* To be remitted only through DD / Banker Cheque, in favour of Bank of Baroda, Payable at Surat.

Transcription

1 NAME OF WORK: Regional Office, Surat, Saifee Building 5 th Floor Dutch Road, Nanpura, Surat Tele , , TENDER NOTICE COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 24- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES OF SURAT, BULSAR & BHARUCH REGIONS AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF SURAT, BULSAR AND BHARUCH REGIONS, UNDER GUJARAT ZONE, AHMEDABAD FOR A PERIOD OF THREE YEARS (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT TENDER ISSUED ON : 19/10/2011 LAST DATE FOR ISSUE OF TENDER DOCUMETS : 12/11/2011 upto 1400 hrs LAST DATE OF SUBMISSION OF TENDERS : 12/11/2011 upto 1430 hrs DATE OF OPENING OF TENDER (Technical Bid) : 14/11/2011 at 1200 hrs DATE OF OPENING OF TENDER (Financial Bid) : Will be advised only to qualified Bidder after Evaluation of Technical Bids COST OF TENDER DOCUMENT : * ` 1000/- EARNEST MONEY DEPOSIT : * ` 65000/- * To be remitted only through DD / Banker Cheque, in favour of Bank of Baroda, Payable at Surat. Page 1 of 22

2 SCOPE OF WORK: COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 24- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES OF SURAT, BULSAR & BHARUCH REGIONS AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF SURAT, BULSAR AND BHARUCH REGIONS, UNDER GUJARAT ZONE, AHMEDABAD FOR A PERIOD OF THREE YEARS (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT 1. Bank of Baroda invites sealed tenders in two bid systems (Pre-qualification / Technical Bid and Price Bid separately) from eligible tenderers for COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 24- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES OF SURAT, BULSAR & BHARUCH REGIONS AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF SURAT, BULSAR AND BHARUCH REGIONS, UNDER GUJARAT ZONE, AHMEDABAD FOR A PERIOD OF THREE YEARS (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT 2. Earnest Money Deposit ` 65000/- (Refundable), in the form of a demand draft / Bankers cheque in favour of Bank of Baroda, payable at Surat, must be submitted along with the Technical Offer. Offers not accompanied with Earnest Money Deposit of ` 65000/- will not be accepted. 3. The detailed information, eligibility norms and tender document shall be available from 19/10/2011 to 12/11/2011 at the Bank s website Tenders. 4. Interested vendors may either collect the Tender Form from this office, against a payment of ` 1000/- (Non refundable) by way of DD / Bankers cheque in favour of Bank of Baroda, payable at Surat or download the same from Bank s website / and submit a DD / Banker cheque of Rs 1000/- in favour of Bank of Baroda, payable at Surat, along with Prequalification / Technical Bid towards cost. The last date for submission of tender is 12/11/2011 (1430 hrs) 5. The pre-qualification / Technical Bid will be opened on 14/11/2011 (1200 hrs) at the above address by a Committee of Officers, Bidders / their authorized representatives, may remain present. 6. Envelope I will be opened as per the schedule date in presence of the Bidders. 7. Envelope II of only those Bidders whose Prequalification / Technical Bids meet the requirements will be opened on a date to be intimated later on. Page 2 of 22

3 NOTICE INVITING TENDER The Dy. General Manager, Bank of Baroda, Surat Region, invites sealed tender for COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 24- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES OF SURAT, BULSAR & BHARUCH REGIONS AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF SURAT, BULSAR AND BHARUCH REGIONS, UNDER GUJARAT ZONE, AHMEDABAD FOR A PERIOD OF THREE YEARS (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT from the vendors fulfilling the following mandatory conditions / requirements. The vendor must fulfill Mandatory requirements. (Page No. 7) Failing to comply with even one of the conditions along with relative documentary proof [where ever required] will disqualify the tender The vendors fulfilling the above conditions may apply in two-bid system i.e. Technical Bid & Financial Bid. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. Bank reserve right to award rate contract to more than one vendor on equal or nearly equal terms. The rates shall be applicable for a period of -03- years from the date of contract. No rate revision shall be allowed. NO PRICE VARIATIONS : The Financial Bid shall be on a fixed price basis. No upward revision in the price will be considered on account of subsequent increase in customs duty, excise tax, sales tax, etc. However, if there is any reduction in government levies/taxes, during the offer validity period, the same shall be passed on to the bank. VALIDITY OF OFFER: The offer should be valid for period of 90 days from the last date for submission of the offer. Note : 1.The earnest money deposit of all the unsuccessful bidders will be returned within a Period of -30- days from the date of opening of the financial bids. The successful bidders will be required to make an FDR of the EMD amount (` 65000/-) with Bank of Baroda, Surat, duly discharged and under lien with us, for a period of 3 years. However, in case the lowest / successful bidder backing out from the terms and conditions mentioned in his tender or refusing to honour his tender, the earnest money deposit in the form of FDR, will be forfeited. Submission of Tenders in any other format will not be entertained and will be Summarily rejected. 2. The Bank will not be bound to accept the lowest tender and reserves the right to accept or reject any or all the tenders without assigning any reason whatsoever. Submission of tenders in any other format will not be entertained and will be summarily rejected. Bank at its own discretionary may appoint one or more vendors. 3. Please note, canvassing in any form will entail disqualification. Conditional or incomplete offers are liable to be rejected. 4. Price quoted by the bidder shall be exclusive of all levies, excise duty, sales tax and / or any other taxes. No escalation in price shall be permitted on any ground. Taxes as actual shall be charged separately. 5. Each page shall be duly signed by the tenderer as a token of their acceptance of the technical and contractual details, incl tender form duly filled in, complete details and description, including all the data to be supplied by the tenderer as specified in the information and instructions to the tenderers. 6. Supplier shall not sublet any part of the awarded work to any other person or agency. 7. Please put your firm s name and signature of the authorized person on each page of the tender document as token of your perusal. 8. All the letters / certificates, wherever required, should be in the name of Bank of Baroda. 9. Any dispute between the tenderer and the Bank shall be subject to the exclusive jurisdiction of courts in Surat. Page 3 of 22

