Creating Digital Access to the OCAD University Zine Library through Artstor Shared Shelf MARTA CHUDOLINSKA LEARNING ZONE LIBRARIAN

Transcription

1 Creating Digital Access to the OCAD University Zine Library through Artstor Shared Shelf MARTA CHUDOLINSKA LEARNING ZONE LIBRARIAN

2 Image credit: Heather Evelyn

3 OCAD U ZINE LIBRARY Started in 2007 by student employee Alicia Nauta To date there are 2262 zines in the collection The catalog for the collection is available for the OCAD U community through Artstor s Shared Shelf (now JSTOR Forum) & open to the public through Artstor s Shared Shelf Commons:

4 CLASSIFICATION SYSTEMS ANALYSIS Classification System MARC records / Library of Congress Ex: Search zines at Pros Cons Cross-referencing zines within the library s main holdings creates a more comprehensive information space where researchers and patrons are more likely to happen upon other voices on a given topic, which can offer a fresh and unconventional angle perhaps offering also a more human rather than academic voice that speaks more personally or realistically to the reader (Annie Knight, 2004, p.21) Difficult material to catalogue due to: - the frequent use of unique content and language, - highly irregular publishing schedules and pagination - changes in /missing information about the title, author name and publishing city (Koh, 2008, p.50) Users who search the catalog and do not find records may think the library has no zine holdings (H p.354) Applying standardized classification to zines conflicts with their free and open spirit Requires time, delay between cataloguing zines and getting them out on the shelf

5 CLASSIFICATION SYSTEMS ANALYSIS Classification System Pros In-house database or searchable finding aid Librarians can customize the search tools and parameters used. Ex: 08/21/catalog-by-title-number/ Can provide simple access to the collection without incorporating zines into the catalogue Thesaurus Simultaneously a learning and finding resource that describes the subject, lists similar terms, and offers examples of prominent zines in that category (H p.353) Ex: thesaurus/out.htm Cons Requires time, resources and technical skills to design, update and operate the software used. In order to access the collection, users must perform a separate search Establishing and defining subject terms is a difficult task, particularly with the unique and multi-subject nature of many zines Hubbard, C. (2005). DIY in the stacks: A study of three public library zine collections. Public Libraries, 44(6), Knight, A. (2004). Scratching the surface: Zines in libraries. MLIS paper written for course with Dr. Debra Hansen. Koh, R. (2008). Alternative literature in libraries: the unseen zine. Collection Building, 27(2),

6 FIELDS Accession Number /Website No. of pages Title Mailing Address Material Series Place Subject Volume / Issue Publisher Keywords Edition Date Notes Author 1 Price Author 2 Height

7 ACCESSION NUMBER Category Art (A), Comics (C), Fashion (F), Info/DIY (I), Multilingual (ML), Music (M), OCAD U (O), Perzines* (PER), Photography (PH), Poetry (PY), Politics (P), Queer (Q), Sex & Sexuality (S+S), Stories (S) Size XS (under 12 cm), S (13-17 cm or quarter size), M (13-17 cm or half size), L (25 cm or full size & up) Accession number Assigned consecutively in the order that zines are catalogued Sample Numbers A132XS, M32L, PER32M, S+S42S

8 ZINECORE ZineCore metadata standard for zines, based on Dublin Core Schema Photo credit: Eric Goldhagen,

9 FIELDS Accession Number /Website No. of pages Title Mailing Address Material Series Place Subject Volume / Issue Publisher Keywords Edition Date Notes Author 1 Price Synopsis Author 2 Height

10 SOFTWARE Requirements: Open and accessible to the public (duty to those who have donated to the collection) Ease of use Adaptability to our needs Tech support Hosting Various levels of permissions Integration (how it would work in concert with other library tools)

11 SOFTWARE We considered: CollectiveAccess - free open-source software for managing and publishing museum and archival collections Omeka - free, flexible, and open source web-publishing platform for the display of library, museum, archives, and scholarly collections and exhibitions. LibraryThing - social cataloging web application for storing and sharing book catalogs and various types of book metadata. OCAD Instructional Image Database - built by IT department using Extensis digital asset management software Pros: Zines would be connected to other Library resources Cons: Very poor search capability 2011: VR Librarian Victoria Sigurdson begins evaluating alternative systems

