INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL. NOTICE INVITING TENDER (No. IIFM/M(P)/ARC /01)

Transcription

1 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL NOTICE INVITING TENDER (No. IIFM/M(P)/ARC /01) Sealed Tenders (Technical & Financial Bid) on behalf of the Director, IIFM are invited by SPEED POST/REGISTERED POST from reputed parties for supply of following items on Annual Rate Contract basis for a period of one year. 1. Stationery Items. 2. Printing (General & Offset ) items 3. Bags for Workshop/Seminar/Conference, Certificate Folder, & Binding Material. 4. Refilling of Printer Cartridges. 5. Computer consumables Tender documents are available in our website iifm.ac.in/tender and (CHIEF ADMINISTRATIVE OFFICER)

2 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL NOTICE INVITING TENDER (No. IIFM/M(P)/ARC /01) Sealed Tenders (Technical & Financial Bid) on behalf of the Director, IIFM are invited by SPEED POST/REGISTERED POST/COURIER from reputed parties for supply of following items on Annual Rate Contract basis for a period of one year. 1 Stationery Items. 2. Printing (General & Offset ) items 3. Bags for Workshop/Seminar/Conference, Certificate Folder, & Binding Material. 4. Refilling of Printer Cartridges. 5. Computer consumables Tender documents are available in our website iifm.ac.in/tenders and which can be down-loaded from Filled tenders with name of work and name of Tenderer clearly mentioned on the envelope should be received at the Institute by by 5 PM through SPEED POST/REGISTERED POST addressed to the Chief Administrative Officer, Indian Institute of Forest Management, Nehru Nagar, Post Box No.357, Bhopal The Institute or its any authority will not be responsible for postal delay. The tender (Technical Bids only) will be opened on at 3.00 PM in presence of tenderers present, if any. Tender cost of Rs. 1000/- (non-refundable) and the EMD (Item-wise amount for Tender cost and EMD, as mentioned in the tender document) should be submitted with the Tender in the form of Demand Draft in favour of Director IIFM, Bhopal failing which the tender will not be considered. (CHIEF ADMINISTRATIVE OFFICER)

3 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL TERMS AND CONDITIONS OF TENDER (No. IIFM/M(P)/ARC /01) 01. The rates quoted should be indicated in figures as well as in words and there should not be any overwriting as far as possible. Overwriting, if any, should be initialed, failing which the Tender will be rejected. 02. Each and every page of the tender offer should be signed by the Tenderer before submission as a token of acceptance. Corrections, if any, should be duly attested. 03. The quantities specified are only indicative and for the purpose of estimate only. The institute shall be at liberty to vary (Delete/Reduce/increase) the quantum of any item. Also the Institute has the full right to order or not to order any item in the Annual Rate Contract to the successful tenderer. 04. The rates quoted (In Rupees) for each item should be inclusive of all taxes/duties, cost of material, labour charges, and FOR IIFM Complex. No concession forms will be issued for any tax rebate. 05. Earnest Money Deposit (refundable) of Rs 10,000/- (For Stationery), Rs. 10,000/- (For General & Offset Printing), Rs. 8,000/- (For Bag, Certificate Folder, Binding material etc.), Rs. 4000/- (For refilling of printer cartridges), Rs. 4000/- for Computer consumables) should be submitted by way of Demand Draft drawn in favour of Director, Indian Institute of Forest Management, Bhopal along with the Tender. Tender received without EMD & Tender cost will not be considered. Downloaded Tender documents should be submitted along with the Tender cost of Rs.1000/- (Non-refundable) separately for each item ( 1. Stationery items, 2. Printing General & Offset items, 3. Bag for Workshop/Seminar/Conference, Certificate Folder, and binding material, 4. Refilling of Printer Cartridges, 5. Computer consumables). Tender cost and EMD should be attached with the Technical Bid. 06. The Director, IIFM Bhopal, reserves the right to accept or reject any or all the offers in full or part or to waive off any formality, minor deviations and omissions without assigning any reason(s) or to cancel the tender in whole. The Institute reserves the right to reject conditional tenders and also relax any quotation's/tender's condition at its discretion. 07. Submission of offers shall be treated as the Acceptance of the Terms and conditions of the tender and any counter terms shall not be accepted 08. In case of non-compliance of the work order after entering into agreement, or withdrawing the offer after submitting tender, the Security Deposit will be forfeited and the party will be blacklisted for 3 years. Also, further action shall be taken at the costs of the party.

