Times New Roman) Sample Paper Spacing : Between lines After punctuation

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1 LHSON _APA_QuickTips 1 APA Pack: Quick Tips Loretto Heights School of Nursing Regis University Table of Contents Page numbers 1 Format rules 2 Citing references in text 2-3 Reference list 3-4 Steps for writing an APA paper 5-8 Bibliography 9 Often Used Page Numbers for APA Manual Appendixes 205 Figures Headings Numbers Quotations References: Alphabetical Order Ampersand (&) vs. and 229 Citations in Text Citation of Electronic Sources 120 Citation of the Bible 213 Electronic Sources General APA form Periodicals and Books Personal communication 214 Secondary Source 247 Use of et al. 208 Seriation Tables Grammar and Writing Style Abbreviations Capitalization Gender references Punctuation: Colon, semicolon Quotation marks Commas Use of italics Verbs: Active and passive voice Typing Instructions Indentation 289 (5-7 spaces) 286 Margins (Top, bottom, right, left margins at 1 ) 285 (12-pt Serif e.g., Preferred Font Times New Roman) Sample Paper Spacing : Between lines After punctuation 286 (double-spaced throughout) (one)

2 LHSON _APA_QuickTips 2 Format Rules Title page Abstract Source of headings Bold fonts and bullet points Reference List For 1 level of headings use: For 2 levels of headings use: For 3 levels of headings use: Specific to Regis see sample Generally required for publication, but not for most papers at Regis. Always check paper guidelines. Course guidelines for paper NOT APA -do not use Only those references cited in the paper should be in the reference list. Do not confuse the reference list with a bibliography. A bibliography lists resources that are cited in a paper PLUS resources that were used as background material. All resources cited in your paper must be listed on the reference page. Likewise, each item listed on the reference page must be cited at least once in your paper. Levels of Headings Level 1: Centered Uppercase and Lowercase Heading Level 1: Centered Uppercase and Lowercase Heading Level 3: Flush Left, Italicized, Uppercase and Lowercase Level 1: Centered Uppercase and Lowercase Heading Level 3: Flush Left, Italicized, Uppercase and Lowercase Level 4: Indented, italicized, lowercase paragraph heading ending with a period. Citing References in Text Only cite author and year (only the latter if first citation of the reference within a paragraph). For a quote, include page, paragraph (para. or the symbol ) or section. To cite a quotation from an electronic source Many journal articles can be accessed electronically as PDF reproductions of the printed journal. In other words, many articles retrieved from online publications are exact duplicates of those in their print versions. When citing these sources, you can give the page number for a direct quotation in text. If the electronic source does not provide page numbers, you must cite the heading and the number of the paragraph for the location of the quoted material.... it is crucial that research on stress in nursing shift its focus from gathering data on types and effects to interventions that actually make a difference in the stress and burnout levels of practicing nurses (Lachman, 1996, Intervention strategies section, 6).

3 LHSON _APA_QuickTips 3 Citing Multiple Authors Cite both names every time the reference occurs in the text: 2 authors Powell and Crawford (2002)... Cite all authors the first time the reference occurs: 3, 4 or 5 authors Jones, Smith, White, and York (2004)... In subsequent citations, include only the surname of the first author followed by et al. & the year Jones et al. (2003)... 6 or more authors Cite only the surname of the first author followed by et al. for the first and subsequent citations: Johnson et al. (2004)... Reference List: Citing Electronic Sources If you have viewed the article only in its electronic form, you should add in brackets after the article title [Electronic version]: Electronic sources in the reference list Nonperiodical sources on the Internet Byers, J. F., & Thornley, K. (2004). Cueing into infant pain [Electronic version]. MCN, American Journal of Maternal Child Nursing, 29(2), OR you can give the library database from which it was retrieved: Byers, J. F., & Thornley, K. (2004). Cueing into infant pain. MCN, American Journal of Maternal Child Nursing, 29(2), Retrieved April 3, 2004 from Journals@Ovid Full Text database. Author, A., & Author, B. (year). Title of article. Title of Journal, xx(xx), xx-xx. Retrieved month day, year, from database. Provide a working URL that links to the home or entry page for the document. Healthy People (2000, November). Physical activity and fitness. Retrieved July 8, 2003, from

4 Nonperiodical sources on the Internet Periodical sources on the Internet LHSON _APA_QuickTips 4 Organization. (year). Title of work. Retrieved month day, year, from URL. OR Author, A., & Author, B. (year). Title of work. Retrieved month day, year, from URL. Edwards, D. F. (1999). The synergy model: Linking patient needs to nurse competencies. Critical Care Nurse, 19(1), 1-6. Retrieved October 7, 2001, from b0063bdcf/le7a2 Author, A. (year). Title of article. Title of Periodical, xx(xx), xx-xx. Retrieved month day, year, from URL. Reference List: Citing Hard Copy Sources Book (nonperiodical) Chapter from a book Journal article (periodical) Chitty, K. K. (2001). Professional nursing: Concepts & challenges (3 rd ed.). Philadelphia: W. B. Saunders. Author, A. A. (year). Title of book. Location: Publisher. McDonald, E. R. (2001). Psychological, social, and spiritual factors. In H. Mitsumoto & T. L. Munsat (Eds.), Amyotrophic lateral sclerosis: A guide for patients and families (2 nd ed., pp ). New York: Demos. Author, A. (year). Title of chapter. In A. Editor & B. Editor (Eds.), Title of book (pp. xx-xx). Location: Publisher. White, M. A. (2001). Sleep patterns in the critically ill: A pilot study. Heart & Lung, 29(1), Author, A. (year). Title of article. Title of Journal, xx(xx), xx-xx.