12 SCANNING ZINE COVERS Started by VR department in 2011 Determined that scanning covers would not be considered a violation of copyright by most zine creators Followed precedent of Queer Zine Archive Project: post the images with a takedown notice

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14 ARTSTOR SHARED SHELF Artstor Digital Library is an online resource of more than 2 million images in the arts, architecture, humanities, and sciences. In 2011, they introduced Shared Shelf (JSTOR Forum as of this month), a Web-based cataloging and digital media management software service that allows institutions to catalog, edit, store, and share local collections. Open and accessible to the public - Shared Shelf Commons Ease of use Adaptability to our needs Tech support Hosting Various levels of permissions Integration (how it would work in concert with other library tools)

15 PREPARING FOR MIGRATION Cleaning up the cataloguing, lots of fingers in the pot over the years! Incomplete cataloguing Information in wrong field Varieties of formatting (date, price, size, etc) Discrepancies in call numbers in catalog & in cover image metadata, due to weeding, changing & adding new categories Adding zine to all keywords

16 MAPPING FIELDS Accession Number = Call Number ( /Website = Creator ; Creator Website) No. of pages = Page Count Title (Mailing Address = Creator Address) Materials = Materials/Techniques Place = Location Subject Publisher Keywords Date Notes (Price) Synopsis Height = Measurements Location = Status Series Series Volume / Issue Edition Author 1 = Creator Author 2= Creator

17 ADDING REQUIRED FIELDS Earliest Date; Latest Date (when Date unknown) Call number broken up into subject, sequence number, size for back-end sorting Artstor Classification: Manuscripts and Manuscript Illuminations (linked to Artstor Class list) Work Type: alternative publications (linked to Getty Art & Architecture Thesaurus) Defined as: Publications which exist and function as an alternative to those publications sanctioned by the establishment. Also considered: fanzine, artist books, booklets

18 ADDING REQUIRED FIELDS Repository: OCAD University: Dorothy H. Hoover Library: Learning Zone, Toronto, Canada Terms of Use: OCAD U educational use only, such as lecture projection or posting in Canvas. Not for publication in print or on public web sites. Rights: All Rights Reserved Takedown notice: If you are the copyright holder for the content in this image and wish to have your content removed, please contact Marta Chudolinska, Learning Zone Librarian, at mchudolinska@ocadu.ca

19 MATERIAL KEYWORDS

20 FIELDS Call Number (Creator ) Measurements Artstor Classification Subject (Creator Website) Page Count Work Type Sequence Number (Creator Address) Materials/Techniques Repository Size Location Language Country Title Publisher Keywords Terms of Use Series Date Notes Rights Series Volume / Issue Earliest Date Synopsis Takedown notice Edition Latest Date Status Creator (Price) (Catalogued by)

21 PUBLISHING TARGETS OCAD U Zine Collection - Institutional Collection in Artstor Limited to current members of OCAD U community with valid OCAD U Login Maximum download size 1024 pixels OCAD University Zine Collection - Public Collection in Artstor Open to anyone with internet access Maximum download size 400 pixels

22 Image credit: Heather Evelyn

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39 LOOKING FORWARD Harvesting of images in the collection into Summon, from Artstor using OAI Publishing Target OAI, an Open Access Initiative Protocol for Metadata Harvesting (OAI-PMH) server that makes your content discoverable on your library s discovery layer Summon Support has completed the OAI harvesting set up with Artstor Support and is ready to harvest our content Systems Librarian Ling He is working with Summon Support to harvest a test record for each collection, to see how the records map to the Summon interface Shared Shelf renamed JSTOR Forum Changes to Shared Shelf Commons?

40 LOOKING FORWARD Catching up with our backlog of zines to catalog!

41 THANK YOU! MARTA CHUDOLINSKA WEDNESDAY FEBRUARY 28-1:45PM Stimulating Creativity in Practice: Incorporating Creative Practice into the Academic Library: Special thanks to the ARLIS NA Ontario Chapter for the Travel Award