HIGHLIGHTS AND TRENDS for 2012/2013: Electronic Resources: These continued to impact the work of the Cataloging Acquisitions Department, including: 64,724 vendor full MARC records were loaded into the library catalog. In FY12, 20,721 records were loaded. This is nearly 68% more cataloged records added to the library catalog. 42,323 brief bib records for electronic aggregators were loaded in FY13. Selectors continued to purchase more electronic books, particularly in MEST. Mary Gilbertson and the selectors extended the funding for the Demand Driven Acquisitions Trial for electronic books. Publishers continued to move serials and other types of reference publications to online publication; this trend includes titles published by University of Arkansas academic and administrative units. Staff members continued to acquire new cataloging and acquisitions skills, including the study of RDA and working with data harvesters, programming languages and programmers, to process electronic resources. Center for Research Libraries: As defined on the organization web site, The Center for Research Libraries (CRL) is an international consortium of university, college, and independent research libraries. Founded in 1949, CRL supports advanced research and teaching in the humanities, sciences, and social sciences by preserving and making available to scholars the primary source material critical to those disciplines. CRL acquires and preserves newspapers, journals, documents, archives, and other traditional and digital resources from a global network of sources. Most materials acquired are from outside the United States, and many are from five emerging regions of the world: Africa, the Middle East, Southeast Asia, South Asia, and Latin America. 1

2 Deb Kulczak removed the previous CRL records and loaded 19,716 CRL electronic resources records into the library catalog. Making these resources available for faculty and students supports the University goals and mission. Project Gutenberg: Project Gutenberg is the first and largest single collection of free electronic books, or ebooks. Michael Hart, founder of Project Gutenberg, invented ebooks in 1971 and continues to inspire the creation of ebooks and related technologies today. Deb Kulczak loaded 42,451 ebook records to provide students and faculty with access to this collection via the library catalog. Digital Projects: Deb Kulczak worked with Special Collections staff on metadata creation for two digital projects: Colonial Arkansas Post Ancestry and Fruit-full Arkansas: Apples. Demand Driven Acquisitions: In November 2011, Mary Gilbertson assumed leadership for a trial of Demand Driven Acquisitions of electronic books, using a $5,000 base. Records for the electronic books are provided by the vendor and loaded into the library catalog. Access is provided to the library user for a fee. After 3 uses of the electronic book, the library purchases permanent access to that title. As of 06/10/2012, patrons used 54 titles for a total of $ Due to the initial success, $30,000 was added to the service and increased the number of ebooks to 15,746 records in the catalog. As of 6/26/2013, 1,211 (includes short term loans and purchases) titles were purchased for $27,207. For full details, see Report 3 Monographs: Cataloging and Acquisitions Unit, p James D. Bales library: The Special Collections Cataloging Unit made significant progress in the cataloging of this collection. 1,319 titles are in the library catalog. Approximately, four shelves of cataloging problems remain to be resolved. Record sets loaded: Cataloging and Acquisitions staff, Mary Gilbertson and Deb Kulczak loaded 22 record sets with a total of 64,724 bibliographic records in FY13. In FY12, 23 record sets were loaded with a total of 20,721 records. From FY11 to FY12, there was an increase of 21.5% in the number of vendor records loaded. From FY12 to FY13, there was an increase of nearly 68% more vendor records loaded into the library catalog. All these records provide instant access to electronic resources (For a full list, see Appendix 1, p. 26.) Significant new additions to the library catalog included: a. Center for Research Libraries online resources: 19,716 records b. Project Gutenberg: 42,451 records in 5 loads c. Knovel electronic books: 517 records in 3 loads d. R2 digital library: 33 records e. Classical music library online: 1,236 records in 2 loads Receipts of purchased monographs (all formats) decreased by 9% over FY12. Receipts of gifts increased by 52.6%. Documents Processing Unit: Receipts of state and federal documents declined by nearly 11% and titles cataloged decreased by 15%. However, volumes cataloged increased by 34% and the level of reference and public services provided by the Unit also remained stable. 2