5 LHSON _APA_QuickTips 5 Steps to Making an APA Style Paper in Word Open Word to a blank document. 2. Go to Insert>header and type in your naming protocol on the right hand side of the second header box - delete the left and center 'Type text' boxes. 3. Go to the Office Button>Save As and type in your naming protocol 4. Go to Insert>Page Numbers>Position>Top of Page 5. Go to Home tab>line Spacing icon>double 6. Go to Page Layout tab>margins>custom. Adjust to 1 all around (except header). 7. Go to Home tab>change Styles, Style Set>Formal and be sure to check Review tab>spelling and Grammar. 8. Go to the top left of your document and type: Running head: then list your abbreviated title in all CAPITALS. 9. Go to the center of the page and type in the title in upper and lower case; put your name directly underneath. Use your alignment icons on your top tool bar to move easily between left alignment and center alignment. 10.Go to the bottom third and type in centered: Submitted to Faculty Name in partial fulfillment of Course Number and Name Regis University Date Your title page should look like this (not to scale!):

6 LHSON _APA_QuickTips 6 NR444_DoeJa_Wk6_ DefNrsg 1 Running head: DEFINITION Personal Definition of Nursing Jane Doe Submitted to Dr. Carol Weber in partial fulfillment of NR 444 Professional Role Development Regis University September 28, At the end of your date, go to Insert tab>page Break 12.Go back to your title page and highlight the title. Hit CRTL>C, or go to Edit>Copy. Go to the top of page 2 and hit CRTL>V, or go to Edit>Paste (you can also use your toolbar icons). This copies and pastes your exact title to the top of your document. Use your alignment icons to center the title. 13.Print out your paper guidelines. In more formal papers, the guidelines will be weighted (20% for this, 10% for that), which makes your headings very clear. 14. Apply your headings. All APA papers have an introduction, but don t have a header for the section. You go from your title, right to your text. Indent paragraphs 5-7 spaces. For one level of heading use level 1; for two levels of headings, use levels 1 and 3; for 3 levels of headings, use level 1, 3, & 4 (see page 113 for additional levels of headings).

7 LHSON _APA_QuickTips 7 Example using two levels of headings: NR444_DoeJa_wk6_DefNrsg 2 Personal Definition of Nursing Intro begins here (no heading) Definitions of Health Concepts Nurse Patient Health Environment Personal and Professional Values Examples from Practice that Support Values Relationship of Values to Jesuit Mission Conclusion Example using three levels of headings: NR444_DoeJa_wk7_Roy 2 Roy s Adaptation Model Intro begins here (no heading) Literature Review The Living Tree of Nursing Theories Trunk: Florence Nightingale. Branch: Systems model. A living system: The merging of theories. A Theory-Based Study of Adaptation to Change Factors Related to Roy s Theory of Adaptation Positive Aspects Negative Aspects How Roy s Theory of Adaptation Relates to Practice Conclusion You see how adding another level of heading keeps your paper organized when there is more detail to your outline.

8 LHSON _APA_QuickTips Hit enter a couple of times after your conclusion header, and go to Insert> Break> Page Break. 16.Type References at the top center of the next page, and hit enter. 17. With your cursor on the next line, go to Home tab>paragraph>special>hanging. This creates a perfect hanging indent for all of your references. Check to be sure the indentation is 5-7 spaces. 18.Now your paper is set-up, and you can focus on the content of the paper knowing it is designed around the paper guidelines! We highly recommend starting every paper this way. Add references as you find and apply them. 19.For your reference list, use this guide, the sample APA paper, and your text to match the reference you have to the appropriate set-up. For a secondary reference from the library, note you will not include the URL, but:...retrieved Month, date, year, from Ovid database. (Or whatever the database is you use.) 20.PROOFREAD -- there is nothing that takes its place! Look for typos and syntax errors right click on red squiggly lines and green squiggly lines. Look for a smooth flow of ideas, and delete unnecessary wordage--make every word and phrase count. 21.Be sure and have all APA materials together for easy referral. Learn from previous mistakes, don t repeat them! That is how your writing improves. The more you apply these steps, the more automatic they become. 22. Enjoy the process of bringing the level of your writing to new heights!

9 LHSON _APA_QuickTips 9 Bibliography American Psychological Association. (2001). Publication manual of the American Psychological Association (5 th ed.). Washington, DC: Author. American Psychological Association. (2003). APA online. Retrieved March 8, 2004, from Cuddy, C. M. (2002). Demystifying APA style. Orthopaedic Nursing, 21(5). Retrieved March 15, 2004, from EBSCOhost database. McGuire, A. L., Gerber, D. E., & Currin, M. (2001). Helping students use APA format. Journal of Nursing Education, 40(9), Regis University Writing Center. (2003). American Psychological Association (APA) format. Retrieved May 3, 2004, from Regis University Writing Center. (2003). Electronic citations: American Psychological Association (APA) format. Retrieved May 3, 2004, from Note: A bibliography is included here rather than a reference list because this document is not an APA paper with references cited in the text.