Group Minutes X12N TG8 June 4 June 7, 2012

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1 Group Minutes X12N TG8 June 4 June 7, 2012 Chair(s) Name Company Term End Date Phone Tim Pearson Palmetto GBA Feb Web Mayfield HP Feb Tim.pearson@palmettogba.com Web.mayfield@hp.com Secretary(s) Name n/a Company Term End Date Phone Quorum Requirement Statement X This group enforces quorum requirements for group voting items. This group does not enforce quorum requirements for group voting items. Work Products and Status (e.g. Transaction Sets, Implementation Guides, UN/CEFACT development, etc.) Work Product ID # (if applicable) Work Product Name Work Product Status TG8 conducts technical reviews of all changes or additions to the standard submitted by X12N and all implementation guides and other technical documents to be published by X12N. TG8 also provides guidance and advice to workgroups and task groups within X12N. Next Standing Meeting Notification Date: October 1, 2012 Location: Rochester, NY Contact Person: Tim Pearson Agenda: Deferred DMs to be discussed Monday morning Joint Meeting with TG4 Page 1 of 8

2 New DMs and consulting as requested on the signup sheet Monday 9-4 Tuesday 8:30-4 Wednesday 1-4 Thursday 8-11 TAS will be meeting Tuesday 3-5 EST and Wednesday EST. Elections Scheduled: None Special Meeting Notification (e.g. Interim Conference Calls, Industry Meetings, Regulatory Agency Meetings, etc.) Date: none scheduled Location: Contact Person: Agenda: Executive Summary of Current Meeting Date: 06/07/2012 Location: Indianapolis, IN Agenda: Deferred DMs to be discussed Monday morning Joint meeting with TG4 Tuesday morning and as necessary New DMs and consulting as requested on the signup sheet Informational Forums: None Elections Scheduled: None Summary of Major Accomplishments: Started week out with 77 DM s and 0 RFI s Received 0 new DMs and 0 RFI Approved 25, not approved 0, withdrawn 0, no interest 1 Elections Held: None Page 2 of 8

3 Date and Minutes of Current Meeting Date: June 4, 2012 to June 7, 2012 Location: Indianapolis, IN Minutes: Members present for at least 50% of the meeting time as required in charter: Web Mayfield, Bob Poiesz, Gary Beatty, LuAnn Hetherington. Members present for less that 50% of the meeting time: Tim Pearson, Betty Gomez. The co-chairs of the task group are Tim Pearson and Web Mayfield. Terms and contact information are reflected in the roster for the Task Group, which is a part of these minutes and posted on the TG8 page within the X12N pages on the X12 web site ( The charter of TG8 outlines the quorum requirements for various votes within TG8, as well as the voting rules for TG8. The charter is also available on the TG8 web page. Future work products: TG8 work products are produced as a result of requests from X12N components when presented. TG8 conducts no regular interim meetings. As provided in the TG8 charter, TG8 conducts reviews of items between meetings via . Announcement of such reviews is provided to all members of TG8. TG8 will meet at the next standing meeting as scheduled. The agenda is to provide reviews and consultation, and to conduct any other business as identified in the minutes below. The agenda may also include other business that is referred to TG8 between meetings. Minutes Attendees: Tim Pearson (S,M,T,W,TH) Web Mayfield (S,M, T, W, TH) Bob Poiesz (M, T, W, TH) Luann Hetherington (S, M, T, TH) Betty Gomez () Gary Beatty () Becky Starr (M,T,W) Opening: The regular meeting of the X12N Task Group 8 was called to order at 9:30 a.m. on Monday, June 4, 2012 in Indianapolis, IN by Tim Pearson. Page 3 of 8

4 Approval of Agenda The agenda was unanimously approved as distributed. Approval of Minutes The minutes of the previous meeting were unanimously approved. Open Issues DM X12C ebxml packaging/routing N-TG8 monitoring, stays deferred DM X12N TG2-WG1 Deferred 5010 TR3 DM X12N TG2-WG15 Deferred TR3 DM X12N TG2-WG15 Deferred TR3 DM X12N TG2-WG15 Deferred TR3 DM X12F/X12N-TG1 Deferred TR3 DM X12N TG2-WG20 Deferred TR3 DM X12C N-TG8 monitoring, stays deferred DM X12N TG2-WG3 Deferred TR3, Voting in N has to go to F DM X12N TG2-WG2 Approved N Vote Thursday TR3 DM X12N TG2-WG2 Approved N Vote Thursday TR3 DM X12N TG2-WG2 Approved N Vote Thursday TR3 DM X12N TG2-WG2 Approved N Vote Thursday TR3 DM X12N TG2-WG10 Approved N Vote Thursday TR3 DM X12N TG2-WG10 Approved N Vote Thursday TR3 DM X12N TG2-WG10 Approved N Vote Thursday TR3 DM X12N TG2-WG5 Approved N Vote Thursday TR3 DM X12N TG2-WG5 Approved N Vote Thursday TR3 DM X12N TG2-WG5 Approved N Vote Thursday TR3 DM X12N TG2-WG5 Approved N Vote Thursday TR3 DM X12C WSDL N-TG8 monitoring stays deferred. DM X12I CICA, Withdraw interest DM X12N TG1 CICA stays deferred DM X12N TG1 CICA stays deferred DM X12N TG2-WG9 Approved N Vote Thursday DM X12N TG2-WG9 Approved N Vote Thursday DM X12N TG2-WG1 Deferred TR3 DM X12N TG2-WG4 Deferred TR3 DM X12N TG2-WG4 Deferred TR3 DM X12N TG1 CICA Deferred TR3 DM X12C N-TG8 monitoring stays deferred Page 4 of 8