3 Cataloging of new titles (all formats purchased and gifts) increased by 89.4% over FY12. 75,536 new titles were cataloged, including the 64,724 MARC records loaded from vendor files. 2,416 records were loaded from Marcive; and 8,396 titles were cataloged traditionally. Record loads increased substantially in FY13; this trend must be managed carefully in the future. Re-cataloging of titles decreased by 21%. Transfers decreased by 30%. RUSH cataloging: 502 titles were RUSH cataloged in FY13, compared to 366 in FY12, an increase of 27%. The Department continues to respond within two working days to RUSH requests, providing this important service to library patrons. SIGNIFICANT PROJECTS STATUS: URL Checker Project, Open Access journals: This responsibility will be reassigned. URL Checker Project, Government Document electronic resources: Bridget Penrose continued her work on this project. She corrected or deleted 1,800 broken links in the past year. FDLP/GOP continues to change URLs and correct errors. The majority of these are redirects or permanent URL changes. Work on this project will continue in order to provide instant access to these government publications. Analytics Barcoding Project: 1,031 titles were processed. Serials Barcoding Project: 8,520 items created (FY12 6,803). This is an increase of 20% production over FY12. Cedar Middleton continued to work on the project. SmeadLink Conversion Project, Working in LISA Phase: The phase involves updating the item records, adding the shelf location of each volume and scanning the barcode, if necessary. In FY12, the project team completed 363 shelves in Storage B. This project facilitates the retrieval of these volumes. Placed on hold because of staffing issues. In the Documents Processing Unit, Renee Tobin barcoded 4,153 monographs (FY12: 4,278) and 1,527 serial volumes (FY12: 851) for 403 serial titles (FY12: 165). She also deleted 662 bibliographic records, which no longer represented items in the collection. STATISTIC TOTALS: Statistics for the Law Library and the Serials Department are counted separately. The following reflect the titles and volumes added by the Cataloging Acquisitions Department (including the Documents Processing Unit) and the Binding Department. CATEGORY 2009/ / / /2013 Titles cataloged in-house (all 14,363 26,268 32,006 75,536 formats) Volumes cataloged (all 23,267 **20,950 **21,702 **18,093 formats) U.S. document maps added 1, Titles re-cataloged (all formats) 8,841 4,880 5,034 3,974 3

4 Titles transferred (all formats) 6,500 1,726 1, Volumes transferred (all *23,502 9,682 46,022 3,097 formats) Titles withdrawn (all formats) 1, ,622 ***17,628 Volumes withdrawn (all formats)* 2,846 2,138 4,687 1,353 *70% more volumes were transferred in FY10 due to the Reference Transfer Project. **Fewer volumes than titles were added in FY11 and FY12 because the internet titles do not have physical volumes. ***Includes internet ebooks deleted and a new set loaded. Subsequent figures for Mullins Cataloging Acquisitions Department only (Government Documents Processing Unit excluded). Authority and OCLC Union List records 2009/ / / /2013 Authority records exported/edited/deleted 25,231 22,642 26,511 20,541 Headings established 1,846 2,044 3, Serials local holdings records created/updated 2,178 1,341 1,202 2,067 Acquisitions Categories 2010/ / /2013 Monographs received (titles purchased) 6,148 4,471 4,039 Gifts received (titles) 1,434 1,814 3,833 PERSONNEL ACCOMPLISHMENTS AND PERSONNEL * PERSONNEL ACCOMPLISHMENTS: Articles: Newcomer, Nara L., Rebecca Belford, Deb Kulczak (Cataloging Acquisitions), Kimmy Szeto, Jennifer Matthews, and Misti Shaw. "Music Discovery Requirements: A Guide to Optimizing Interfaces." Notes 69, issue 3 (March 2013): Newcomer, Nara, Rebecca Belford, Deb Kulczak (Cataloging Acquisitions), Jennifer Matthews, Misti Shaw, and Kimmy Szeto. Music Discovery Requirements. Middleton, WI: Music Library Association Emerging Technologies Committee, Book Review: Dean, Jason W. (Cataloging Acquisitions). Rev. of Everything Sings: Maps for a Narrative Atlas, Second Revised Edition by Denis Wood. Library Journal 15 June Print and Online. 4

5 *Refer to Unit Reports for Committee Accomplishments and Service. PERSONNEL CHANGES: Appointments and Resignations Jason Dean was hired for the Special Formats Cataloging Unit Head position and started on June 10, SERVICE AWARDS: Judy Culberson received her 45 year service award at the Employee Awards Banquet in October Doris Cleek received her 30 year service award at the Employee Awards Banquet, October UNIT REPORTS: Report 1: Database Maintenance/Music Cataloging Unit, p Report 2: Documents Processing Unit, p Report 3: Monographs Unit: Acquisitions and Cataloging, p Report 4: Serials Cataloging Unit, p Report 5: Special Collections Cataloging Unit, p Report 6: Special Formats Cataloging Unit, p Appendix 1: Record Loads 2012, p REPORT 1 Database Maintenance/Music Cataloging Unit Database Maintenance/Music Unit Annual Report July 2012-June 2013 I. Highlights A. Summary of Unit Statistics. These figures include everything from Sections II-IV. Last year s figures are given in parentheses for comparison. (Statistics are incomplete due to Sierra implementation.) Bibliographic Records Edited (Total) 63,914 32,521 Non conflicts 26,573 12,167 Conflicts 37,341 20,354 Exported 1,192 1,312 Deleted 533 1,171 Item Records Edited 1,627 4,339 Created 2,283 19,727 Deleted 985 3,004 Transferred Cross-linked 1,147 1,082 Authority Records Edited Created