4 Envelope I duly sealed to contain Prequalification / Technical Bid super scribed as: Prequalification / Technical Bid : COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 24- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES OF SURAT, BULSAR & BHARUCH REGIONS AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF SURAT, BULSAR AND BHARUCH REGIONS, UNDER GUJARAT ZONE, AHMEDABAD FOR A PERIOD OF THREE YEARS (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT and shall contain the following 1. Offer Letter (Page No. 6) 2. Earnest money amount through DD / Bankers Cheque for ` 65,000/- in favour of Bank of Baroda, payable at Surat. 3. Tender cost amount of ` 1000/- through DD / Bankers cheque in favour of Bank of Baroda, payable at Surat (to be remitted only by vendors who download the tender document from Bank s website). 4. Information as per the proforma MANDATORY REQUIREMENT (Page No. 7) 5. Information as per the proforma GENERAL INFORMATION (Page No. 8) 6. Form of Declaration (Page No. 9) 7. Warranty of 18 months for all items. (Page No.10) 8. General Conditions (Page No.11&12) Envelope II duly sealed to contain Price Bid super-scribed as Financial Bid : COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 24- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES OF SURAT, BULSAR & BHARUCH REGIONS AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF SURAT, BULSAR AND BHARUCH REGIONS, UNDER GUJARAT ZONE, AHMEDABAD FOR A PERIOD OF THREE YEARS (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT and shall contain the following in two different envelopes and marked as Financial Bid-I & Financial Bid-II - Financial Bid-I : Rates for servicing / repairs under Comprehensive Annual Maintenanace Contract, for existing 24- CCTV systems and as per the periodicity of visits and other terms and conditions mentioned therein, at the Branches of the above mentioned Regions and the rate list of components. Financial Bid II - Rate Contract for supply and installation of New CCTV Systems as per the package / specifications mentioned in the tender. Terms & Conditions : 1. The cost of the CCTV SYSTEM and the post warranty Comprehensive AMC cost for three years will be taken into consideration for deciding the lowest quotation. 2. Total cost must be quoted in FIGURES AND WORDS. 3. In case of any discrepancy, total cost quoted in words will be considered for computation of TCO. 4. Cost comparison will be on the basis of total cost of ownership calculated as explained above alongwith comprehensive AMC cost for three years 5. The price quoted above shall be inclusive of all labour costs, for SITC of CCTV System be as excluding all taxes.) 6. In case, less cameras are used, the price will be deducted accordingly or will be as per actual. 7. The prices quoted should be only in Indian rupees and inclusive of following. 7.1 The Cost of the CCTV System and the post warranty comprehensive AMC cost for three years will be taken into consideration for deciding the lowest quotation. Page 4 of 22

5 7.2 The prices quoted above shall be inclusive of all labour costs, taxes duties and levies (except octroi which will be at actual). 7.3 Incase, less cameras are used, the price will be deducted accordingly or will be as per actual months comprehensive on site warranty maintenance covering all parts, service, and visits to the site. 7.5 Post warranty comprehensive AMC for 3 years after defect liability period of 18 months covering the entire CCTV System encompassing all software/hardware items, accessories, spares and consumables. 7.6 No advance will be paid by the bank. Bill to be submitted with duly receipted challan invoice for payment to individual branches. 7.7 On satisfactory completion of the job, the Bank branch will recover TDS, VAT and 5% retention money to be held at branches as Retention Money. 7.8 Payment Terms : ( As given in page No. 12 & 13) Prices of the various spare parts. Envelope I & II will be placed in a sealed cover super-scribed as COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF EXISTING 24- CCTV SYSTEMS AS AND WHERE AT THE BRANCHES OF SURAT, BULSAR & BHARUCH REGIONS AND RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF SURAT, BULSAR AND BHARUCH REGIONS, UNDER GUJARAT ZONE, AHMEDABAD FOR A PERIOD OF THREE YEARS (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT addressed to the Dy. General Manager, Bank of Baroda, Regional Office, Surat Region, Saifee Building, Dutch Road, Nanpura, Surat Dy.General Manager Bank of Baroda Regional Office Surat Date:19/10/2011 Page 5 of 22

6 OFFER LETTER TENDER TO BE SUBMITTED ON OR BEFORE HRS ON 12/11/2011 To, The Dy. General Manager Bank of Baroda Regional Office Saifee Building, Dutch Road, Nanpura, Surat Dear Sir, Re- TENDER FOR RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES OF SURAT, BULSAR AND BHARUCH REGIONS, UNDER GUJARAT ZONE, AHMEDABAD FOR A PERIOD OF THREE YEARS (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT 1. Having examined the nature and quantum of work relating to the above mentioned work. I / We, the undersigned hereby offer SITC of new CCTV Systems as and when required at the Branches of Surat, Bharuch and Bulsar Regions, under Gujarat Zone, Ahmedabad, as per enclosed Schedule of Work. I/We further agree to give required FDR for ` 50,000/- for a period of -2- years, if our Tender is accepted. 2. I/We have also deposited non refundable Tender Fees of ` 1000/--(` One hundred only) and refundable Earnest Money Deposit of ` 65,000/-( ` Sixty Five Thousand only) in the form of DD/BC drawn in favour of Bank of Baroda, payable at Surat, as per details given:- (a) (b) 3. We have read general Terms & conditions of the Work Contract and agree to abide and comply with the same. Yours faithfully, (Name of the Partner of the Firm or Name of person having Power of Attorney, if applicable, to be submitted which will be compared with the original in case the Tender is awarded) Page 6 of 22

