Producer of Event: Person Signing Agreement: Title: Nonprofit Corporation (Tax ID: ) FLC Department FLC Student Organization Other (Tax ID: )

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1 Stage 1 Event Questionnaire: Stage 1 Event Please completed questionnaire to Or mail to: Harris Center for the Arts at Folsom Lake College 10 College Parkway Folsom, CA Attn: Event Services Specialist Thank you for your interest in having your event at Harris Center. This questionnaire has been developed so that we may assist you in the planning of your event and provide you with an estimate of expenses. Rental of Stage 1 allows access to Stage 1, Dressing Room A/B, the Green Room, and the Black Box. Use of additional spaces is subject to availability and additional fees will be applied. GENERAL EVENT INFORMATION: Producer of Event: Person Signing Agreement: Title: Producer is a: Nonprofit Corporation (Tax ID: ) FLC Department FLC Student Organization Other (Tax ID: ) Contact: Address (physical): City: State: Zip: Phone: Fax: Cell: Event Name: Event Date(s): Event Start Time: Running Time of Show (including intermission): Hours Minutes Length of Segments: Act I Intermission Act II Intermission Act III Stage 1 Questionnaire Updated: 4/30/18 Page 1

2 Client/Artist Front of House Contact (If applicable): Name: Phone: Brief Description of Event: Harris Center Front of House Contact: Event Services Specialist Office: How many people will be attending? What other activities are planned in addition to the performance? FRONT-OF-HOUSE -Please Note: Harris Center does not permit the permanent furniture located in the Lobby to be moved. Set-ups should be configured to accommodate this furniture. For the Lobby will you need any of the following: Tables (# ) Table Covers(# ) Chairs (# ) Please describe Lobby Set-Up and any electrical needs in Lobby: Late seating instructions? Will you be selling merchandise? (Souvenirs, programs, t-shirts, recordings, etc.) No Yes (if yes, please describe) If Yes: Who will be selling Merchandise: Client/Artist Personnel Harris Center Staff/Volunteer Will there be a printed program to be distributed? No Yes (if yes, please describe) Stage 1 Questionnaire Updated: 4/30/18 Page 2

3 Will you have a reception in conjunction with your event? No Yes (if yes, please describe) -If beer/wine will be served, please contact to complete an Alcohol Guidelines Application at least 120 days prior to event. Requests received with less than 120 days notice will not be accepted Are you expecting any VIP s to be attending this event? No Yes (if yes, please describe) Will anyone have any special needs? No Yes (if yes, please describe) Are there any restrictions for the use of Cameras or Recording Devices by Patrons attending your event? No Yes (if yes, please describe) Will there be Professional Photographer(s)/Videographer(s)? No Yes (if yes, please describe) Stage 1 Questionnaire Updated: 4/30/18 Page 3

4 EVENT ITINERARY FOR LOBBY Lobby Doors Open to the Public: House (Theatre) Doors Open: 1 hour before performance time (typical) Other: 45 minutes before performance time (typical) 30 minutes before performance time (typical) Other: Lobby Set-Up Time (displays, etc.) Lobby Load-Out Time: Beyond the Concession Services provided by Harris Center, do you wish to serve Food/Beverages for patrons? No Yes (If yes please describe) If Food/Beverages are to be served, please contact for Venue s Catering Guidelines and Policies How many people will be on stage during the event (total number of participants/performers) Generally, what ages are the event participants/performers? Will you need space to provide meal service to production personnel and event participants? No Yes (if yes, please describe) Stage 1 Questionnaire Updated: 4/30/18 Page 4

5 Client/Artist Marketing Contact (If applicable): Name: Harris Center Marketing Contact: Phone: Are you interested in advertising on our marquis (subject to availability)? No Yes Client/Artist Ticket Office Contact (If applicable): Name: Phone: Harris Center Ticket Office Contact: Lisa Burrage: Ticket Office Supervisor Office: Will this be a ticketed event? No Yes If yes, by whom? Harris Center Ticket Office Other (further discussion required) If you are ticketing through the Harris Center Ticket Office, please contact Lisa Burrage. -Harris Center requires completion of Ticket Set-up Form returned to the Ticket Office Supervisor no later than Two (2) weeks prior to tickets going on sale to the Public. If the event is ticketed, how long after the events starts, should the Ticket Office remain open? Half Hour (Typical) One Hour Other: I am not sure, let s discuss (If more than half an hour, staff costs will be at your expense) Stage 1 Questionnaire Updated: 4/30/18 Page 5

6 GENERAL THEATER PRODUCTION SCHEDULE In order to provide you with an accurate estimate of crew costs, we need to know your general production schedule. Please complete the following (if more space is needed, attach a sheet with full schedule): Date(s): Access Time: Start Time: End Time: Stage Load-In/Set-up: Rehearsal(s): Performance(s): Strike/Load-out: Please note the following Policies regarding Technical Staffing for events in Stage 1: -Technical Crew charges will accrue from the time Client/Artist Personnel enter the Facility and continue until all Client/Artist Personnel exit the Facility. -The Event Producer will be billed for a Technical Director to be onsite at all times that any Client/Artist Personnel is in the Facility. -Minimum staffing for a Rehearsal is One (1) Technical Director. Minimum Staffing for a Performance is One (1) Technical Director, plus One (1) Stage Hand. Additional Staffing required will be determined at the discretion of the Harris Center Technical Director based upon the Client/Artist Technical Requirements. -Client/Artist personnel may not operate Harris Center equipment without prior authorization from the Harris Center Technical Director and only if Operators are directly attached to the show and properly trained/certified to operate the specific equipment. If approved, Harris Center may require Client/Artist Personnel to be shadowed by Harris Center Technical Staff. -Technical Crew will need a one hour meal break for every 4-5 hours worked. Please plan for this in scheduling your event. -Technical Crew is billed at an hourly rate up to 8 hours / Overtime Rates Apply after 8 hours: 1.5x for Hours 8-12; 2x for Hours Beyond 12. -Harris Center requires a minimum call time of 4 hours for the Technical Crew. Calls lasting less than 4 hours will be billed as 4 hours in Settlement. Stage 1 Questionnaire Updated: 4/30/18 Page 6