6 Exported 11,954 17,921 Copied 1,537 1,326 Deleted 5,773 6,418 Headings Names established Series established B. New Cataloging Music/media formats New analytics Internet resources 62,904 18,443 1 Other formats Total 63,861 19,707 C. Recataloging II Music/media formats Other formats 19 7 Total Database Maintenance A. General Authority Processing. This category represents data entry for AFU original workforms and edited printouts, as well as attendant processing. However, most series statistics are reported in Section F. Names/Subjects Series Processing Workforms entered Conflicts resolved 6,782 0 Headings established Authority Records Edited Exported 3, Copied Deleted 1,337 0 B. Headings Reports First-Time-Use. There is currently a backlog of reports, mostly due to accumulated vendor record loads; however, during the period, we decided to stop producing reports for these loads and should eventually catch up. Processing FTU Headings 24,432 Conflicts resolved 25,195 Authority Records Edited 99 1 Of this number, 16,717 were from joint record loads and were statistically reported by the Monographs Unit. 6

7 Exported 7,951 Copied 1,241 Deleted 3,076 C. Headings Reports Other Categories. There is a one-month backlog in processing. Processing Reports (Total) 6,000 Invalid headings 2,049 Duplicate call number/other 1,266 Blind references 2,018 Duplicate authorities 667 Conflicts resolved 2,614 Authority Records Edited 31 Exported 54 Copied 14 Deleted 799 D. InfoLinks Change Requests. Processing was current at the end of the fiscal year. Processing Reports received 4 Bibliographic Records Edited 2 Exported 0 Deleted 1 Item Records Edited 0 Created 0 Deleted 0 Transferred 0 Cross-linked 0 E. Other Database Maintenance Activities. These statistics are from on-the-fly resolution, recataloging (including music), barcode problems not referred as InfoLinks Change Requests, and miscellaneous global updates. Bibliographic Records Edited 24,100 Exported 624 Deleted 511 Item Records Edited 1,236 Created 1,028 Deleted 528 Transferred 0 Cross-linked 0 7

8 F. Series Work. This category includes new setups, recataloging, and clean-up, as well as attendant conflict resolution. (These figures include the unit head s statistics.) Processing Series titles (Total) 214 Analyzed Non-analyzed Entries checked 2,856 Conflicts resolved 1,914 Authority Records Exported 114 Edited for AFU decisions 71 Deleted 30 Headings Series established 49 G. LCSH Weekly Lists Processing. Processing Entries (Total) 4,118 Conflicts resolved 836 Authority Records Edited 0 Exported 627 Copied 13 Deleted 522 III. Cataloging A. Music/Media Cataloging Scores Original 0 Copy 65 Sound recordings Original 1 Copy 392 Videorecordings Original 3 Copy 10 Total 471 B. Music/Media Recataloging Scores Original 0 Copy 10 Sound recordings Original 0 8

9 Copy 20 Videorecordings Original 0 Copy 7 Total 37 C. Internet Resources Paid Titles Original 2 Copy 127 Record load 19,716 Free Titles Original 3 Copy 0 Record load 43,056 Total 62,904 D. New Analytics Cataloging Titles Cataloged (Total) 450 Original Copy Bibliographic Records Edited 471 Exported 432 Deleted 4 Item Records Edited 17 Created 368 Deleted 8 Transferred 2 Cross-linked 475 LHRs Created 2 Edited 0 Deleted 0 Authority Records Edited 8 Exported 2 Copied 0 Deleted 1 E. Other Cataloging CD-ROM Original 0 Copy 10 Kits Original 0 9

10 Copy 11 Books Original 2 Copy 2 Playaways Original 0 Copy 10 Microfilms Original 1 Copy 0 Total 36 F. Other Recataloging Books Original 0 Copy 19 Total 19 G. Added Copies Scores 13 Sound recordings 27 Video recordings 2 Kits 3 Total 45 H. Added Volumes Scores 22 Sound recordings 28 Video recordings 0 Kits 2 Total 52 I. Withdrawns Scores 1 Sound recordings 12 Kits 1 Internet resources (Paid) 17,050 Total 17,064 J. Transfers Books 1 Total 1 IV. Projects. The unit participated in the following projects this year: 10

11 A. Analytics Clean-Up Project. Under direction of the Department Head, Rose Cody continued working on this project. Titles Series titles 139 Monograph titles 1,246 Bibliographic Records Edited 1,562 Exported 136 Deleted 17 Item Records Edited 374 Created 887 Deleted 449 Transferred 37 Cross-linked 672 LHRs Created 59 Edited 22 Deleted 2 Authority Records Edited 56 Exported 38 Copied 0 Deleted 8 B. Aggregator Brief Records. Deb Kulczak continued to work with Beth Juhl and Mary Gilbertson to create brief bib records for aggregator databases in InfoLinks. Records for the following were loaded during the period: Art Full Text journals; Communication & Mass Media Complete full-text journals; Newspaper Source full-text journals; Consumer Health Complete full-text journals; GreenFILE full-text journals; Health Source: Consumer Edition full-text journals; Health Source: Nursing/Academic Edition full-text journals; Legal Collection full-text journals; Academic Search Complete full text journals; Business Source Complete full-text journals; MasterFILE Premier full-text journals; Lexis Nexis Academic full-text journals; ProQuest Research Library full-text journals; ABI/INFORM Complete full-text journals; Library and Information Science Full Text; and CINAHL full text journals. C. MCB Review. Cathy Reineka reviewed 1,549 changed headings reported in the Music Cataloging Bulletin and corrected attendant conflicts. D. Typo Clean-Up. Using Terry Ballard s list Typographical Errors in Library Catalogs, Rose Cody processed 967 entries and corrected 438 bib records. E. Digital Projects. Deb Kulczak worked with Special Collections staff on metadata creation for two digital projects: Colonial Arkansas Post Ancestry and Fruit-full Arkansas: Apples. V. Personnel Accomplishments A. Publications 11