7 TECHNICAL BID I MANDATORY TECHNICAL REQUIREMENT (The tender not fulfilling even one of the following requirements / conditions will be summarily rejected.) Address of Main / Sub Office in Gujarat (Enclose Documentary Proof) Address of Main / Sub Office/ Well Established Service Workshop in Surat.* Date of Establishment Land line Telephone Nos. Income Tax No Service Tax No. EPF Regn. No ESI Regn. No TIN / VAT No PAN No & Copies of Income Tax Returns for the last - 3- years. Copies of Audited Balance Sheet and Profit & Loss for last 3- yrs Details of work order of ` 48/- lacs for the last three years upto 31/10/2011 (Attach proof) pertaining to CCTV only Satisfactory services certificate from any Region of Bank of Baroda, Gujarat Zone, if services have been provided in past. If having an AMC, in the past, with any of the Regions of Bank Of Baroda, Gujarat Operations, the firm should not have been warned / cautioned for flouting of tender specifications / terms and conditions and / or for poor services / visits, in last one year. Make and Model No. for which rates are quoted. CERTIFICATE TO THIS EFFECT IS ENCLOSED. N.A. / We confirm that we had AMC for security gadgets in the branches of Gujarat Operations, in the past and we have not been warned for poor services and / or flouting of tender specifications / terms and conditions, in last one year. If the above confirmation / undertaking is found to be false, the bank has the right to summarily reject my tender. (Please specify clearly the make & model) Cameras (i) -6- Cameras 1/3 CS/C Mount Colour CCD 540 TVL Mounted camera with auto iris lens (ii)-1-1/3 CS Mount WDR 540 TVL, function camera with Auto Iris lens (iii)-1-1/3 Colour CCD 540 TVL Bullet IR Camera with 24 LED DVR- (i) 16 Channel Standalone Digital Video Recorder (ii) 8 Channel Standalone Digital Video Recorder Monitor LCD high resolution Colour Monitor Cables Certificate of ISI / UL / CE / FCC / MIC or equivalent for the quoted stand alone DVR to be installed with the system Copy of the document of authorization from the manufacturer to Indian Dealer and from Indian Dealer to the Vendor supplying / installing the equipment i.e. to your firm. A copy of the undertaking that the DVR supplied / installed are original * It is obligatory on the dealer to commence an office/workshop within 15 days of awarding the contract at Surat, failing which, the EMD will be forfeited. A duly attested Xerox copy, by the appropriate authority and / or original undertaking / confirmation of all the above documents are enclosed. Seal: Date: (Signature of Tenderer) Page 7 of 22

8 TECHNICAL BID II GENERAL TECHNICAL INFORMATION Name of the Firm Type of Firm Sole proprietorship / Partnership / Ltd., Co./others. Year of Establishment Whether ISO Yes / No If Yes, details Address of Main Office Landline Telephone Nos No. of Technical Staff No. of Administrative Staff Guarantee period (Replacement guarantee) Whether on the approved panel / having an AMC for any Govt.Deptt. / PSU / industry (enclose respective proof) Minimum 18- months (i) (ii) (iii) Whether had any Rate Contract / AMC for any of the Region of Bank of Baroda, Gujarat Operations, Ahmedabad, in the past / present. If yes then satisfactory certificate to be attached. Whether any of the family members working with Bank Of Baroda (If Yes, give details) Will give ` as FDR (performance guarantee) in the event of awarding of the contract and allow Branches to retain 5% of total cost towards EMD in form of FDR. 03 (Three) references of PSU / Banks where works of similar nature done with contact data for verification. YES / NO YES / NO YES / NO (i) (ii) (iii) Seal: Date: (Signature of Tenderer) Page 8 of 22

9 FORM OF DECLARATION 1. We confirm that we have studied and accepted all terms, conditions, Technical Specification for CCTV System and confirm that all terms and conditions are complied with and the product meet all laid down specifications. (Given on Page No. 13 to 20 of the Tender) 2. I / We have read the instructions appended and all terms and conditions and I / We understand that if any false information is detected at a later date, any future contract made between ourselves and Bank of Baroda, on the basis of the information given by me / us can be treated as invalid by the Bank and I / We be solely responsible for the consequences. 3. I / We agree that the decision of Bank of Baroda in selection of vendor will be final and binding to me / us. 4. All the information furnished by me hereunder is correct to the best of my knowledge. 5. I / We agree that I / We have no objection if enquiries are made about the work listed by me / us in the accompanying sheets. 6. I / We agree that I / We have not applied in the name of sister concern for the subject empanelment process. Place: Date: Signature Name & Designation Seal of Organization Page 9 of 22

10 WARRANTY CERTIFICATE We give hereunder replacement warranty of -18- (Eighteen) months for all items from the date of installation of the quoted CCTV System. We will make a quarterly visit to check the System at the installed site. Signature of Proprietor Page 10 of 22

