Los Angeles Area Conference & Exhibition

Transcription

1 Sponsored by Los Angeles Area Conference & Exhibition Registration Information Virtual Enterprises (VE) and Junior Venture (VE-JV) firms will showcase their products and services through a series of business education exhibitions and competitions, including marketing plans, salesmanship, exhibition booth design, sales materials, company branding, financial statements, employee handbooks, e-commerce websites, video commercials, impact marketing billboards, and employee newsletter. Pasadena, CA Tuesday, February 13, 2018 Tuesday, February 13, 2018 Pasadena Convention Center 300 E. Green Street Pasadena, CA #veinternational

2 AGENDA/IMPORTANT DATES Date Friday, January 19, 2018 Information Online registration deadline: Or until sold out Payment receipt deadline for early bird discount Tuesday, January 23, 2018 Tuesday, February 6, 2018 Friday, February 9, 2018 Friday, January 12, 2018, 5:00 PM PST Online submission deadline Notification of top 30 marketing plan participants All Payments due Sheraton Hotel Block Registration Closes * If sold out before this date, contact Teri Jones tjones@veinternational.org Tuesday, 2/13/18 Event Agenda 7:15 AM 9:30 AM Booth set-up in Ballrooms: Schools in buses need to schedule drop off starting at 7:00am 8:15 AM 12:00 PM Oral Competitions in Conference Building 9:30 AM 10:30 AM Opening Ceremony & Preliminary Booth Judging Keynote Speakers, Awards for Commercial & E-Commerce, Impact Marketing Judging 10:30 AM 1:15 PM Salesmanship & final Booth Judging: Trade Show Open 1:25 PM 2:15 PM Awards & Closing Ceremony 2:15 PM 3:00 PM Booth Dismantle & Clean-up

3 REGISTRATION DETAILS 2018 LOS ANGELES AREA CONFERENCE & EXHIBITION REGISTRATION AND PURCHASE ORDER INSTRUCTIONS 1. Complete the Conference Registration form through the teacher portal under firm admin/trade fairs/los Angeles Area Trade Show. You must choose your booth from the interactive trade show floor map to complete the registration. You will receive confirmation and invoice for your registration. 2. Complete your district Request to Purchase form that initiates a Purchase Order for the registration fees for 2018 conference. These forms should have a number assigned to the valid Purchase Order. Contact your school administrator for help. 3. Attach a copy of your completed Conference Registration form and/or confirmation form to the Request to Purchase form, make a copy for your files, and submit to the appropriate person within your district. Be sure to start this process by November 15th to ensure the PO or payment is received for the early bird discount: January 19, Both PO and Check should be made out to Virtual Enterprises International, and sent directly to the Southern California Regional office at: Devonshire Street, Suite 472, Northridge, CA 91324, Attn: Teri Jones. Note the address! This is different than the national office address where the simulation fees are sent. Booth registration is $550. If payment (Not PO) is received by January 19, 2018, a $50 early bird discount applies. For this event, a PO is not considered payment. Registration fee includes: Booth rental, one electric outlet, and entry rights into all competitions. Oral competition times are filled first-come, first served, or by invitation from the online submission judging for Marketing Plan. Any cancellation of exhibit space must be in writing to Teri Jones tjones@veinternational.org or to address above. The entire registration fee will be forfeited for cancellations received after January 19, Questions about your registration? Contact Teri Jones tjones@veinternational.org

4 Successful Competition Tips and Guidelines for Professional Competition Behavior Professional behavior during the entire event, during set-up and clean up is required. This includes but is not limited to appropriate language, graciousness in both accepting awards and when teams are not receiving an award, giving speakers attention, and keeping a positive attitude at all times. No loud music or horseplay at any time. No open displays of non-business-like affection. The utmost care in use of facilities is expected. Professional attire required (company uniforms permissible). VE firm name badges required at all times: Name, School, firm at minimum. During trade show sales and presentations, try not to fidget: No hands in pockets or jingling change in pockets. No use of personal cell phones or texting devices. Computers and other electronic devices may be used in order to conduct VEI business and take event photos. All work submitted must be student-produced work. No electronic visual aids for Elevator Pitch or Marketing finals. A one-sided, one-page handout is not required, however may be used in either of these competitions. Visual for Impact Marketing Billboard is limited to 20 x 30 foam display board. No cell phones or electronic devices may be on in oral competitions rooms at any time. Ringing phones is cause for deduction of points or disqualification. No Gum on the premises. No entering and leaving competition rooms when presentations begin. No student or teacher spectators are allowed in the Pitch or Marketing finals, other than those from the same team or invited business guests. Reminders: All companies will be entered into their requested competitions as space allows. If there is no more room in a competition, a company will be put on a wait list for that specific competition and notified. Upon arrival at the Trade Show on February 13th, each company must reconfirm participation in all their competitions. This will be done at the registration table in the oral competition building. Failure to reconfirm participation by 8am may cause your company to be disqualified, and another team may present in your place. Notify Teri Jones by February 6 th at tjones@veinternational.org if a team is not able to present at the Pitch competition so a team on wait list may be scheduled for that competition.