12 Newcomer, Nara L., Rebecca Belford, Deb Kulczak (Cataloging Acquisitions), Kimmy Szeto, Jennifer Matthews, and Misti Shaw. "Music Discovery Requirements: A Guide to Optimizing Interfaces." Notes 69, issue 3 (March 2013): Newcomer, Nara, Rebecca Belford, Deb Kulczak (Cataloging Acquisitions), Jennifer Matthews, Misti Shaw, and Kimmy Szeto. Music Discovery Requirements. Middleton, WI: Music Library Association Emerging Technologies Committee, B. Outside Committees/Professional Positions Held Deb Kulczak. Member, Metadata Subcommittee of the Bibliographic Control Committee, MLA; Member, Music Discovery Requirements subgroup, Emerging Technologies Committee, MLA; Member, Recruitment and Mentoring Committee, Cataloging and Metadata Management Section, ALCTS. C. Campus Committees/Activities/Positions Held Deb Kulczak. Member, Public Safety Council; All-University Conduct Board. D. Library Committees Deb Kulczak served on the following library committees: Cataloging Policies and Practices Review Committee; InfoLinks Review Committee; Faculty Concerns Committee; Post-Tenure Review Committee. E. Service Awards and News None. REPORT 2 Documents Processing Unit Documents Processing Unit Annual Report (2012/2013) Developed from statistics reported by Bridget Penrose A. Public Service 1. The service desk was staffed 43 hours per week, Monday through Friday from 8:00 a.m. to 4:30 p.m. 2. In-house use of items: *624 (FY12: 632; FY11: 463; FY10: 693; FY09: 551). 3. Reference transactions: **259 (FY12: 331; FY11:453; FY10: 706; FY09: 684). 4. Directional questions (mechanical and non-mechanical): **139 (FY12: 193; FY11:82; FY10: 212; FY09: 192) *Manual count **Desktracker count B. Depository Acquisitions Materials FY13 FY12 Print (Monographs and Serials) 2,922 2,731 12

13 Microfiche (sheets) 2,303 3,001 Maps Computer files Video materials Current serials titles received 1,042 1,038 Totals 6,590 7,386 C. Cataloging and Processing Materials Titles Added* FY13 Volumes/Items Added* FY13 Titles Added* FY12 Volumes/Items Added* FY12 Monographs 1,712 1,751 1,743 1,768 Serials 4 1, Microfiche 645 2,303 1,060 3,001 Maps Computer Files Video Materials Totals 2,416 5,493 2,867 3,617 *Statistics from Form 7, Part A Documents* Volumes/Pieces Added FY13 Volumes/Pieces Withdrawn FY13 Volumes/Pieces Added FY12 Volumes/Pieces Withdrawn FY12 Print Microfiche 2, ,001 N/A CD-ROM N/A DVD N/A Maps Total 3, , *Reported on Form 1 Withdrawn* Titles FY13 Volumes FY13 Titles FY12 Volumes FY12 All formats ,245 *Reported on Form 7 Projects and Interdepartmental cooperation 1. The SmeadLink Conversion Project is in status ON HOLD. 2. Bridget Penrose continued the work on the government document Open Access URLs Project. She corrected or deleted 1,800 broken links in the past year. FDLP/GOP continues to change URLs and correct errors. The project will continue. 3. Renee Tobin made significant progress on the Government Documents Barcoding Project. She barcoded 4,153 monographs (FY12: 4,278) and 1,527 serial volumes (FY12: 851) for 403 serial titles (FY12: 165). She also deleted 662 bibliographic records (FY12: 165) and corrected 327 errors on the physical documents. There were 3,775 item record location code corrections. The project will continue. Personnel Accomplishments: 13