11 GENERAL CONDITIONS- I COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR THE EXISTING -24-CCTV SYSTEMS AS AND WHERE AT THE BRANCHES. The rates quoted must be per four mandatory visits per branch (one per quarter and the gap between two consequent mandatory visits should not be less than -80- days and not more than days) The rate should also be inclusive of repair charges, labour charges, transportation, TA/DA, repair/replacement of any inbuilt component whatsoever. However, replacement / additional requirement of accessories will be paid for as per rate list. Any additional visit to undertake complaint or otherwise (if required) will be in addition to the -4- mandatory visits and shall not be paid for extra. Additional Branches on existing terms will be added after their warranty period. Service Tax if charged must be specified separately in the given column. The minor repairs will be undertaken at the branch itself while for major repairs the system may be carried to the workshop at own expenses after due permission of the respective branch head and be replaced with a service set. The successful bidder will have to deposit a sum of Rs 20,000/- as Security Amount in the form of FDR with Bank of Baroda, Surat duly discharged and under lien with us. The rates quoted will be binding for thirty six months from the date of awarding of the contract and no increase whatsoever will be considered. In the event of any breach of contract or not complying with the terms and conditions of the AMC, the Security Amount will be forfeited and may result in likely blacklisting of the firm. AMC can be terminated at any point of time during the above period, if services are not of required standard, without assigning any reason. No conditional discount will be considered. The tender with any conditional discount will not be entertained and will be summarily rejected. Payment will be made by the 50% of the agreed amount after the second mandatory visit and remaining 50% after the last mandatory visit. The visit made at the request / complaint of the branch will be in addition to the four mandatory visits and will not be considered towards release of part payment as mentioned above. The payment will be released by the branches with in -10- days, of submission of original bill by the vendor. The time frame of four mandatory visits per Branch will strictly be observed by the vendor and if any lapses found by the Bank, Bank will impose of the total value of AMC and it will be recovered by way of forfeiting the Security Amount and may result in likely blacklisting of the firm. ACCEPTANCE I have read and understood the above conditions for quoting the rates. Seal: Date: (Signature of Tenderer Page 11 of 22

12 GENERAL CONDITIONS-II RATE CONTRACT FOR SUPPLY / INSTALLATION OF NEW CCTV SYSTEMS AS AND WHEN REQUIRED AT THE BRANCHES (ALONG WITH AMC FOR THREE YEARS ON EXPIRY OF WARRANTY PERIOD) WITH ANNUAL REVIEW OF THE CONTRACT The successful bidder will have to give a security 5% of the cost, in the form of FDR, with the concerned Branch. This amount will remain with the Bank for the period of guarantee (i.e months minimum) and shall be liable to be forfeited in case of any breach of contract or any violation of technical specification / configuration while undertaking installation of the CCTV gadgets. Flouting of any terms & conditions and flouting of technical specifications will also lead to termination of contract and black listing of the firm. The security amount will be refunded to the vendor after satisfactory completion of the guarantee period and after sales service thereof + one month of processing time. The Rates quoted must only be for the configuration / technical specifications given in the tender document. The rates quoted must be net rates for each component and for the respective proposed package for eight channel CCTV with configuration mentioned therein. The rates must be inclusive of all the levies i.e. Excise Duty, Sales Tax, Turnover Tax, Wiring cost, Installation charges, any other taxes / charges. The rates must also be inclusive of cost of any power point (if required) to be provided, for installation of any of the monitors, in the branch. The quoted rate will also include the cost of bracket / brackets for placing of the monitors if there is no suitable place available in the branch for the same. Any complaint after installation of the system and with in the guarantee period will be attended to and rectified with in -48- hours of the lodging of the complaint by the branch. Any lapse in this regard will be treated as lapse in after sales service or unsatisfactory after sales service. The Tender submitted should be valid for a period of six months keeping in mind the time taken for processing by the Bank. However, the rate contract once approved by the bank will be binding for a period of 36- months. After awarding of the Rate Contract, no revision of rates / terms and conditions will be entertained during the said period. Any breach of terms and condition during the rate contract period will lead to forfeiture of the EMD, security deposit & Performance guarantee, kept with the Bank. Contract can be terminated at any point of time during the above period, if services are not of required standard, without assigning any reason. The installation work, if awarded, will be time bound. If the work is not completed within the time period given in the work order, a 2% of the value of total work order, for a delay of -1- to -7- days and a 5% of the value of total work order, for a delay of -8- to -15- days will be levied. Any delay beyond the -15- days period, in executing the complete composite order, the same will stand cancelled and EMD, security deposit & Performance guarantee may be forfeited. No conditional discount will be considered. The tender with any conditional discount will not be entertained and will be summarily rejected. Payment will be made by the branches within -10- days of the satisfactory supply & installation of CCTV and submission of original bill thereof. The bill amount less 5% would be paid by individual branches after successful SITC system. 5% will be paid after the expiry of warranty period. 5% be retained by branch in form of FDR with lien to Bank. Xerox copy to be retained by supplier. Penal Clause- After a clear written order for SITC of CCTV System is given the order must be completed within 21 days, failing which, Rs 500/- will be one week from Final Bill or from PG. ACCEPTANCE I have read and understood the above conditions for quoting the rates. Seal: Date: (Signature of Proprietor) Page 12 of 22

13 TECHNICAL SPECIFICATIONS FOR CCTV SYSTEM GENERAL 1. The CCTV System of approved makes and will comply with all Technical Specifications given for each product. 2. The work under this system shall consist of designing, supply, installation, testing, training & handing over of all materials, equipment and appliances necessary to Commission the said system, complete with Cameras, Monitors and Digital Video Recorder or any other accessories. 3. It shall also include laying of cables necessary for installation of the system as indicated in the specifications and Bill of Quantities. Any openings/chasing in the wall/ceiling required for the installation shall be made good in appropriate manner. 4. In the bid, the Vendor shall also submit detailed catalogs, data sheets etc., for each of the Products quoted. 5. The Bidder necessarily shall submit in the technical bid their detailed point-by-point compliance/deviation to this tender document. 6. The Bidder shall submit copy of certification for all equipment i.e. UL / CE / FCC. 7. The Bidder shall submit document of authorization from Manufacturer to Indian Dealer and/or Indian Dealer to the Bidder. 8. Provide authorization from the manufacturer that the items quoted by the Bidder are in production and would be serviceable for at least 3 years from the date of tender. No obsolete products should be quoted. 9. Letter from manufacturer for supporting the system for at least 3 years, for this an MOU between the manufacturer and Tenderer should clearly state support for products and systems for next 3 years. 10. The system shall be so set that it provides minimum 45 days recording for the cameras installed in the Normal branches and minimum 90 days recording for the cameras installed in the Currency Chests. Page 13 of 22