7 THEATER CONFIGURATION Client/Artist Technical Contact (If applicable): Name: Phone: Harris Center Technical Contact: Sam Coquerille: Technical Director Office: If sound equipment is needed, where should the main sound console be located? House (by audience) Control Booth Not sure, let s discuss. -If the event requires the mixing of Live Audio, the sound console must be placed in the House - If sound console is placed in the House, seating capacity will be reduced by a minimum of 8 seats. Will your event require a Piano? No Yes If Yes: Do you wish to have the Piano Tuned? No Yes -Please note: Harris Center DOES NOT allow outside Piano Tuners to work on our Concert Grand Piano(s). All tunings will be scheduled by Harris Center Technical Staff and billed at $ per tuning. -Harris Center recommends that Piano(s) are tuned before any Performance(s). If the tuning is waived, the Client agrees to use the piano as is and Harris Center cannot guarantee the Piano(s) will be in tune. Will your event need any of the following: Choral Risers (# ) Stage Platforms (# ) Music Stands (# ) Orchestra Chairs (# ) Marley Dance Floor Orchestra pit for musicians What level would you like the stage apron set at? Stage Audience Orchestra Pit -If apron is set at a level other than Audience, seating capacity will be reduced 49 seats. -For safety reasons, the stage apron cannot be moved during a performance. Stage 1 Questionnaire Updated: 4/30/18 Page 7

8 TECHNICAL REQUIREMENTS LIGHTING: Briefly describe your lighting needs on stage. (i.e. A general wash of lighting on the stage in three colors with some special lights focused in certain areas. ) Will your event require follow spotlights? No Yes Client/Artist Lighting Contact (If applicable): Name: Phone: AUDIO: Briefly describe your Audio needs for your event. (i.e. Microphones and monitor speakers for an 11 piece orchestra, and 3 microphones on stands for singers. ) Client/Artist Audio Contact (If applicable): Name: Phone: Stage 1 Questionnaire Updated: 4/30/18 Page 8

9 STAGE SET-UP: Briefly describe your stage set-up for your event. (i.e. Stage set for 5 piece band with risers for drum kit. ) Client/Artist Stage Manager Contact (If applicable): Name: Phone: VIDEO: Briefly describe your video needs for your event (movie screen, projector, video format, etc.) Client/Artist Video Contact (If applicable): Name: Phone: Stage 1 Questionnaire Updated: 4/30/18 Page 9

10 SPECIAL EFFECTS/PYROTECHNICS/FLYING/RIGGING: Please indicate if your event will use any of the following (if so, please describe below): Fog/Haze Pyrotechnics/Open Flame Flying of scenery or set pieces Flying of People -The use of Fog/Haze or Pyrotechnics/Open Flame will require Fire Watch to be posted at any time it is used. Fire Watch is billed at $108 per performance(s) / Rehearsal(s) Client/Artist Special Effect Contact (If applicable): Name: Phone: Stage 1 Questionnaire Updated: 4/30/18 Page 10

11 GENERAL VENUE POLICIES Safety/Security: -Event Producer may be held liable for loss/damage of Harris Center equipment due to negligence of Client/Artist Personnel and may be billed for repairs/replacement -Appropriate Footwear is to be worn at all times in all Backstage Areas. Anyone wearing Open-Toed Shoes, Sandals or Barefoot will be asked to leave the Backstage Area -Hard Hats must be worn at all times if work is being done overhead in the Grid -Counterweight/Fly Rail Systems are to be operated by approved/certified personnel only -Lifts are to be operated by approved/certified personnel only Smoking: -It is the Folsom Lake College policy that no smoking be permitted inside buildings, or outside except in designated areas. Pyrotechnics/Special Effects: -No special effects will be allowed unless approved in advance by Harris Center. The client agrees to provide all necessary information pertaining to the use of pyrotechnics or special effects anywhere in the facility. -Only licensed personnel will operate any pyrotechnics in the facility. -The client will be charged for any permits or additional personnel required by the Folsom Fire Department related to pyrotechnic or special effects required by your event. -Harris Center, the Folsom Fire Department, and Folsom Lake College are permitted to require and to observe a demonstration of all pyrotechnic effects used during your event. -Fire Watch is to be posted at all times that Fog/Haze is being used. -The use of Fog/Haze is prohibited is Stage 2 and Stage 3 Loading Dock: -The loading dock(s) are for loading and unloading of equipment, supplies etc. Upon completion of loading or unloading, vehicles should be parked. Parking is not permitted on the loading dock(s). Vehicles left on the loading dock are subject to tow at owner s expense. SIGNATURE I certify that the preceding information is complete and accurate to the best of my knowledge. I understand that this questionnaire is NOT a legal contract and that the information provided is for the use of Harris Center/Three Stages to evaluate the needs and feasibility of the proposed event. I have received and reviewed the Stage 1 Production Guide. Signature Print Name Date Stage 1 Questionnaire Updated: 4/30/18 Page 11

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