14 Bridget Penrose continues to serve as a member of the Library Cataloging Policies and Practices Committee and a member of the Library Operations Group. Renee Tobin served as a member of the Library Awards Committee. REPORT 3 Monographs: Cataloging and Acquisitions Unit Monographs Cat/Acq Unit Annual Report 2012/13 Summary of Cataloging Unit Statistics 2010/ / /2013 Books added titles 2,755 3,286 3,569 Books added volumes 3,007 3,712 4,757 Titles transferred to main Volumes transferred to main Book titles withdrawn NA Book volumes withdrawn NA Non-books added titles 10,595 NA 33 Non-books added 10,595 NA 10 volumes Non-books withdrawn 0 NA 206 Work Statistics on Bib and Item records Cataloging 2010/ / /2013 Bibliographic records 7,268 5, updated Bibliographic records deleted New item records 2,712 3, Item records updated 2,079 1, Item records deleted Authority related statistics 2010/ / /2013 Names/Subjects/Series exported Series conflicts

15 resolved Names established Names reviewed/edited Subjects assigned Subjects reviewed Series established Series reviewed/edited Call numbers assigned Call numbers reviewed/edited Rush titles processed Projects: Melissa Gatlin led the work on many gift collections. Some of the major collections were the Keneth Kinnamon, Alan McCartney, Jeffrey Myers, Crystal Bridges, Jon Lindstrom and William Bailey collections. 3,486 gifts were searched and 3,759 were added. Janell Prater and Mary Gilbertson worked with Nicole Fares, a student who is employed by the Middle East Studies Program, to process Arabic titles. A significant amount of the remainder of the Ken Brown collection was completed with Nicole s assistance. Personnel Accomplishments: Committees: Melissa Gatlin served on the Staff Awards Committee. Mary Gilbertson continued to serve as a member of the Web Development Group, Selectors Group, InfoLinks Review Committee, the Cataloging Policies and Practices Review Committee, and the Diversity Committee. Mary was also appointed to a University parking committee. Narrative: Judy Culberson from the Special Collections cataloging unit continues to assist with copy cataloging since the Monographs Unit only has one copy cataloger. We appreciate her help greatly! Ebook purchasing continues to increase, and we manage the cataloging of those purchases greatly through record loads, but Cedar Middleton and Rose Cody also catalog individual titles that need copy cataloging as needed. Record Loading News: Record Loads continue to evolve as different projects arise. The work has become more collaborative as record sets become more common. Patty George has been loading records for shelf-ready records for quite some time. Deb Kulczak has taken over most of the load table 15

16 writing. Mary Gilbertson and Amy Allen have been working to try to use the OAI Harvester feature within MarcEdit to load marc records for the Honors Papers. A grad student, Shiva, is currently trying to modify the programming. If the project is successful, it will save a considerable amount of time in the long run. The number of records loaded decreased this year. We went from 21 loads consisting of 20,721 records to 16 loads 2,557. This number includes only those records notated as full record loads loaded by Deb or Mary with the exception of the 19,716 CRL records that I did not include because Deb needed to withdraw and reload the records. The figure also doesn t include those records loaded by Acquisitions including shelf-ready titles or records for titles in the demand driven ebooks. Demand Driven Acquisitions With shrinking budgets many libraries are moving to a more Demand Driven or Patron Driven approach. In this process, libraries load records for electronic books that they don t actually own. They then pay a fee for the use of that title that you might compare to InterLibrary Loan. The charge varies by publisher. If the electronic book is used 3 times, in our case, it is then purchased and owned by the library. We began a trial for Demand Driven Ebooks in November of That is when the first few hundred records were loaded for browsing in the online catalog. Subsequent records are loaded when the vendor notifies us of their availability. We dedicated $5000 to the trial and have added $30,000 to support demand. As of 06/10/2012, we had only used 54 titles for a total of $ With some adjustment to the plan we now are supplied with several hundred ebook records each week. As a result of the increase in records, In June of 2013 we were able to access 15,746 records within the online catalog. As of 6/26/13 students have used 1211 titles for a total purchase of $27,207. Making our average cost per use for dda $ The average price per use has increased from the 2012 report because we have added commercial publishers with higher short term loan prices and also because we have actually purchased many more ebooks. Last year at this time only 4 purchases had been triggered, while in comparison 176 actual book purchases have been trigged within the last 12 months. Short term loan percentages now vary from 10% to 23% depending on the publisher. Book prices vary from under $20 to $250. Demand driven electronic books are available immediately with the click of a URL. The user can t tell that the ebook is any different than any other electronic book represented in the catalog. If you would like to look at the titles provided by this service you may do so by doing a title search in our online catalog under ebrary Electronic Books DDA. REPORT 4 Serials Cataloging Unit Serials Cataloging Unit Report 2012/2013 Report by Cheryl L. Conway 16