14 TECHNICAL SPECIFICATIONS FOR 1/3 COLOR CCD VARIFOCAL DOME / CS MOUNTED CAMERA 1. The camera unit shall be 1/3 CCD type Color and shall provide a minimum of 540 TV Lines resolution. It shall be possible to use lenses of 3.5 mm-8 mm focal length. It shall be possible to adjust the camera head in both the planes so that it can be wall or ceiling mounted. The camera shall operate on 12 volts D.C. 2. The Camera shall comply with the following parameters :- Sl. No. Required General Specifications for CCTV Cameras 1 EFFECTIVE PIXELS PAL 752(H)*582(V) (MINIMUM) 2 SYNC. SYSTEM INTERNAL 3 RESOLUTION 540 TV LINE MINIMUM 4 MINIMUM ILLUMINATION Lux / F2.0 / 50IRE 5 S/N RATIO MORE THAN 48 db. (AGC Off, F1.2) 6 GAMMA CORRECTION GAIN CONTROL AUTO 8 WHITE BALANCE AUTO 9 EXPOSURE AUTO E.SHUTTER 1/60(1/50) ~ 1/ SEC 10 VIDEO OUTPUT 1.0 Vp-p COMPOSITE (75Ω LOAD) 11 SUPPLY VOLTAGE DC 12V +/- 10% 12 POWER CONSUMPTION 100Ma 13 OPERATION TEMP -10 C ~ 50 C 14 LENS TYPE VARIFOCAL AUTO IRIS 3.5-8mm 15 CERTIFICATION ISI/CE/UL/FCC Certificate or any other standard certificate in the field TECHNICAL SPECIFICATIONS FOR 1/3 COLOR CCD VARIFOCAL DOME IR CAMERA 1. The camera shall be of 1/3 format CCD type, compact of rugged design and shall employ solid state circuitry. The camera shall deliver clear, high resolution colour picture without geometric distortion. 2. The Camera shall comply with the following parameters. Sl. No. Required General Specifications for CCTV Cameras 1 Pick up Element 1/3 inch Color CCD image Sensor (interline) 2 Power supply 12VDC/24VAC Auto Detectable 3 Scanning System 2:1 interlace 4 Resolution 540 TV lines 5 Sensitivity 0.0 lux 6 S/N Ratio MORE THAN 48 db. (AGC Off, F1.2) 7 Electronic shutter Auto: 1/50 (60) to 1/1, 00,000sec 8 Output 1Vp-p Composite video output, 75 Ohm 9 Lens mount Dome Type 10 Lens Type 1/ mm Auto Iris and IR corrected 11 NO. OF LED s IR Range 20 mtrs 13 Day/Night True day/night 14 Auto White Balance Auto 15 Back Light Compensation OFF/ON SELECTABLE 16 Automatic Gain Control OFF/ON SELECTABLE 17 Flicker less Mode OFF/ON SELECTABLE (NTSC 1/100; PAL 1/200) 18 IP rating for Housing IP 64 (MINIMUM) 19 Operating Temperature - 10 to 50 C / 30 90% RH 20 CERTIFICATION ISI/CE/UL/FCC Certificate or any other standard certificate in the field Page 14 of 22

15 TECHNICAL SPECIFICATIONS FOR 1/3 COLOR CCD VARIFOCAL DOME TYPE WDR CAMERA 1. The camera unit shall be 1/3 CCD type Color and shall provide a minimum of 540 TV Lines resolution. It shall be possible to use lenses of 3.5 mm 8 mm focal length. It shall be possible to adjust the camera head in both the planes so that it can be wall or ceiling mounted. The camera shall operate on 12 volts D.C. 2. The Camera shall comply with the following parameters :- Sl. No. Required General Specifications for CCTV Cameras 1 EFFECTIVE PIXELS PAL 752(H)*582(V) (MINIMUM) 2 SYNC. SYSTEM INTERNAL 3 RESOLUTION 540 TV LINE MINIMUM 4 MINIMUM ILLUMINATION Lux / F2.0 / 50IRE 5 S/N RATIO MORE THAN 48 db. (AGC Off, F1.2) 6 WDR 60 db 7 GAMMA CORRECTION GAIN CONTROL AUTO 9 WHITE BALANCE AUTO 10 EXPOSURE AUTO E.SHUTTER 1/60(1/50) ~ 1/ SEC 11 VIDEO OUTPUT 1.0 Vp-p COMPOSITE (75Ω LOAD) 12 SUPPLY VOLTAGE DC 12V +/- 10% 13 POWER CONSUMPTION 100mA 14 OPERATION TEMP -10 C ~ 50 C 15 LENS TYPE VARIFOCAL AUTO IRIS 3.5-8mm 16 IP RATING FOR HOUSING IP64 (MINIMUM) 17 CERTIFICATION ISI/CE/UL/FCC Certificate or any other standard certificate in the field 8 CHANNEL STAND ALONE DIGITAL VIDEO RECORDER SPECIFICATIONS 1) The DVR shall be a digital image recording device with the functionality of 8 cameras video inputs. 2) The digital video recorder shall be fully multitasking capable of simultaneously recording whilst playing back. 3) The digital video recorder shall incorporate 4 internal hard disk drives of 01 (One) TB capacity each. 4) The digital video recorder shall have an integral CD/DVD-Writer for archiving purposes. 5) The digital video recorder should have mouse or keyboard control options through USB ports. 6) The Digital Video Recorder shall operate on an embedded Linux Operating System. 7) The digital video recorder shall auto-detect connected cameras and be configured to record at the touch of a button. PTZ cameras must be configured manually. 8) The digital video recorder shall have composite BNC inputs for up to 8 color or monochrome cameras. 9) The digital video recorder shall have loop-through connectors with automatic software controlled termination to connect to other equipment. 10) The digital video recorder shall have software-controlled contrast and brightness adjustment settings for each camera. 11) The digital video recorder shall have Automatic and Static Gain Control settings for each camera. 12) The firmware of the digital video recorder shall be upgradeable remotely across a computer network and through USB port. Page 15 of 22