5 Exhibition Booth Guidelines/Rules DESCRIPTION OF EVENT Each Virtual Enterprise Company is asked to set up their firm s booth at the Virtual Enterprises LA Area Conference & Exhibition. Below are guidelines for all booths. Elements of attractiveness to product, displays of goods or services, creativity and professionalism are involved. GUIDELINES o Student-employees of each company will design and display a company booth at the Exhibition. o Each company will set up their booth from 7:15am 9:30am and actively operate their booth from 10:30am 1:15pm on February 13, Dismantling of the booths may not occur before the end of the closing ceremony, which is estimated to by 2:15pm. No exceptions. Plan for transportation accordingly. Teams that dismantle booths early may be disqualified from the best booth awards. All students can participate in booth construction and display at the Exhibition. However, adults are NOT allowed to assist in set up or operation of the booth. No large or power tools are allowed. Be sure that all construction is pre-done, and only assembly is conducted on the trade show floor. Zip-ties, safety pins and painter s tape are acceptable if there is no damage to the booth drapes, floor or other. However, NO TAPE may be used on the trade show floor or on the curtains. There is a $400 clean up fee if the wrong tape is used or for misuse of tape/sticky materials. No self-stick decals are allowed. Do not pass them out or have with you at the Exhibition. Fog or haze machines are strictly prohibited anywhere in the Pasadena CC. All Exhibition rules on height, width, depth, and materials used must be followed. Failure to adhere to rules could cause booth disqualification from competition. Booths are 8 deep by 10 wide and no part of the display may rise above 10. Also no part of the display of booth may enter into the aisle way or past the front poles. No helium balloons or glitter/glitter items are allowed at the Pasadena Convention Center. There is a fee for glitter removal to be determined by Pasadena CC. VE booths may not interfere with another booth in noise volume, blocking views or other. This includes but is not limited to: blocking the side of the booth with decorations beyond the lower diagonal section from top of the back poles to front of the booth poles, loud music, conducting sales in the aisles which blocks flow of traffic or views of other booths. No strobe lights or flashing lights are allowed. NO FOOD of any kind is allowed. Not even bottled water. The exception to this is a pre-wrapped, 2oz or smaller item, which directly relates to your company may be given out. No open food containers. Water will be provided outside the exhibit rooms. o Refer to the Best Booth Rubric on the portal for specific elements to be included.

6 DINING OPTIONS Do NOT bring food from other venues into the convention center. There is absolutely no outside food allowed in the Pasadena Convention Center. Not even bottled water. Booths may only hand out bite-sized, wrapped candy. If you bring lunch, the students must be escorted to the bus or away from the convention center to eat. There is an option to pre-order box lunches for $35 each, or chaperones may escort students across the street for a wide variety of less expensive, teen-friendly restaurants. There is a Starbucks adjacent to the Exhibition area. Cali Burger Restaurant 245 E. Green Street: will take pre-paid, pre-orders for meals with specific pick-up or dining in times if you download their app. or for information Rotisserie Chicken of California 26 N Los Robles Ave: Has good Yelp reviews, close by. For after the trade show and within two short blocks, Dog Haus is very popular and has good reviews. 93 E. Green Street, There are many more options within a few blocks, from family dining to dim sum, sushi, pizza and more. Check out the local fare online. Please do not have your students leave the convention center unattended during this event.