17 I. Production Statistics: 2067 local holdings records were created, edited, or deleted in the OCLC union list system (1,202 FY12; 1,341 FY11). This is a 42% increase over FY12. II. Summary of Unit Cataloging Statistics: A. The following were cataloged: 217 print monograph titles (255 volumes) (10 titles, 11 volumes FY12) 382 print serial titles (2162 volumes) (204 titles, 789 volumes FY12) 165 internet titles (690 titles FY12) 2 CD-ROM titles (30 volumes) (0 titles, 9 volumes FY12) 0 DVD-ROM titles (3 volumes) (1 titles, 7 volumes FY12) 1 Microfiche sheet added (1 sheet FY12) 66 Microfilm reels added A total of 766 new titles were cataloged (906 FY12). This reflects a 15.5% decrease in the copy and original cataloging for all formats. B. The following were re-cataloged: 2,552 print and non-book serial titles were re-cataloged. (2,974 re-cataloged FY12) This represents a 14% decrease in re-cataloging. 250 URL fields were edited to provide immediate access to the Internet resource. (255 processed in FY12) C. The following were transferred or withdrawn: 75 print serial titles transferred (224 titles FY12) 2,271 print serial volumes transferred (5,839 volumes FY12) 44 print serial titles withdrawn (136 titles FY12) 157 print serial volumes withdrawn (344 volumes FY12) 25 internet titles withdrawn (7 titles FY12) 6 CDROMs withdrawn (21 withdrawn in FY12) 1 microfiche sheet withdrawn 1 microfilm reel withdrawn D. Other processing: 152 serial title drops were processed (118 FY12) 2 RUSH serial titles were processed. 17

18 III. Special Unit Projects: A. Serials Barcode Project: 1. Project total of titles converted since March 1999: 11, Project total of item records created since March 1999: 73, Total titles for FY13: 133 Total titles for FY12: 675 This represents an 80% decrease in titles converted. 4. Total item records created for FY13: 8,520 Total item records created for FY12: 6,803 This is a 20% increase in total item records created. B. SmeadLink Conversion Project: ON HOLD 1. This Project began in September In the Creating item records for Storage titles Phase, item records are created in MilCat from shelf list cards for titles located in LISA. Julie Thacker is the team leader for item record creation; Rose Cody and Patty George are the other team members. Item record creation was completed in October 2011 with a project total of 46,757 item records. 2. In the Working in LISA (Storage A, A2, B) Phase, mini computers are used in the LISA facility to open MilCat item records created by staff working in Mullins Library. Barcodes from the physical volumes are scanned into the item records and the shelf location is added in a note field. Lisa Lindsey left the project, due to an internal promotion. Renee Tobin continues to travel to LISA and enter the shelf locations. 3. Storage A and A2 have been completed. From June to August, 212 shelves were completed. From September 2011, Renee Tobin continued to work on Storage B titles. During that time period, she completed another 151 shelves. 4. Due to staffing issues, this project has been placed in the on hold status. No progress to report for FY13. C. Special Collections Dewey Serials Reclassification Project: 1. FY12, 23 titles reclassified. 2. FY13, 54 titles reclassified. 3. Project total: 77 titles. 4. This is an increase of 57.5 percent. 18

19 IV. Outlook: A. As in previous years, the addition and withdrawal of electronic journals continues to have a significant impact on the serials cataloging unit. New internet-only titles must be cataloged individually, particularly significant collections such as JSTOR. Print journals with internet access must be re-cataloged to include the link and holdings data. As electronic publishers change the URL (Uniform Resource Locator), the linking field must be edited. The unit will continue to give these journals a high priority in order to provide access to these expensive resources as soon as possible in the coming year. B. It is expected that the Serials Solutions software will, after the data is completely entered in that database, automatically update URLs and holdings. C. For online serials not appearing in the Serials Solutions database, it will be appropriate to move the Serials Cataloging Unit into work on the Sierra URL checker. V. Personnel Changes: There were no personnel changes. VI. Personnel Accomplishments: Library Committees and Service Cheryl Conway served as a member of the following library committees: Collection Management Group, Selectors Group, and InfoLinks Review Committee. Cheryl also continues to serve as Chair of the Cataloging Policies and Practices Review Committee. Cheryl Conway served as a member of the Cross-Training Working Group, November 2012-May Cheryl Conway was elected to serve on the Post-Tenure Committee, July 2012-June Julie Thacker served on the following library committees: Julie Thacker served as Chair of the Staff Concerns Council (July 2011-August 2012) Julie also served as a member of the Dean s Library Council (September 2011-August 2012) Continuing Education: Conferences, Workshops, and Programs Cheryl Conway attended the following conferences and workshops: Attended workshop: University Emergency Guidelines Training, August 14,

20 Attended workshop: Conflict resolution Can Be Positive, by Theres W. Stiefer, August 21, Sponsored by University of Arkansas Human Resources. Attended program: A Celebration of Milestones in Arkansas s Environmental History, Mullins Library, Helen Robson Walton Reading Room, September 19, Attended program: Archives Month Open House, Mullins Library, Helen Robson Walton Reading Room, October 17, Viewed the program: OCLC Credit & Incentive Program Discussion led primarily by Glenn Patton of OCLC and Sarah Campbell of the Global Council Advisory Group, December 17, Viewed ALCTS Webinar, Transitioning from Catalog to Creating Metadata, presented by Vicki Sipe, Catalog Librarian at University of Maryland, and Teresa Keenan, Interim Head of Bibliographic Management Services, University of Montana on February 27, Attended workshop: University Emergency Guidelines Training, August 14, Attended Campus Department Heads meetings, organized by Provost Gaber, April 6, 2012, September 28, 2012, November 9, 2012, February 5, 2013, and May 7, Community Service Julie Thacker is a member of the Omni Center for Peace, Justice, and Ecology, Fayetteville, AR. REPORT 5 Special Collections Cataloging Unit Special Collections Cataloging Unit (Mikey King and Judy Culberson) 2013 Statistics and projects All locations (Ark Coll, Spec Coll, Main) Books Titles Items Monographs (OCLC) Monographs (Original) Recataloged 33 Recataloged (Original OCLC records) 0 Total Contributions and special projects: Hays collection (1 title and 1 item) 20