4 09. The Institute is not in any way bound to accept the lowest or any quotation and reserves the right to accept any quotation in whole or any part of the quotation or portion of the quantity offered and reserves the right if required to negotiate with any or all the Tenderers without assigning any reason(s), whatsoever. 10. While quoting the rate, the serial number or the item mentioned in our list of items attached with the Tender Form should be maintained. 11. Only technical bids will be opened on the date specified in the Tender Notice. Financial Bids of only those tenderers who qualify in the technical bid will be opened on subsequent date with due intimation to the Tenderers. 12. The Institute will have the right to ask the parties to submit sample(s) of the items to the Institute for which rates have been quoted, for quality assessment for finalization of party for award of the ARC. Samples should be as per the prescribed quality. Failure/refusal of submitting samples will result in disqualification of their tender. Also, the samples of selected party will be retained by the Institute till the expiry of the ARC. 13. The selected party has to submit a Security Deposit of 5% of the total order value as the amount fixed by IIFM. 14. The selected party should execute an agreement on Rs.100/- Non-Judicial stamp paper in the enclosed format. 15. The tenderer should have its own establishment functional at Bhopal, which can be inspected at call by IIFM, before finalization of the tender. The said functional establishment should be continued till the expiry of the ARC. 16. The Institute is not bound to order the ARC approved items to the approved party and may purchase from any other parties also. 17. The Institute will have the right to order for any number of quantity of items as per the requirement, also at short notice during the contract period and the party should be able to supply the item in smaller quantity also at short notice. 18. Copy of registration of the firm, TIN/PAN No. should be attached with the tender. 19. Technical Bid and Financial Bid should be prepared separately and should be submitted in a big envelope, super scribing Tender for. 20. Validity of this Tender will be 3 months from the last date of submission of the tender. The above terms & conditions are acceptable to us. (Name, signature and seal of Tenderer )

5 SL. No. Requirements INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL NOTICE INVITING TENDER (No. IIFM/M(P)/ARC /01) TECHICAL BID FORMAT FOR ARC FOR STATIONERY ITEMS Tenders Document (Technical & Financial bid) for supply of stationery items to be submitted in separate sealed envelopes, as per the format given. 02 Proof of having functional establishment at Bhopal. 03 Currently valid Registration Certificate under MP Shops & Establishment 1958 from Bhopal Municipal Corpn. 04 Copy of PAN Card. 05 EMD of Rs 10,000/- (Rupees ten thousand only) 06 Tender cost of Rs.1000/- (Rupees one thousand only) 07 Willingness of the Firm to submit one sample of each of the tendered item if desired by the Institute for technical evaluation. Willingness to provide the requirements (Pl. tick) Documents attached, wherever applicable (Please tick) Yes No. Yes No. Place & Date: (Name, Signature & Address of Tenderer)

6 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL (No. IIFM/M(P)/ARC /01) DETAILS OF STATIONERY ITEMS AND THEIR SPECIFICATIONS, ITEMS AND QTY. FINANCIAL BID Sl Name of item with description Approx. Annual Consumpt ion 01 Alpin ( Zebra brand), 70 Gram net packet. 50 Pkts 02 Cello tape-transparent (good quality) 1.5 ( Wonder ) 150 Nos. 03 Cello tape-transparent 0.5" good quality ( Wonder ) 150 Nos 04 Paper cutting knife (medium size)/natraj make 50 Nos 05 Whiteboard Marker Pen ( Luxor / Pik ) 100 Nos 06 Permanent OHP Marker Pen Set Luxor / Pik. Each 50 Pkts packet contains 05 pieces 07 Sketch Pen Set mix colour packet (luxor) 50 Pkts. 08 Pencil HB (Apsara beauty) 500 Nos 09 Peon Book (192 pages) Ledger paper 70 gsm ( Vidya ) 40 Nos 10 Punching Machine medium size Kangaroo DP Nos 11 Register 8 Quire, 8.5 x 13.5 (orient paper 80 gsm) 20 Nos 12 Register 6 Quire 8.5 x 13.5 (orient paper Nos gsm) 13 Register 4 Quire 8.5 x 13.5 (orient paper Nos gsm) 14 Register 2 Quire 8.5 x 13.5 (orient paper 80 gsm) 100 Nos 15 Scissor medium size(make: GEM) 25 Nos 16 Sharpener ( Natraj/Apsara) 300 Nos 17 Eraser (Dustfree) Natraj/Apsara 300 No. 18 Shorthand Book 96 Pages 70 gsm ( Good luck ) 50 Nos 19 Stapler Small Kangaroo 10D 40 Nos 20 Stapler Big Kangaroo HP Nos. 21 Index/ Box File (Jumboodeep) 50 Nos 22 Plastic File Tray single (Bharat/wonder) 50 Nos 23 Log Book-Calico cover 196 pages (Vidya) 10 Nos 24 Paper Weight (glass) square shape good quality 50 Nos 25 Pin Cushion-Standard size (Omega/Jyoti) 50 Nos 26 Photocopy paper A-4 size 75 gsm.(500 sheets packet in company s sealed pack) : (a)bilt Copypower (b)j K photocopy paper (Red packet) (c) Xerox 2500 Pkts. Rate/per 27 Photocopy paper A3 size 75 gsm :.(500 sheets 25 pkts packet in company s sealed pack) (a) BILT Copypower (b) J.K. Photocopy paper (Red packet) (c) Xerox 28 OHP Sheets 100 micron (Desmat/oddy) High Quality pkts sheets in a packet. 29 Basta 40 x 40 Good quality 100 Nos 30 Dispatch & Receipt Register 8 Quire each Calico Bind 25 Nos

