Surviving the Great TS Restructure

Transcription

1 University of North Florida UNF Digital Commons Library Faculty Presentations & Publications Thomas G. Carpenter Library Surviving the Great TS Restructure Susan A. Massey University of North Florida, Follow this and additional works at: Part of the Library and Information Science Commons Recommended Citation Massey, Susan A., "Surviving the Great TS Restructure" (2012). Library Faculty Presentations & Publications This Presentation is brought to you for free and open access by the Thomas G. Carpenter Library at UNF Digital Commons. It has been accepted for inclusion in Library Faculty Presentations & Publications by an authorized administrator of UNF Digital Commons. For more information, please contact Digital Projects All Rights Reserved

2 By Susan A. Massey Head of Discovery Enhancement University of North Florida

3 Shrinking staff New workflows External changes Objective: Create efficiencies to free staff time for new projects.

4 Director of TS wanted to: Start a digitization program Merge the Acquisitions and Serials Departments Reorganize the TS Division floor plan Library Administration wanted to Stop calling departments departments Reposition retiring librarian positions across library Head of Cataloging wanted to Unravel complex workflows due to lost positions Incorporate new workflows with fewer staff

5 Library purchased Digital Commons to accommodate an academic department request for a digital journal platform Budget cuts resulted in slashed book purchases in favor of electronic resources Public Services requested an Electronic Resource to handle ER purchases Library purchased EBSCO Discovery Service as an interface for new electronic resource focus Digital projects needed metadata expertise State mandated merge of university catalogs

6 Director of Tech Services Head of Acquisitions Head of Serials & Preservation Head of Cataloging Staff - Acq Staff -Serials General Cat Staff - Acq Staff- Check-in Media Cat Staff - Preservation Music Cat Media Copy Cat Curriculum Copy Cat General Copy Cat Gov Docs Copy Cat

7 Director of Tech Services Staff Assistant to TS Dir Head of Acquisitions Head of Serials & Preservation Head of Cataloging Staff - Acq Staff -Serials Media Cat Staff- Check-in Media Copy Cat Staff - Preservation General Copy Cat General Copy Cat

8 Cataloging Workflow November 2010 SERIALS ACQUISITIONS GOV DOCS SPECIAL COLLECTIONS OTHER (REF, ELECTRONIC, SERIALS BINDING) Serial Sep Mongrph Flag and Sort to Shelves Sort to Shelves Sort to Shelves Sort to Shelves or Priority/ Rush Books w/ Accomp Materials New & Gift Books US Doc Books US Doc Hearings PALMM SpecColl Books Theses Databases Added Volumes Added/ Repl Copies General & Jazz CDs Added Newer Editions CurrMat Textbook Sets Analyzed Music Sets Different Edtions CurrMat Y Lit & Nonfiction DVD/VHS US Doc Mfiche Map Docs (Brochures) Docs Maps Original Gov Doc ER/Web Fla Docs OPPAGA Printouts of Websites SpecColl DVD/VHS CDs Boxed SpecColl Local Docs Collection Records Websites Electronic books Classical CDs Scores (M Class) NGO Maps Gov Doc Serials Pre-1985 Books Serials no record Microfilm ClassSep Analyzed Series Bound Withs Cat 1 Head Cat Classed Together Series Copy Cat 1 Copy Cat 2 Copy Cat 3 No/Bad Record NACO Head TS No/Bad Record No/Bad Record NACO NACO NACO

9 POSITION Senior Library Services Associate #1 Senior Library Services Associate #2 Senior Library Services Specialist PRIMARY ASSIGNMENT KwikCat Gov Docs Special Formats TASKS INCLUDED IN PRIMARY ASSIGNMENT 80% of Monographs in General Collection and Oversize Marcive record loads US Docs Monographs US Docs Microfiche US Docs Reference US Docs CDROM US Docs Hearings Fla Docs OPPAGA Media CD Media DVD Media VHS Gen Coll CDROM Periodicals/General Microfilm ADDITIONAL EXPERTISE Maps Curriculum Materials 5% of Monographs Complex Monographs (15%) TASKS INCLUDED IN ADDITIONAL EXPERTISE US Docs Maps Non-Gov Maps Map Brochures Atlases Children's Fiction and Non-Fiction Textbooks Books w/cdroms Reference/Priority Different editions Added editions Added Copies/Vols Pre-1985 Monographs Special Coll Monographs Original Cataloging Dept. Head/Original Cataloging Media Electronic Resources Original Cat CD Original Cat DVD Original Cat VHS Original Cat CDROM Original Curriculum Databases Record Load Profiles Online Materials in Locations all Theses Scores Serials Theses Theses Dissertations Honors Projects Scores Original Cataloging of serials in all locations Theses Dissertations Honors Projects Digitized Collections Metadata Monographs Original Cataloging of Monographs in all locations

10 Director of Tech Services Head of Acquisitions Digital Projects & Preservation Head of Discovery Enhancement ER Staff - Digitization Media Cat Staff Acq Staff- Digital Commons Metadata Staff -- Serials Staff Digitization and Preservation General Copy Cat General Copy Cat

11 Went from 4 s and 8 Staff to 6 s and 7 Staff Moved Serials check-in to Public Services Moved Serials to Acquisitions Added an ER in Acquisitions Added a Metadata in Discovery Enhancement to support Digital Projects Created Digital Projects team Lost 1 staff to retirement, position moved to Systems support

12 Train Discovery Enhancement Staff to support Digital Projects metadata Replace retiring Media Cataloger with? Move some copy cataloging to Acquisitions? Was it easy? NO! Was it worth it? YES! We are better positioned to address the future.

13 Or perhaps, just the beginning...