16 13) Operation of the digital video recorder shall be from the front panel or via an infrared remote control. 14) The digital video recorder shall have an easy to follow, logical menu system. The digital video recorder shall have the option to change the menus to different languages. 15) The Digital Video Recorder shall feature dual monitor outputs: a primary or main monitor output and a secondary or spot monitor output. The primary monitor output screen must have connections for BNC, or SVHS monitors, any of which can be used simultaneously. 16) The main monitor shall be able to provide any camera full screen, sequencing full screen, and 1, 4, 9, 16, 1+5, 1+7 ways multi-screen displays whilst full frame recording is taking place. 17) The main monitor shall display a true live picture without digitization, on full screen or any of the multiscreens, up to and including 16 way camera displays. An on screen colored indicator shall show whether all individual cameras are recording. 18) The secondary monitor shall display live, analogue full screen video from either a selected camera, sequencing cameras and / or be used to display alarm / motion events. 19) The Digital Video Recorder shall provide a digital freeze frame and x2 digital zoom in full screen live and playback modes, including the ability to move around a zoomed image. 20) The Digital Video Recorder shall be capable of displaying user definable cameras in any of the multiscreen modes available. When sequencing, the Digital Video Recorder shall have the option to display specified multi-screen display as per the operator s requirements so that specific cameras can be programmed to remain on view even though other cameras around it may be sequencing. 21) The Digital Video Recorder shall have the option to remove cameras from normal viewing on the monitor, so that they are recorded but not viewed. 22) The Digital Video Recorder shall record the camera video signals as a full screen image from each of the cameras. 23) The Digital Video Recorder shall be able to record a single camera at up to 25 frames per second (PAL). 24) The Digital Video Recorder shall have a maximum record rate of up to 200 frames per second (PAL). 25) The Digital Video Recorder incorporates quality settings and record rates per camera, which allows the user to individually program each camera s record priority. An adjustable global resolution of up to 720x576 (PAL) (maximum) shall be available. 26) The Digital Video Recorder shall have the ability to alert the operator via an on board buzzer should there be an error whilst writing images to hard disk. 27) Connected cameras shall be able to be removed from the recording sequence without affecting the ability to display that camera on the main or spot monitor. 28) The Digital Video Recorder shall provide a user-programmable character title for each camera and shall record time, date and title with each video image. 29) The Digital Video Recorder shall be capable of playing back one camera full screen. 30) The Digital Video Recorder shall have the ability to go to a particular time and date. 31) The Digital Video Recorder shall be able to playback, pause, frame advance / rewind and multi speed fast forward or rewind either using front panel buttons, IR remote control or mouse or keyboard. 32) The Digital Video Recorder shall have a History log feature displaying system events. This shall include power failures & recovery, menu access, network access (including user name), motion detection, sensor activation and video loss. Page 16 of 22

17 33) The Digital Video Recorder shall have a pre-set menu option which will determine whether the internal HDD will overwrite or stop recording once full. The current status of the HDD space remaining will be displayed on a status bar on the main monitor. 34) The Digital Video Recorder shall apply a digital signature to recordings contained on the internal hard disks, without affecting performance. 35) The Digital Video Recorder shall be able to copy a specified image sequence to its internal CD/DVD Writer. The digital multiplexer must continue to record when writing to the CD-RW. The back up CD will autorun on a PC and will not require the user to install any additional software to play back the video images contained on the CD. The back up CD will also be able to be played back on the digital multiplexer itself via the internal CD-RW and the main monitor. 36) The digital multiplexer will allow the operator to preview the images selected for archiving before starting the archive process to CD. 37) The Digital Video Recorder shall be able to provide a relay trigger on video loss, motion detection and sensor activation. 38) The Digital Video Recorder shall have the ability to sound a buzzer on alarm, motion detection, video loss, disk full or writing to HDD error. 39) The Digital Video Recorder shall be able to switch to a full screen image on both the main and / or spot monitors when an alarm / motion event happens, in addition to alerting a network operator. 40) The operator shall be able to set the polarity of each individual alarm contact to either normally open or normally closed. 41) The Digital Video Recorder shall provide a history log for all the alarms/activity on the internal hard disk with time, date and camera name and/or number. The history log shall have a filter to be able to show the operator alarm, motion, video or other events only, as required. 42) The Digital Video Recorder shall have 16 internal programmable alarm inputs. 43) The Digital Video Recorder shall have a user definable schedule to allow multiple schedules to be set for each individual hour of the day for each camera. This shall include the ability to select different hours of the day for normal recording, motion recording, sensor recording, motion & sensor recording, and off. 44) Recording schedules shall be able to be copied and pasted to other individual cameras, or copied and pasted to all cameras to assist the operator with the configuration of the unit. 45) The Digital Video Recorder shall feature individually programmable activity detection on all video channels, with an on screen 16 x 12 set up grid, and 5 sensitivity level selectable on all channels. 46) The Digital Video Recorder shall have 3 different layers of Password for better authenticity and flexible level of control. 47) The Digital Video Recorder shall have both manual and automatic lock functions that will not affect the recording operation of the unit. This shall either be done manually or by using a pre-set menu option to automatically lock the unit after 30 seconds of no buttons being pressed on either the front panel or IR remote control. This will prevent unauthorized use and shall require an operator to input a password to unlock the unit. 48) The Digital Video Recorder shall be able to control telemetry cameras and should support multiple telemetry protocols. 49) Cameras with telemetry shall be controllable using the Enterprise Viewing Software across an Ethernet network. Page 17 of 22