7 (Vidya/Jumbodeep brand) 31 Chair Cushion 3 inch 1.5'x1.5' (Kurlon/Arvind) 20 Nos 32 Sutli/KG (cotton) 5Kg. 33 Rechargable Cell (Eveready) AA 50 Nos 34 Pencil Cell (Eveready ) AAA 150 Nos 35 Water Glass-Yera 150 Nos 36 Water jug Plastic Standard size (2 litre) (cello) 50 Nos 37 Table Glass 3'x2' 5mm thickness ( Super ) 10 Nos 38 Table Glass 1.5'x 2' size, 5mm thickness 15 Nos 39 Plastic Bucket 16 Litre (good quality) (cello) 25 Nos 40 Dust Bin Standard medium size Plastic ( Cello ) 25 Nos 41 Ball Pen Cello Finegrip 1500 Nos 42 Plastic Mug (1 Ltr)/cello 50 Nos 43 Hand Towel (2'x1.5')( Bombay dyeing) 25 Nos 44 Towel (Medium) 3'x2' (Bombay dyeing) 15 Nos 45 Flip chart marker pen (Luxor) small tip 50 Nos 46 Attendance Register(Calico binding, 150 pages, 20 Nos maplitho Paper 80 gsm)(two columns for signature). Size: 8.5 x File Tag (White both side steel stopper) Size: 8 thick, each packet/bundle50packets/bundle 50 pkts/ Bundle. 48 Allout machine with refill (45 days pack) 50 Nos 49 Allout refill 35 ml. 50 Nos 50 White Correction Fluid 20 ml bottle(kores ) 60 Nos 51 Inkjet paper 210 mm x 111mm 60 pkts. 170 GSM, Make: Desmat/oddy, each pkt. 100sheets. 52 Plastic scale 30 cms.1.5" width/kores 100 Nos 53 Office paste Good quality 700 ml Kores/Mohini 20 Nos 54 Office paste 25 ml (Kores/Mohini) 150 Nos 55 U Clips-Plastic coated 35 mm (Globe/Zen) 250 pkts 56 Stapler pins (No.10,(Kores/Kangaroo)Box.(Each box 20 boxes contain 20 small packets.) 57 Staple pin 24/6,( Kangaroo ) each box contain 20 3 boxes small packets. 58 Gel Pen Good quality: (a) Cello Free flow Gel (b) Cello Butterflow (c) Reynold TRIMAX 500 Nos. 500 Nos. 300 Nos. 59 Hi-Lighter pen (Luxor/PIK) each set contain 5 Nos. 25 sets 60 Photoglossy paper A-4 Size, 180GSM (Make: 200 pkts Desmat/Oddy) Each packet contain 50 sheets. 61 CD (Sony) 1000 Nos 62 CD (Moserbaer) 1000 Nos 63 CD (Rewritable)(Sony) 300 Nos 64 CD (Rewritable (Moserbaer) 300 Nos 65 CD Mailer (For single CD) (a) Paper cover (b) Plastic cover 66 Mini DVD (Sony make) (a) With Jewel case (b) Without Jewel case 200 Nos. 200 Nos 67 DVD CD (Sony make) 100 Nos 68 DVD CD (Moserbaer) 100 Nos 69 Address Label A4 Size (Desmat ST-1) 30 pkts 70 Address Label A4 size (Desmat) with sticker 30 pkts

8 Note: Please note that the quantity mentioned is approximate only for calculation purpose. The Institute has the right to order any number of quantity as per requirement. Regarding Item No. 26 & 27 (Photocopy Paper), the Institute reserves the right to order for any brand out of the different brands given, depending upon the quality of paper and rate approved. Name and signature of Tenderer.

9 SL.N o. INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL NOTICE INVITING TENDER (No. IIFM/M(P) ARC /01) TECHNICAL BID FORMAT FOR GENERAL AND OFFSET PRINTING ITEMS. Requirements 01 Tenders Document (Technical & Financial bid) for general and offset printing items to be submitted in separate sealed envelopes, as per the format given. All pages of the document should be signed by the tenderer with office seal. 02 Proof of having functional establishment at Bhopal 03 Currently valid Registration Certificate under MP Shops & Establishment 1958 from Bhopal Municipal Corpn. 04 Copy of PAN Card. 05 EMD of Rs 10,000/- (Rupees ten thousand only) 06 Tender cost of Rs.1000/- (Rupees one thousand only) 07 Atleast three samples of similar work of offset printing carried out by the tenderer for quality assessment. 08 Consent of the party to submit one sample of each of the tendered item if desired by the Institute for technical evaluation. 09 Consent of the party for maintaining the quality standards in terms of paper to be used for printing and quality of printing including photographs. 10 Consent of the party to completing designing, proof-reading etc. within the stipulated time. 11 Consent of the party to visit the Institute as many times as and when required for finalization of the proof. 12 Consent of the party to deliver the printed materials to the Institute within 10 working days after the approval of the final proof. 13 Attach samples of paper specifications as given in Annexure-I (A) & B Willingness to provide the require- ments (Pl. tick) Documents attached, wherever applicable (Please tick) Yes No. Yes No. Place & Date: (Name, Signature & Address of Tenderer)

