Collaborative Innovation: Doing More With Less. Trey Shelton & Steve Carrico University of Florida Smathers Libraries

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1 Collaborative Innovation: Doing More With Less Trey Shelton & Steve Carrico University of Florida Smathers Libraries

2 Collaborative Innovation: Doing More With Less Instead.. How We Learned to Stop Worrying and Love PDAs

3 * Patron-Driven Acquisitions Programs at UF UF Smathers Libraries has three PDA programs currently ongoing : Books on Demand Course Reserves UF-FSU Shared E-Books PDA

4 Books on Demand: Criteria & Workflow Criteria: E-Books will be purchased by default if available Books tagged as lost in the UF Library catalog will be purchased not borrowed $200 maximum price per book; $300 maximum price per STEM book No theses, dissertations, conference proceedings, or technical reports ILL requests match BOD criteria ILL staff place order through Oasis or Alibris for Libraries Items are shipped directly to ILL; ILL sends packing slips to Acquisitions Acquisitions verifies receipt of materials and pays invoice Patrons are notified items are available; patrons check out items from Library West circulation Patrons return items; items are routed to Cataloging

5 Books on Demand: Program started in 2006 Budget & Stats Fiscal Year Spend Allocation Avg. Book Cost Title count $14, $15, $ $22, $25, $ $18, $25, $ $7, $25, $ $26, $26, $ $25, $25, $ years $113, $141, $ ,888

6 Books on Demand: --- Subject Disciplines Supported Humanities/Social Sci. spend $83, items rec'd 1,487 avg. cost per $56.07 STEM spend $30, items rec'd 401 avg. cost per $76.35 Class Subject Total Items Avg. Cost Per Spend Rec'd Item A General Works 5 $ $40.26 B Philo, Psych, Religion 191 $9, $50.26 C History of Sci, Archaeology 13 $1, $77.64 D-F History 208 $10, $52.36 G Geo, Anthro, Rec 106 $8, $77.18 H-HJ Econ, Business, Finance 108 $7, $66.55 HM-HX Sociology, Communities 211 $10, $50.29 J-K Political Sci, Law 96 $6, $64.23 L Education 53 $2, $51.82 M Music 40 $1, $45.72 N Fine Arts 82 $4, $54.55 P Language, Lit 320 $17, $54.71 Q Science 176 $14, $83.32 R Medicine 73 $3, $49.70 S Agriculture 44 $2, $63.73 T-TP Technology, Engineering 108 $9, $88.16 TR-Z Photo, Military Hist, LibSci 54 $2, $55.07 includes 4 ebooks 1,888 $113, $60.38

7 Course Reserves: Criteria & Workflow Criteria: E-Books will be purchased by default if available $200 maximum price per book; $300 maximum price per STEM book No theses, dissertations, conference proceedings, or technical reports Course Reserves purchasing will extend to video discs, streaming video, and textbooks There will be a limit of two copies of any title per course and a limit of $500 per course each semester UF Faculty places purchase requests in ARES Access support staff match requests to criteria Matching requests are forwarded to Acquisitions staff to place orders Acquisitions staff place orders with appropriate vendor Rush shipped as needed Items arrive and invoices are paid in Acquisitions Items are routed to Cataloging for rush processing; then routed to Access Support/Branches

8 Course Reserves: Program started in 2008 Budget & Stats Fiscal Year Spend Allocation Avg. item cost* Title count $14, $15, $ $14, $25, $ $27, $25, $ $23, $25, $ years $80, $90, $ ,672 * includes DVD purchases

9 Course Reserves: --- Subject Disciplines Supported Humanities/Soc. Sci. spend $52, items rec'd 1,140 avg. cost per $46.48 STEM spend $19, items rec'd 233 avg. cost per $82.32 LC Class Subject Total Items Rec'd Total Spend Avg. Cost per Item A General Works 4 $ $34.73 B Philo, Psych, Religion 94 $4, $47.77 C History of Sci, Archaeology 8 $ $38.65 D-F History 127 $4, $36.31 G Geo, Anthro, Rec 54 $2, $49.31 H-HJ Econ, Business, Finance 104 $6, $66.44 HM-HV Sociology, Communities 109 $5, $52.11 J-K Political Sci, Law 86 $3, $43.73 L Education 61 $3, $55.32 M Music 30 $1, $33.35 N Fine Arts 176 $9, $56.25 P Language, Lit 242 $7, $32.53 Q Science 126 $11, $90.86 R Medicine 29 $1, $55.29 S Agriculture 26 $1, $51.32 T-TP Technology, Engineering 52 $4, $92.19 TR-Z Photo, Military Hist, LibSci 45 $2, $50.52 LibWest DVDs 299 $7, $ ,373 $72, $52.56