21 James D. Bales library (158 titles and 301 items) Judy assigning classification numbers (83) Margaret Smith Ross collection (224 titles and 308 items) Bookplate: Nancy Ellen B. Talburt (12 titles for Spec Coll/Rare) Arkansas Water Resources Center titles cataloged (numbers not recorded) Nonbooks Titles Items Microfilm (OCLC) 0 0 Microfilm (Original) 0 0 Microfilm (Recataloged) 0 CDROM (OCLC) 2 2 Maps (OCLC) 0 0 Maps (Original) 0 0 Maps (Recataloged) 0 Manuscripts (Original) 0 Audio cassettes 0 0 Audio cassettes 0 0 (Original) (Original) Audio CD (OCLC) 0 0 Audio CD (Original) 1 1 Video Cassettes (OCLC) 0 0 Video Cassettes 0 0 Kits (OCLC) 0 0 Video DVD (OCLC) 0 0 Video DVD (Original) 3 4 Internet resources 0 (Original) Total: 6 10 Cumulative session statistics did not transfer from Millenium to Sierra (not recorded for ). Authority/Supervisory Names/Subj./Series exported 494 Names/Subj. conflicts resolved 0 Series conflicts resolved 0 Names established 245 Names reviewed/edited 43 Subjects locally assigned 1 Subjects assigned 511 Subjects reviewed 46 Series established 5 Series reviewed/edited 5 Call nos. assigned 397 Call nos. reviewed/edited 72 Rush titles processed 410 OCLC: lock and replace 43 OCLC: error reports/change requests 0 21

22 InfoLinks change requests 1 Expert community 81 Other work collaborations or problems resolved: Problem resolved for ILL: Fouilles de Delphes Added local note to bib record for ILL to decipher what UofA libraries actually own. Main Library has: T. II, album, fasc. I. Topgraphie & architecture : releves et restaurations / par M. Albert Tounaire. Paris : Fontemoing, T. II, fasc. 1er. Topographie et architecture. La terrasse du temple / par M.F. Courby. Paris : Fontemoing, T. II, fasc. 1er, plates. Topographie et architecture. La terrasse du temple : planches : releves et restaurations / par M.H. Lacoste. Paris : Boccard, T. II, fasc. 2e. La terrassee du temple / par M.F. Courby. Paris : Boccard, T. II, fasc. 3e. La terrasse du temple / par M.F. Courby. Paris : Boccard, T. II, 1er fas c., text. Topographie et architecture. Le sanctuaire d'athena Pronaia. Les temples de Tuf / par R. Demangel. Les deux tresors / par G. Daux -- T. II, 1er fasc., plates. Topographie et architecture. Le sanctuaire d'athena Pronaia. Releves et restaurations / par M.Y. Fomine, M.W. Lauritzen -- T. II, 1er fasc., plates suppl. Topographie et architecture. Le sancturaire d'athena Pronaia -- T. II, 3e fasc., text. Topographie et architecture. Le sanctuaire d'athena Pronaia. Topographie du sanctuaire / par R. Demangel -- T. III, 1er fasc. Epigraphie : texte / par M. Emile Bourguet. Inscriptions de l'entree du sanctuaire au tresor d'athenes -- T. III, 2e fasc. Epigraphie : texte / par M.G. Colin. Inscriptions du tresor des Atheniens. Accomplishments Library Committees: Mikey Library Service: Judy Faculty Concerns Committee; Film series; Head of Special Collections search committee; Special Formats Cataloger search committee; Tenure Committee 45 year service award University Committees: Mikey Institutional Animal Care and Use Committee; Transit, Parking and Traffic Community Service: Mikey KUAF fundraising, answering phones October 2012 and April 2013 National/Regional Service: Mikey Society of Southwest Archivists annual conference in Austin, Tex., May Projects continuing: Fletcher collection has remaining titles for cataloger review A collection reclassification project remains incomplete Margaret Smith Ross collection (these titles are coming intermittently rather than as a complete group) James D. Bales library is in progress Arkansas cookbook collection is in progress 22