10 Annexure-I (A) PAPER SAMPLES FOR GENERAL AND OFFSET PRINTING ITEMS TO BE ATTACHED (FOR GENERAL PRINTING ITEMS) Sr.No. Name of Item Paper sample GSM Attached (please tick) Yes No 01 Executive Bond paper for 85 GSM Letterhead 02 Rough writing pad A-4 size 70 GSM Maplitho. Rough writing Pad A-5 size Store Requisition Book Pad Gate Pass book pad Medical reimbursement form 03 Note Sheet pad 90 GSM Ledger paper 04 MDP Spiral writing pad 80 GSM Maplitho for inner pages, 170 GSM Handmade khadi card for cover, Hard sheet for back cover. 05 Envelopes of different sizes 120 GSM Maplithoo 06 MDP Certificates 270 GSM Matt finish 07 Answer sheets (Main & supplementary) 80 GSM ruled Maplitho paper 08 Visiting cards Synthetic card Recycled card Card Sheet 09 Hand made paper (card sheet) 250 GSM card sheet. 10 Writing pad 300 GSM Art card & 80 GSM Maplitho. 11 File Folder on hand made card sheet 250 GSM hand made card sheet. Double colour printing. (Name, address with seal and signature of Tenderer)

11 PAPER SAMPLES FOR OFFSET PRINTING ITEMS TO BE ATTACHED (FOR 0FFSET PRINTING ITEMS) Annexure-I (B) Sr.No. Name of Item Paper sample GSM Attached (please tick) Yes No 01 Newsletter 130 GSM Imported matt finish white paper. Envelopes 02 Annual Report (cover page & inner page) 03 Project Report (I) (cover & inner pages) Project Report (II) & III (cover & inner pages) 120 GSM Maplitho 90 GSM high quality white imported paper glossy. 300 GSM imported matt finish art paper. 270 GSM Indian Art sheet & 120 GSM DO white maplitho paper. 270 GSM Imported Matt finish Art sheet & 130 GSM Imported white matt finish art paper. Name, address with seal and signature of Tenderer)

12 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL (No. IIFM/M(P)/ARC /01) DETAILS OF ITEMS AND SPECIFICATIONS FOR GENERAL PRINTING FINANCIAL BID PART I GENERAL PRINTING LIST OF ITEMS FOR GENERAL PRINTING ITEMS. Sr Name of item and description No 01 Letter head (Size 11"x8.1/2 ) screen printing double colour Executive Bond paper (bilingual)85 GSM Containing 100 sheets in each pad. 02 Note sheet in ledger paper with single colour printing 90 GSM Ledger paper. (size-a-4) bilingual both side printing. With eye let and tag. 03 MDP Writing Pads- Size: 14cm x 22cm, Spiral Binded-80 GSM maplitho, 100 inner pages (25 green and 25 white sheets in each pad), both side ruling and emblem in single colour on all pages, cover 170 gsm white Handmade card sheet printing in two colour (bilingual) back cover hard sheet (as per sample) 04 Rough Pad on orient sheets with 70 gsm maplitho paper, cover multi- colour printing,(bilingual), inner pages single colour. size A-4 cover card sheet (thick) light green, total 50 sheets in a pad (as per sample). 05 Rough pad on orient sheets with 70 gsm maplitho paper, cover on card sheet (thick)light green colour. Cover multi colour printing and inner pages single colour (bilingual) size A5 30 sheets in each pad (8.5 x5.2 ).as per sample. 06 Store Requisition Books size 28 cms x 22cm100 sets in a book,70 gsm Maplitho paper in 3 colours(yellow Green & White).Single Colour Bilingual printing with Book No. and Sr No. on each page. 07 Gate Pass: Size 8 ½ x 5 First Page 70 GSM Maplitho paper good quality. Copy on Rice paper, numbering of pages, bilingual printing with book no. 08 Medical Reimbursement Bills Paper- 70 gsm Maplitho, A3 size, one fold both side Bilingual printing with Emblem on single colour 09 File cover with printing (adjustable spring clip cobra file in single colour printing file green colour size 14"x19.5"(close), 14"x19"(open) bilingual printing 10 File folders (light green colour) standard size card sheet cloth pasted in middle with single colour printing with eyelet and tag(bilingual printing 11 Envelope medium (without window)printing in double colour size 9 x4, 120 gsm Maplitho paper bilingual printing with bar code, as per sample approved by Postal Department. Qty. (No.) 300 pads 300 Pads 600 pads 3000 Nos Nos. 100 pads 50 Pads 5000 Nos Nos Nos Nos. Rate each (Rs.)