5 DM X12N TG2-WG20 Deferred TR3 DM X12F and X12N-TG2-WG3/WG4 Deferred TR2 DM X12C CICA N-TG8 monitoring stays deferred DM X12C CICA N-TG8 Approved by C, Need to review before August stays deferred DM X12C N-TG8 monitoring stays deferred DM X12F and X12N-TG2-WG3/WG4 CICA deferred DM X12C Approved by C at Tampa, N Stays deferred DM X12N TG2-WG3 Deferred TR2 DM X12C Approved by C, TG8 recommends N not approve DM X12C N-TG8 Approved but held to X12.6 done C99810 X12N TG2-WG4 stays deferred DM X12C N-TG8 monitoring stays deferred DM X12C N-TG8 monitoring stays deferred DM X12C N-TG8 monitoring stays deferred DM X12F N-TG1 & N-TG2/WG3 stays deferred DM X12N TG2-WG3 Approved DM X12N TG2-WG3 and X12M Approved TR3 DM X12C N-TG8 monitoring stays deferred DM X12C N-TG8 monitoring stays deferred DM X12N TG2 WG2/WG3 Approved N Vote Thursday DM X12C N-TG2-WG20 monitoring stays deferred DM X12N TG2-WG15 Deferred TR3 DM X12N TG2-WG2 Approved N Vote Thursday TR3 DM X12N TG2-WG2 Approved N Vote Thursday TR3 DM X12N TG2-WG2 Approved N Vote Thursday TR3 DM X12N TG1 Deferred TR3 DM X12N TG1 Deferred TR3 C11181 X12N TG2-WG2 Approved N Vote Thursday C11602 X12N TG2-WG2 stays deferred DM X12N N-TG2-WG10 Approved N Vote Thursday DM X12F N TG2-WG3 stays deferred DM X12F N TG2-WG3 stays deferred DM X12F N TG2-WG3 Approved N Vote Thursday DM X12N TG2 WG3 Approved N Vote Thursday DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG3 Approved DM X12C N-TG2-WG15 stays deferred Page 5 of 8

6 DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG20 stays deferred DM X12C N-TG2-WG20 stays deferred New Business Monday Met with TAS rep and TG1 and TG2 chairs to determine status of deferred DM's Tuesday Joint Meeting with TGC Joint meeting with C Compliance withx12 To discuss TG8 notes on PACDR Wednesday Met to discuss TG8 recommendations to PACDR Met with Tim Drinkard DM WR00548 Add new data element for Claim Authorization Exception code. Deb Strickland DM approved, DM request MIA/MOA changes, must also be changed DE1270 Code HE approved, DM and C11181 to correct DRG code problems. Approve DM New DM being written to increase the number of occurs. Will be restricted in the TR3. REF 2900 and AMT 2800 in 834 Transaction. Approved. James Mosteller - DE 1230 code source 530 changed and DE 1270 code source 582 change. Approved with modifications. Thursday Met to discuss the close out and activities to be done between meetings. Agenda for Next Meeting Deferred DMs to be discussed Monday morning Joint meeting with TGC as necessary New DMs and consulting as requested on the signup sheet Monday 9-4 Tuesday 8:30-4 Wednesday 1-4:30 Thursday 8:00-11:00 TAS will be meeting Tuesday 3-5 EST and Wednesday EST. Page 6 of 8

7 Adjournment: Meeting was adjourned at 10:00 a.m. on June 7, 2012 by Web Mayfield Next meeting October 1, 2012 Rochester, NY Minutes submitted by: Web Mayfield TG 8 Architecture Roster As of January 2012 Co-Chairs: Tim Pearson Term expires Feb 2013 Palmetto Government Benefits Administrators, LLC PO Box Columbia, SC Phone: , ext tim.pearson@palmettogba.com Web Mayfield Term expires Feb 2014 Hewlett-Packard 6023 Bryan Pkwy. Dallas, TX Phone: web.mayfield@hp.com Members: Gary Beatty EC Integrity, Inc Evergreen Rd. Mosinee, WI Phone: gary@ecintegrity.com Bob Poiesz Washington Publishing Company th Lane NE Bellevue, WA Page 7 of 8

8 Phone: Becky Starr State Farm Insurance Companies Three State Farm Plaza South Bloomington IL Phone Betty Gomez Zirmed 888 West Market Suite 400 Louisville, KY Member Ex Officio (PRB Representative): Luann Hetherington Highmark PO Box Camp Hill, PA Phone: Page 8 of 8

Future work products: TG8 work products are produced as a result of requests from X12N components when presented.

Future work products: TG8 work products are produced as a result of requests from X12N components when presented. Location: Los Angeles, CA Members present for at least 50% of the meeting time as required in charter: Tim Pearson, Web Mayfield, Rafael Sosa, Bob Poiesz. Members present for less than 50% of the meeting