23 REPORT 6 Special Formats Cataloging Unit Special Formats Cataloging Unit Report July 2012 June 2013 Part One: Personnel Accomplishments Book Review Dean, Jason W. (Cataloging Acquisitions). Rev. of Everything Sings: Maps for a Narrative Atlas, Second Revised Edition by Denis Wood. Library Journal 15 June Print and Online. Library Committee Cedar Middleton served as a member of the Cross-Training Working Group, November 2012-May Continuing Education Cedar Middleton attended the 2012 Arkansas Library Association annual conference. Part Two: Personnel Changes Jason Dean was hired as Special Formats Cataloging Unit Head and began work on June 10, Part Three: Unit Activities 1. University of Arkansas Theses and Dissertations (TDs) The cataloger position was vacant from April 2012-June During this period ProQuest began supplying MARC records (excluding Library of Congress Subject Headings and Classification Numbers), a backlog developed in assigning subjects and call numbers as well as name authority records created. This explains the much lower numbers for FY13 as compared to FY12 [By July 2013, this backlog was eliminated.] In 2012, the process followed normal or previous procedures. In 2013, the unit began to adapt procedures to ProQuest record loads and to anticipate changes to the workflow after the final remaining paper submission is completed. In 2012, the graduate school decided to accept theses and dissertations solely in a digital format, but this decision was not effective until submissions for August Subject Headings assigned: 185 (FY12: 687 headings) 23

24 Call numbers assigned: 44 (FY12: 329) New Authority records established: 42 records (FY12: 442 ) ProQuest Records Loaded: ebooks (Non T&Ds) Copy cataloging: 532 (non-t&d) 176 (T&D) Recataloged: 305 titles 3. Print books Titles Volumes Books Recataloging 0 0 Withdrawns Audiovisual materials FY13 titles FY13 pieces FY12 titles FY12 pieces Original cataloging Copy cataloging Withdrawn The numbers of breakdowns are as follows (no AV withdrawns): Video DVD Original Cataloging: 1 title/piece Copy Cataloging: 215 titles/ 334 pieces Videocassette Original: 1 title/1 piece 24

25 Copy Cataloging: 18 titles/19 pieces CD-ROM Original: 4 title/4 pieces Copy Cataloging: 14 titles/14 pieces Microfiche Original: 6 titles/10 pieces Copy Cataloging: 15 titles/28 pieces Microfilm Copy Cataloging: 3 titles/3 pieces 5. Barcode Cleanup Project Cedar Middleton started working on the project on December 19, Statistics reported for FY12-FY13. Serials Main Barcoding Project FY13 FY12 Title converted Smart barcodes applied from problem sheets / item record edited Item records created 7,377 6,451 25

26 Appendix 1 Record Loads 2013 (Full MARC Records) vendor full MARC records were loaded into the library catalog. In FY12, 20,721 records were loaded. This is 62% more cataloged records added to the library catalog. no. of Series name initials records date Classical music library online dek 615 9/25/12 Classical music library online dek /3/12 Cambridge electronic books mag 62 3/8/13 Center for Research Libraries online resources dek 19,716 6/7/13 Ebsco ebook Collection Online - Traveler Project mag 58 1/7/13 Knovel electronic books mag 114 7/26/12 Knovel electronic books mag 313 7/16/12 Knovel electronic books mag 90 2/22/13 Synthesis digital library of engineering and computer science Synthesis digital library of engineering and computer science Synthesis digital library of engineering and computer science Synthesis digital library of engineering and computer science Synthesis digital library of engineering and computer science Synthesis digital library of engineering and computer science mag 15 7/26/12 mag 6 11/16/12 mag 9 11/16/12 mag 3 12/19/12 mag 9 12/19/12 mag 4 4/7/13 Classical Latin Texts online dek 605 3/19/13 Project Gutenberg 10,245 4/22/13 Project Gutenberg 10,662 4/22/13 Project Gutenberg 10,740 4/22/13 Project Gutenberg 10,757 4/22/13 Project Gutenberg 47 4/22/13 R2 digital library mag 32 2/19/13 R2 digital library mag 1 2/19/13 Total

27 42,323 brief bib records were loaded in FY13. (No stats from FY12.) Brief records loaded FY13 series initials no. records date Academic Search Complete full text 8,709 10/12/12 journals dek Business Source Complete full-text 11,179 10/12/12 journals dek Art Full Text journals dek /9/12 Communication & Mass Media Complete /9/12 full-text journals dek MasterFILE Premier full-text journals dek 1,891 10/12/12 Newspaper Source full-text journals dek /9/12 Consumer Health Complete full-text /9/12 journals dek GreenFILE full-text journals dek 7 10/9/12 Health Source: Consumer Edition fulltext /9/12 journals dek Health Source: Nursing/Academic /9/12 Edition full-text journals dek Legal Collection full-text journals dek /9/12 IEEE Xplore online conference dek /16/12 proceedings Lexis Nexis Academic full-text journals dek/mag /9/13 ProQuest Research Library full-text journals (4443 records) ABI/INFORM Complete full-text journals (6104 records) dek/mag /9/13 Total 42,323 27