10 Books on Demand & Course Reserves Comparisons: Number of items received Percentage of expenditures Cost per item Total number of items added to collections 3,263 Humanities / Soc Sci STEM Humanities / Soc Sci STEM Humanities / Soc Sci STEM Humanities / Soc Sci STEM Books on Demand 1, % 27% $56.07 $ , Course Reserves 1, % 24% $46.48 $ % 19%

11 Books on Demand & Course Reserves PDAs Take-Aways: Materials received from both programs are reviewed periodically/annually by staff in Acquisitions, ILL/CR, Selectors, and the Assoc. Dean of SR&RS and criteria/workflow procedures are revised as needed Both programs support users in the Humanities and Social Sciences much more than STEM users; however, the past year showed a rise of materials received for Course Reserves for the sciences Books on Demand is funded for the 7 th year, Fiscal Year , and viewed as a successful program Course Reserves is funded for the 4 th year, Fiscal Year , and viewed as a successful program Notable thought (paraphrased): from a Selector at UF explaining his support for PDAs I don t have the budget to buy everything, and can t possibly always know what library patrons are going to want to use

12 UF-FSU Shared E-Books PDA: Tech Specs MyiLibrary matches e-book records to profile and dedupes them based on UF/FSU holdings Once a month FLVC simultaneously loads full e-book records into both libraries catalogs Users seamlessly view and access e-books; three uses of an e-book by any combo of UF-FSU patrons triggers a purchase E-Book titles included in the PDA are identified in OASIS and any firm orders are blocked Acquisitions works with Ingram Reps and Selectors to implement changes to Approval/Slip plans and ordering procedures to accommodate the PDA After purchases Ingram resends bibliographic records to FLVC that update holdings in both library catalogs Each month Ingram deducts purchased titles from deposit account and sends statement/statistics

Shared PDA: --- Subject Disciplines Supported Table: Summary of the UF-FSU Shared E-Books Plan (Main Libraries) LC Class Titles Average Average Expenditure Uses in LC Purchased by Cost per Cost Per

13 Shared PDA: --- Subject Disciplines Supported Table: Summary of the UF-FSU Shared E-Books Plan (Main Libraries) LC Class Titles Average Average Expenditure Uses in LC Purchased by Cost per Cost Per by LC Class Class LC Class Title Use A General $ $ $0.00 B Philo, Psych, Religion $2, $ $25.35 C History of Sci, Archaeology $ $ $10.45 D-F History $1, $ $21.35 G Geo, Anthro, Rec $1, $ $36.33 Humanities/Soc Sci spend $16, items rec'd 126 avg. cost per purchase STEM $ spend $8, items rec'd 59 avg. cost per purchase $ H-HJ HM-HX Econ, Business, Finance Sociology, Communities $2, $ $8.23 $3, $ $17.31 J Political Science $ $ $16.01 L Education $ $ $26.68 M Music $ $ $1.69 N Fine Arts $ $ $20.70 P Language, Lit $3, $ $16.74 Q Science $3, $ $20.40 R Medicine $4, $ $20.43 S Agriculture $ $ $8.37 T-TP TR-Z Technology, Engineering Photo, Military Hist, LibSci $ $ $12.17 $ $ $8.58 $25, $ ,536 $16.43 ebooks used at least 10 times: 33 % of ebooks used more than 3 times: 71%

UF-FSU (Main) Shared E-Books Plan: Program started with MyiLibrary in Dec. 2011 Budget & Stats December 2011 - July 2012 Spend Deposit Account Balance E-Books purchased Avg.

14 UF-FSU (Main) Shared E-Books Plan: Program started with MyiLibrary in Dec Budget & Stats December July 2012 Spend Deposit Account Balance E-Books purchased Avg. cost per purchased E-Book $25, $120, $94, $ E-Books purchased - uses E-Books used once E-Books used twice Total uses of E-Books Avg. cost per use of E-Books purchased Avg. cost per use of all E-Books accessed 1, ,115 $16.43 $11.93

The current state of patron driven acquisitions in cooperation with resource sharing in Indiana libraries: a panel

The current state of patron driven acquisitions in cooperation with resource sharing in Indiana libraries: a panel Holli Moseman, Indiana State University Nick Schenkel, West Lafayette Public Library Amy