18 50) The Digital Video Recorder shall have the ability to connect to LAN / ETHERNET Each remote unit will have varying levels of password protection for remote access. Users logging on via the network will have their user names logged locally in the digital video recorder history log with their log on / off dates and times. The operator will have the option to be alerted via on-screen symbols and audible alarm for video loss, motion and sensor events as they happen. Optimum bandwidth settings shall be available for Ethernet network transmissions. License free Enterprise Viewing Software for Windows shall be included with each unit. 51) The DVR shall comply with the following parameters :- Sl.No 1 Compression Format Required General Specifications for DVR H Pentaplex Function Live Recording, Playback, Backup & Network Access Display Speed (NTSC / PAL) 240 / 200 FPS (Real time for eight channel) Up to x NTSC Up to Recording (Frame rate / Sec) Up to x480 Up to x PAL Up to x Up to x Video In Signal Level 1.0Vpp Composite (+-10%) / 75 Ohm Balanced 5.2 Channel 8 Channel (BNC) 6.1 Main Display 1 VGA (1024 x 60Hz ) 6.2 Video Out Loop-Out 8 Channel (BNC)-Loop Out / 1ch(BNC) Out / 1 S-Video 6.3 Spot out 2 Channel Digital(BNC) 7 Audio Input / output 4 Line in (RCA) / 1 Line out (RCA), Codec:G.711(64Kbps) 8.1 DI / DO 8 input / 1 digital out ( 5Vpp) 8.2 Alarm Panic Alarm Input Yes 9.1 Keypad/PTZ keyboard Controller 9.2 Remote Controller Control Device 9.3 USB mouse controller 9.4 USB Keyboard 10.1 Display Split 1, 4, 9, 16, 1+5, 1+7 Screen 10.2 Interface Graphic User Interface 11.1 Format NTSC / PAL Auto detection 11.2 Compression Video Format H Image Quality Highest/ High/ Standard/ Low 11.4 Recording type Continuous/ Motion/ Event /Panic 12 Multi-Language Support English compulsory Page 18 of 22

19 13.1 Water Mark 13.2 Watch Dog 13.3 System Functions Shut Down Detection 13.4 Reliability Auto Recovery 13.5 Factory Default 13.6 firmware Update by USB or Network 14.1 Interface type SATA 14.2 Hard Disk Capacity Upto 4 HDD s supported. Each HDD of 01 TB. Hard Disk TB Storage Requirement Recording HDD 14.4 FIFO mode 14.5 Back Up File Format AVI, JPG, BMP 14.6 File Export USB Flash, Internal CD/DVD + RW burner, e-sata and Network download 15 Playback Time/Date, Event (Alarm/Motion), Event motion (Smart Search search) Function 16 Remote Access 17 Power Source / Consumption TCP/IP, View, Search, Recording and Control (Client Software or browser) 120 to 240 VAC / 60 watt Max Connectors USB port 2 x USB RS D type female connector ( for PTZ, GPS ) 18.3 RS pin ( for Keyboard, PTZ, GPS or POS connection ) 19 CERTIFI- CATION ISI/CE/UL/FCC Certificate or any other standard certificate in the field TECHNICAL SPECIFICATIONS FOR 18.5 LCD COLOR MONITOR 1. The Color display shall be suitable with the standards of the selected cameras. It shall be solid state and modular in design. It shall provide a bright, clear and well-defined picture display on the screen. 2. All controls for brightness, contrast etc. shall be provided on the front panel for readily adjusting the levels of the video signal. The rear panel shall be provided with input and output connectors for coupling the video output to other Monitors. 3. The video monitor installed shall be of 18.5 size LCD. 4. The Monitor shall comply with the following parameters :- Sl. Required General Specifications for LCD Monitor No. 1 Video: PAL / NTSC color composite 1.0Vp-p 2 LCD: 18.5 diagonal, 0.66 mm Stripe pitch 3 Resolution: 1280 / 1024 pixels 4 Contrast Ration: 500: 1 5 Viewing angle : 140 degree horizontal,130 degree vertical 6 Power Input: VAC, 50/60 Hz 7 Consumption: 40 Watts 8 Certification : ISI/CE/UL/FCC Certificate or any other standard certificate in the field Page 19 of 22

20 TECHNICAL SPECIFICATIONS FOR VIDEO CABLE Video Cable RG-59 of the following minimum specifications shall be used for connecting cameras installed at various locations to the DVR :- Sl. No. Required General Specifications for Video Cable 1 Centre conductor size Solid Bare Copper 63mm 2 Di - electric material Polyethylene (PE), 7.1mm dia white colour 3 DC resistance inner conductor: 8.5 Ohms/Km 4 Capacitance 53 +/- 3 ohms 5 Di-electric strength 10 KVA AC mains 6 Insulation resistance 50 M Ohm/km 7 Nominal impedance 75 Ohms 8 Min Bending radius 55 mm 9 Certification ISI/CE/UL/FCC Certificate or any other standard certificate in the field TECHNICAL SPECIFICATIONS FOR POWER CABLE Power cables used for extending power supply to various cameras and other devices shall have the following minimum specifications:- Sl. Required General Specifications for Power Cable No. 1 No. of Cores - 02 (Two) 2 Two Core inner conductor 1.0 sq. mm 3 PVC insulated 4 Working temperature higher than 60 degrees 5 Insulation resistance more than 100 M ohm 6 Certification : ISI Mark TECHNICAL SPECIFICATIONS FOR PVC CONDUIT Sl. Required General Specifications for PVC Conduit No. 1 PVC Conduit of medium grade with 20 mm dia will be used for laying Video Cables / Power cables. 2 Certification : ISI Mark RECOMMENDED BRANDS Sr. DESCRIPTION BRAND No. 1 8 Channel DVR Pelco / Bosch / Sony / LG / Siemens / Honeywell / Panasonic / Samsung 2 1/3" Color CCD Varifocal Dome Camera Pelco / Bosch / Sony / LG / Siemens / Honeywell / Panasonic / Samsung 3 1/3" Color CCD Varifocal CS Mounted Camera Pelco / Bosch / Sony / LG / Siemens / Honeywell / Panasonic / Samsung 4 1/3" Color CCD Varifocal Dome type IR Camera Pelco / Bosch / Sony / LG / Siemens / Honeywell / Panasonic / Samsung 5 1/3" Color CCD Varifocal Dome type WDR Camera Pelco / Bosch / Sony / LG / Siemens / Honeywell / Panasonic / Samsung " LCD High Resolution Color LG / SAMSUNG / Sony / NEC / Panasonic Monitor as per 7 RG 59 Video Cable (ISI Mark) Finolex / Ocean / Polycab / RR Kabel / Poliplast 8 2 Core Power Cable (ISI Mark), in 20 Finolex / Ocean / Polycab / RR Kabel/ Poliplast mm PVC Conduit (ISI Mark) 9 PVC Conduit BEC / AKG / Precision / Circle Arc / Pressfit Page 20 of 22

