CMS Plans for the LHC First Beam Event, 10th Sept Lucas Taylor

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CMS Plans for the LHC First Beam Event, 10th Sept Lucas Taylor CERN Press office http://press.web.cern.ch/press/ First beam event http://cern.ch/lhc-first-beam/welcome.

1 CMS Plans for the LHC First Beam Event, 10th Sept Lucas Taylor CERN Press office First beam event CERN plan of the day (N.B. may change during the day) 1

2 Lucas Taylor 8-Sep-08 2 CCC and the Globe LHC operators will be at the CERN Control Centre in Prevessin Several hundred journalists coming to CERN will follow the events from within the Globe via video links from the CCC and the four experiments control rooms Experiment spokespersons and a few others will be on hand in the Globe for interviews

3 Lucas Taylor 8-Sep-08 3 CMS Control Room, P5, France Aim to see LHC beam passing through CMS (beam monitors) and beam halo/beam gas events if possible CMS Control Room will run as usual Press will not be present in person But be aware that the DAQ area has two video conference units watching the show will be main video feed (as CCC and all experiments). Please do not fiddle with the video systems! Access restricted to only the required shift crew / experts Contacts (only call if really necessary!) Austin Ball Tiziano Camporesi Dawn Hudson (CMS event contact at P5)

4 Lucas Taylor 8-Sep-08 4 CMS Centre (CERN main site, Meyrin) All the usual sub-detector, data quality monitoring, and offline computing operations activities Access is restricted to only the required shift crew / experts Press visits hourly (from Globe) 6 visits of 12 journalists each CMS has group of tour guides on hand BBC TV and Radio permanently present in CMS Centre Contacts Lucas Taylor (CMS event & CMS Centre coordinator) Kirsti Aspola (CMS event contact in CMS Centre) Luca Malgeri (Shift Leader for CMS Centre) Lizzie Gibney (CMS event contact in Globe) Marie-Christine Sawley (CMS event contact in Globe)

5 Communications Lucas Taylor 8-Sep-08 5

6 Lucas Taylor 8-Sep-08 6 How to follow the event At CERN The video stream of the event will be shown all day in: Council Chamber, Main Auditorium, IT Auditorium, AB Auditorium Prévessin, 40-S2-A01, 40-S2-C01. Afternoon: AB Auditorium Meyrin, AT Auditorium 50 Plasma Screen in the CMS Centre (but no tourists please) Offsite You can watch the event on the webcast: (but limited number of connections) maybe EVO The video feed of the event will be broadcast via EBU satellite to media outlets worldwide; see link on CERN press office page For the latest CMS details follow the elog We may organise a more general e-commentary web page with the latest CMS news and results to be decided

scheduled point-to-point interviews : INFN, DESY, ETH (temporary system for event) HD Tandberg video

7 External CMS Events and the CMS Centre FERMILAB, DESY, INFN, ETH, UK Simultaneous press events are foreseen at a number of external sites with video interviews with CMS physicists SD Tandberg for scheduled point-to-point interviews : INFN, DESY, ETH (temporary system for event) HD Tandberg video window -LHC@FNAL (priority on 10th Sept) - CMS CERN - P5 control room(s) - CMS Centre@DESY Lucas Taylor 8-Sep-08 7

8 Schedule for Event (1) Lucas Taylor 8-Sep-08 8

9 Schedule for Event (2) Lucas Taylor 8-Sep-08 9

10 Schedule for Event (3) Lucas Taylor 8-Sep-08 10

11 Schedule for Event (4) Lucas Taylor 8-Sep-08 11

12 Lucas Taylor 8-Sep CMS Centre Press Usage N.B. detector and other shifts: business as usual BBC only Press (main event video) Press visits (intro talk, brochures, discussions) Building 354 / Plasma TV showing main event from CCC, Globe, and expt CRs Videoconf reserved for P5 and Fermilab Videoconf reserved for INFN, DESY, ETH

13 Lucas Taylor 8-Sep Journalist Visits from Globe to CMS Centre Visits to CMS Centre: six visits of up to 12 journalists / visit Schedule, names, countries: see next slide Brought hourly by navette from Globe for 30 minute tour First go to 354 / for 5 minute introduction to CMS Dave Barney, Claire Timlin other volunteers? CMS Centre ``tour guides should check list of journalists on each tour and show up for those matching your country Need a few people to guarantee to be there all AM / PM Please minimize disturbance to CMS Centre operations Don t disturb people on shift Keep away from the BBC filming and video interviews Keep all visitors outside the arcs of the consoles

14 Lucas Taylor 8-Sep Building 354 / Journalist Visits from Globe to CMS Centre Press (main event video) Press visits (intro talk, brochures, discussions) Visits: please stay clear of CMS working area

15 Journalist Visits from Globe to CMS Centre Lucas Taylor 8-Sep-08 15

Lucas Taylor 8-Sep-08 16 Refreshments 10 th Sept only: we have requested that the small building 6 cafeteria remains open all day Kitchen with a fridge and microwave and eating and

16 Lucas Taylor 8-Sep Refreshments 10 th Sept only: we have requested that the small building 6 cafeteria remains open all day Kitchen with a fridge and microwave and eating and drinking area this is a general rule not just this event People People are are invited invited to to fill fill the the empty empty fridge fridge with with suitable celebratory beverages

17 Lucas Taylor 8-Sep Facilities: miscellaneous Photocopier / fax in main room Printer: HP in main room Whiteboards in all rooms In CMS Centre main working room and all meeting rooms: Kitchen and rest area next door Sink, fridge, microwave Coffee and snack bar next door (B6) Open daily: , Room for about 20 transient CMS visitors Next door in former PS library Awaiting chairs

18 Lucas Taylor 8-Sep Useful links CERN Press office First beam event CERN plan of the day (N.B. may change during the day) CMS Plan of the day (B.B may change during the day)

19 Location Lucas Taylor 8-Sep-08 19

Lucas Taylor 8-Sep-08 20 Access Control System Uses CERN Access Card Make request access in EDH https://edh.cern.

20 Lucas Taylor 8-Sep Access Control System Uses CERN Access Card Make request access in EDH Ask for access to the zone: CMS Centre (Meyrin, 354/1-002) (CMS-CEN) Once access is granted, enter the room by placing access card on card reader beside the door

Webcasting Manual 2018

Webcasting Manual 2018 The following list presents what is required from the Event Organiser in the perspective of the Webcasting set up. Glossary: Resp.: Responsible person(s) (IFSC / / IWP) : Event Organiser