13 12 Envelope medium with window bilingual double colour printing with bar code size 9 x4 120 gsm maplitho paper, as per sample approved by Postal Department. 13 Envelope big in brown thick Paper 120 GSM maplitho size 11 x6 printing in single colour bilingual 14 File Pad (Full scap size) single Colour(Green) bilingual printing on white paper with good quality flap and good quality tag 15 Envelope large size in thick paper 120 gsm maplitho 12 x10 - light cream colour ingle colour printing, inside cloth pasted 16 Envelopes large size A4 in 120 gsm maplitho white paper size12 x10 with single colour printing 17 Visiting cards double colour screen printing synthetic card/ recycled card sheet. Both side printing (Hindi & English) Nos Nos Nos Nos Nos Nos. (a) Rate for Synthetic Card: (b) Rate for Recycled Card: (c) Rate for Card sheet 18 MDP Certificates-Size A4, 270 gsm Matt finish paper with four 1000 Nos. colour screen printing 19 Answer sheets-pfm & MRM Answer sheets size 41x33 cm Nos. sheets(20 pages), 80 gsm Maplitho paper. Ruled, Single colour printing with one eye-lid & staple done fold with perforation as per sample. 20 Supplementary answer sheets one sheets (4 pages)(pfm & 2000 Nos. MRM) size 41x33 cm single sheet 80 GSM Maplitho ruled paper.single colour printing as per sample. 21 Envelopes big plastic bilingual with printing size 11 x Nos. 22 Envelopes Medium Plastic. Bilingual with printing Size 1500 Nos. 10 x12 23 Name Badges (as per sample) 500 Nos. 24 Printing of cover pages (A-4 size, hand made card sheet 250 GSM different colors, three-colour screen printing) and binding of PFM/MRM/FPM/MDP Rules & Hand Book as per sample. (Inner pages ranging from 10 to 50 pages will be photocopied and will be given for binding). 25 File folder 25 cm x 32 cm on hand-made card sheet 250 GSM with colour printing both side in Hindi and English with two inner pockets both side, as per sample approved. 26 Writing Pad 15 cm x 10.5 cm with cover multi-colour printing on 300 GSM art card with lamination. Inner 80 GSM maplitho paper, 100 pages single colour printing with locking binding, as per sample. 500 Nos Nos No. Note: Please note that the quantity mentioned is approximate only for calculation purpose. The Institute has the right to order any number of quantity as per requirement. Samples may be seen from the Purchase Section/Central Stores of the Institute before quoting rates. ( Name, signature and seal of Tenderer)

14 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL DETAILS OF ITEMS AND SPECIFICATIONS PART II OFFSET PRINTING (No. IIFM/M(P)/ARC /01) FINANCIAL BID Sr Name of item and description No 01 MDP COURSE BROCHURE (With envelopes) (Designing, printing & supply single Piece planning). One sheet A-4 size three folding. Paper: 130gsm Glossy Indian Art sheet both side printing, 5-8 colourphotographs, multi-colour printing. Envelopes 120 gsm maplitho paper with Double colour printing. -Rate for 100 copies : -Rate for 200 copies.: -Rate for 500 copies.: 02 NEWSLETTER (Quarterly): Designing, Printing and supply (single piece planning). Size: A-4. Multi-colour both side Printing colour photographs On inside and outside pages. Total Pages 16 (approx.). Paper: 130Gsm Imported Matt Finish art paper white. Envelopes: 120 gsm maplitho paper Double colour printing, size Suitable for the Newsletter. Final version of the Newsletter be Given on CD along with the printed Matter. Qty. (No.) Rate/Rs (a) Rate for 500 copies : (b) Rate for 750 copies : (c) Rate for 1000 copies : In case of increase/decrease in No,. of copies, rate per copy In case of increase/decrease in No. of inner pages, rate per page 03 Designing, printing and supply of Annual Report (Designing, printing and supply single piece planning. Entire cover and inner pages in multi colour offset printing with colour photographs, charts etc. on cover and inner pages and design. Lamination of cover pages and perfect binding and creasing. Size : 11 x 8.5 Total number of pages (Approx.) : 216 inner pages+4 cover pages (Increase/ decrease in no. of inner pages possible). Printing quality : High quality four 300 Rate per copy

15 colour offset printing (Single piece planning). Inner pages : 90 GSM High Quality White Imported Paper Glossy Cover page : 300 GSM Imported matt finish Art paper (with lamination of cover pages) Total Quantity of the Report : 300 Nos. (Out of 300 copies, 200 copies should be supplied in bilingual (English & Hindi). Out of the remaining 100 quantity, 150 copies should be supplied in English version and 50 copies should be supplied in Hindi version with separate cover pages for both.). Soft copy of the printed report should be provided to IIFM for uploading in the website. In case of increase/decrease of inner pages, rate per page for 300 copies. In case of increase/decrease of number of copies, rate per copy 04 PROJECT REPORTS (Designing, printing & supply single Piece planning) Rate per copy (I) Size: A-4, Cover inside & outside Multi-colour printing (colour Photographs/design). 300 gsm Imported art matt finish paper with lamination. Inside Text should be on 120 gsm DO white Maplitho paper,single colour printing,perfect binding & Creasing of cover. (a) Approx. 100 pages (50 sheets) Printing on both side. -Rate for 100 copies -Rate for 200 copies -Rate for 500 copies In case of increase/decrease in No.of pages (approx.50 pages), In case of increase/decrease in no. of copies, -Rate for 100 copies : -Rate for 200 copies : -Rate for 500 copies : (b)approx. 200 pages (100 sheets) Printing on both side. -Rate for 100 copies :

16 -Rate for 200 copies : -Rate for 500 copies : In case of increase/decrease in No. of pages (approx.50 pages), -Rate for 100 copies : -Rate for 200 copies : -Rate for 500 copies : In case of increase/decrease in no. of copies, (c)approx 300 pages (150 sheets) Printed on both side. In case of increase/decrease in No. of pages (approx.50 pages), In case of increase/decrease in no. of copies, (II) Size: A-4, Cover inside & outside Multi- colour printing (colour photos/design). 300 gsm Imported Matt finish Art sheet with lamination. Inside Text should be on 130 gsm imported White matt finish paper. Inside 10-20Colour photographs in different pages Perfect binding and creasing. (a) Approx. 100 pages (50 sheets)printing on both side. In case of increase/decrease in No. of pages, In case of increase/decrease in no. of copies, (b) Approx. 200 pages (100 sheets) Printing both side.