21 FINANCIAL BID-I RATES FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR THE EXISTING PC/ STAND ALONE DVR BASED CCTV SYSTEMS AS AND WHERE BASIS AT DIFFERENT BRANCHES Note: The rates mentioned below are inclusive of all the repairs, and also include labour charges, transportation, TA/DA and any other charges whatsoever: Sr. Particulars No 1. Rate per 4- mandatory visits, per Branch (one per quarter and the gap between two mandatory visits not to be less than 80- days and not more than 120- days) Any additional visit, if required, at the request / complaint of the Branch, will be undertaken at no extra cost. The extra visit will not be counted for the release of the part payment by the Branch. 2. Service Tax Net Rate per CCTV system per Branch 3. Payment Schedule 50% after 2 nd mandatory visit and remaining 50% after 4 th mandatory visit. Rate list of components to be replaced, if required, at the time of AMC, of the Branch Cost of individual components Sr. Component (as per tender specification) Make Net Rate per unit No (all inclusive) 1. 8 Channel Standalone Digital Video Recorder Channel Standalone Digital Video Recorder 3. 1/3 Colour CCD Fixed Dome / CS Mounted Camera 4. 1/3 Colour CCD CS Mount IR Camera " LCD High Resolution Color Monitor 6. 1 TB Hard Disc (SEAGATE/SAMSUNG) 7. 2 TB Hard Disc (SEAGATE/SAMSUNG) 8. RG-59 Video Cable (per meter) 9. IR Lamp 10. Housing for camera 11. Audio Recording Device 12. Power cable (per meter) 13. PVC conduit pipe (per meter) Seal: Date: (Signature of Tenderer) Page 21 of 22

22 FINANCIAL BID-II RATE CONTRACT FOR SUPPLY, INSTALLATION, TESTING AND COMMISSIONING (SITC) OF CCTV COMPONENTS / PROPOSED PACKAGES AT BRANCHES I) Net Rate per unit, component and / or proposed packages (inclusive of cost of all the components / equipment as per technical specification mentioned in the tender document, installation charges, wiring cost, installation of power points (if required), cost of brackets for placing of the monitors, sales tax or any other taxes / charges whatsoever.) Cost of individual component Specification as given in Tender Component (as per Technical COMPANY, specification) given in Tender MAKE AND MODEL NO 16 Channel Standalone Digital Video Recorder 8 Channel Standalone Digital Video Recorder 1/3 CS/ C Mount Colour CCD 540 TVL Mounted Camera WITH AUTO IRIS Lens 1/3 CS Mount WDR 540 TVL Function Camera with Auto Iris Lens 1/3 Colour CCD 540 TVL Bullet IR Camera with 24 LED Net Rate per unit (all inclusive) Cost of proposed package of 8- channel CCTV system. All specification as per Tender Package consisting of Net Rate package 8 Channel Standalone Digital Video Recorder -6- Cameras 1/3 CS / C Mount Colour CCD 540TVL Mounted Camera with AUTO IRIS lens -1-1/3 CS Mount WDR 540 TVL; Function Camera with Auto Iris Lens -1 1/3 Colour CCD 540 TVL Bullet IR Camera with 24 LED 18.5" LCD High Resolution One 18.5" LCD High Color Monitor Resolution Color Monitor 4 TB Hard Disc (WD) 4 TB HARD DISC (WD) Cabling (Per Meter in PVC conduit). Separate Cables for video & power supply. Coaxial cable RG-6, Two Core Cable in PVC Conduit Cabling 200 Mtrs (in PVC conduit). Separate Cables for video & power supply. Coaxial cable RG-6, Two Core Cable in PVC Conduit Total (Including Taxes) II) Post Warranty Comprehensive AMC rate per annum (Terms & conditions as given on Page 11, General Conditons I) Sr. No. Description Comprehensive AMC charges In ` In words 1 1st Year after warranty period of 18 months 2 2nd Year 3 3rd Year TOTAL Grand Total (Including Taxes) (Section I + Section II) = Buy Back of the existing CCTV System if replaced with a new one `. Place: SIGNATURE NAME DESIGNATION SEAL OF ORGANISATION Note: 1. The cost of the CCTV SYSTEM and the post warranty Comprehensive AMC cost for three years will be taken into consideration for deciding the lowest quotation. 2. Total cost must be quoted in FIGURES AND WORDS. 3. In case of any discrepancy, total cost quoted in words will be considered for computation of TCO. 4. The price quoted above shall be inclusive of all labour costs, taxes, duties, and levies (except octroi which will be at actual) 5. In case, less cameras are used, the price will be deducted accordingly or will be as per actual Page 22 of 22