7 HOTELS & LODGING INFORMATION The Sheraton Pasadena Hotel is adjacent to the convention center and offers a VEI group rate. 303 Cordova Street Pasadena, CA Reservations are to be made by calling the Hotel directly at (626) or and asking for our Reservations Department. Please inform your attendees to request the group rate for Virtual Enterprises International. Guests can access the site to learn more about the event and to book, modify, or cancel a reservation. Parking: Overnight self-parking at $19.00 with in and out privileges, Overnight valet-parking at $23.00 single entry and exit. Day self- parking at $13.00 (no in and out) and Day valet parking $17.00 with in and out privileges. Parking charges are subject to change without prior notice. Below you will find the appropriate link(s) for your participants to access the site: Attendee Virtual Enterprises International (OR copy and paste the following link into a web browser) (VEI). Rates are: $189 single/double, $204 triple, $219 quad. Rates do not include applicable taxes, currently %. Parking is $18 per night. Cut-off Date: The cut-off date for reserving rooms in the Room Block is 5:00 p.m. local time at Hotel on January 12, After the cut-off date, Hotel may accept additional reservations subject to prevailing rates and availability. SIGHTSEEING & TRANSPORTATION Below are links a visitor app or you may search your app store for Explore Pasadena itunes: GooglePlay: Key Features Include: Expert city guides Events directory to explore upcoming events and festivals Business directory to explore Pasadena s culinary scene, cultural attractions, shopping and things to do Tips promoting must-see attractions, activities and special offers (these pop up within a specific radius around a restaurant, attraction or venue) User-created custom itineraries

8 The Gold Line is a light rail, and convenient to travel to downtown Los Angeles. The Pasadena Convention Center is conveniently a short walk from the Del Mar Gold Line Station. From the Gold Line Station, exit at Del Mar Station, walk down ramp, turn left towards Arroyo Parkway then turn left at Arroyo Parkway, turn right at Green St., walk up one block, the Pasadena Convention Center will be on the right side at 300 E. Green St. The Gold Line stops at Union Station in Los Angeles, a historic building itself, across the street from Olvera Street and other historic buildings. Union Station is a hub for the train and subway Red Line notable stops are: 7 th & Figueroa, a few blocks from LA Live, the Staples Center, Microsoft Theater, the Grammy Museum and more. Very fun and energetic area. Less than 1 mile walk from station. Hollywood & Highland: in Hollywood, see the sidewalk stars, the Chinese Theater hand/foot prints, Disney s El Capitan theater Universal Studios and City Walk: highly recommended, City Walk has no admission and great restaurants and shopping. Expo Line (New) travels west to Santa Monica, Drop off on 4 th Street, 4 blocks from the Santa Monica Pier, 2 blocks from 3 rd Street Promenade. Old Town Pasadena is just a ½ mile walk from the convention center, and loaded with interesting restaurants, shops and movie theaters. Norton Simon Museum 411 W. Colorado Boulevard Pasadena, CA Weekday tours for educational groups of 20 or more to the Jet Propulsion Laboratory can be made 3 weeks or more in advance at This is not walking distance, and would require a vehicle for transportation.

9 AIRPORTS Accessibility from Airports It s easy to get to and around Pasadena thanks to close, convenient transit options. Location 11 miles northeast of downtown Los Angeles, nestled at the base of the San Gabriel Mountains. Freeways Located at the intersection of the I-110, I-210 and US-134 Southern California freeways. Airports Four regional airports service visitors to Pasadena daily. Bob Hope/Burbank (BUR) 16 miles Los Angeles International (LAX) 29 miles Ontario International Airport (ONT) 37 miles Long Beach Airport (LGB) 38 miles Airport Transportation Union Station Flyaway This nonstop bus service goes to and from LAX in downtown Los Angeles. From Union Station, passengers can ride the Gold Line light rail to Pasadena. Flyaway roundtrip fee is approximately $ , SuperShuttle , Promo Code: RB3FY Go Sedan ,

10 Metro Rail/Metro Bus City Transportation The Metro Gold Line services Pasadena to Union Station in downtown L.A. with connections to other lines. Base fare is $ , Pasadena ARTS Bus The ARTS buses travel between Old Pasadena, South Lake Avenue, and the Playhouse District. Stops are designated throughout the city by a pink triangle marked ARTS. Base fare is.75 cents , Taxi Taxi Services ,