17 In case of increase/decrease in No. of pages(approx. 50 Pages), In case of increase/decrease in no. of copies, (c) Approx 300 pages (150 sheets) Printed on both side. In case of increase/decrease in No. of pages (approx.50 pages), In case of increase/decrease in no. of copies, (III) Size A-4, cover and inside Multicolor offset printing with color Photographs on cover and inside pages and design. Cover 300 gsm Imported matt finish art sheet with lamination. Inside text should be on 130 gsm imported white Matt finish art paper, multi-colour offset printing, Perfect Binding and creasing. (a) Approximate 100 pages (50 sheets) Printing on both side. - Rate for 100 copies - Rate for 200 copies - Rate for 500 copies In case of increase/decrease in No.of pages, In case of increase/decrease in No. of copies,

18 (b)approx. 200 pages (100 sheets) Printing both side. In case of increase/decrease in No. of pages (approx.50 pages), In case of increase/decrease in No. of copies, (c)approx. 300 pages (150 sheets) Printing on both side. In case of increase/decrease in No. of pages(approx.50 pages) In case of increase/decrease in No. of copies, 10 PROJECT REPORTS OF SMALLER QUANTITY (Designing, printing & supply single Piece planning) Size A-4, cover and inside Multicolor offset printing with color Photographs on cover and inside pages and design. Cover 300 gsm Imported matt finish art sheet with lamination. Inside text should be on 130 gsm imported white Matt finish art paper, multi-colour offset printing, Perfect Binding and creasing. (a) Approx. 50 inner pages (25 sheets) printing on both sides: - Rate for 10 copies - Rate for 20 copies - Rate for 30 copies - Rate for 40 copies - Rate for 50 copies (b) Approx. 100 inner pages (50 sheets), printing on both sides: - Rate for 10 copies

19 - Rate for 20 copies - Rate for 30 copies - Rate for 40 copies - Rate for 50 copies (c) Approx. 200 inner pages (100 sheets), printing on both sides: - Rate for 10 copies - Rate for 20 copies - Rate for 30 copies - Rate for 40 copies - Rate for 50 copies NB: 01.Rate for Increase/Decrease in no. of copies would be up to 50%. 02. Rate should be quoted for increase/decrease of no. of pages as well as for copies failing which the offer will not be considered for the concerned item. 03.Samples of paper(item-wise) should be attached with the Technical Bid in a separate envelope duly signed. The offers received without sample of paper will not be considered. Also if samples found not as per the specifications, the offer shall be rejected and Financial Bid will not be opened for further consideration. 04. The photographs, if any, to be taken by the approved printer will be the property of IIFM. All photographs will be retained by IIFM. 05. The quantity indicated is only for calculation purpose. The Institute reserves the right to increase/decrease the quantity of any item(s) as per the actual requirement, and not place order for the Rate Contract items. The ordered items will have to be delivered at IIFM. 06. In case of offset printing items, the printed version of the items should be given to the Institute on CD with printed material. 07. Photographs will be provided by IIFM. 08. The printer has to submit proof of the test material as many times as required in consultation with the concerned indenter. 09. The printer has to supply the material within the stipulated time mentioned in separate purchase orders, which shall normally be ten working days from the date of final approval of the text material. In urgency the printer should be prepared to supply the material even before the normal stipulated time of ten working days. (Name, signature and Seal of Tenderer)

20 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL NOTICE INVITING TENDER (No. IIFM/M(P)/ARC /01) TECHICAL BID FORMAT FOR BAG, CERTIFICATE FOLDER AND BINDING MATERIALS ETC. SL. No. Requirements 01 Tender Document (Technical & Financial bid) for supply of bags, certificate folder and binding materials to be submitted in separate sealed envelopes, as per the format given. All pages of the document should be signed by the tenderer with office seal. 02 Proof of having functional establishment at Bhopal. Willingness to provide the requirements (Pl. tick) Documents attached, wherever applicable (Please tick) Yes No. Yes No. 03 Currently valid Registration Certificate under MP Shops & Establishment 1958 from Bhopal Municipal Corpn. 04 Copy of PAN Card. 05 EMD of Rs 8,000/- (Rupees ten thousand only) 06 Tender cost of Rs.1000/- (Rupees one thousand only) 07 One sample of each item as per specifications given in the Financial Bid format for technical evaluation. 08 Maintaining the quality standards in terms of material to be used for supply of the bags and other items. 09 Delivery of the materials to the Institute within days after receipt of the Purchase Order from IIFM. Place & Date: (Name, Signature & Address of Tenderer)

21 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL (No. IIFM/M(P)/ARC /01) DETAILS OF SPECIFICATIONS FOR BAGS AND BINDING MATERIALS ETC. FINANCIAL BID Sl Name of Items and specification No. 01. Bags for MDP/Workshop /Conference: (a) Material: Good quality imported matti cloth. Size: 15 ½ inch x 12 inch. Pockets: 2 main compartments (one with laptop pocket and other with a chain pocket and two small pockets inside). Front: One ¾ compartment and a chain pocket on it. Back: One ¾ chain pocket. General: A pair of loop handles with Velcro 1 ½ broad belt with heavy fitting of 10/8 No. chain and good quality slider. Expandable from bottom. With printing of IIFM logo, address etc. As per sample. Approx. annual requirement 600 Nos. Rate/Rs. Per. (b)size: 15 x12. Centre 5. Material: White soft canvas cloth good quality (thick as per sample) with zip. One chain pocket inside and one pocket outside. 2 carrying belts one small and one big. Also screen printing of IIFM logo and address on bag. As per sample. 02. Binding Material: (a) Comb(Very good quality) 25 pages 50 Pages 100 pages 150 pages 250 pages 03 Spiral (Very good quality) 300 Nos Nos. 10 Kg. 25,50,100,150 and 250 pages 04 Rigid Sheets (Very good quality) 2000 Nos. 05 Ivory Sheets (Very good quality) 2000 Nos. 06 Binding Strips (Very good quality) 25 sheets 50 sheets 100 sheets 150 sheets 200 sheets 07 Certificate Folder Size: 9.5 inch x 11.5 inch. Made of jute and chicks. Inside cloth and plastic pockets both side. Stitching on border. Flap for opening and closing the folder Nos. 600 Nos.

22 Two color printing of IIFM Logo and address on Folder (As per sample approved.) 08 Transparent L shaped Plastic Folder with single colour Printing. Front cover Transparent and back should be Thick plastic. Size Fullscap. 09 PP Folder (Ring Binder - Plastic Rigid sheet with D/O clip) single colour printing on cover with extra printed pages inside Nos. 250 Nos. Note: Please note that the quantity mentioned is approximate only for calculation purpose. The Institute has the right to order any number of quantity as per requirement. (Name and signature of Tenderer)

23 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL NOTICE INVITING TENDER (No. IIFM/M(P)/ARC /01) TECHICAL BID FORMAT FOR REFILLING OF PRINTER CARTRIDGES Sr.No. Technical details to be fulfilled by the Tenderer 01 Currently valid Registration Certificate under MP Shops & Establishment 1958 from Bhopal Municipal Corpn. 02 Proof of having functional establishment in Bhopal. 03 Copy of PAN Card. 04 Earnest Money Deposit of Rs. 4000/- and Rs. 1000/- (Tender cost) drawn from a Nationalized Bank in favour of Director, IIFM to be attached with the Technical Bid format. 05 Financial Bid (A & B) to be put in separate envelope and to be submitted. 06 Duly signed and sealed Technical Bid containing the complete documents except Financial Bid. Documents/mat erials attached Yes No Enclosures No. Date:.. (Name, signature with seal of Tenderer) Place:.

24 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL (No. IIFM/M(P)/ARC /01) SPECIFICATIONS FOR REFILL OF DESKJET PRINTER CARTRIDGES FINANCIAL BID (A) Sr.No. Type of Printer Cartridge No. A-4 size paper output per refill (For black cartridge) (No.) A-4 size paper output per refill (For color cartridge) (No.) Rate per refill for black cartridge (Rs.) Rate per refill for colour Cartridge (Rs.) 01 HP , HP-450 (Mobile 57,56/58 Printer), HP Deskjet , 57 PSE (Multi- Function) 04 HP , HP 640 Deskjet 20, HP Deskjet 855, HP , 29 Note: Rates quoted should be inclusive of taxes, and supply at IIFM campus. (Name, Signature & Seal of Tenderer)

25 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL TENDER NOTICE (No.IIFM/M(P)/ /01) FINANCIAL BID (B) SPECIFICATIONS FOR REFILL OF LASER PRINTER CARTRIDGES Sr.No. Type of Printer Cartridge No. A-4 size Paper output per refill Rate per Refill (Nos.) (Rs.) 01 HP 1022, 12-A HP 1015, HP All in One. 02 HP A 03 HP All In One 12-A 04 HP 6-L 06-F 05 Konica Minolta Pagepro 4650 EN (Rate should also include cost of chip) 06 Color Laserjet Printer (HP) (a) Cyan color cartridge (b) Black cartridge (c) Yellow colour catridge (d) Magenta color cartridge AOFN 021 CP Note: Rates quoted should be inclusive of taxes, and supply at IIFM campus. (Name, Signature & Seal of Tenderer)

26 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL NOTICE INVITING TENDER (No. IIFM/M(P)/ARC /01) TECHICAL BID FORMAT FOR ARC FOR COMPUTER CONSUMABLES FOR SL. No. Requirements 01 Tenders Document (Technical & Financial bid) for supply of Electrical items to be submitted in separate sealed envelopes, as per the format given. 02 Proof of having functional establishment at Bhopal. 03 Copy of currently valid authorized dealership certificate. 04 Currently valid Registration Certificate under MP Shops & Establishment 1958 from Bhopal Municipal Corpn. 05 Copy of PAN Card 06 EMD of Rs 4000/-(Rupees Six Thousand only) 07 Tender cost of Rs.1000/- (Rupees one thousand only) 08 Willingness of the Firm to submit one sample of each of the tendered item if desired by the Institute for technical evaluation. Willingness to provide the requirements (Pl. tick) Documents attached, wherever applicable (Please tick) Yes No. Yes No. Place & Date: (Name, Signature & Address of Tenderer)

27 INDIAN INSTITUTE OF FOREST MANAGEMENT, BHOPAL (No. IIFM/M(P)/ARC /01) FINANCIAL BID FORMAT FOR ARC FOR COMPUTER CONSUMABLES FOR Sl Name of item with description Approx. Annual Consumpt ion 01 I/O Box 10No. 02 Cat-6 Cable 01 Box (305 meter) 03 External Hard Disk 500 GB 6 No. 04 External Hard disk 1 TB 6 No. 05 External Hard Disk 2 TB 2 No. 06 Pen Drive 8 GB (Transcend/Sony/Moserbaer) 10 No. 07 Pen Drive 16 GB (Transcend/Sony/Moserbaer) 08 No. 08 Pen Drive 32 GB (Transcend/Sony/Moserbaer) 05 No. 09 Sony Laptop Battery VGP-BPS V 3500mAh/39wh 03 No. (Original sony) 10 HP 1022/HP 1015/HP All in One printer cartridge 04 No. (Cartridge No. 12-A) 11 HP 1320 Printer cartridge (Cartridge No. 49-A) 08 No. 12 Konika Minolta Printer cartridge (4650EN) Cartridge 10 No. No. AOFN Canon All-in-one printer cartridge 4890DW (Canon No. (3500B001AA) 14 HP Laser printer cartridge 3390 MFP cartridge No.49X 01 No. (Q5949X) 15 HP 200 printer (Cartridge No. HP 131X High Yield 01 No. Black) 16 HP 200 printer (Cartridge No. HP 131A Magenta) 01 No. 17 HP 200 printer (Cartridge No. HP 131A Yellow) 01 No. 18 HPHP 200 printer (Cartridge No. HP 131A Cyan. 01 No. 19 CM 2320/CP 2025 Printer (Catridge No. HP 304A black 05 No CC530A) 20 CM 2320/CP 2025 Printer (Catridge No. HP 304A Cyan 05 No. CC531A) 21 CM 2320/CP 2025 Printer (Catridge No. HP 304A 05 No. Magenta CC533A) 22 CM 2320/CP 2025 Printer (Catridge No. HP 304A Yellow 05 No. CC532A) 23 Lexmark X544DN Printer (Catridge No. C540H1KG black 01 No. 24 Lexmark X 544DN printer (Cartridge No. C540H1CG 01 No. Cyan) 25 Lexmark X 544DN printer (Cartridge No. C540H1MG 01 No. Magenta) Rate/per 26 Lexmark X 544DN printer (Cartridge No. C540H1YG) Yellow 27 RICOH printer (Cartridge No. AFICIO-SP-3410SF Cartridge 01 No. 02 No.

28 Note: Please note that the quantity mentioned is approximate only for calculation purpose. The Institute has the right to order any number of quantity as per requirement. Name and signature of Tenderer. (On 100 rupees non-judicial stamp paper to be submitted on award of work order )

29 A G R E E M E N T This agreement is entered into this day of 2014 between Indian Institute of Forest Management (IIFM), Bhopal (being represented by its Administrative Officer which expression shall include his successors in office), the first party of the Agreement, and M/s (being represented by its proprietor which expression shall include its successors or assignees),, the second party on the other part of the Agreement. WHEREAS, the Tender of Indian Institute of Forest Management, Bhopal, vide Purchase Order No. dated. placed to M/s, for supply of. details given in the Purchase Order (Schedule-I which shall form the part of this agreement). WHEREAS the party on the first part has accepted the Purchase Order of the party for the supply of item(s) as per the details given in the Schedule-I and the said party has agreed to supply the items on the terms and conditions explained hereafter and also as per the Order No dated THIS AGREEMENT THUS WITNESSES AS FOLLOWS 01. That the party on the second part will supply the item(s) on the rates mentioned in the Schedule for the period from to 02. That the ordered items will be supplied as per the Purchase/Work Order. 03. That the items will be supplied strictly according to the Brand/specifications/samples approved by the competent authority of the Institute. 04. That in case of inferior quality or delay in supply, the penalty of 1. 5% of the total cost of the ordered items will be imposed or complete rejection of the items will effect. 05. The party on the first part has the right to increase/decrease the quantity of items to be ordered. 06. The party on the first has the full right to cancel the order at any time without assigning any reason and in case of any loss caused to the first party from the party on the second part, the party on the first part has the full right to recover the amount from pending/future bill of the party on the second part. 07. That the party on the second part will submit a Security Deposit for an amount of Rs.. by Demand draft drawn in favour of Director, IIFM Bhopal and in case the party on the second part fails to supply the ordered items within the stipulated time/approved quality items/fails to

30 executive the order in part or full, the party on the first part reserves the right to terminate the work order and forfeit the above Security deposit and also award the work to any other party. 08. That, the party of the second part agreed that they will not make any request for enhancement in the approved rates as per the terms and conditions of the work order. 09. That the party on the second part shall be liable and answerable to the party on the first part in respect of all causes of damages, claims, charges, etc. of any, arising out of carelessness, breach of the agreement. 10. In case of dispute arising between the parties in respect of interpretation, construction of this agreement, the same shall be referred to the Director, IIFM for adjudication thereof and whose decision shall be final and binding upon both the parties. IN WITNESSES WHEREOF, both the parties of this Agreement, sign and execute this agreement on the date as aforesaid at Bhopal. (Chief Administrative Officer) Indian Institute of Forest Management Bhopal Second party: Name: M/s Witness: